B08_ScottysCurationLeaseFY22-27SOWFinal0312022.docx

Death Valley National Park DEVA PMIS No. 316016

SCOTTY’S CASTLE COLLECTION STORAGE

SCOPE OF WORK

For

CURATORIAL SERVICES

GENERAL

This is a contract to provide curatorial services for Death Valley National Park. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

BACKGROUND AND PURPOSE

Scotty’s Castle is located in the north section of Death Valley National Park, Inyo County, CA. The historic site is a National Register property managed by the National Park Service. Scotty’s Castle dates primarily to the 1920s and is described as Spanish Eclectic in style. The historic complex features the Main House and Annex, which comprise a historic house museum open to the public by guided tour, furnished with European antiques and 1920s custom designed furnishings. Additionally, a large segment of the collection was stored in the Stables building, which is not open to the public.

In mid-October 2015, the Scotty’s Castle Historic District survived a 100-year flood event which caused a mudslide and destroyed the utility systems and infrastructure that support the museum and visitor center functions. In order to complete the repairs and to protect the museum collection, approximately 12,380 museum objects and 151 boxes of various quantities of museum items were moved from the site and relocated to a professional museum quality storage facility.

The museum collection is an integral part of the historic site and directly contributes to its significance. This world class collection of approximately 185,000 archives and 15,000 objects has remained intact at this specific location from the period of significance until 2016. Objects include furnishings, kitchenware, medical equipment, horse and mule tack, decorative and fine arts, archives, books, ceramics, baskets, mechanical objects, and historic archeology.

Immediately before Scotty’s Castle reopens (current anticipated opening is Fall 2023), approximately 1,650 of the collection items will be returned to exhibition. The Main House and Annex exhibits include historic furnishings and decorative objects - including textiles, mirrors, mattresses, paintings, ceramics, rugs, furniture, books, and other household objects. The Stables museum storage area previously housed storage cabinets and shelving containing fragile glass, textiles and small objects; a rug rack holding approximately 20 very large rugs; horse and mule tack; lamps; books; ceramic pots; mounted taxidermy specimens; metal hardware; tools; large antique tables and desks; upholstered chairs; other large and small objects. A large painting was located in the Gas Tank House and the Main House basement included a large rug and a collection of large terracotta pots. Collections stored in the Stables, Gas House, and Main House Basement will not be returned to Scotty’s Castle exhibits but are expected to be rehoused in long term permanent professional museum quality storage following the term of this contract.

For the last five years, 6,700 cataloged museum objects (12380 individual items) and 151 boxes of varying quantities of objects have been stored in professional museum quality storage at USArt in the Los Angeles area (Note: Please do not contact USArt for information on the current contract; any information provided by parties other than the NPS may not be valid). The NPS needs continued storage of these items as additional repairs are made to the infrastructure of Scotty’s Castle prior to reopening to the public.

PERIOD OF PERFORMANCE

The total period of performance shall be in accordance with the dates listed for each Contract Line Item on the SF-1449. The PoP for storage shall be for one (1) Base Year of 12 months and four (4) 12-month option years, not-to-exceed 5 years total. The storage Period of Performance reads as follows:

*Exact dates to be determined depending on contract award date.

PLACE OF PERFORMANCE

The work to be performed under this contract will be performed at Scotty’s Castle, Death Valley National Park, Inyo County, CA, the current collection storage facility in Los Angeles, CA, and the location of any new storage facility.

TYPE OF CONTRACT

The government will award a firm fixed price contract for the work detailed in this Scope of Work.

SITE VISITS UNAVAILABLE

Due to concerns with the Coronovirus-19 pandemic, site visits will not be possible prior to bidding. All interested offerors should carefully review the government-furnished inventories listed below prior to bidding to better understand the collection, in order to accurately provide a fixed price for the services.

The successful bidder can request a site visit to Scotty’s Castle prior to the performance of CLIN 70 described below.

All questions will be submitted via email to joelle_mascarenas@nps.gov by 10:00 am, Wednesday, March 15, 2022.

NPS PERSONNEL

The Contracting Officer’s Representative (COR) is the individual designated by the Contracting Officer (CO) at the time of award to be responsible for the day-to-day administration of the contract. Any time that the COR feels a situation, activity or procedure may impair or threaten to impair the safety and integrity of any object or the historic structure, the COR will have the authority to bring it to the contractor’s attention, and immediately notify the CO of the need to stop work. The COR will be designated by separate letter, which will detail their duties and responsibilities.

Contracting Officer: Joelle Mascarenas, Contracting Officer, Denver Service Center, 808.738.6518, joelle_mascarenas@nps.gov

On-site Inspectors:

Gretchen Voeks, Museum Curator, Death Valley National Park, 760.786.3258, gretchen_voeks@nps.gov

Alissa Leavitt-Reynolds, Cultural Resources Manager, Death Valley National Park, 760.786.3273, alissa_leavitt-reynolds@nps.gov

NPS Project Manager: Gretchen Voeks, Museum Curator, Death Valley National Park, 760.786.3258, gretchen_voeks@nps.gov

COR: Alissa Leavitt-Reynolds, Cultural Resources Manager, Death Valley National Park, 760.786.3273, alissa_leavitt-reynolds@nps.gov

CONTRACTOR ON-SITE REPRESENTATION

The contractor shall provide in writing to the NPS Project Manager the name, telephone number and address of the contractor’s on-site representative (working supervisor). The term “on-site representative” means a person designated in writing by the contractor who is authorized to act for the contractor on a day-to-day basis at the work site, and to accept and sign for notices of deductions, inspection reports and all other correspondence on behalf of the contractor. The on-site representative must be available at all times when the contract work is in progress. The contractor must provide the name of qualified substitute on-site representatives that will fill in whenever the primary on-site representative is not available. All on-site representative personnel engaged in directing the work to be accomplished under this contract shall possess an acceptable level of experience and knowledge to carry out the terms of this contract. The Government will not supervise contractor’s employees directly or indirectly.

The Contractor shall employ qualified staff skilled in the knowledge and proper use of museum quality packing and crating techniques, using a variety of archival quality materials and equipment for the long-term preservation of these significant historic objects, and handling and moving museum collections.

SCOPE OF WORK

The Contractor shall be responsible for providing all labor, materials, supplies, equipment, fuel, transportation and off-site storage for the historic objects and fine art pieces that are exhibited and/or stored at Scotty’s Castle and the current storage facility in Los Angeles. The volume of the entire packed collection in storage in Los Angeles is estimated to be approximately 21,600 cubic feet of materials and is currently occupying approximately 12,000 square feet of space.

The collection consists of an estimated 6,700 cataloged objects, totaling 12,380 individual items. Items include historic furnishings and decorative objects - including textiles, mirrors, mattresses, paintings, ceramics, rugs, furniture, books, and other household objects, music rolls; ephemera; fragile glass, horse and mule tack; lamps; books; ceramic pots; mounted taxidermy specimens; metal hardware; tools; architectural samples, large antique tables and desks; upholstered chairs; other large and small objects that have been placed into specially prepared boxes and/or crates.

The Contractor must coordinate with the National Park Service and/or current contractor for collection and workspace access, and to unpack, inventory, inspect condition, and re-pack the collection from the current storage location in the Los Angeles area into the Contractor’s facility. This may entail coordinating with the National Park Service to have items moved to an auxiliary location where the unpacking, inventory and re-pack can take place, or coordination with the current contractor to conduct the inventory at the contractor’s facility. The current crating systems and soft pack surrounding the items are approved but some may need to be replaced after unpacking for the inventory. If replacement items are needed during repacking, they should be replaced in-kind or with similar approved materials (See CLIN 10 for specifics).

The Contractor shall be responsible for the safe-handling and transportation of the collection to a secure, Contractor-furnished, museum quality, off-site storage facility within 90 calendar days of contract award. The storage facility will have 24/7/365 monitoring and security and the facility will meet the minimum requirements for temperature and humidity control, integrated pest management, etc. (reference Off-Site Storage Facility Requirements in CLIN 20 description under “Specific Tasks” section below). The items will be stored such that the park staff can access the items, if necessary.

If exercising option CLIN 70: Upon completion of the Scotty’s Castle site restoration, the Government will notify the Contractor that the site restoration is complete. The Contractor may arrange for a site visit to Scotty’s Castle prior to return of objects by contacting the NPS Project Manager at least 10 business days in advance. Within 7 calendar days of the site restoration completion notification the Contractor shall provide the return move schedule to the Park for review and approval. Within 30 calendar days of the notification the Contractor shall return all specified items to the site. After a 15-30-day period allowing temperature and relative humidity to equilibrate to Scotty’s Castle conditions, the Contractor will unpack and relocate items to the areas inside Death Valley National Park specified by the Park curatorial staff. Within 90 calendar days, the Contractor shall complete the move and have all items relocated to the specified areas, unpacked, and placed in exhibits as directed by the curator.

While approximately 1,650 items will return to the site under option CLIN 70, other objects may be stored for a longer period of time and then returned or transferred to another storage facility under option CLIN 80.

In addition, the Contractor will create a move inventory and park staff will verify the inventory accuracy for all the items that leave the current storage site. The inventory will be utilized to account for all the items stored at the off-site facility and upon return to the park site. The move inventory will be compatible with Microsoft Excel.

POST AWARD REQUIREMENTS

Upon award of the contract, the Contractor and Government personnel shall attend a kick-off meeting onsite to inspect the Contractor’s storage facility. The Prime Contractor will attend the site visit and will bring key personnel to ensure a thorough understanding of the project.

· The Government will provide the agenda for the kick-off meeting and the Prime Contractor shall take the meeting minutes, including list the attendees, findings, recommendations, and photos, if beneficial.

· During the kick-off meeting, the Contractor shall confirm all logistical and curatorial aspects of the project.

· the order of inventory, re-packing and removal of objects will be determined during the kick-off meeting.

It is anticipated that the kick-off meeting will require 2 days onsite at the Contractor’s facility.

Prior to any movement of the collection, the contractor shall create a relocation plan. The government staff will review and accept the relocation plan.

LOGISTICS FOR RETURN TO SCOTTY’S CASTLE

a. There is no loading dock or elevator at Scotty’s Castle. Movement of items in or out will require the use of interior and exterior stairways and standard doorways (entries/exits).

b. Contractor is responsible to protect doors and walls of the historic buildings against any impact and abrasion.

c. Water and electricity service will be available to the Contractor onsite.

d. Restroom facilities will be available for the Contractor/Vendor staff.

e. Use of power saws and sanders or creation of dust and debris from other similar activities will not be permitted inside the historic structures.

f. All doors to the buildings shall remain closed and locked unless trucks are being loaded. The Contractor shall monitor the truck(s) and doors for security. At no time shall objects be left unattended.

g. Heavy equipment such as a forklift (if necessary) and pallet jack will not be allowed within the building interiors. They can only be used outside on the ground. Any such equipment, if needed, shall be Contractor furnished.

h. There is limited space on site allotted for storage of Contractor disposal containers for used packing supplies. The Contractor must limit the amount of disposal containers placed inside park facilities. The volume and combustibility can create hazards for the structure and shall be avoided.

CONTRACTOR STAFF

a. All work shall be performed in a safe and professional manner. Work areas inside the site and within the assigned staging area shall be kept neat and tidy as determined by the Government at its sole discretion.

b. All Contractor staff shall wear Contractor-furnished identification badges and sign in and out at the beginning and end of each day with the park staff.

c. No smoking, food or beverage consumption is allowed inside the site buildings, or in the Contractor-supplied storage facility.

CONTRACTOR SHALL SUPPLY:

a. All necessary supplies required for transporting the objects in the vehicle, including, but not limited to pads, blankets, straps, bars, and other devices. Many packing materials and supplies from the previous move are present and may be reused if not damaged during inventory. If materials have been damaged during inventory, the contractor shall replace them in-kind.

b. Any necessary heavy equipment such as a forklift and pallet jack.

c. Any necessary loading/unloading equipment such as ramps, dollies, carts, hand trucks and lifts, etc.

d. Any necessary hand tools required for fabricating/adjusting boxes and crates.

REQUIREMENTS FOR THE CONTRACTOR MOVING VEHICLES

a. The Contractor shall provide trucks with air-ride suspension, climate control, rear lift gate, and constant communication ability with their main office through GPS tracking or other secure method.

b. The Contractor shall complete each move to/from the Contractor-provided storage facility by truck transport within one workday. The museum collection, or any part thereof, shall, at no time, be stored in vehicles overnight.

c. Contractor trucks used to transport collection objects shall be hard sided and clean with no residue of foodstuffs, chemicals, hazardous materials, stains from previous use.

d. Contractor vehicles shall not leak and there shall be no possibility that water can get inside the truck during inclement weather.

e. Each Contractor vehicle shall have dual drivers with knowledge and experience with specialized museum object handling experience.

f. The Contractor vehicles that will transport the museum collections shall carry fire suppression (fire extinguishers) equipment and staff trained in its use to be immediately available in case of emergencies.

g. The collection shall be secured in the Contractor trucks with appropriate Contractor-provided locks and security seals for the cargo area during transport. At any time the collection, or any part thereof, is loaded in a truck, and doors of the vehicle are not locked, at least one member of the Contractor staff shall be present to monitor all access to the vehicle.

h. The Contractor staff shall seal each box upon completion of any packing and are not authorized to open any box unless requested by the CO, or designee.

i. Other than for compliance with transportation regulations, fueling or comfort breaks, vehicles shall not make stops during the park to storage facility transport.

j. Objects shall be transported by the Contractor directly to/from the storage facility with no interruption of climate or security protection.

In preparation for all moves, the National Park Service staff will:

a. Provide an inventory of the collection generated through the NPS catalog database. The inventory will include, NPS catalog number, object name, and measurements and intended object location.

b. Provide daily COR or an onsite inspector during all phases of any move.

c. The Contracting Officer shall provide a list of individuals authorized to access the collection during storage. This list shall be updated bi-annually, or as needed.

SPECIFIC TASKS

CLIN 10 (Base): Move Collection from Current Storage location to Contractor’s Facility The Contractor must coordinate with the National Park Service and/or the current prime contractor for collection and workspace access, and to inventory and re-pack the collection from the current storage location in the Los Angeles area to the Contractor’s facility.

Requirements for the Inventory and Labeling System:

a. When each object, box or crate is packed, it shall have an easily visible identification label that denotes the National Park Service’s catalog numbers (per the inventory provided by the NPS Project Manager upon contract award) and the original room at Scotty’s Castle from which the object(s) were removed. This information shall correspond to the information on the Government supplied object spreadsheet(s).

b. The labeling system shall provide Contractor and Government staff with the ability to know the locations of the objects and efficiently access or retrieve objects based on their recorded location and box or object labels.

c. A copy of the Microsoft Excel™ or compatible spreadsheet(s) with the new storage location for each object in the Contractor provided storage facility indicated shall be provided to the Contracting Officer (CO) in electronic and hard copy within 15 days of the final placement of the objects into storage.

d. The Contractor inventory shall identify all stored objects and their specific locations in the storage facility. If required, this system will facilitate the early return or access to specific objects.

e. All boxes, crates or soft packed objects going to the Contractor provided storage facility shall include the designated labeling and have the locations updated on the Microsoft Excel™ or compatible spreadsheets.

Requirements for The Crating Services: All crates currently in use should be retained where possible. If repacking and/or replacement of materials are necessary, the following are required:

a. The Contractor shall provide a detailed Pack/Move Approach for approval in advance to the CO. The crates built for the items going into storage shall be solid wood crates with stainless steel hardware, or molded polyethylene crates with compression closures or comparable with approval in advance by the CO.

b. Some specialty slat crates may be used with approval in advance by the CO on an object- by-object basis. Such crates shall have chemically inert, durable plastic sheeting as an exterior or interior lining for dust protection.

c. Screws or bolts with bolt plates/washers shall be used to close all crates. Very fragile objects may require hand securing the screws or bolts on a crate to minimize the impact of the use of powered screw drivers.

d. All crating materials currently in place should be retained, unless damaged. If replacement materials are used, wrapping, packing and labeling material in contact with the surface of any object (inner packing skin) shall be an archival quality material. For the purposes of this work, archival-quality/conservation-quality are defined as materials listed by the manufacturer as permanent, durable, chemically stable, and therefore, have a stronger resistance to adverse environmental conditions. All crating shall be done on site to provide easy access to objects allowing accuracy and flexibility in the crates’ construction. Archival or archival quality materials include but are not limited to polyethylene foam, acid-free and/or lignin- free paper products.

Requirements for The Soft-Pack Collection Objects:

All soft packaging currently in use should be retained where possible. If repacking and/or replacement of materials are necessary, the following are required:

a. All objects shall have three layers of protection when boxed. These include the archival layer that is against the object, the cushioning layer that absorbs shock and vibration and the outer shell which is designed to protect the inner layers and object.

b. The archival inner layer shall include soft, archival material. The archival inner layer shall include soft, non-abrasive, archival material. Acceptable materials for the archival inner layer include chemically stable, unbuffered, acid-free materials such as acid-free tissue, polyethylene foam sheeting such as Volara®, closed-cell polyethylene foam planks such as Ethafoam®, acid-free tissue, high-density polyethylene fiber sheeting such as Tyvek®, de- sized muslin, rip-stop nylon, or approved equal.

c. The cushioning layer can include large and small bubble-wrap, corrugated materials, paper wadding or peanuts if they are contained in plastic bags. None of these materials may come into direct contact with the museum objects.

d. The outer protective shell can consist of dual-wall or tri-wall cardboard, object handling frames, wooden crates, cardboard boxes, MDO board, marine–grade plywood, polyethylene crates, and metal boxes.

e. Other soft packing materials can include masking and strapping tape, low tack glass tape, stretch wrap, cotton twill tape and archival quality hot melt adhesive.

f. In advance of the move, the Contractor shall submit a list of all proposed wrap and packing materials and their specific proposed application to the CO for approval.

g. Collection objects which will remain unboxed (i.e., chairs, beds, tables, and similar furniture) shall receive protection during transport. These items shall have padding of moving blankets or other appropriate protective covering and be secured to pallets as needed for ease of transport and storage.

h. All objects within the collection are nationally significant and shall receive careful packing and handling during the move. Some pieces may require extra careful attention because of current known weakness and vulnerability.

i. Shelves in bookcases, armoires and other furniture that are loose shall be removed during packing and transit, adequately identified regarding location and then returned to their location during the period of storage.

Requirements for the Moving of Collection to Storage:

a. The Contractor shall unload all transported items at their storage facility and efficiently arrange the items in a space dedicated to the Scotty’s Castle collections on Contractor-provided museum storage equipment to minimize the amount of space needed.

b. Unpacking or uncrating services are not required at the storage facility.

CLIN 20 (Base): Full Collection Storage (~12,380 items) from 10/3/2021 – 10/2/2022

Off-Site Storage Facility Requirements:

The off-site facility shall be located within 900 miles (driving distance) from the Park.

a. Off-site storage shall be in an art-storage facility with 24-hour security, museum-quality environmental control, fire detection and suppression, and limited access.

b. The facility must be able to separate the park collections from the collections of other clients.

c. Storage of all boxed, crated, or soft-packed materials will be on shelving, pallets, or in cabinets that are raised off the floor sufficiently to prevent any damage from unexpected water infiltration.

d. There shall be no natural light in any storage area. Temperature and relative humidity shall be monitored, and records provided to the park curatorial staff on request. The vendor shall have an active Integrated Pest Management Program in place and will immediately inform park curatorial personnel if any pests that can damage museum collections are found in the storage area.

e. The storage facility shall meet all of the standards identified in the NPS Museum Handbook. Any exceptions may only be granted in writing by the NPS Project Manager or COR and CO.

f. All necessary intrusion detection, locks, surveillance, etc., shall be Contractor-supplied/provided.

g. The Contractor shall provide appropriate museum-quality storage equipment to minimize the amount of space needed. Equipment shall include, but not be limited to pallets and dollies for oversized furniture; pallet racks for crated objects and oversized objects; and general- purpose steel shelving for smaller boxes and objects. For the purposes of this work, museum-quality storage equipment may include but not limited to high-quality steel storage racks with solvent-free powder-coatings and chemically-inert plastic pallets.

h. In advance of the move (CLIN 10), the Contractor shall submit a list of all proposed storage furniture and their specific proposed application to the CO for approval.

i. Contractor shall own or contract for the long-term lease of the storage facility, which shall be a stand-alone building situated in a light industrial or mixed commercial location to limit the amount of dust, debris, and air pollution.

j. The proposed storage facility shall provide dedicated space for the park collection in a quality building of sound and substantial construction in compliance with all of the Government’s minimum requirements set forth below.

1. The museum quality storage area provided by the Contractor shall be used solely for storage of Scotty’s Castle, Death Valley National Park museum objects. Any office, supply, or other storage functions shall be separate from the space provided for the Scotty’s Castle Collection.

2. Flammable liquids and materials shall not be housed in the structure.

3. Storage facility shall be outside any areas designated as a 100-year flood zone or next to a body of water that could overflow its boundaries

4. The area/space where the Scotty’s Castle collection is stored shall have no windows to the building exterior.

5. The museum storage space where the Scotty’s Castle collection is stored shall have a minimum number of doors to enhance security and environmental controls.

6. The museum storage space where the Scotty’s Castle collection is stored shall have only the needed water pipes that are part of the required fire suppression system in the interior of the space.

7. Any floor drainpipe in the museum storage space where the Scotty’s Castle collection is stored shall have adequate back-flow valves in place.

8. No fuel pipes shall be installed in the museum storage space where the Scotty’s Castle collection is stored.

9. The museum storage space where the Scotty’s Castle collection is stored shall be free of water, gas, or electric meters, electrical panels, and utility valves that require monitoring and servicing.

10. The museum storage space layout where the Scotty’s Castle collection is stored shall be sufficient for safe movement of objects in, out or between storage units without hindrances.

11. Any storage fixture, pallet rack lower shelf, crated objects or oversized furniture shall be raised off the floor a minimum of 4” above the surface as a precaution against flooding and to facilitate cleaning and inspection of floors for pests.

12. All open shelving shall be stabilized to prevent it from tipping or collapsing.

13. The room lighting shall be activated by a manual on/off switch. In the museum storage space, fluorescent ceiling lights shall have reduced UV emission bulbs or sleeves.

14. Dust covers of polyethylene plastic, cotton muslin, rip stop nylon or other approved material shall be used to cover any object not contained in a box, crate, or storage wrap.

15. The Contractor shall submit for approval a proposed procedure and schedule of housekeeping which will occur in the storage space where the Scotty’s Castle collection is stored. Housekeeping and inspection of museum storage spaces shall be performed according to an established and approved schedule.

16. There shall be no smoking, eating, or drinking in museum storage spaces.

k. The Death Valley National Park curatorial staff shall be provided access to visit and inspect the museum storage facility and contents with 48-hour advance notification. Routine and noninvasive visits/inspections on the part of park staff with 48-hour notice shall be allowed at no cost to the Government. Non-routine visits requiring Contractor staff assistance, unboxing, and/or removal of collection objects will be subject to a negotiated hourly charge and added to the contract by modification.

l. The Contractor supplied storage facility shall be within a 10-minute response time of local police and fire departments.

m. The Contractor shall provide regular and recurring consultation with the local fire and police departments regarding access and proper response.

n. The Contractor supplied storage facility fire detection equipment shall be up-to-date and fully functional at all times, as well as regularly inspected per local fire regulations, including smoke/heat detectors and addressable manual pull stations.

o. The Contractor supplied storage facility shall have an appropriate number and type of fire extinguishers in place and that are professionally inspected and tested to meet code requirements on a quarterly (or more frequent) basis.

p. The Contractor supplied storage facility shall be protected by an automatic fire suppression system or an equivalent level of safety that is installed, fully operational, and regularly inspected.

q. The Contractor provided storage space shall be climate-controlled at all times. Temperature ranges are permissible between 50° F and 70° F and must not fluctuate more than ± 5° F in any 24-hour period. The permissible relative humidity range is between 30% RH and 50% RH and must not deviate more than 5% in any 24-hour period.

r. The Contractor shall provide ongoing monitoring of the temperature and relative humidity at all times. A minimum of two devices shall monitor the temperature and relative humidity levels in the space where the Scotty’s Castle collection is stored at all times. The readings from the previous month’s monitoring shall be submitted to the CO by the 10th day of each month.

s. The Contractor provided storage space shall have appropriate IPM (Integrated Pest Management) monitoring equipment that includes the regular monitoring for rodents, insects, mold, and other environmental threats.

t. The Contractor provided storage space shall be monitored by water detection devices that are hard wired into the building security system.

u. Contractor personnel shall be available to answer any and all emergencies in person. Within two hours of any emergency (including, but not limited to theft, fire, flood, security breach, or other), the Contractor shall notify the CO.

v. The Contractor provided storage areas shall have restricted access. The facility shall be fenced or walled, with a secured, locked gate. The storage facility shall be protected 24 hours a day/7 days a week by a recognized professional security company, using a UL/AA rated system reporting to a central station that alerts qualified company personnel as well as local police immediately.

w. The Contractor provided storage facility shall be alarmed and contain magnetic door contacts and motion sensor detection.

x. The Contractor shall provide all lifting and access equipment for placing the objects in storage and to reduce unnecessary handling.

CLIN 30a (Option Year 1): Full Collection Storage (~12,380 items) from 10/3/2022 – 10/2/2023 Storage of the approximately 12,380 Scotty’s Castle items to the specifications outlined in

CLIN 20.

CLIN 30b (Option Year 1): Partial Collection Storage (~10,730 items) from 10/3/2022 – 10/2/2023 Storage of the approximately 10,730 Scotty’s Castle items to the specifications outlined in CLIN 20. Assumes that CLIN 70 Option has been exercised.

CLIN 40a (Option Year 2): Full Collection Storage (~12,380 items) from 10/3/2023 – 10/2/2024 Storage of the approximately 12,380 Scotty’s Castle items to the specifications outlined in

CLIN 20.

CLIN 40b (Option Year 2): Partial Collection Storage (~10,730 items) from 10/3/2023 – 10/2/2024 Storage of the approximately 10,730 Scotty’s Castle items to the specifications outlined in CLIN 20. Assumes that CLIN 70 Option has been exercised.

CLIN 50a (Option Year 3): Full Collection Storage (~12,380 items) from 10/3/2024 – 10/2/2025 Storage of the approximately 12,380 Scotty’s Castle items to the specifications outlined in

CLIN 20.

CLIN 50b (Option Year 3): Partial Collection Storage (~10,730 items) from 10/3/2024 – 10/2/2025 Storage of the approximately 10,730 Scotty’s Castle items to the specifications outlined in CLIN 20. Assumes that CLIN 70 Option has been exercised.

CLIN 60a (Option Year 4): Full Collection Storage (~12,380 items) from 10/3/2025 – 10/2/2026 Storage of the approximately 12,380 Scotty’s Castle items to the specifications outlined in

CLIN 20.

CLIN 60b (Option Year 4): Partial Collection Storage (~10,730 items) from 10/3/2025 – 10/2/2026 Storage of the approximately 10,730 Scotty’s Castle items to the specifications outlined in CLIN 20. Assumes that CLIN 70 Option has been exercised.

CLIN 70 (Option): Return Scotty’s Castle House Tour Portion of the Collection (Anticipated for Spring 2023)

a. The return of all objects used to furnish the Scotty’s Castle buildings for the public tour (approximately 1650 items, between 8,000 and 8,500 cubic feet) shall be accomplished in a phased approach at the convenience of the Government and may occur over the course of up to 3 months as approved by the CO. This is likely to occur in Spring 2023 but has yet to be determined.

b. A minimum of two (2) business days must be allotted between delivery trips to allow Government staff to inventory and verify locations of the previous delivery.

c. Return delivery to the site shall be organized by room and floor. The Government-provided spreadsheet(s) with updates by the Contractor and object labeling in storage will facilitate the organization of the return move.

d. The COR, in partnership with the Contractor, will schedule in advance which room or rooms will be delivered with each return delivery trip.

e. Large furniture pieces and rugs will be returned first and placed by Contractor as directed by the NPS Project Manager or COR.

f. After the objects have been moved from the contractor’s facility, they must be left in packaging in Scotty’s Castle for 15-30 days to allow equilibration with Scotty’s Castle’s environmental conditions. This equalizing must occur prior to unpacking.

g. All soft-wrapped, palletized, and crated objects shall be removed from their packing materials by the Contractor staff and placed at the location specified by the COR. Contractor is responsible for removal and proper disposal of all packing materials from the site, unless determined otherwise by the CO.

h. In the event of damage to a collection object that is discovered when it is unpacked, the Contractor shall alert the CO to the damage and take no further action until photo documentation has taken place. The contractor will be responsible for the conservation of the object to repair damage. The choice of the conservation lab chosen to conduct repairs will be at the discretion of NPS staff curators.

i. In the event of stolen/lost collection objects, the Contractor will be responsible for the cost of the items based on assessment/valuation information from antique dealers, auctions, market research, etc.

CLIN 80 (Option): Return of the Non-Exhibited Museum Collection The return of all non-exhibit objects stored for curation and research that are not a part of the Scotty’s Castle House Tour (approximately 10,730 items) shall be accomplished in a phased approach at the convenience of the Government and may occur over the course of up to 6 months as approved by the CO.

a. A minimum of seven (7) business days must be allotted between trips to allow Government staff to inventory and verify locations of the previous delivery.

b. Return delivery to the site of the Government’s choosing in Death Valley National Park shall be organized by object type and new locations. The Government-provided spreadsheet(s) with updates by the Contractor and object labeling in storage will facilitate the organization of the return move.

c. The NPS Project Manager, COR, or onsite inspector, in partnership with the Contractor, will schedule in advance which locations will be delivered with each return delivery trip.

d. After a 15-30-day period allowing temperature and relative humidity to equilibrate to Death Valley conditions, all soft-wrapped, palletized and crated objects shall be removed from their packing materials by the Contractor staff and placed at the location specified by the COR. Contractor is responsible for removal and proper disposal of all packing materials from the site, unless otherwise determined otherwise by the CO.

e. In the event of damage to a collection object that is discovered when it is unpacked, the Contractor shall alert the CO to the damage and take no further action until photo documentation has taken place. The contractor will be responsible for the conservation of the object to repair damage. The choice of the conservation lab chosen to conduct repairs will be at the discretion of NPS staff curators.

f. In the event of stolen/lost collection objects, the Contractor will be responsible for the cost of the items based on assessment/valuation information from antique dealers, auctions, market research, etc.

ADDITIONAL TERMS, CONDITIONS & REQUIREMENTS:

a. All on-site work within the park will be performed between the hours of 8:00 AM and 5:30 PM, in the presence of the COR or an approved alternate.

b. Weekend, holiday, or extended shifts shall be requested via email to the CO a minimum of 48 hours prior to scheduling.

c. The Contractor shall comply with all local, state, and federal rules and regulations.

d. Logistical and contact information for the collection move will be provided following contract award and will be facilitated by the COR.

e. The Contractor shall provide containers for collection and disposal of recycling materials and trash resulting from the work and shall dispose of properly. If dumpsters are needed, the COR will approve the dumpster locations.

f. All recyclable waste shall be monitored and recycling reports by weight shall be submitted to the CO.

g. The Park will designate appropriate locations for the staging area for use by the Contractor. In addition, the Park will designate appropriate locations to stage moving vehicles. The vehicles will be monitored for security at all times that collection objects are located within them. The Contractor should provide an adequate number of vehicles to maintain workflow.

h. The Contractor shall erect safety zones around the staging area when undertaking any exterior work, such as the use of power tools when constructing crates. Doors shall remain locked and secured when not in use.

i. Moving shall not be conducted during a period of inclement weather, including rain, hail, snow, high wind, and severe dust storm, extreme high or low temperature due to high damage potential. Objects shall not be exposed to any forms of precipitation during this move. If, within forty-eight hours of a scheduled move, there is a forecast of any severe weather system, the move shall be rescheduled at no additional cost to the Government. Wrapping, packing and/or crating inside the site facilities may continue during periods of inclement weather.

j. The Contractor and all subcontractors shall not advertise/publicize/cite their involvement with any phase of the project; including, but not limited to, websites, handouts, flyers, brochures, newsletters, reports, traditional media and social media and networking sites.

k. All phases of work shall be performed in accordance with standards and guidelines for handling, packing, shipping and storing museum collections as outlined in the National Park Service (NPS) Museum Handbook. See Chapters 6 and 7 available at: http://www.nps.gov/museum/publications/MHI/mushbkI.html.

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