B08_Attachment_5_Instructions_to_Offerors.pdf

140L0622R00025

Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial items.

Solicitation Points of Contact

The only authorized points of contact for this acquisition are the Contracting Officer, Ian Steinheimer.

Address any questions or concerns via electronic mail to:

Ian Steinheimer isteinheimer@blm.gov

General Information

This acquisition will be solicited and awarded in accordance with Federal Acquisition Regulation

(FAR) Part 12 -- Acquisition of Commercial Items and FAR Part 13 – Simplified Acquisition

Procedures.

This acquisition is being solicited as a total small business set-aside.

Addendum to Provision 52.212-1(c) – The period for acceptance of offers specified is hereby changed to

90 calendar days.

Proposal Preparation Instructions-General

Proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package maybe considered unacceptable and may be eliminated from further evaluation. Proposal is expected to conform to the solicitation provisions and be prepared in accordance with this section. To aid in the evaluation, the Proposal shall be clearly and concisely written as well as being neat, indexed (crossed-indexed as appropriate) and logically assembled.

All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date and the solicitation number. The offeror is advised that its Proposal is presumed to represent its best efforts and most complete responses to this solicitation. The offeror’s submission shall not simply rephrase, reiterate, or restate the Government’s requirements, but rather shall provide convincing rationale to demonstrate an understanding of the requirements and address how the offeror intends to meet the requirements. The offeror shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the offeror’s submission and such information, as is available to the Government. If an offeror believes that any part of this solicitation contains errors, omissions, or ambiguities the offeror shall notify the above points of contact in writing with supporting rationale no later than 10 calendar days after solicitation issuance. The offeror shall not be reimbursed for any costs incurred prior to the effective date of the contract.

Delivery

Offeror shall deliver Proposal via electronic mail to the above stated point of contacts.

Overall Arrangement of Proposal

The overall Proposal shall consist of four (4) separate volumes/documents, individually entitled as stated below:

Volume I Offeror Representations, Certifications, and Other Statements

Volume II Technical Approach

Volume III Experience

Volume IV Price Proposal

Format and Content

Volume I - Offer and Other Documents, shall include the following documents:

Offeror Representations, Certifications, and Other Statements fully executed as required pursuant FAR

52.212-3 – Offeror Representations and Certifications – Commercial Items. This provision is in the

System for Acquisition Management (SAM.gov) where offerors should ensure the information is up-to-date. If this information is in SAM.gov then the offeror is not required to provide with their Proposal. If offeror does not have an active SAM Registration then print FAR Clause 52.212-3, complete, and provided with the Proposal submission.

If the offeror does not have an active SAM registration, offeror must print, complete the required entries and submit with their Proposal FAR Provisions 52.212-3, 52.204-24 and 52.204-26.

Acknowledged receipt of all solicitation amendments (if applicable).

Exceptions and Deviations taken to the contract and/or solicitation requirement and summary of

Exceptions and Deviations taken on other Volumes.

Volume II – Technical Approach

Technical Approach shall follow the following format:

Page size: 8 ½” X 11”

Front Size: Text shall be no smaller than 12-pitch (12 characters per inch).

Graphics/Organizational Charts shall be clearly readable.

Number of Pages: Excluding cover page, table of contents, dividers, Volume II shall not exceed

20 pages.

This Volume consists of the offeror’s technical documentation/information provided in their Proposal.

The technical Proposal will be evaluated according to criteria contained in FAR 52.212-2 Evaluation

Commercial-Items and it shall be specific and complete.

To enable the evaluation of the technical Proposal strictly on the merit of the material submitted, no contractual price information is to be included in the technical Proposal.

The Technical Proposal shall contain and clearly address each of the evaluation criteria contained in FAR

52.212-2 Evaluation Commercial Items of this solicitation.

Technical Proposal Exceptions and Deviations shall identify and explain any exceptions or deviations taken or conditional assumptions made with respect to the technical requirements of the solicitation. Any exceptions taken must contain sufficient amplification and justification to permit evaluation. All benefits to the Government shall be explained for each exception taken. Such exceptions shall not, of themselves, automatically cause a Proposal to be termed unacceptable. However, a large number of exceptions or one or more significant exceptions not providing benefit to the Government may result in rejection of the

Proposal(s) as unacceptable.

At a minimum, the Technical Approach must specifically respond to the following evaluation factors and the information shall be organized in the order shown on the following pages:

Treatment Plan

The Treatment Plan shall address the following information in accordance with the statement of objectives:

Harvesting – Describe firm’s plan to complete cutting, yarding, and processing activities including available equipment and personnel. Explain experience using available equipment. Also describe your firm’s capabilities and methods to transport material from forest to market. Please include details about subcontracting if applicable.

Road Work – Describe firm’s plan to accomplish road work including available equipment and personnel. Explain experience using available equipment. Please include details about subcontracting if applicable.

Manual Work – Describe firm’s plan to accomplish manual work including personnel and equipment.

Please include details about subcontracting if applicable.

Management – Describe firm’s management structure, methods of managing projects to provide services in a timely and satisfactory manner and knowledge of the Klamath Falls Field Office area.

Product Utilization Plan

The Product Utilization Plan shall describe how removed products will be marketed. The plan shall describe which markets for hog fuel, clean chips, posts and poles, and logs offeror has access to. Please include documentation from utilization centers detailing market access (i.e. documentation of past use).

The plan shall describe the offeror’s capacity and plan to utilize any residual slash after removal of bole wood. If residual slash will not be utilized as a wood product (e.g., biomass), the offeror shall identify what will be done with the material and how it will be transported offsite.

Please include details about subcontracting if applicable.

Innovation Plan

Offerors shall describe their plan to incorporate innovation into the execution of the requirements.

Innovation may be addressed through cost saving measures, environmental protections, new markets, new wood products, innovative methods of product removal and other innovative practices.

Volume III – Experience

Each offeror shall provide experience information for relevant projects within the last three (3) years. For each relevant project, Offerors shall identify the following:

A. Customer Contact Information

B. Contract Number/Contract Title

C. Delivery Schedule/Period of Performance

D. Description of the Work Performed, including the value

E. Unique or Complex Characteristics of the Project

F. Relevance to this Requirement

Volume IV - Price Proposal

Each offeror must complete the attached price schedule in its entirety. Offerors shall provide pricing for

Year One based on the relative quantities provided in the price schedule. All offerors are subject to the same escalation rate of 5% for services and 2% for products for years two through ten.

Quantities provided are an estimate of the work BLM will require relative to other bid items and not actual quantities of work that BLM will require in Year One or out years.

Maximum service unit prices will be established for each year of the IDIQ contract. IDIQ holders may offer lower prices than the maximum service unit prices for individual task orders but cannot offer high prices than the established maximums for service.

For maximum unit prices, offerors are advised to assume the highest level of difficulty i.e. densest forest stand, worst road, furthest location within the Klamath Falls Field Office area, most difficult trees to delimb and process etc.

Characteristics of the Klamath Falls Field Office Area:

• Primarily 4000-6000 ft. elevation, dry mixed conifer forests (white fir, ponderosa pine, Douglas-fir, incense cedar, sugar/white pine) west of Klamath Falls (SDI max 530). Shasta red fir exists above 5500 ft with some areas being especially dense (SDI max 755).

• Primarily juniper and ponderosa pine east of Klamath Falls. These areas can be very rocky.

• Seasonal shutdowns will restrict work between October and May depending on snow/moisture levels.

• Fire restrictions can limit working time per day or completely shutdown operations from June to October.