BF-FD-2026-01A-Technical_Spec.pdf

BIG FLATS FIRE DISTRICT NO. 1

CHEMUNG COUNTY, NEW YORK

JET-POWERED

SHALLOW-WATER RESCUE BOAT

COMPETITIVE SEALED-BID PROCUREMENT PACKAGE

Bid No. BF-FD-2026-01A First Publication Wednesday, August 26, 2026 Questions Due Monday, August 31, 2026 at 12:00 PM Sealed Bids Due Tuesday, September 8, 2026 at 5:30 PM Public Opening Thursday, September 10, 2026 at 6:00 PM (General Monthly Meeting)

1. LEGAL NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that sealed bids will be received by the Board of Fire Commissioners of Big Flats Fire District No. 1, Chemung County, New York, for the furnishing and delivery of one (1) new jet-powered shallow-water rescue boat, including jet propulsion system, engine, trailer, required rescue equipment, and related equipment, in accordance with the District's detailed specifications and bid documents.

The District is seeking a purpose-built emergency-response watercraft suitable for shallow-water and river operations, water rescue, flood response, search and rescue, victim recovery, emergency access, and related fire-rescue operations.

The minimum specifications include requirements for welded aluminum hull construction, shallow draft, jet propulsion, protective inflatable or functionally equivalent flotation collar, self-bailing construction, debris-clearing jet intake capability, emergency-response configuration, rescue and recovery equipment (including a bow winch, davit crane, and boarding ladder), navigation and thermal-imaging electronics, emergency warning equipment, and a properly matched trailer.

The specifications establish functional, operational, safety, construction, and performance requirements and permit the submission of an equivalent or superior product that meets or exceeds the stated minimum requirements. No particular manufacturer or brand is required.

BID SCHEDULE

First Publication Wednesday, August 26, 2026 Deadline for Written Questions Monday, August 31, 2026 at 12:00 PM Anticipated Final Addendum Wednesday, September 2, 2026 Sealed Bid Submission Deadline Tuesday, September 8, 2026 at 5:30 PM Public Bid Opening and Reading Thursday, September 10, 2026 at 6:00 PM (General Monthly Meeting)

Note: This schedule provides a 13-calendar-day window from first publication to bid submission, well in excess of the 5-day minimum required by General Municipal Law §103. First publication was delayed two days from the originally planned August 24, 2026 date due to the newspaper's submission cutoff; the bid submission and public opening dates were not changed.

Bids may be submitted by courier, hand delivery by appointment, or electronically; bids by email or facsimile are not accepted. Courier bids must be sent using a service that provides signature confirmation (UPS or FedEx with signature required); the vendor is responsible for emailing notice of shipment and the tracking number to justinrusak@bigflatsfd.org prior to delivery, and the carrier's tracking record constitutes the official record of receipt.

Hand delivery is accepted only by prior arranged appointment; the District will make every reasonable effort to accommodate an appointment that allows delivery before the submission deadline. Electronic bids must be submitted through the District's designated electronic bid-receiving portal on Public Purchase (www.publicpurchase.com), where submissions remain sealed and inaccessible to the District and other bidders until the public opening. The Board of Fire Commissioners has designated Public Purchase as the District's authorized electronic receiving device for this solicitation pursuant to General Municipal Law §103. All hard-copy and electronic bids are due no later than 5:30 PM on Tuesday, September 8, 2026; postmarks alone do not constitute receipt. Late bids, however submitted, will not be accepted or considered.

All timely received bids will be publicly opened and read at 6:00 PM on Thursday, September 10, 2026, during the Board of Fire Commissioners' General Monthly Meeting at Big Flats Fire District No. 1, 505 Maple Street, Big Flats, New York 14814.

Bid Documents: Complete specifications, bid forms, instructions to bidders, and required certifications may be obtained from Big Flats Fire District No. 1, 505 Maple Street, Big Flats, NY 14814, or from the District's posting on Public Purchase. Attention: Fire Commissioner Justin Rusak. Email: justinrusak@bigflatsfd.org (for document requests and written questions only — this address is not an authorized bid submission method). Telephone: Big Flats Fire Department, 607-562-3063 (leave message).

Questions and Addenda: All questions concerning this solicitation must be submitted in writing no later than 12:00 PM on August 31, 2026. Any material clarification, correction, modification, or interpretation will be issued by written addendum and made available to prospective bidders. No oral statement shall modify the solicitation.

Big Flats Fire District No. 1 — Jet-Powered Water Rescue Boat Bid Package • Bid No. BF-FD-2026-01A • Page 2

Award: Subject to New York State General Municipal Law and District procurement policies, the contract shall be awarded to the lowest responsible and responsive bidder whose bid conforms to the material requirements and specifications. The District reserves the right to reject any or all bids and to waive non-material informalities where legally permissible.

Each bidder shall submit all certifications and documents required by the bid package, including the applicable non-collusive bidding certification pursuant to General Municipal Law §103-d.

On behalf of the Board of Fire Commissioners of Big Flats Fire District No. 1

Kathy Johnston, Secretary / Treasurer

First Publication: August 26, 2026

Big Flats Fire District No. 1 — Jet-Powered Water Rescue Boat Bid Package • Bid No. BF-FD-2026-01A • Page 3

2. PURPOSE AND SCOPE

The District invites sealed bids from qualified boat manufacturers, authorized dealers, and qualified marine-equipment suppliers for one (1) new jet-powered shallow-water emergency rescue boat, complete and ready for emergency service.

The vessel will be used for water rescue, swift-water rescue, flood response, shallow-water search and rescue, victim recovery, emergency personnel transport, emergency equipment transport, river and inland-water operations, and emergency access where conventional boats cannot safely operate.

The District's objective is a purpose-built emergency-response shallow-water jet boat, not a recreational fishing boat adapted for emergency use.

3. PROCUREMENT SCHEDULE

• Solicitation issued: August 24, 2026

• Questions due: August 31, 2026 at 12:00 PM

• Final addendum target: September 2, 2026

• Bids due: September 8, 2026 at 5:30 PM

• Public opening: September 10, 2026 at 6:00 PM (General Monthly Meeting)

4. BID DELIVERY AND PUBLIC OPENING

Bids shall be submitted by courier, hand delivery, or electronically. Bids submitted by email or facsimile are not sealed bids and will not be accepted or considered as a bid submission.

• Courier bids: sent using a delivery service that provides signature confirmation (UPS or FedEx with signature required), addressed to Big Flats Fire District No. 1, 505 Maple Street, Big Flats, NY 14814, in a sealed envelope marked: SEALED BID — JET-POWERED WATER RESCUE BOAT — DO NOT OPEN BEFORE 6:00 PM, SEPTEMBER 10, 2026. The vendor is responsible for emailing notice of shipment and the tracking number to justinrusak@bigflatsfd.org prior to delivery. The carrier's tracking record constitutes the official record of the date and time of receipt.

• Hand delivery: accepted only by prior arranged appointment at 505 Maple Street, in a sealed envelope marked as specified above. The District will make every reasonable effort to accommodate an appointment that allows delivery before the submission deadline. The bidder must obtain a dated receipt from District staff at the time of delivery.

• Electronic: submitted through the District's designated electronic bid-receiving portal on Public Purchase (www.publicpurchase.com). Electronic submissions remain sealed and inaccessible to the District and to other bidders until the public opening. The Board of Fire Commissioners has designated Public Purchase as the District's authorized electronic receiving device for this solicitation pursuant to General Municipal Law §103.

Hard-copy bids (courier or hand-delivered) must be received no later than 5:30 PM on September 8, 2026; postmarks alone do not constitute receipt. Electronic bids must be finalized and submitted through Public Purchase no later than 5:30 PM on September 8, 2026; the beginning of an upload does not constitute receipt. Timely bids of any type shall be publicly opened and read at 6:00 PM on September 10, 2026, during the Board of Fire Commissioners' General Monthly Meeting at the advertised location. The public opening does not itself constitute an award.

5. QUESTIONS AND ADDENDA

Questions must be submitted in writing to the District's designated procurement contact by 12:00 PM on August 31, 2026. Only written addenda issued by the District may modify the solicitation. Material information shall be made available to prospective bidders on an equal basis.

6. GENERAL VESSEL REQUIREMENT

The vessel shall be new, unused, current production, purpose-built or specifically configured for emergency water rescue, jet propelled, suitable for shallow-water operation, designed for professional emergency-response use, and

Big Flats Fire District No. 1 — Jet-Powered Water Rescue Boat Bid Package • Bid No. BF-FD-2026-01A • Page 4 delivered fully operational. Used, refurbished, demonstration, salvage, or substantially rebuilt vessels are not acceptable unless expressly authorized by written addendum.

7. MINIMUM HULL SPECIFICATIONS

• Hull: Marine-grade aluminum; primary structural hull all-welded.

• Bottom thickness: 0.250 inch minimum.

• Bottom width: 60 inches minimum.

• Deadrise: 10 degrees maximum.

• Side height: 27 inches minimum.

• Overall length: 15 to 19 feet.

• Static draft: 8 inches maximum under the manufacturer's stated test condition.

• Protective bottom: The vessel shall include a UHMW polyethylene bottom liner of at least 1/2-inch thickness, covering the full bottom and a minimum of 6 inches up the sides, suitable for repeated shallow-water emergency operations. The District has a preference for a UHMW bottom incorporating molded-in steering channels or strakes to improve handling and tracking in shallow water; bidders should indicate whether their proposed bottom includes this feature, though it is not a mandatory requirement.

8. JET PROPULSION

The primary propulsion system shall be a marine jet propulsion system, either an inboard jet drive or an outboard motor with an integrated jet drive lower unit, sized appropriately for the vessel; an exposed conventional propeller shall not be used as primary propulsion. The system shall provide forward, neutral, reverse, rapid maneuverability, shallow-water capability, debris-clearing capability, and proper engine-to-jet matching.

9. ENGINE

Current-production marine engine specifically matched to the proposed hull and jet pump. Minimum horsepower: 200 HP. Regardless of this minimum, the engine shall be sized appropriately to the fully equipped weight, length, and rescue-equipment load of the proposed vessel so as to provide adequate planing performance, maneuverability, and reserve power under a full-crew, full-equipment load; a bidder's proposed horsepower shall be justified relative to the proposed vessel's equipped weight upon request. Engine shall include manufacturer instrumentation, monitoring, marine cooling, marine fuel, marine electrical, exhaust, and appropriate safety systems.

10. JET INTAKE / DEBRIS MANAGEMENT

The propulsion intake shall be designed for shallow-water operation and incorporate a serviceable debris-clearing system. A stomp-grate, hinged intake grate, or functionally equivalent system is acceptable. The system shall permit the operator to address intake obstruction without requiring removal of the vessel from the water.

11. PROTECTIVE COLLAR / FLOTATION

The vessel shall incorporate an integrated inflatable protective collar, rigid-inflatable flotation system, or functionally equivalent protective flotation system providing increased flotation, impact protection, passenger protection, stability, and perimeter protection. The collar shall consist of multiple independent air chambers (compartmentalized construction) providing redundant flotation, impact protection, and perimeter protection. A bidder proposing a collar configuration that varies from this multi-chamber design may request a deviation, subject to District approval, provided the proposed system provides comparable redundant flotation and impact protection consistent with Section 21 (Equivalent / Or-Equal Products).

12. SELF-BAILING AND BILGE

The occupied cockpit/deck area shall be self-bailing or self-draining, with a minimum of four scupper drains. The vessel shall include two independently powered bilge pumps, or a functionally equivalent redundant water-removal system.

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13. RESCUE CONFIGURATION

Minimum requirements include non-skid deck surfaces, multiple passenger grab handles, rescue equipment attachment points, heavy-duty tie-down points, bow and stern recovery points, corrosion-resistant stainless steel hardware, at least one shock-mitigating suspension seat with integrated storage, a lockable forward console storage box, durable seating, adequate operator visibility, emergency equipment storage, secure passenger seating, and a minimum safe operational capacity of four persons.

14. RESCUE EQUIPMENT

Base bid shall include an integrated bow recovery winch with a minimum 3,500-pound capacity and synthetic rope, appropriately rated bow/stern recovery and tow points, lifting points, and secure equipment mounting/tie-down provisions. Base bid shall also include a davit-style crane rated at a minimum of 1,200 pounds with an integrated winch, for equipment and victim recovery, and a telescoping boarding/recovery ladder.

15. LIGHTING AND ELECTRICAL

Navigation lighting, interior/deck lighting, an anchor light, and underwater transom-mounted lighting. Marine-grade wiring, main battery disconnect, digital switching power distribution, circuit protection, waterproof or marine-rated electrical connections, and adequate electrical capacity for emergency warning and electronics equipment. A deep-cycle marine accessory battery of at least 300 amp-hours, with an onboard charger and shore charging inlet.

The vessel shall include a helm-mounted multifunction display of at least 15 inches, providing chartplotting, down/side-scan sonar imaging, and a transducer; a touchscreen engine/vessel data display of at least 8 inches with an NMEA 2000-compatible network; a T-top or light-tower structure with a weatherproof-mounted communications equipment enclosure; a forward mounting point suitable for a davit crane receptacle and a thermal imaging camera; and a thermal imaging camera system with joystick control providing a minimum resolution of 640 x 512 and a field of view of at least 24 degrees.

The electronic systems described in this paragraph (multifunction display, thermal imaging camera system, and associated structural mounts) shall be included in the bidder's total base bid price. The District reserves the right, at its sole discretion, to remove any or all of these electronic systems from the awarded contract and reduce the contract price accordingly; such removal shall not affect a bid's responsiveness. A bidder may request a deviation regarding any electronic system requirement in this paragraph at any time prior to the bid closing date. Such deviation requests will be accepted, and the proposed alternative deemed compliant, provided it meets the intent of the specification or provides a similar function.

Emergency warning equipment shall include forward and perimeter LED emergency lighting (red or amber), at least one LED lightbar, and a siren/public-address system of at least 30 watts with microphone.

16. FUEL SYSTEM

Minimum fuel capacity: 19 gallons. Fuel system shall be marine-rated, secured, properly vented, matched to the engine, and compliant with applicable requirements.

17. TRAILER

Base bid shall include a new dual-axle aluminum trailer specifically matched to the boat, with a minimum capacity of 2,900 pounds, roller-style support system, bow stop, winch, safety chains, trailer brakes where required, spare wheel and tire carrier, trailer jack, LED running/accent lighting, retractable tie-downs, corrosion-resistant construction, and appropriate documentation.

18. WARRANTY, SERVICE, AND PARTS

Bidder shall provide manufacturer's full new-equipment warranty and identify separate hull, engine, jet-pump, collar, and trailer warranties. Bidder shall identify the nearest authorized service facility and expected parts support.

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19. TRAINING

Successful bidder shall provide initial operator familiarization training at no additional charge covering operation, jet propulsion, shallow-water operation, reverse operation, intake/debris clearing, emergency procedures, basic maintenance, winterization, trailer operation, and manufacturer-recommended inspections.

20. DELIVERY

Delivery shall be to Big Flats Fire District No. 1, 505 Maple Street, Big Flats, NY 14814. Bidder shall state anticipated delivery in calendar days after purchase order. The District prefers delivery within 180 calendar days.

21. EQUIVALENT / OR-EQUAL PRODUCTS

The specifications are based upon the functional and operational requirements of an emergency shallow-water rescue vessel and are not intended to require a particular manufacturer. Any manufacturer may bid if its proposed vessel meets or exceeds the mandatory requirements.

The bidder shall complete the compliance matrix and provide supporting manufacturer documentation. The bidder bears the burden of demonstrating equivalency. A product shall not be rejected solely because it is manufactured by a different company if it satisfies the stated requirements.

22. RESPONSIVENESS AND RESPONSIBILITY

A responsive bid must be timely, properly signed, include required forms and certifications, provide a firm base price, complete the compliance matrix, and meet all mandatory specifications or clearly identify deviations. The District may consider experience, financial/organizational capability, manufacturer authorization, service support, parts availability, warranty support, delivery capability, references, past performance, and compliance history when determining responsibility.

Cooperative Contract Pricing: In determining bidder responsibility, the Board of Fire Commissioners may also consider whether a bidder's proposed pricing is offered under an active, NYS-eligible cooperative purchasing contract (e.g., Sourcewell, OGS, or a similar cooperative). Pricing offered under such a contract is presumed to have already been subjected to a competitive procurement process by the awarding cooperative and may be given favorable consideration as evidence of price reasonableness and bidder responsibility. This consideration is disclosed here on an equal basis to all prospective bidders and does not waive or modify the requirement that award be made to the lowest responsive and responsible bidder; it is one factor the Board may weigh in that determination, not a scored or weighted evaluation criterion. Bidders relying on cooperative contract pricing must identify the specific contract number, cooperative, and expiration date on the Bid Form and must provide documentation of the contract's competitive origin upon request.

23. AWARD

Subject to applicable law, the District intends to award to the lowest responsible and responsive bidder whose bid conforms to the material requirements. The public opening is not an award. The District may take reasonable time after opening to complete responsiveness and responsibility review before Board action.

24. NO PRIVATE MODIFICATIONS

No District employee, Commissioner, firefighter, committee member, or other representative shall privately modify the specifications for an individual bidder. Material modifications shall be issued by written addendum and provided to prospective bidders on an equal basis.

25. PUBLIC RECORDS / CONFLICTS

Bids are governmental records subject to applicable New York law. Bidders should identify any information they believe is legally exempt from disclosure and the legal basis. Bidders shall disclose actual or potential conflicts involving District Commissioners, officers, employees, consultants, or procurement participants.

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26. DISTRICT RIGHTS

The District reserves the right, subject to applicable law, to reject any or all bids, reject non-responsive bids, reject bids from non-responsible bidders, cancel the solicitation, issue addenda, request clarification of non-material matters, waive non-material informalities, and re-advertise. No bidder shall be entitled to reimbursement for bid-preparation expenses.

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27. BIDDER COMPLIANCE MATRIX

Requirement Minimum Bidder Specification Compliant New/current production Required Yes / No Marine aluminum hull Required Yes / No All-welded construction Required Yes / No Bottom thickness .250" minimum Yes / No Bottom width 60" minimum Yes / No Deadrise 10° maximum Yes / No Side height 27" minimum Yes / No Length 15–19 ft Yes / No Static draft 8" maximum Yes / No UHMW bottom liner thickness 1/2" minimum Yes / No Jet propulsion Required Yes / No Engine 200 HP min; sized to equipped weight Yes / No

Debris-clearing intake Required Yes / No Protective collar/flotation Required Yes / No Self-bailing/draining Required Yes / No Redundant bilge pumping Required Yes / No Fuel capacity 19 gal minimum Yes / No Rescue capacity 4 persons minimum Yes / No 3,500-lb bow winch Required Yes / No Rescue tie-down points Required Yes / No Navigation lighting Required Yes / No Marine electrical system Required Yes / No Trailer Included Yes / No Operator training Included Yes / No Davit crane 1,200 lb minimum Yes / No Boarding ladder Required Yes / No Multifunction chartplotter/sonar display

15" minimum Yes / No

Thermal imaging camera system 640x512, 24° min FoV

Yes / No

Emergency lighting and siren/PA package

Required Yes / No

Accessory battery capacity 300 Ah minimum Yes / No Trailer type/capacity Dual-axle, 2,900 lb min Yes / No

Any "No" response must be fully explained. Any material deviation may render the bid non-responsive.

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28. BID FORM AND PRICING

Bidder Name: ______________________________________________

Address: __________________________________________________

Telephone: ____________________ Email: ______________________

Manufacturer: __________________ Model: _____________________

Year: __________ Overall Length: __________ Bottom Width: __________

Deadrise: __________ Side Height: __________ Bottom Thickness: __________

Static Draft: __________ Engine: __________________ HP: __________

Jet Pump: __________________ Fuel Capacity: __________

Passenger Capacity: __________ Trailer: ________________________

Cooperative Contract Relied Upon (if any): Cooperative Name ______________ Contract # ______________ Expiration ______________

TOTAL BASE BID

Amount in words: __________________________________________________________

Optional Equipment Electronics Package Deduct (credit to District if multifunction display, thermal imaging system, and associated mounts per Section 15 are removed from the awarded contract): $____________

Additional bottom protection: $____________ Additional lighting: $____________

Additional seating: $____________ Other: __________________ $____________

Delivery: ______ calendar days after purchase order

Bid validity: 90 calendar days following public opening, unless extended by written agreement.

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29. REQUIRED CERTIFICATIONS AND SIGNATURE

The undersigned certifies that the bidder has examined the complete solicitation and all addenda; understands the requirements; proposes equipment that complies with the mandatory requirements except as specifically identified; has provided truthful and complete information; has authority to submit the bid; has not colluded with another bidder; agrees to furnish the equipment at the stated price; and understands that award is subject to applicable New York State law and District approval.

Authorized Representative: ______________________________________________

Title: ________________________________________________________________

Company: _____________________________________________________________

Signature: ____________________________________________________________

Date: _________________________________________________________________

NON-COLLUSIVE BIDDING CERTIFICATION

Bidder shall submit the applicable statutory non-collusive bidding certification required by New York State General Municipal Law §103-d and any other certification required by the District.

ACKNOWLEDGMENT OF ADDENDA

Addendum No. 1: __________ Date: __________

Addendum No. 2: __________ Date: __________

Addendum No. 3: __________ Date: __________

Addendum No. 4: __________ Date: __________

Addendum No. 5: __________ Date: __________

Failure to acknowledge an addendum may be grounds for rejection where the addendum materially modifies the solicitation.

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30. FINAL PROCUREMENT CHECKLIST

The District should maintain the following in the procurement file:

• Legal advertisement and proof of publication

• Final adopted bid specifications

• Vendor distribution/availability records

• Questions and written responses

• All issued addenda

• All bids received

• Public bid-opening record and bid tabulation

• Responsiveness determination

• Responsibility determination

• Board award resolution

• Executed contract or purchase order

• Delivery, inspection, and acceptance records

• Invoices and payment records

DISTRICT USE

Procurement Contact: Fire Commissioner Justin Rusak, justinrusak@bigflatsfd.org, 607-562-3063 (Big Flats Fire Department)

Board Authorization Date: ______________________________________

Award Date: _________________________________________________

Successful Bidder: ___________________________________________

Award Amount: $______________________________________________

Purchase Order / Contract No.: _________________________________

Notes: ______________________________________________________

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