B2 Combined Synopsis Solicitation.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in Federal Acquisition Regulation (FAR) Part 13 using Simplified Acquisition Procedures (SAP). This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS

SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation WILL be posted to SAM at https://sam.gov/.

The RFQ number is N4215823QS032. This solicitation documents and incorporates provisions and clauses in effect though FAC 2023-02 Effective March 16, 2023 and the DFARS Change notice 20230301. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: https://www.acquisition.gov/.

The NAICS CODE is 532490 and the small business standard is $35M. This is a competitive, 100% Total Small

Business Set-Aside procurement action.

ITEM NO. DESCRIPTION QTY UNIT

UNIT

PRICE

TOTAL

CLIN 0001

Rental of one (1) complete Chill

Water System in accordance with the Statement of Work (SOW) found below.

12 months

CLIN 1001

Rental of one (1) complete Chill

Water System in accordance with the Statement of Work (SOW) found below.

6 months

TOTAL PRICE

Table 1. Unit Rental Price Table

For any possible extensions needed, please provide pricing in the table below:

RATES FOR POSSIBLE EXTENSION(S) NEEDED

DESCRIPTION QTY UNIT PRICE

Daily Rate

Weekly Rate

Monthly Rate

Table 2. Unit Rental Rates for Possible Extensions https://sam.gov/ https://www.acquisition.gov/

This announcement will close on 5 April 2023 at 2:30 PM Eastern Standard Time.

Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost.

System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or

Adobe PDF with the aforementioned requested information in Table 1 and Table 2. Quote must include monthly price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms.

Quote given must include signed vendor certification (Attachment 2). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. An award will be made based on

Lowest Price Technically Acceptable (LPTA). Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 2:30 PM EST on April

5, 2023. Email quotes to Amanda.J.Cordell.Civ@US.Navy.mil.

Quotes shall be valid for sixty (60) days (at minimum).

The following FAR provision and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award):

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or

Statements--Representation JAN 2017

52.204-2 Security Requirements AUG 1996

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-26 Covered Telecommunications Equipment or Services--Representation. OCT 2020

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or

Proposed for Debarment JUN 2020

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JUN 2020

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services NOV 2021

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial

Products and Commercial Services JAN 2022

52.219-28 Post-Award Small Business Program Rerepresentation NOV 2020 http://sam.gov/ mailto:Amanda.J.Cordell.Civ@US.Navy.mil

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020

52.222-41 Service Contract Labor Standards AUG 2018

52.222-50 Combating Trafficking in Persons OCT 2020

52.222-55 Minimum Wages Under Executive Order 13658 NOV 2020

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-33 Payment by Electronic Funds Transfer--System for Award Management OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013

52.237-1 Site Visit APR 1984

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984

52.245-1 Government Property JAN 2017

52.245-9 Use And Charges APR 2012

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services JAN

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JUN 2013

252.237-7024 Notice of Continuation of Essential Contractor Services. OCT 2010

252.244-7000 Subcontracts for Commercial Items JAN 2021

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property APR 2012

252.245-7002 Reporting Loss of Government Property JAN 2021

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal DEC 2017

252.246-7003 Notification of Potential Safety Issues JUN 2013

252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations OCT 2010

STATEMENT OF WORK

Total of 1 System required to support the USS Toledo from 04/24/2023 through 04/23/2024

Contractor Supplied Equipment:

1. Only fresh water will be circulated through the cooling system described below and shown in Figure (1).

2. Chill Water System must consist of at least three chillers. System must be able to support varying capacity from

30 to 120 tons of cooling capacity. System shall consist of two 30 Ton chillers and one 60 Ton Chiller.

3. System shall be able to allow isolation of each chiller separately to support varying chill water loads shipboard.

4. Must be air cooled.

5. Must have a pumping system, consisting of at least two pumps. System must able to a provide a variable supply of 30 to 350 GPM. Each pumping apparatus must be capable of maintaining 100 feet of head supply pressure, all GPM ranges, at the contractor provided supply manifold. At a minimum, the pumping system shall have a minimum of 100 GPM at 100 feet of head pressure of redundant capacity. The expansion tank shall supply water directly to the pumps as shown in Figure (1). Additional pumps downstream of the chiller unit(s) may be utilized to raise supply pressure to meet the required 100 feet of head pressure requirement at the contractor supplied supply manifold.

6. Must have suction and discharge manifolds with a quantity of four (4) 2-1/2” MNPT supply connection and a quantity of four (4) 2-1/2” MNPT discharge connections. All manifold connections shall have isolation globe valves installed.

7. Within the cooling loop there must be a reservoir capable of holding at least 250 gallons of cooling water or as required to support system design. Reservoir is required to account for small leaks and provide the system’s pumps a constant supply of water. Reservoir must be transparent in order to visibly verify the water level within the tank. Tank shall have a constant vent valve on the top or be open to the atmosphere to aid in bleeding air out of the chill water system.

8. System shall include a bypass line in order to flow water when no services are connected to the contractor supplied supply and discharge manifolds. This bypass line shall include globe valves so the flow can be throttled as required to suit ship’s demands and to keep the chiller units running under low flow/pressure conditions.

9. Desired output water temperature range is 55o - 65oF.

10. Must be operable on a single 460/480(V), 400 Amp Breaker (maximum).

11. Must be provided with a male 500 mcm Camlock electrical connection.

12. System must have necessary equipment to prevent freezing recirculating water with no cooling load at 0 O F.

13. CRITICAL SYSTEM SUPPORT: Unit must be capable of operating 24 Hours a day Seven (7) Days a

Week.

14. Must be operable at flow rates of as little as 30 GPM without needing to recirculate flow.

15. Contractor is to provide all equipment from the return manifold to the supply manifold. System shall be a complete unit. If pumps or tanks are separate, vendor will provide all piping/valves/fittings as required to couple pumps to the Chill Water Units. Vendor is to provide Extra fittings and hoses to support installation. If the system requires assembly, the system shall be assembled in such a way that it does not cause tripping hazards by minimizing the lengths of hoses between components. If lengths of hoses are longer than needed, it should be able to be coiled and put somewhere out of the way of normal foot traffic. Hoses shall be routed in a way that does not cause the hose to kink and reduce flowrate.

16. Chiller Unit(s) must be capable of operating in an industrial environment where dust, dirt, and sea air are present.

17. Chiller Unit(s) to be equipped with operational Inlet and Outlet Temperature Gages.

18. Chiller Unit(s) to be equipped with operational Outlet Pressure Gage.

19. System is to include operational pressure gages on the contractor provided supply and discharge manifold.

20. Unit shall have an electronic monitoring system that monitors inlet and outlet temperature, pressure, and flow rate. The system shall be able to notify NNSY personnel when the monitored parameters fall outside of a set range.

21. If chiller system holds 55 gallons or more of fuel or oil or similar fluid, provide an environmental catch capable of holding at least 110% of the capacity of the fuel, oil, and other fluids required to operate the rental unit.

22. Evaporator must be capable of delivering a leaving temp of less than 65O F.

23. Condenser must be capable of operating in a wide ambient temperature range (0-125 O F)

24. Unit must be affixed with a metal tag designating the supplying company, a POC responsible for repairs and maintenance, and a phone number of the POC who is responsible for repairs and maintenance.

25. Contractor to adhere to the rigging requirements as outlined in Attachment B for contractor equipment at Norfolk

Naval Shipyard.

26. The gross weight of the unit shall be clearly marked on the outside of the unit as outlined in Attachment B. If the unit is not a complete unit, the gross weight of each component shall be clearly marked on each component.

Chiller

Chiller

P

P

P

Tank

Bypass Line

Chiller

Figure (1) – Line Diagram of Proposed System

Note 1: Final system may consist of different quantities of Chillers and Pumps (P) than shown in Figure (1) as long as the requirements above are met.

Note 2: Final system may change the order of components as long as the requirements above are met.

Note 3: Freeze protection is not shown in Figure (1). A Freeze protection method shall be included for the system in the event there is no cooling load on the system.

CONTRACTOR RESPONSIBILITY:

1. Equipment delivery, setup, and removal is to be at no cost to the government.

2. If the unit requires assembly, the contractor shall assemble the unit at no cost to the government.

3. Provide all parts requiring repair or replacement under circumstances of normal equipment wear and tear at no additional charge.

4. Contractor is responsible for ensuring that all preventative maintenance is performed on equipment prior to delivery to the government as well as performing preventative maintenance as specified by the equipment’s manufacturer preventative maintenance schedule during the term of the rental period with the government.

Contractor is responsible for all travel associated with preventative maintenance. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval

Shipyard/NOB.

5. Post contact information for service/repair of equipment directly on the rental equipment. Contact information must be packaged to withstand being located in an outdoor environment

6. The contractor shall dispatch a representative in response to a service request to repair and/or replace a chill water unit within four (4) hours of notification by NNSY at no additional charge. regardless if request is placed during normal business hours. Contractor is responsible for travel associated with repair of equipment.

Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard/NOB.

7. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State

OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow

Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY

Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-

1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and

NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or

NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM

Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site:

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx.

c. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by

NNSY TPOC and/or CORs set forth elsewhere in this award document.”

8. When the equipment is required to be removed to the contractor's facility for repair or replacement, the contractor shall be responsible for loss or damage from the time it leaves the government site until it is returned to the government.

9. Provide start up training of equipment to the government. Contractor is responsible for all travel associated with providing startup training of equipment to the government

10. Clean the chill water unit(s) prior to delivery to the following requirements:

a. Chill water unit shall be cleaned to a degree of cleanliness that results in a surface free of grease, oil, flux, scale, dirt loose particles and any other matter foreign to the base metal. Adherent light superficial rust on steel surfaces, caused by short time exposure to the atmosphere, is acceptable.

b. For uncoated surfaces: Adherent corrosion products typical on surfaces of the type material being considered (e. g. flash rust on steel) are acceptable. Loose corrosion products are not acceptable and must be removed.

11. Contractor shall provide technical information for all mechanical equipment provided to satisfy the requirements of the contract. This includes model/unit technical specifications, user manuals, fault code descriptions, etc. Copies of these documents shall be provided to the lead shop zone manager and to engineering

(C269) upon completion of system set-up. Further copies in the future shall be provided, if needed, at no additional cost to the government.

a. Contractor shall provide provide this information during the bidding process as well to assist with technical acceptance review. Any other supporting documentation such as system design characteristics, provided equipment capabilities, layout diagram, flow calculations, head pressure loss calculations, etc.

shall also be provided at time of bid to assist with technical review of the proposal.

12. Following system installation and first energization, contractor MUST coordinate with the NNSY Temporary

Service Zone Manager (see points of contact herein) prior to manipulating valve positions, securing/energizing any chillers, or any other work that will affect the system flow or cooling capacity from the current status at that time.

GOVERNMENT RESPONSIBILITY:

1. Provide operators

2. Perform basic maintenance

a. Monitor all gauges

3. Equipment movements within the shipyard

4. Lost items and equipment damage beyond normal wear and tear

OPTIONS:

1. Provide options to allow NNSY to continue rental of the chill water unit in a six month increment. The government reserves the right to extend the rental period for an additional six (6) months in one (1) six (6) month increment. Rental extensions may terminate the rental of one or more units based on use by NNSY. This charge will be prorated.

NOTES:

1. New or used equipment may be provided. NNSY reserves the right to inspect the proposed equipment prior to contract award.

2. The Chill Water Unit will be exposed to everyday weather, and saltwater air. It is the contractor's responsibility to provide any protective coverings for the unit.

3. The government reserves the right to return the rental system at any time prior to the expiration of the rental period. The contractor agrees to prorate costs for the time the units are in use by NNSY only. The government agrees to give the contractor twenty-four (24) hours notice for return of units prior to expiration of rental period.

POINTS OF CONTACT:

Technical POC: TO BE PROVIDED AT AWARD

Temporary Service Zone Manager: TO BE PROVIDED AT AWARD

Certifying Official: TO BE PROVIDED AT AWARD

REQUIREMENTS FOR LIFTING OF EQUIPMENT

1. The equipment shall be outfitted with suitable attachments for overhead lifting.

1.1. For multiple point lifts each lifting attachment shall be capable of supporting one half the gross weight of the equipment with a design factor of five to one based on ultimate strength. For single point lifts the lifting attachment shall be capable of supporting the gross weight of the equipment with a design factor of five to one based on ultimate strength.

1.2. For multiple point lifts each lifting attachment shall be designed to accept a standard anchor shackle

(Federal Specification RR-C-271D, type IVA) which is capable of supporting one half the gross weight of the equipment. For single point lifts the lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting the gross weight of the equipment.

1.3. Design of the lifting attachments shall be such that the attachments and shackles are not side loaded more than 10° out of the plane. Lifting attachments shall be located such that the lifting slings do not contact the equipment, or alternatively a spreader beam certified to NAVFAC P-307 shall be provided. Whenever practical, the lifting attachments shall be located above the center of gravity, and such that the lifting slings do not contact the equipment housings.

1.4. Each lifting attachment shall be conspicuously marked in a contrasting color “Lift Here”. Letters shall have a minimum height of 1”.

2. The equipment shall be marked in a prominent location with the gross weight. Sand hoppers, tubs, or other containers that may contain material shall be marked with the empty and full weight (or alternatively the empty weight and working load limit). Marking shall be upper case letters of a contrasting color, with a minimum height of 1”. Marking shall include the units (i.e. “pounds”, “long tons”, etc.).

3. The equipment shall be provided with a lifting sketch / rigging diagram that meets the requirements of enclosure

3.1. The lifting sketch shall detail any specific requirements and / or configurations that must be meet prior to lifting (i.e. “engage swing lock”, “Tilt mast back fully”, “Rotate lifting basket over side”, “Utilize 10’ minimum length slings”, “Spreader beam required”, etc.).

3.2. The lifting sketch shall include the location of the center of gravity of the equipment (full fuel, hydraulic tanks, etc.), equipment model/manufacturer, and gross weight.

3.3. A copy of the lifting sketch shall be permanently posted on the equipment, and a copy shall be forwarded to Code 714 (396-3345, 3346).

4. If specialized handling gear other than shackles, standard slings, or chainfalls (i.e. spreader beams, special lift rigs, etc.) is required, the contractor shall furnish it. This handling gear shall be provided certified in accordance with NAVFAC P-307, with written documentation of proof testing.

RIGGING SKETCH REQUIREMENTS

Rigging sketches, as a minimum, shall identify the following:

1. The weight of the load.

2. The location of the center of gravity.

3. The minimum crane capacity.

4. The minimum capacity / length of slings.

5. The minimum capacity of other standard rigging gear.

6. The attachment (lifting) points for the load.

(a) The attachment points for multiple leg lifts shall be sized such that each attachment point can support half the load’s weight at the anticipated lift angle.

(b) The attachment point for single leg lifts shall be sized such that the attachment point can support the entire load’s weight.

7. Limitations on allowable orientations for any parts making up the lifting assembly.

8. For single leg vertical lifts using twisted rope (wire or synthetic), two parallel ropes each capable of supporting the entire load alone shall be required unless a method is used to prevent unlaying the rope.

9. A minimum D/d ratio of one shall be required where wire rope slings pass over any object, or in the eyes of wire rope slings. A minimum D/d ratio of two shall be required where synthetic rope slings pass over any object, or in the eyes of synthetic rope slings.

(a) "D" represents the diameter of the object the sling passes over.

(b) "d" represents the diameter of the sling.

(c) Table 14-3 of NAVFAC P-307 lists efficiency factors at various D/d ratios.

10. Components in each handling assembly shall be sized based on the worst case distribution of loads.

(a) When making a two, three, or four point lift, the handling gear shall be sized so that two legs can support the load without exceeding the safe working load (SWL) at the lift angle expected, unless an equalizing method is used.

11. When non-standard gear is required (i.e. round stock lifting bars) written instructions shall be provided that ensure:

(a) The proper material is being used.

(b) The item is certified IAW NAVFAC P-307.

(c) Any special requirements or dimensions are followed to ensure that engineering assumptions are met (i.e.

eccentricity of the bearing points).

PICKUP/REMOVAL OF RENTAL UNITS:

Unless otherwise notified by NNSY Contacting Office, Code 451, rental/lease unit(s) shall be picked up (removed) by Contractor on the morning after expiration of the established contract period of performance. In the event that this date occurs on a Saturday, Sunday, or a recognized Federal Holiday, the contractor may make the appropriate arrangements to pick-up the equipment on the first working day following the expiration of the contract at no additional cost to the Government. If any difficulty is experienced in picking-up (removing) unit(s), the Contractor

MUST immediately request the Contracting Officer’s direction by contacting the specialist Amanda Cordell, Code

451 via telephone at 757-396-1938 AND providing notification of same via email to

Amanda.j.cordell.civ@us.navy.mil. A Contractor’s failure to follow the above instruction regarding pick-up/removal of rental units will relieve the Government of any liability for further charges for the equipment.

ATTACHMENTS

(1) FAR 52.212-1 Addendum

(2) Contractor Technical Certification mailto:Amanda.j.cordell.civ@us.navy.mil