176_State+Contract+Summary.docx

ND STATE CONTRACT INFORMATION

CONTRACT INTRODUCTION

The contract is for specialized consulting services and subject matter experts for the North Dakota Health Information Network.

CONTRACTOR INFORMATION

Check the State contract website for contractors and contract administrator information.

COOPERATIVE PURCHASING

This is a cooperative purchasing contract pursuant to North Dakota Century Code (NDCC) section 54-44.4-13. This is an open-ended contract that is made available to other government entities, other states, nonprofit organizations established on behalf of public entities, and the International Peace Garden.

ORDERING INFORMATION

Eligible cooperative Agency may participate in the awarded Contract by executing a statement of work. Sample Statement of Work (SOW) can be found in the contract as Exhibit B.

STATEMENT OF WORK (SOW) REQUEST PROCESS AND COST THRESHOLDS

When the STATE requires services, the STATE will prepare a written (SOW) describing the required services.

The number of vendors STATE must solicit is determined by the estimated cost of the project:

A. Projects estimated at less than $250,000:

1) Direct assignment. The STATE may issue a work order request directly to any of the awarded vendors in the appropriate category.

2) Competitive – The STATE may elect to conduct a competitive process by requesting project proposals from more than one vendor. The STATE will select the vendor project proposal that best meets the SOW requirements based upon the selection criteria stated in the work order request.

B. Projects estimated at $250,000 or more:

If the cost exceeds $500,000 or more, this may be subject to Major IT Project NDCC 54-59-32

1) Direct assignment. The STATE may issue a work order request directly to an awarded vendor if prior approval is granted through and alternate procurement.

2) Competitive – The STATE must issue a SOW to all of the awarded vendors. The STATE will select the vendor project proposal that best meets the SOW requirements and selection criteria stated in the work order request.

The SOW request may stipulate either a specified number of hours (Time and Materials) or may stipulate a project to be completed at a fixed cost (Fixed Bid). The SOW request will describe the work to be done, the numbers of personnel by skill set and job class, and project begin/end dates (including deliverable due dates where applicable). Vendors who are asked to respond to a work order request must be priced at, or below, the rates proposed and contractually obligated.

The STATE may require interviews with proposed staff prior to accepting the vendor staff.

1. SUBMISSION OF SOW RESPONSE

Each SOW request will specify a proposal due date for the vendor to respond to the STATE’S request. The vendor must respond to the agency that issued the SOW request, either affirming or denying its ability to provide the personnel in the required project time frame. During this response period, if necessary, the vendor may seek clarifications of the work involved.

If the vendor is unable to provide the personnel requested, it must state the reason in the appropriate section on the SOW, sign and return the form to the requesting agency by the proposal due date.

2. CHANGE ORDERS

A change order process will be used to manage issues and changes during the life of a SOW. A change request must be in writing to document the potential change. The change will be reviewed and, if acceptable to the STATE, the vendor will submit an estimate of the charges and the anticipated changes in the delivery schedule that will result from the proposed change in the SOW. A change order must be approved and signed by both parties prior to implementation of the change.

ROLES AND RATES:

Altarum Institute:

Audacious Inquiry:

Briljent:

Health Tech Solution:

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