B08_Biodiesel_IDIQ_SOW_Updated.pdf

Grand Teton National Park Bio-Diesel Fuel Delivery Services

1. Scope of Work:

• Grand Teton National Park is seeking service proposals from qualified vendors to provide biodiesel fuel delivery to above grade/ground, below grade/ground tank deliveries. The Grand Teton Facilities Management division maintains two 10,000-gallon fuel storage tanks. 1) 103 Headquarters Loop Road, Moose Wyoming, 83012; 2) 614 Alder Drive, Colter Bay/Moran Wyoming, 83013.

• The Vendor shall provide biodiesel for day-to-day operations of Grand Teton National Park as outline in the specifications and requirements herein.

• Consumption of biodiesel at Grand Teton is entirely dependent on winter weather conditions and park projects that vary year to year, ordering is typically between 40,000 gallons and 64,000 gallons. (5 to 8 orders of 8,000 gallons) Grand Teton and the National Park Service in no way guarantee any minimum nor maximum for the amount to be ordered year to year in resulting contract award.

• All services performed under this contract shall be conducted in accordance with all applicable Federal and State laws, and environmental regulations. The services will begin upon contract award.

• The biodiesel fuel storage tanks shall be filled on an ‘on call’ fill scheduled program where performance is to be fulfilled as outlined in section 4.

2. Contract Type

• The term of the contract will be for a two-year ordering period and will become effective upon the contract award date.

• Proposals must include fuel cost, and other cost associated with service deliverables and shall be provided as indicated on the attached “Fuel Price Schedule.” By submission of a proposal, the successful vendor agrees to the following:

• It is the sole responsibility of the awarded Supplier to maintain all required licenses and permits as required by the Federal Government, State of Wyoming, as well as other State, Local and County entities necessary to fulfill this contract agreement. All associated fees shall be the responsibility of the Supplier.

• All requests for fuel ordered under this contract agreement will be procured on an as needed/as requested basis by the Contracting Office partnering with Grand Teton National Park.

• Supplier shall provide quality biodiesel fuel that meets the specification and requirement standards as required by the Federal, local, and State Regulations. The biodiesel blend-stock must meet the part per million (PPM) sulfur requirements as specified in ASTM D6751.

• The Park Service does not guarantee that the quantities listed on this bid will be purchased under this contract. The quantities indicated in the bid are based on prior year data and may not reflect the actual quantity required during the duration of the contract.

3. Experience/References

• Supplier shall be regularly engaged in the business of providing the products described herein.

A minimum of 5 years’ experience is required.

• Supplier shall provide a minimum of three (3) customer references, for which Supplier has provided similar product and/or services as described herein that will qualify

• Supplier to perform this contract. The Park Service reserves the right to contact the references provided. The reference information shall include company names, email addresses, contact name, telephone numbers, type of product(s) provided and service dates from first to last delivery.

• Supplier shall employ qualified personnel/drivers that understand and exercise applicable safety standards.

• Supplier shall be capable of delivering and pumping fuel into both underground, above ground and directly into generator storage tanks.

4. Fuel Delivery Requirements:

• It is the Park Service’s intent to provide our facilities and/or locations with the most cost-effective fuel available meeting the specification requirements described herein. Therefore, suppliers are allowed to bid branded or unbranded fuel, or both. We expect to receive quality products, on-time deliveries and favorable pricing.

• The fuel storage tanks shall be on an ‘on call’ fill scheduled program where performance is to be fulfilled within 48 hours’ notice.

• All items supplied on this contract must comply with the current applicable occupational safety and health standards of the State in which it is delivered.

• Supplier shall use reasonable care to avoid damage, spillage and general contamination of existing buildings, equipment, asphalt, soil or vegetation, at any of our delivery sites. If the contractor causes damage or contamination, contractor shall replace the damaged items or repair the damage at no expense to the Government and to the satisfaction of the National Park Service, Grand Teton.

• Contractor shall be responsible for cleaning up the area where the work was performed, and Contactor shall remove any debris generated during the service delivery. At no time will Contractor discard chemicals, parts, equipment, or debris into any Park Service refuse container.

• Contactor(s) shall coordinate with the Facility Maintenance Supervisors or designated representative to clearly mark all work areas that might reasonably be expected to endanger the health and safety of the employees of the Park Service. Contractor will provide such signs, markers and barricades as required to identify all work areas and minimize inherent dangers.

• Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded on-site at the Park Service designated address with title to the goods remaining with the awarded supplier until the product is delivered, accepted and all services are completed.

• Delivery Timeframe: Product shall be delivered within a four (4) hour response time during emergency situations, and one (1) business day during non-emergency periods excluding weekends and Government holidays unless there is an emergency situation. The Park Service request all deliveries be made between the hours of 7:00 a.m. and 5:00 p.m. Mountain Standard Time (MST), Monday through Friday, excluding weekends and Government holidays.

Contractor shall contact the Facilities Management representative within thirty (30) minutes of initial call and provide estimated time for arrival at the facility.

• If delivery is not accomplished within the time frame specified above, the Park Service reserves the right to procure the product(s) elsewhere and may bill the vendor, the difference between the purchase order price and the actual contract purchase price.

• Supplier shall not be liable for any failure or delay in delivering the product due to causes beyond its reasonable control including but not limited to Acts of God or any other force nature event.

• Failure to deliver within the time frame specified on more than one occasion will be grounds for termination due to non-performance of contract terms.

5. Grand Teton National Park Delivery Requirements

• Entrance / Exit Procedures: The contractor's representative shall check in and out with Park

Maintenance/Auto Shop Service staff at the site when providing delivery services.

• Upon completion of the job, Contractor shall provide Park Service staff a signed job ticket and bill of lading. The ticket shall include, but not be limited to the following information:

a. Company name.

b. Name of Service Technician; Name must be printed and legible.

c. Date of service.

d. Fuel Level (Before Service Delivery)

e. Fuel Level (After Service Delivery)

f. Fuel Type

g. Percentage of the blended product, fuel grade, biodiesel, or renewable diesel (If applicable)

h. Amount of Fuel Delivered

i. Other services, products, goods, provided or delivered.

j. Meter Stamp of Fuel Delivered.

6. Invoicing for Deliveries:

• All information shall be legible for verification and payment of invoices:

• Invoice(s) for services shall be sent electronically to IPP (Invoice Payment Platform) upon the satisfactory completion and acceptance of all services called for under this contract and the supporting documentation has been provided once a month.

• No partial or advance payments shall be made.

• Contract Invoices shall be submitted using GOV. IPP payments platform electronically in PDF format

• The invoice must contain all the information deemed necessary for auditing and processing of payment, including but not limited to purchase order number, description of services, goods, and products provided, date service was provided, and total cost. Failure to provide this information will delay the processing of the invoice for payment.

• Facilities Management Department will not be responsible for any interest charges and/or late fees as a result of the delayed payment due to inadequate or incomplete information provided for authorization and payment of invoices

7. Specialized Blend Requirements:

Both storage tank facilities location in the Park requires the delivery of biodiesel to transition from Specialized Bio-Diesel Summer Blend to Specialized Bio-Diesel Winter Blend:

Start date for winter blend: September 1

End date for winter blend: May 1

• The ASTM D 975 standard: The cloud point be no more than 6 °C higher than the 10th percentile minimum ambient temperature for the month the fuel will be used. The 10th percentile temperature corresponds to the minimum temperature that would be reached no more than 3 days out of 30 for the month (decile).

• The ASTM D 975 contains overview maps that show the expected tenth percentile temperature for every month for each state.

https://en.wikipedia.org/wiki/Decile

• Contractor shall premix in a diesel power additive/octane booster for all blends to be 1 gallon per thousand gallons for all deliveries.

• Specialized Winterized Bio-Diesel Blend:

o Winterized biodiesel blend fuel is a combination of #1, #2 and biofuels. These fuels are used during the months when it becomes too cold to use #2 grade alone.

o The combination of both grades of fuel should contain enough energy components and lubricant properties to reduce the chance of the chemical mix gelling in colder temperatures. The temperature extremes for our area are as low as a negative 40-degrees Fahrenheit.

o Winter blend is blended 50% No .2 diesel, 45% No.1 diesel and 5% biodiesel o Winterized diesel is the No.1 diesel - it has been treated with additives by the diesel supplier.

• Specialized Summer Bio-Diesel Blend:

o Summer biodiesel blend fuel is a combination of #2 and biofuels. These fuels are used during the months when it becomes warm enough to not need #1.

o Summer blend is blended 95% No .2 diesel and 5% biodiesel.

• Octane Boost Additive:

o 1 gallon per 1000 gallons of Octane Boost Additive

10. Hauling:

• All vehicles and equipment to be used shall be washed prior to start of hauling to the area.

Particular attention must be shown to the under carriage and any surface where soil containing exotic weed seeds may exist.

• Equipment found to be violating these standards will not be removed from the project.

• Total longitudinal dimension of any vehicle or combination of vehicles, including power unit or any load holding device shall not exceed 75’ combined length in a truck-tractor, semi-trailer, trailer combination. Maximum individual lengths: 48’maximum for semi-trailer and 40’ maximum for trailer. Trailer dimensions do not include connecting mechanism.

• This section applies to all motor vehicles with a gross vehicle weight rating of (10,001 pounds or more), operated on Park Service roads and equipped with engine compression brake devices.

An engine compression brake device is any device that uses the engine and transmission to impede the forward motion of the motor vehicle by compression of the engine.

• The driver of a motor vehicle equipped with a device that uses the compression of the motor vehicle engine shall not use the device within the boundaries of Grand Teton National Park.

• All medium and heavy trucks must comply with federal code 205 - transportation equipment noise emission controls, subpart B.

11. Bio-Diesel Fuel usage by year for Grand Teton National Park:

• Consumption of biodiesel at Grand Teton is entirely dependent on winter weather conditions and park projects that vary year to year, ordering is typically between 40,000 gallons and 64,000 gallons. (5 to 8 orders of 8,000 gallons) Grand Teton and the National Park Service in no way guarantee any minimum nor maximum for the amount to be ordered year to year in resulting contract award.