Bid 0224-K.pdf

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

May 2, 2025 INVITATION FOR BID Buyer: Jamie Raff The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase On-Line Bidding System on this form, until 2:00:00 p.m. on May 21, 2025, delivered to Cheyenne, Wyoming. TRANSPORTATION CHARGES PREPAID. All in accordance with bidding conditions, specifications and/or special provisions attached.

(For: Wyoming Department of Enterprise Technology Services) Bid Number: 0224-K

Check Point Appliances, Hardware, Software, Professional Services, Support and Training.

Location: 2001 Capitol Avenue, Emerson Building, Cheyenne, WY

Scope. Procure costs for Check Point Appliances, Hardware, Software, Professional Services, Support and Training.

• Attachment A, Bid Description and General Information provides a list of the pricing information being requested.

• Attachment B, Contract Information provides details regarding some of the provisions that will be included in the contract with the awarded vendor(s).

• Attachment C, Bid Pricing Form shall be completed by all vendors submitting information for this Invitation for Bid.

NOTE ONE. This bid is for the named commodity only. Substitutions will not be allowed.

NOTE TWO. The state reserves the right to make multiple bid awards at the benefit of the State for service and expense.

All questions must be submitted no later than May 9, 2025 by 2:00 p.m. on the Public Purchase online bidding system.

The agency will answer all questions no later than May 13, 2025 by 2:00 p.m. on the Public Purchase online bidding site.

Questions submitted after the deadline will not be considered.

_______________________ All Awards contingent upon verification of Resident Certification Number (if applicable) (Resident Certification #)

Please contact the Department of Workforce Services, Division of Labor Standards at (307) 777-7261 for assistance in obtaining a Resident Certification Number.

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all items upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that none will be added.

(Company Name and Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

Bid 0224-K Attachment A Bid Description and General Information

Scope. Procure costs for CHECK POINT: APPLIANCES, HARDWARE, SOFTWARE, PROFESSIONAL SERVICES, SUPPORT and TRAINING as defined below:

• Hardware and Software Product Specifications. The ability to provide any product(s) listed in the Check Point Product list.

The State reserves the right to select specific hardware platform and Check Point software configuration on an as needed basis. The State of Wyoming reserves the right to replace the hardware or software platform, if it deems necessary. This may mean trading in or terminating the software products portion of any contract.

• Professional Services. Provide a price list, in 40 hour increments, including any and all associated travel and any other expenses for professional services to be provided on site for an engineer with the following Check Point certifications.

o CCSA o CCSE o CCMA

• Training. Check Point currently uses Cyber Security Learning Credits (CLC) which are prepaid training credits.

CLCs can be redeemed at “any” Authorized Training Center (ATC) for training, courseware kits, and certification exams. In addition CLC can be redeemed for PS, IR and CPX. Provide discounts for each CLC option offered by Check Point.

GENERAL BID INFORMATION

No Minimum Order Guaranteed. There is no minimum guaranteed purchase amount for hardware products, software products or consulting services.

Bid Award. The state reserves the right to make multiple bid awards at the benefit of the State for service and expense. Bidders who do not respond to all parts of this IFB will be deemed incomplete submissions and removed from consideration. The state reserves the right to reject any and all offers, if it is in the best interests of the state to do so.

Price Basis. Prices are to be the best available including all discounts on a per unit basis for new equipment.

GENERAL ORDER / PRICING / DELIVERY INFORMATION

Orders. The contract will be issued by Enterprise Technology Services, Procurement Section. Orders against the contract will be issued as needs occur. No shipments are to be made until authorized by Enterprise Technology Services. All orders shall reference the Bid and contract number.

Delivery. Partial shipments will not be accepted and partial payments will not be made. Orders must be delivered in their entirety prior to invoicing. All prices shall be F.O.B. Destination, FREIGHT PREPAID BY VENDOR.

Account Representative. The successful bidder shall appoint by name, a company representative who shall be responsible for servicing all purchases covered by the Contract resulting from the award of this bid. The appointed representative shall be responsible for, but not limited to, the following services: correct pricing, back-order control, invoice and voucher procedures, shipping, and in general, function as necessary to insure that the account will be maintained in a condition which will expedite orders, deliveries, and allow the State of Wyoming to promptly pay all invoices as due.

Return Policy. The State of Wyoming shall be able to exchange, without penalty from the vendor, computer hardware and software for a 30 day period after a correct itemized invoice is received by an agency.

Support and Maintenance. Will be paid on an annual basis.

EVALUATION OF PRICE QUOTATION

The price quotation submitted will be evaluated on the basis of price and responsiveness.

The State of Wyoming reserves the right to reject any or all bids or to waive minor defects or irregularities in the bid.

All materials submitted become the property of the State of Wyoming and may be made available to the public. All costs incurred in connection with responding to this bid will be borne by the submitting firm or individual.

THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK.

Bid 0224-K Attachment B

CONTRACT REQUIREMENTS / INFORMATION

Contract Award. The State Of Wyoming shall negotiate a contract with one or more of the firms selected. If the State Of Wyoming is unable to negotiate a satisfactory contract with any selected firm, negotiations shall be terminated and the State will undertake negotiations with other qualified firms.

Period of Contract. The contract shall be for a period of two (2) years. The contract shall contain an option to renew in one

(1) year increments thereafter, for a total of five (5) years, upon mutual agreement.

Contract Extensions. The bidder and the Department covenant and agree that this bid or subsequent contract may, with the mutual approval of the supplier and the Department, be extended under the same terms and conditions of this bid or contract for a period of one (1) year increments, and said option to extend this bid or contract for a one-year period shall be in effect for each year thereafter for a total period not to exceed five (5) years.

Amendments to Contract. Both parties may, ninety (90) days prior to the end of each contract year, request changes in the Contract. Any changes, modifications or supplementation mutually agreed upon, must be incorporated into the contract by written amendment.

Assignment. The Contractor is prohibited from sub-contracting, assigning, transferring, conveying, subletting or otherwise disposing of this agreement, or its rights, title, or interest therein, or its power to execute such agreement to any other person, company or corporation without prior written consent of State Of Wyoming. All approved assignments or other transfers referred to herein must abide by the provisions of the contract.

All material developed or acquired by the contractor as a result of work under the Contract, shall become the property of the State Of Wyoming.

Cancellation. Both parties to the contract may, upon thirty (30) days written notice, terminate this agreement for just cause.

Price Adjustments. If, during the term of the contract, the bidder’s net prices to other customers for items like those listed herein are reduced below the price quoted herein, it is understood and agreed that the benefits of such reduction shall be extended to the State of Wyoming.

(b) If manufacturers prices decrease and Enterprise Technology Services, Procurement Section becomes aware of the decrease, but the provider does not pass the decrease on to the State, cancellation of the contract may take place and the bidder will be removed from the active mailing list.

If, during the term of the contract, the bidder’s cost for materials, labor, transportation, etc. are increased; the bidder may apply to the agency for a corresponding contract price adjustment. Such application must be accompanied by sufficient information to justify approval. The agency will then submit the application for final approval to the Department of Administration and Information, Purchasing Section. However, no application for upward price adjustments shall be approved during the first 120 days of the contract price.

Return Policy. The State of Wyoming shall be able to exchange, without penalty from the vendor, computer hardware and software for a 30-day period after a correct itemized invoice is received by an agency.

Subcontractors. All subcontractors must be pre-approved by the Department of Enterprise Technology Services.

Subcontracts will be expected to be fully certified and able to provide full service to the State.

Sovereign Immunity. The State of Wyoming specifically reserves any claim it may have to sovereign immunity as a defense to any action arising in conjunction with this Agreement.

Indemnification. The Contractor shall release, indemnify, and hold harmless the State, the Agency, and their officers, agents, employees, successors and assignees from any cause of action, or claims or demands arising out of the Contractor’s performance under this contract.

Bid 0224-K Attachment C Bid Pricing Form

APPLIANCE AND HARDWARE PRODUCTS

Please provide a set discount percentage for all hardware in the Check Point catalog: _________________%

If additional appliances and hardware solutions are available, please attach an itemized list with associated pricing as well as a per item specification.

SOFTWARE PRODUCTS AND LICENSES

Please provide a set discount percentage for all software products and licenses in the Check Point catalog:

If additional software or application solutions are available, please attach an itemized list with associated pricing as well as a per item specification.

PROFESSIONAL SERVICES (Including any and all associated travel and any other expenses)

Please provide your set discount percentage for professional services: _________________%

40 hrs. of on-site support - CCSA: $_____________

Less than 40 hrs. (8hr increments)- CCSA: $__________

40 hrs. of on-site support - CCSE: $_____________

Less than 40 hrs. (8hr increments)- CCSE: $__________

40 hrs. of on-site support - CCMA: $_____________

Less than 40 hrs. (8hr increments)- CCMA: $__________

SUPPORT & MAINTENANCE

List types of support and fees on Annual basis

TRAINING SERVICES

Please provide your set discount percentage for training services: __________________________%

CLC Training Credit: $___________

100 CLC Training Credits: $___________

10 CLC Training Credits: $___________

500 CLC Training Credits: $___________

(Company Name and Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

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VENDOR VERIFICATION