B08- Solicitation 11-10-20.pdf

COMBINED SYNOPSIS SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The solicitation number is W81XWH20Q0230. The solicitation is issued as a request for quotation (RFQ). Provisions and clauses in effect through Federal Acquisition Circular 2019-03 are incorporated. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses https://acquisition.gov/far/index.html and http://www.acq.osd.mil/dpap/sitemap.html. The NAICS code is 339112, with a small business size of 1000 employees.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Rack Washer & Installation

FFP

Rack Washer & Installation FOB: Destination

PURCHASE REQUEST NUMBER: 0011497081

PSC CD: 6515

NET AMT

0002 1 Each

CMRA

FFP

Contract Manpower Reporting Application (CMRA) FOB: Destination https://acquisition.gov/far/index.html http://www.acq.osd.mil/dpap/sitemap.html

0003 1 Each Demolition & off site removal

FFP

Demolition & off site removal

0004 1 Each Training

FFP

Training

0005 1 Each Manuals

FFP

Manuals

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 01-APR-2021 1 WALTER REED ARMY INSTITUTE

WALTER REED ARMY INSTITUTE

503 ROBERT GRANT AVE.

SILVER SPRING MD 20910-7500

W23RYX

0002 01-APR-2021 1 (SAME AS PREVIOUS LOCATION)

0003 01-APR-2021 1 (SAME AS PREVIOUS LOCATION)

0004 01-APR-2021 1 (SAME AS PREVIOUS LOCATION)

0005 01-APR-2021 1 (SAME AS PREVIOUS LOCATION)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

PERFORMANCE WORK STATEMENT

Title: Rack Washer

Requiring Activity Name: Walter Reed Army Institute of Research (WRAIR)

1. INTRODUCTION

The WRAIR aims to conduct biomedical research that is responsive to Department of Defense and US Army requirements and delivers life-saving products including knowledge, technology and medical material that sustain the combat effectiveness of the Warfighter.

With our headquarters dedicated to Senator Daniel E. Inouye and located in Silver Spring, Maryland, the Walter Reed Army Institute of Research is the largest biomedical research facility currently serving the Department of Defense.

Established in 1893, our research and development now reaches around the world from Maryland to Germany, Thailand, and Kenya.

Our vision is to be the premier DoD biomedical research organization, constantly relevant, integrating basic research and advanced technology that protects, projects, and sustains the Warfighter today, invents global medical solutions for the future, and keeps the Warfighter on point for the Nation. We host three Centers of Excellence for Military Psychiatry and Neuroscience Research, Military Infectious Disease Research, and Enabling Capabilities Research;

each center ranging from blast induced neurotrauma to malaria vaccine development.

2. PURPOSE AND BACKGROUND

The Veterinary Services Program (VSP) provides comprehensive animal care, protocol consultation, support, and pathology services to the Walter Reed Army Institute of Research (WRAIR). To meet this mission VSP, provides quality veterinary medical care and environmental enrichment programs for all animals, representing nine different species. VSP provides guidance for regulatory compliance issues related to animal-based research, comprehensive animal research support through scientific consultation with investigators and medical/surgical care to the research animal colony. VSP conducts training for laboratory animal techniques and animal handling workshops for investigators, research support staff, veterinary staff, and animal care personnel. VSP trains military veterinarians chosen by a selection board for the DoD Laboratory Animal Medicine Residency Training Program.

3. SCOPE

The contractor shall furnish all labor, materials, equipment and supervision required for the demolition and off site removal of an existing rack washer and furnish and install a newly manufactured rack washer with integrated hydrogen peroxide decontamination. Location of the performance requirement is room GE03, Building 503, Walter Reed Army Institute of Research, Forest Glen Annex, Silver Spring Maryland. The intent of this contract is for the contractor to provide a fully operational rack washer.

4. PERIOD OF PERFORMANCE

Installation shall be completed four (4) months after award of the contract. The installation date is subject to change based on the completion of a secondary site. The warranty shall be two (2) years from installation of rack washers.

5. WORK SCHEDULE AND LOCATION

5.1. Work Location

The work location is 503 Robert Grant Avenue, Silver Spring, MD 20910.

5.1.1. Working During Emergency Situations

Individual contingency operation plans shall be activated immediately after determining that an emergency has occurred, shall be operational within twelve (12) hours of activation, and shall be sustainable until the emergency situation is resolved and normal conditions are restored or the contract is terminated, whichever comes first. In case of a life threatening emergency, the COR will immediately make contact with the Contractor Managers to ascertain the status of any Contractor personnel who were located in Government controlled space affected by the emergency. When any disruption of normal, daily operations occur, including base closures, the Contractor Manager shall promptly open an effective means of communication with the COR to verify:

a. Key points of contact (Government and Contractor)

b. Temporary work locations (alternate office spaces, telework, virtual offices, etc.)

c. Means of communication available under the circumstances (e.g. email, webmail, telephone, FAX, courier, etc.)

d. Essential duty personnel for emergency and contingency operations

e. Essential work products expected to continue production by priority

The Contractor Manager, in coordination with the COR, shall make use of the resources and tools available to continue contracted functions to the maximum extent possible under emergency circumstances. The Contractor shall obtain approval from the COR and Contracting Officer prior to incurring costs over and above those allowed for under the terms of this contract. Regardless of contract type, and of work location, Contractors performing work in support of authorized tasks within the scope of their contract shall charge those hours accurately in accordance with the terms of this contract.

Contractor shall not report to work on those days the Government or installation is closed due to safety conditions, inclement weather conditions, national emergencies, energy conservation or by direction of the Installation Commander for any other reason. During these periods of closure, the contractor employees that are not designated as essential IAW this contract shall not report for work nor will they be compensated for those days.

5.2. Federal Holidays

5.2.1. The contractor shall not perform services on days designated as a Federal Holiday by Federal Status, Executive Order, Presidential Proclamation or Installation Commander

Federal holidays are an exception to the regular duty hours. Any of the holidays listed below falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. The following is a list of legal federal holidays that services shall not be performed.

The following are Federal Holidays:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Independence Day

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

5.3. Post Closure

All non-mission essential contract employees shall not report to work on days the Government or installation is closed due to local determinations relating to safety conditions, inclement weather conditions, national emergencies, energy conservation. During these periods of closure, the mission essential contractor personnel shall report for work.

5.4. Work Schedule

The contractor shall provide support from 0745 to 1630 Eastern Time.

6. PERFORMANCE REQUIREMENTS

6.1. Objectives

The following general requirements apply to all activities involved with the removal of existing equipment and installation and testing of new equipment:

• To minimize down time, the contractor shall schedule and coordinate with the Technical Point of Contact

(TPOC) the installation and testing of the new system to ensure that minimal delays in operation are experienced between the shutdown of the old system and full operation of the new system. The schedule may be modified on a periodic basis as required by project activities. The TPOC will be responsible for approving all schedule modifications.

• All mechanical, piping, and electrical components will be readily accessible for maintenance.

• Prior to the use of any welding or cutting torches, compliance with regulatory requirements and coordination with the TPOC is the responsibility of the contractor. The contractor shall insure that all safety requirements regarding the use of the freight elevator size and weight capacities are adhered to.

6.2. Minimum Essential Characteristics

• Washer shall have the capability to wash rodent cages in 10 minutes or less and nonhuman primate racks in

30 minutes or less. Contractor will provide three presentation racks for washing rodent cages and one bottle washing presentation racks with bottle crates.

• Following removal of the existing rack washer, the contractor will prepare the site to make ready for the placement and installation of the replacement unit. The contractor shall assess the overall integrity and conditions of existing floors/subfloors, concrete slabs, and provide all necessary repair and reinforcement to support new rack washer. Contractor shall furnish and install new epoxy flooring to cover the entire area under the existing rack washer and new flooring foundation should be installed, as needed (if rotting or any other anomaly is noticed). New epoxy flooring shall be installed by a qualified professional. The vendor shall be responsible for disconnecting utilities from the existing rack washer and connecting to the new rack washer.

• The rack washer to be furnished and installed shall as a minimum be steam heated, heavy duty, pass-through, fast throughput, washer designed for thorough, efficient cleaning and sanitization of cages, racks, debris pans and other items ancillary to the care of laboratory animals.

• It shall be pit-mounted with load and unload ramps level with the existing floor surface.

• Interior compartment/chamber size shall not be less than: 60” W x 90” L x 86” H (inside door to door).

The floor shall be made of no less than 3mm thick stainless steel with a greater than 200 lb. point load.

• The interior of the rack washer shall be all stainless steel construction. All wetted parts shall be stainless steel or appropriate polymeric materials. All structural support including sump support frame shall be stainless steel.

• The chamber shall be insulated on all sides to reduce hot surfaces and heat loss. The chamber doors shall be insulated with tempered glass viewing windows and side mounted hinges.

• Rack Washer shall provide a visual indication of machine status during wash phases

• The wash chamber shall have doors at both load end and unload ends equipped with an interlock system to allow only one of the two doors to be opened at any one time to prevent cross contamination. Interlock can be overridden by initiating the emergency cable/bar inside the chamber or by supervisor controls in the display.

• Contains an inflatable door gasket to provide a proven chamber air tightness

• Wash and rinse nozzles shall be mounted on no less than 6 oscillating arms. The machine shall have separate wash and rinse spray nozzles shall be positioned to reach all load surfaces, shelving, and caging surfaces.

• All recirculated treatment phases shall have temperature set-point capability. Wash and rinse phases shall have temperature set-point guarantee capability. If temperature set-point guarantee is selected for any phase, that phase shall not begin timing until the set point is reached. Should the solution temperature drop below the set point the timer shall stop and begin again when the temperature rises above set point.

• The Rack/Cage Washer shall be controlled by no less than a 7” touchscreen display, which shall control all times, temperatures, treatment cycles and operational control.

• Treatment schedules and cycle selections shall be made through an Operator Interface Terminal (OIT) and shall include supervisory access code security. The OIT shall provide process times, temperatures and sequence information during equipment operation.

• Washer shall be capable of flushing auto-watering lines on racks with fresh house hot water during the final rinse phase. The system shall be supplied with a quick-disconnect hose and a pressure reducing station for the house hot water supply line.

• All mechanical, piping, and electrical components will be readily accessible for maintenance. Doors shall be equipped with spring loaded, explosion relief type safety latches that open readily when pushed from inside the chamber.

• Opening either door shall stop the operation of the washer. The door must be closed and the “Start” button depressed to start or continue operation.

• The interior of the chamber shall be equipped with safety features to immediately stop washer operations if actuated. A sign will be mounted on the interior of the washer with “escape” instructions.

• The operator places the items to be cleaned in the chamber, closes the chamber load door, selects the desired treatment cycle and presses the cycle “Start” switch/button. The treatment phases proceed automatically to a completed cycle. At cycle complete, the unload door is opened and the clean load removed.

• Treatment schedules shall be configurable for their respective cycles. A minimum of ten (10) configurable cycles shall be provided.

• A printer shall be installed on the load (dirty) end of the machine. A report of the washing cycle shall be printed on thermic paper

• Washer drain shall connect to an existing dedicated effluent drain line or in to a Government-furnished (GFE) effluent holding/treatment tank located within 10 feet of equipment location.

• The recirculating sump shall be all stainless steel and completely drained after each phase to prevent cross contamination.

• Shall contain a tool-free, in-line, self-cleaning filter.

• The controls will allow for a dedicated individual ventilated cage (IVC) cycle.

• Shall contain dosing pump for a minimum of three chemicals with ability to add additional pumps.

• The sump shall contain a stainless steel, steam heat exchanger to maintain recirculated solution temperatures complete with steam supply and condensate controls and be easily removable for maintenance and cleaning.

• Lighting fixtures shall be mounted inside the wash chamber with vapor proof windows to allow interior illumination.

• The washer shall be inter-piped and inter-wired so that only one connection is required for each service utility.

• Pump discharge, steam and water supply lines shall have pressure gauges and steam, water and condensate return lines shall terminate with unions and shut-off valves.

• Built-in H202 generator included and integrated in the equipment’s technical compartment.

• Includes fast aeration catalyzation equipment and filters required for H202 operation.

• Minimum of one electrical outlets provided inside H202 chamber for plugging in rack blower units.

• Hot and cold water supply lines shall include water hammer arrestors.

• If required, an integral air compressor shall be provided to operate the pneumatic components. The air compressor shall have ample capacity to provide for all compressed air requirements and be fitted with air dryer, automatic drains and filter/regulator/lubricator.

• A stainless steel modular wall shall be provided as required for isolation between the clean and dirty sides of the washer.

• If required, existing exhaust hoods at load and unload end shall be modified to capture exhaust from load and/or unload doors when opened.

6.3. Specific Tasks / Requirements

6.3.1. Delivery of New Equipment

The contractor shall deliver a fully operational rack washer system, which conforms to all of the identified Minimum Essential Characteristics. (Deliverable 1)

6.3.2. Removal of Existing Equipment

The contractor shall disconnect, disassemble, and remove the existing Girton rack washer from the premises. The contractor shall allow the WRAIR facilities no less than 72 hours to make repairs to the mechanical space, prior to installation of new equipment.

6.3.3. Installation of New Equipment

The installation is intended to be turn-key. If current utilities are not adequate for proposed equipment, contractor will ensure proposal includes all costs to provide utilities (electrical, plumbing, HVAC) necessary for normal operation of equipment.

Minimum available utilities:

• HVAC: 500 – 1200 CFM

• Electrical: 3 phase, 60 cycle, 460 volt, 45 amp

• Steam: 2 ½” NPT, 40 – 80 PSI, 1800#/HR

• Hot Water: 1 ½” NPT, 50 GPM flow rate @ 70 psi @ 130oF

• Cold Water: Located in area

• Drain: 3” NPT drain to transfer tank

• Compressed Air: Maximum 75 PSI

6.3.4. Transition of Equipment

The contractor shall be responsible for ensuring equipment can be moved from loading dock to installation location. Any damage or changes to door openings shall be the responsibility of the contractor to repair to existing condition.

6.3.5. Equipment Testing

The contractor shall test all equipment following the completion of installation and ensure that the equipment is operating in accordance with OEM performance specifications.

6.3.6. Installation of Information Plate (Deliverable 2)

Vendor shall supply an information plate permanently affixed to the rack washer with the following information:

• Name and Address of Manufacturer

• Serial number and Unit Identification

6.3.7. Warranty (Deliverable 3)

The contractor shall propose a two-year warranty and service/maintenance agreement providing a “next business day” response time.

6.3.8. Training

The contractor shall provide one 4-hour on site user training session to include basic operation, operator level maintenance and troubleshooting. An additional 4-hour training session will be provided to the medical maintenance staff on maintenance procedures. The contractor will provide onsite training for medical maintenance staff on preventive maintenance schedules and procedures, calibration instructions, piping and electrical schematic diagrams, and cycle descriptions that describe the sequence of events controlling the individual cycles during each session. Training dates and times shall be coordinated with the Government appointed TPOC.

6.3.9. Equipment Specific Documentations (Deliverable 4)

The contractor shall provide three full sets of Operation and Maintenance manuals on CD for each piece of equipment. At a minimum, manuals shall include Programmable Logic Controller (PLC) ladder diagrams and Operator Interface Terminal (OIT) diagrams. In addition, a complete list of purchased parts including original manufactures’ part numbers, descriptive information and where the parts were purchased shall be included in the manuals. Operation manuals shall also include a description of operator-level periodic (e.g.

daily, weekly, monthly) maintenance requirements as well as a trouble-shooting guide for common problems.

Software copies of the PLC and OIT programs shall be supplied. Maintenance manuals shall include preventive maintenance schedules and procedures, calibration instructions, piping and electrical schematic diagrams, and cycle descriptions that describe the sequence of events controlling the individual cycles.

6.3.10. Supporting Imagery

Fig 1: Load end of existing rack washer Fig. 2: Unload end of existing rack washer

Fig. 3: Existing rack washer mechanical diagram

6.4. Management Reports and Plans

Quality Control Plan (Deliverable 5). The contractor shall provide a draft Quality Control Plan (QCP) no later than (NLT) 15 days after contract award. The contractor shall prepare and adhere to a QCP describing how the contractor intends to manage the contract to achieve the established standards set forth in the Performance Standards Summary Matrix and the contractor’s QCP. At a minimum, the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, and customer satisfaction.

Contract Manpower Reporting Application (CMRA) (Deliverable 6). This is a mandatory requirement IAW Army Federal Acquisition Regulation Supplement (AFARS) 5137.91, Accounting for Contract Services.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the WRAIR via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

www.ecmra.mil

The contractor shall register under the "All Other Defense Components" module. The WRAIR Unit Identification Code (UIC) is W03KAA. The Federal Supply Code (FSC) is 6515.

7. DELIVERABLES

The contractor shall complete and submit deliverables in accordance with the “Deliverables Table” below. Unless specified in the PWS within the description of the deliverable, all deliverables will be made to the COR electronically.

DELIVERABLES TABLE

PWS Ref. Number Title/Description Due

6.3.1 Deliverable 1

Delivery of New Equipment The contractor shall deliver a fully operational rack washer system, which conforms to all of the identified Minimum Essential Characteristics

Upon start of contract PoP

6.3.6 Deliverable 2 Installation of Information Plate Vendor shall supply an information plate permanently affixed to the rack washer

Upon completion of installation

6.3.7 Deliverable 3

Warranty The contractor shall propose as a separate item a one-year warranty and service/maintenance agreement providing a “next business day” response time

Upon start of contract PoP

6.3.4 Deliverable 4 The contractor shall provide three full sets of Operation and Maintenance manuals for each piece of equipment.

Upon completion of installation

6.4 Deliverable 5 Quality Control Plan NLT 15 days after contract award

6.4 Deliverable 6 Contract Manpower Reporting Application

The contractor shall complete and deliver the CMRA.

By October 31 or on the last day of contract performance

– whichever is first

14.1.2 Deliverable 7 OSHA 300A

The contractor shall complete and deliver the OSHA 300A. 1 February of each year.

7.1. Technical Reports and Documents – Not Applicable

http://www.ecmra.mil/

7.2. Inspection and Acceptance

The TPOC delegated oversight of specific technical, functional and oversight responsiblities is responsible for inspection and acceptance of all services, incoming shipments, documents, and services.

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the Performance Work Statement and all terms and conditions of this order, including all modifications.

7.3. TPOC Information

To be determined upon award.

8. PERFORMANCE REQUIREMENTS SUMMARY MATRIX

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR will provide a copy of the final QASP to the contractor. The QASP is a living document and may be updated by the Government as necessary.

The Government will use the following performance requirements to measure the performance of the contractor.

The contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the “Performance Requirements Summary Matrix” (PRS Matrix).

Performance Requirements Summary Matrix

# PWS

Ref.

Performance Objective Performance Measurement Acceptable

Quality Level Method of

Surveillance Incentive

1 6.3.2. Equipment Removal

The contractor shall disconnect, disassemble, and remove the existing Girton rack washer from the premises. The contractor shall allow the

WRAIR facilities no less than 72 hours to make repairs to the mechanical space, prior to installation of new equipment.

Meets: 97% Direct observation by COR

Positive Past Performance

2 6.3.3 Turn Key Installation

The installation is intended to be turn-key. If current utilities are not adequate for proposed equipment, contractor will ensure proposal includes all costs to provide utilities (electrical, plumbing, HVAC) necessary for normal operation of equipment.

Meets: 97% Review by COR Positive Past Performance

3 6.3.4 Transition of Equipment

The contractor shall be responsible for ensuring equipment can be moved from loading dock to installation location, and for repairing any damage Meets: 97% Review by COR Positive Past

Performance

4 6.3.5 Equipment Testing The contractor shall test all equipment following the completion of installation and ensure that the equipment is operating in accordance with OEM performance specifications.

Meets: 97% Review by COR Positive Past Performance

5 6.3.8 Training

The contractor shall provide one 4-hour on site user training session to include basic operation, operator level maintenance and troubleshooting. An additional 4-hour training session will be provided to the medical maintenance staff on maintenance procedures.

Meets: 99% Review by COR Positive Past Performance

6 12.11.

Installation Access - Contractor shall follow installation access procedures.

Sum of all incidents in which contractor personnel did not follow installation access procedures

< 1 incident per month

Direct observation by COR and installation security.

Past Performance

9. CONTRACT MANAGEMENT

9.1. Government Management

The Contracting Officer’s Representative (COR) for this contract will be appointed by the Contracting Officer (KO). The COR will serve as the primary point of contact for all activities and issues that occur under this contract.

Only the KO has the authority to enact changes to this award.

9.2. Contractor Management

The contractor shall designate a single Program Manager (PM) to be the contractor’s authorized point of contact (POC) with the COR. The PM will be responsible for formulating and enforcing performance standards, assigning contractor schedules, reviewing performance quality, communicating policies, purposes, and goals to subordinates. This will include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract, or proposed changes or modifications to the contract.

9.3. Contractor Organization

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall ensure that all contractor personnel are advised of their chain of command and who they should contact if they have questions.

9.4. Contractor Vacant Positions

The contractor shall fill vacant positions within thirty (30) business days. If contractor positions are vacant for more than thirty (30) days, the COR will provide a Contract Deficiency Report (CDR) to the KO.

9.5. Subcontract management

9.5.1. The contractor is responsible for any subcontract management necessary to integrate services performed on this contract.

9.5.2. The contractor is responsible and accountable for subcontractor performance on this contract

9.5.3. The contractor is responsible to manage task distribution to ensure there are no OCI considerations

9.5.4. Contractor may add subcontractors to their team after notification and written approval from the

KO.

9.5.5. Privy of contract is with the contractor and the subcontractor.

9.6. Foreign Nationals

A foreign national can only be hired if they have a special skill that a US Citizen cannot be found to perform.

A background investigation must be completed in its entirety before unescorted access to the facility is granted. Government computer access will not be approved until a background check is done in accordance with para 18.9. Typically, a background check cannot be performed on a foreign national unless the individual has lived in the United States for three (3) of the last five (5) years.

10. COMPLIANCE DOCUMENTS

10.1. General Compliance

10.1.1. Federal Law

The services provided under this contract must be conducted in accordance with all Federal law, Department of Defense (DOD), Department of the Army (DA) and Medical Research and Development Command (USAMRDC) laws and command laws, regulations, policies, and procedures that govern the conduct of regulated research.

Federal regulations governing regulations for human subject’s protection are found in 45 CFR 46. The International Convention on Harmonization Guidelines for Good Clinical Practice is the standard governing the conduct of research trials. References for military regulations and policies governing regulated research may be found at https://MRDC.amedd.army.mil/rodorphrpo.asp.

10.1.2. Occupational Safety and Health Administration

The contractor shall comply with Occupational Safety and Health Administration Standard Number

1904.32. The contractor shall deliver the 300A by February 1 of each year (Deliverable 7).

10.1.3. DoD Compliance Documents – Not Applicable

10.2. Human Research Protections – Not Applicable

10.3. Research Involving Animals – Not Applicable

10.4. Information Technology Compliance – Not Applicable

10.5. Cybersecurity Management – Not Applicable

10.6. Medical and Laboratory Compliance – Not Applicable

11. REFERENCE DOCUMENTS – Not Applicable

12. OTHER TERMS, CONDITIONS, AND PROVISIONS

12.1. Non-Personal Services

This PWS identifies services that are strictly non-personal in nature, as defined by Federal Acquisition Regulation (FAR) Part 37, Service Contracting. To ensure there is no appearance of any personal services, the Government shall neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor personnel. It shall be the responsibility of the contractor to manage its personnel and to guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contractor Officer (KO) immediately.

12.2. Severable / Non-Severable Services

This award identifies services that are non-severable in nature.

12.3. Inherently Governmental Functions

This requirement has been reviewed and contains no services that are inherently governmental functions.

12.4. Acquisition Functions Closely Associated with Inherently Governmental Functions

This award identifies acquisition functions that are closely associated with inherently governmental functions as defined in Section 804 of the FY 2005 National Defense Authorizations Act. Appropriate military or civilian personnel of the Department of Defense cannot reasonably be made available to perform these functions.

However, appropriate military or civilian personnel of the Department of Defense will: (1) oversee Contractor performance of the contract; and (2) perform all inherently governmental functions associated with the functions to be performed under this contract.

12.5. Organizational Conflict of Interest

Walter Reed Army Institute of Research (WRAIR) has categorized its requirements into two broad categories, as defined below, for purposes of identifying, avoiding or mitigating against OCIs in accordance with FAR Subpart 9.5. These categories apply to all enterprise laboratories AFRIMS, USAMRD-A, and USAMRD-G.

These categories are defined as follows:

Global Support: Where services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating.

These services are identified as those having a direct impact to the operations of the greater WRAIR enterprise.

Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/Commands.

Mitigation strategies may include: avoidance (non-participation), firewalls between existing personnel and new requirement.

Isolated Support: Services which have focused impact on a specific Branch/ Department/ Program of WRAIR rather than the WRAIR enterprise.

Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

Mitigation Strategies: Contractor can provide a mitigation plan or acceptable self-certification that no OCI exists.

Contractor participation in more than one of these areas may give rise to an unfair competitive advantage resulting from access to advance acquisition planning, source selection sensitive or proprietary information.

Furthermore, Contractor participation in more than one area may give rise to a real or apparent loss of Contractor impartiality and objectivity where its advisory or planning assistance in one area potentially affects its present or future participation in another area.

The purpose of this categorization is to accomplish the following three objectives: (1) to inform prospective Offerors that WRAIR presumes that award of a contract or order in the subject category will give rise to real or apparent OCI’s with respect to requirements in the other category and or may give rise to an OCI in the same category; (2) to assist current Contractors and prospective Offerors in developing their own business strategies regarding participation in WRAIR requirements and in identifying and, where possible, avoiding or mitigating against OCIs; and (3) to ensure that all current Contractors and prospective Offerors are afforded the maximum practicable opportunity to compete for all WRAIR requirements consistent with the restrictions required under FAR Subpart 9.5 and sound business practices.

For purposes of identifying and/or mitigating against OCIs, WRAIR will examine all its services requirements and acquisitions regardless of the cognizant contracting activity (e.g., USAMRAA, GSA, other agency Multiple Award Schedules, etc.) or the type of contract vehicle used (e.g., FSS order, Fair Opportunity competitive order under Multiple Award ID/IQ Contracts, competitively negotiated awards under FAR Part 15, etc.).

Each WRAIR services solicitation will therefore be designated as falling within one of the above defined categories. The applicable OCI category will be set forth in each award.

This requirement is categorized as ISOLATED SUPPORT.

Organizational and consulting conflicts of interest may arise by performing advisory or consulting support services. Organizational conflicts of interest include providing services or performing advisory or consulting work for private companies that participate or will participate in future services or contract activities (solicitations and award). See FAR subpart 9.5.

The Contractor shall ensure that the Participation Agreement, either A and / or B as identified on each award, is signed by all staff assigned to or performing on each award before performing any work, including all subcontractors and consultants. The Participation Agreement shall be cosigned by a corporate official

(contractor Task Manager or higher). The Contractor shall also ensure that all staff understand and adhere to the terms of the non-disclosure statement, protecting the procurement sensitive information of the Government and the proprietary information of other contractors. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the Contractor and the COR will immediately initiate a CDR.

12.6. Invoices

The contractor shall submit invoices monthly to Wide Area Work Flow (WAWF) with sufficient documentation to provide certification of invoice.

The contractor is responsible for properly preparing and forwarding to the appropriate Government official, the invoice and receiving report for payment. The contractor shall attach back up information to receiving reports for direct labor and Other Direct Costs (ODCs). Direct labor backup information shall reflect the person’s name, job title and quantity of hours worked for each pay period at a minimum. Backup information for ODCs shall list all elements of costs, such as travel breakout backup, including itinerary, dates of travel, name of employees traveling plus per diem costs shall accompany the receiving report. All ODCs exceeding $3,000 requires that the contractor conduct appropriate competition and obtain approval from the COR prior to purchase. Equipment purchases are not authorized under this contract. The Wide Area Workflow – Receipt and Acceptance application is the required method of submission.

Where applicable, contractor will include additional ODC invoice details as required per protocol for any volunteer payments in support of this PWS.

12.7. Dissemination of Information/Publishing

There shall be no dissemination or publication, except within and between the Contractor and any Sub Contractors or specified Integrated Product/Process Team (IPT) members who have a need to know, of information developed under this order or contained in the reports to be furnished pursuant to this order without prior written approval of the COR or the Contracting Officer.

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. The contractor shall implement National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations.”

12.8. Contractor Identification

When contractor personnel perform the services required in this contract on a Government installation they are required to possess and wear an identification badge that displays his or her name and the name of the Company. The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts.

While performing in a contractor capacity, contractor personnel shall refrain from using their retired or reserve component military rank or title in all written or verbal communications.

12.9. Attendance at Meetings

Contractor personnel may be required to attend meetings or otherwise communicate with Government and/or other contract or assistance agreement representatives to meet the requirements of this order. Contractor personnel shall make their contractor status known during introductions.

12.10. Data Rights – Not Applicable

12.11. Anti-Terrorism and Operational Security

12.11.1. AT Level I Training.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

DFARS 204.7202 Contractor personnel who, as a condition of contract performance, require routine physical access to a Federally-controlled facility or military installation are required to complete Level I antiterrorism awareness training within 30 days of access and annually thereafter.

Include the clause at DFARS 252.204-7004 DoD Antiterrorism Awareness Training for Contractors, in solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, when contractor personnel require routine physical access to a Federally-controlled facility or military installation.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

12.11.2. Installation Access.

Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204- 9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

a) For contractors requiring CAC. – Not Applicable

b) For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

12.12. Workplace Safety

The contractor employee must be able to maintain a safe workplace and comply with occupational health and safety rules and regulations. Contractor employees are required to attend safety training(s) relative to his/her position and report any infractions of safety procedures to the COR immediately.

The Contractor will be required to ensure compliance with Occupational Health physicals or vaccinations in support of the PWS. These shall be documented and charged as an ODC.

The contractor shall maintain an OSHA 300a log for all reportables (greater than first aid, lost time, lost days, transfer). The contractor shall provide a quarterly report of all mishaps, regardless of class or reportability.

Annually, the contractor shall provide a 300A (summary) report to the COR and KO.

http://jko.jten.mil/

13. ATTACHMENTS

Attachment 1 – Organizational Conflict of Interest

W81XWH20Q0230

ATTACHMENT 1: ORGANIZATIONAL CONFLICT OF INTEREST

Walter Reed Army Institute of Research (WRAIR) Acquisition Operational Support

Walter Reed Army Institute of Research (WRAIR) has categorized its requirements into two broad categories, as defined below, for purposes of identifying, avoiding or mitigating against OCIs in accordance with FAR Subpart

9.5. These categories apply to all enterprise laboratories (Armed Forces Research Institute of Medical Sciences (AFRIMS), United States Medical Research Directorate – Kenya (USAMRD-K), and United States Medical Research Directorate – Georgia (USAMRD-G). These categories are defined as follows:

Global Support: Where services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating.

This services are identified as those having a direct impact to the operations of the greater WRAIR enterprise.

Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/Commands.

Mitigation strategies may include: avoidance (non-participation), firewalls between existing personnel and new requirement.

Isolated Support: Services which have focused impact on a specific Branch/ Department/ Program of WRAIR rather than the WRAIR enterprise.

Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

Mitigation Strategies: Contractor can provide a mitigation plan or acceptable self-certification that no OCI

Contractor participation in more than one of these areas may give rise to an unfair competitive advantage resulting from access to advance acquisition planning, source selection sensitive or proprietary information. Furthermore, Contractor participation in more than one area may give rise to a real or apparent loss of Contractor impartiality and objectivity where its advisory or planning assistance in one area potentially affects its present or future participation in another area. An unfair competitive advantage exists where a contractor competing for award of any Federal contract possesses –

(1) Proprietary information that was obtained from a Government official without proper authorization; or

(2) Source selection information (as defined in FAR 2.101) that is relevant to the contract but is not available to all competitors, and such information would assist that contractor in obtaining the contract.

The purpose of this categorization is to accomplish the following three objectives: (1) to inform prospective Offerors that WRAIR presumes that award of a contract or order in the subject category will give rise to real or apparent OCI’s with respect to requirements in the other category and or may give rise to an CCI in the same category; (2) to assist current Contractors and prospective Offerors in developing their own business strategies regarding participation in WRAIR requirements and in identifying and, where possible, avoiding or mitigating against OCIs;

and (3) to ensure that all current Contractors and prospective Offerors are afforded the maximum practicable opportunity to compete for all WRAIR requirements consistent with the restrictions required under FAR Subpart 9.5 and sound business practices.

For purposes of identifying and/or mitigating against OCIs, WRAIR will examine all its services requirements and acquisitions regardless of the cognizant contracting activity (e.g., USAMRAA, GSA, other agency Multiple Award

Schedules, etc.) or the type of contract vehicle used (e.g., FSS order, Fair Opportunity competitive order under Multiple Award ID/IQ Contracts, competitively negotiated awards under FAR Part 15, etc.).

Each WRAIR services solicitation will therefore be designated as falling within one of the above defined categories.

The applicable OCI category will be set forth in each task order. Contractors may submit a proposal for task orders in either of the OCI categories.

WRAIR will administer this clause for purposes of award eligibility for each solicitation as follows:

The offeror shall provide a listing of all contracts performed for the WRAIR and any enterprise laboratories (USAMRD-G, USAMRD-A, and AFRIMS) as well as with other MRDC laboratories (i.e. U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID), U.S. Army Medical Materiel Development Activity (USAMMDA), the Telemedicine and Advanced Technology Research Center (TATRC) or MRDC) in the last three

(3) years. A single-category Offeror/Contractor wishing to submit an offer in the other category, or any Offeror/Contractor which now provides or previously has provided support in both categories, must include the following as part of its offer:

• Perform a comparative analysis of the potential new work against all current and previous work performed in support of WRAIR in any category. The comparative analysis must be included in the proposal for the new work, and must include a statement certifying whether the Contractor believes that its performance of the proposed new work would create a real or apparent OCI. If the Contractor believes that no real or perceived OCI will result from an award of the proposed work, no additional action by the Contractor is required, unless the Contracting Officer specifically requests an OCI mitigation Plan.

• If the Offeror/Contractor believes that a real or apparent OCI may exist as a result of an award, the

Contractor shall also submit an OCI Mitigation Plan with its proposal.

Inclusion of the comparative analysis and OCI Mitigation Plan will not be counted against any…