B08_-_ATTACHMENT_2_Patuxent_Research_Refuge_2024_Propane_Fuel__Statement_of_Work.doc

ATTACHMENT 2

Solicitation #

Statement of Work For

Propane Heating Fuel Delivery Location: Patuxent Research Refuge 12100 Beech Forest Road Suite 138 Laurel, MD 20708

1.0 – General Information The Fish and Wildlife Service (FWS) requires fuel for operation of facilities. This Statement of Work contains information to assist in actions required to complete deliveries at the delivery site.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items on an as required basis during the contract period. All deliveries shall be to Patuxent Research Refuge. Delivery loads for fuel shall be a minimum 150 gallons and maximum of 9000 gallons. Unloading of fuels shall be directly into the facility’s storage tanks.

The tanks are owned by the USFWS.

3.0 - Contract Period

The contract period is 12 months (base) with the option to extend for 4 additional 1 year periods.

The contract Base Period is from April 1, 2024 to March 30, 2025 Option 1 April 1, 2025 to March 30, 2026 Option 2 April 1, 2026 to March 30, 2027 Option 3 April 1, 2027 to March 30, 2028 Option 4 April 1, 2028 to March 30, 2029 The FWS has the sole discretion to unilaterally extend the contract period as indicated above and will provide the vendor notification of intent.

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

5.0 – Pricing

The price for fuels shall be in US currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

If the 3rd decimal place value is five (5) or greater, the 2nd decimal place value is rounded up by one (1). If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 Supply Prices

Pricing shall be based on +/- 5% of the Rack Price the day of delivery using the average Oil Price Information Service (OPIS) Rack Price for Baltimore MD, plus provider’s fixed mark-up price (detail provided on quote schedule).

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates The usage estimates for Propane fuel is:

· Liquified Propane Gas– Estimation of usage during each twelve month period 23,050 gallons based on FY 2023 usage.

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS. The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Specific deliveries to Patuxent Research Refuge will be ordered on an “as needed” basis although there may be occasional need for immediate “on call” - deliveries to be made within a 48 hour period. Once ordered, the vendor must deliver fuel supply during facility’s core working hours 8:00 a.m. and 4:00 p.m. – Monday through Friday) except on holidays when facility is closed. The facility’s point of contacts (listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday, where delivery shall be on the following Monday (Public Holidays excepted). Other delivery arrangements can only be made through facility’s POC’s (listed under section 12.0).

Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket.

9.0 - Delivery and Unloading

9.1 Delivery Locations:

Nelson Laboratory #17 American Holly Drive Laurel MD 20708. 1990 gallon tank

National Wildlife Visitor Center #740 10901 Scarlet Tanager Loop Laurel MD 20708. 9200 gallon tank

Visitor Center Tram Barn #741 Scarlet Tanager Loop Laurel MD 20708 1000 gallon tank

Quarters #48 American Holly Drive, Laurel MD 20708. 1000 gallon tank

Quarters #49 American Holly Drive, Laurel MD 20708. 1000 gallon tank

Service Garage #52 Beech Forest Road Laurel, MD 20708 1000 gallon tank.

Service Building #109 Beech Forest Road Laurel MD, 20708 500 gallon tank (generator)

Conger Dump Truck Garage #921 2768 Beech Forest Road Laurel MD 2-1000 gallon tanks.

9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment) The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the propane and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery; report to the Fish and Wildlife staff members upon arrival at the fuel tanks and staff member shall witness the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third party compliance testing.

10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS Fuel Delivery points.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments The Fuel Provider shall be registered in the System for Award Management (SAM) in order to participate in this fuel requirement. The SAM can be found at https://www.sam.gov. Payments up to $10,000 will be made via Government Purchase card. Purchase of fuel exceeding $10,000 will be placed by a contracting officer via a written BPA call order and paid via IPP.

The Fuel Provider is also required to be registered in the Invoice Processing Payment Platform System (IPP) in order to submit electronic invoices. Any questions regarding this billing system should go to the Customer Support for the IPP directly at telephone: 866-973-3131 or by email: ippgroup@bos.frb.org. The contractor must submit any and all cost and pricing data, receipts, and vouchers as an attachment to the electronic invoice in the IPP that matches and supports what is being invoiced.

12.0 Fish and Wildlife Service onsite Point of Contacts (POC’s):

12.1 Martin Brockman 240 374 9350

12.2 Keaton Welch 240 882 1024

12.3 Timothy Anstotz 240 882 1075

12.4 Tarik Adams

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