Beall Woods Footbridge Repairs~2.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: April 4, 2022 File# 5-22-037

PROJECT TITLE: Footbridge Repairs

PROJECT NARRATIVE:

Beall Woods State Park is located on the banks of the Wabash River in southeastern Illinois. The Park attracts visitors from around the world who are interested in experiencing one of the few remaining tracts of virgin timber east of the Mississippi River. While walking through the timber via the hiking trails, visitors can see trees 120 feet tall and more than 3 feet in diameter.

There are many hiking trails located within the park; however, Tuliptree Trail is the most popular and widely used. Due to a heavy thunderstorm this past October, wind gusts reaching near 50 mph blew down a large tree landing on the 2nd of three (3) footbridges located on this trail. The impact of the fallen tree caused moderate damage to the south end of the bridge near the abutment; hence, the reason for this project.

The damaged footbridge is one (1) of the three (3) bridges located on Tuliptree Trail, specifically located at following geographic coordinates: 38.358, -87.824. The bridges were constructed/installed in August of 2007. The bridge was built by Anderson Bridges, LLC. of Colfax, WI. The bridge is a single span steel structure, resting on concrete footings with concrete back walls, the decking is pressure treated wood, with a wooden handrail. The structure measures 46’-8” long, approximately 6 feet wide, and has a 6,000 lb. vehicle load limit.

SCOPE OF WORK:

This project will consist of the Contractor providing all labor, equipment and materials required to make the appropriate repairs to the damaged steel footbridge. The Contractor’s work will include the following items, but not exclusive to:

· Remove the fallen tree from the steel footbridge structure.

· Construct a cribbing system under the south end of the bridge to support the structure during rehab/construction.

· The Contractor is not allowed to disturb or unbolt the west top and bottom chords, this will help keep the bridge in tack and self-supporting during the construction period.

· Once the bridge is safely supported, the Contractor will be required to remove all damaged/bent members of the structure, replacing them with like members. Some of the items that will need to be replaced consists of the following, but not exclusive to:

· East End Vertical, 3” X 3” Sch. 80 Square Tubing

· East Top Chord, 3” x 3” Sch. 80 Square Tubing

· Vertical Railing (12 ea.), 1” x 1” x ¼” Angle Iron

· Cap for Vertical Railing, 1 ¼” x 1 ¼” x ¼” Angle Iron

· Side Brace, 2” x 2” x ¼” Angle Iron

· It appears the south floor beam could be bent/skewed. However, it may be in a bind due to the continual stress applied on the structure from the fallen tree. This will be evaluated once the pressure is alleviated from the structure by the fallen tree. If the floor beam is to be replaced, the following specifications shall be used:

· W8 x 15 Floor Beam, 6’-3” in length

ATTACHMENTS:

The following documents are included:

Attachment 1 – Location Map Attachment 2 – Record As-Built Drawing & Bill of Materials Attachment 3 – Photos of Damaged Structure

PROJECT SPECIFICATIONS & REQUIREMENTS:

a) This area is a very sensitive natural area and archeological site, and the Contractor WILL NOT be allowed to deviate off the existing trail for any reason. All work will have to remain on the existing trail, with the exception of working under the bridge and a staging area at one end of the bridge.

b) All materials will be hauled in and out on the existing trail, which is roughly 5-6 feet in width. The equipment used will have to be small in size, i.e. Bobcat, skid steer, and/or a gator.

c) The Contractor WILL NOT be allowed to cut down/remove or disturb any vegetation that exists on the trail.

d) There will be an area provided for stored equipment and materials either in the Visitor Center parking lot or at the Maintenance building.

e) Once all bridge repairs are complete, the Contractor will be required to repair any damages to the trail and/or under the bridge and replace all disturbed areas back to existing conditions, with the approval of the site staff and Regional Engineer.

f) The Department will provide the Contractor with the shop drawings for the bridge that will show all material sizes and schedules (See Attachment 2).

g) The welder will have to be a certified welder or have five (5) years of welding experience.

h) All welds shall conform to the appropriate provisions of the ANSI/AWS D1.1 Structural Welding Code and/or ANSI/AWS D1.5 Bridge Welding Code.

i) Structural steel shall be high strength, low alloy, atmospheric corrosion resistant ASTM A847 cold-formed welded square and rectangular hollow structural sections, and/or ASTM A588 plate and structural steel shapes.

j) All steel will require wire brushing and/or cleaned prior to welding in accordance to ASTM standards.

A. Project Specifications:

1) The awarded contractor must have 5 years of experience in the bridge construction industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

2) The Contractor will be required to abide to all site regulations and work with the Site Superintendent and/or site staff regarding working hours, staging areas, and securing the work site. Contractor is responsible to verify all measurements prior to bidding. Once construction is complete, the Contractor is required to clean-up all construction debris and haul off-site.

3) The Contractor must be registered as a small business provider, as required by the Small Business Set-Aside Program.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Deliverables and Staff Training:

N/A

4) Independent Testing:

The Contractor shall pay all independent laboratory testing.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. Steel Bridge Components

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

8) Extended Warranty:

a) Workmanship, materials and equipment subject to seasonal loads will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date

b) Seeded areas shall be warranted for a period of one year plus one growing season.

9) Contractor’s Schedule of Values:

The Contractor shall provide to the DNR Project Architect/Engineer, a cost breakdown of each item of work required to fulfill the contract. The breakdown shall be identified on the Contractor’s Schedule of Values (CSV) form.

C. Project Requirements:

1) Project Meeting

Refer to the BidBuy solicitation for meeting date and time. The meeting location will be held at Beall Woods State Park, 9285 Beall Woods Avenue, Mount Carmel, IL, 62863, in Wabash County. Office phone: (618) 298-2442.

2) COVID-19 Requirements In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

3) Duration

Bids shall be good for ninety (90) calendar days after the submittal date, or for an extended period, if agreed to in writing by the Bidder and DNR.

4) Prevailing Wage Rates

This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus, amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at http://labor.illinois.gov/. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

5) Certified Payroll

State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

6) Small Business Set-Aside

The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

7) Apprenticeship-in-Training

When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

8) Illinois Office

The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9) Subcontractors

The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

10) Insurance

Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

11) Performance Bond/Labor and Material Payment Bond

Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative

The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses

Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities

Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits

The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products

Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

17) Steel Products

Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

18) Specified Materials

Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning

Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Warranties

The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

21) Change Orders

Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $25,000 or more or the time of completion by more than 180 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

The DNR Architect/Engineer shall determine if the change was unforeseeable and/or germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material, and equipment.

22) Inducement Resolution

All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

23) Payment

Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

24) Contract Award

Contract award will be made to the lowest, responsible, responsive bidder. The Department of Natural Resources reserves the right to reject any or all bids.

25) Term of Contract

All work shall be completed by June 30, 2023, unless agreed to by both the Contractor and DNR, that a time extension is warranted.

26) Bid Submittal

Bids may be submitted electronically on BidBuy.

27) Bid Submittal Date and Time

Refer to the BIDBUY solicitation for the bid date and time.

28) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO eric.michael2@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

29) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the eric.michael2@Illinois.gov email address.

Project Architect/Engineer:

11731 State Highway 37 Benton, IL 62812

9285 Beall Woods Avenue Mount Carmel, IL 62863