B08_140FGA24R0008_Att_1_Statement_of_Work.pdf

STATEMENT OF WORK

Design/Build Services for the Repair and Maintenance of Upper Lake Dam, Ditch, and

Associated Water Control Structures

U.S. Fish and Wildlife Service Pahranagat National Wildlife Refuge (PNWR) – Lincoln County, Nevada

May 20, 2024

1.0. GENERAL INFORMATION.

1.1 Summary:

The Contractor shall provide Design/Build Services for the Design, Construction, and Rehabilitation of Upper Lake Dam to provide for Modernizations, Water Management Improvements, and All Associated Appurtenances. The Upper Lake Dam consists of Pahranagat Drain Inlet, access system, water monitoring system, (2) existing 24-inch diameter emergency water conveyance culverts, an open ditch water delivery system, a closed pipe water delivery system, approximately (7) water control structures / culvert structures, water monitoring stations and instrumentation, grassland habitat, and riparian habitat.

Primary Objectives.

The Project is to accomplish the following Primary Objectives. The Contractor shall include the Primary Objectives noted below into their Scope of Work for Design/Build Services.

Design/Build Services to include Design Services, Permitting Services, Construction, and Construction Support Services for the following Project Design and Construction Elements:

Rehabilitation and restoration of approximately 640 linear feet of Pahranagat Drain Inlet (to include Access System and Water Monitoring System).

Rehabilitation and restoration of approximately 1,200 linear feet of Upper Lake Dam into

Nevada Department of Environmental Protection (NDEP) compliance.

Replacement of (2) existing 24-inch diameter emergency water conveyance culverts with new upsized culverts. The new upsized culverts shall provide sufficient capacity to direct emergency overflow water away from State or County Highways. The point of water delivery for the culverts will be directly into surrounding wetland units on the Refuge.

Construction of improvements and modernizations to approximately 4,400 linear feet of earthen water delivery ditch from Upper Lake Dam to the pipeline inlet structure. The objective of these modernizations and improvements would be to decrease water loss from infiltration into the surrounding soils.

Construction of improvements to the water routing system in the Upper Supply Ditch by replacing approximately (7) water control structures / culvert structures.

Creation of approximately 100 linear feet of new SWFL diversion channel into North Marsh to allow Pahranagat Drain spring and summer flows to directly enter critical SWFL nesting habitat.

Provide and install replacement water monitoring stations and instrumentation by installing (2) digital flow meters with data loggers (Pahranagat Drain and Upper Supply Ditch), to eliminate flow estimations and improve water budgeting and reporting of water rights.

Rehabilitation and restoration of approximately 3 acres of grassland habitat on the Upper Lake Dam, approximately 6 acres of riparian habitat, and approximately 7 acres of invasive species management on disturbed sites within the nomination Area of Interest

(AOI).

1.2 Section L – Instructions and Section M – Evaluation Factors:

Refer to Section L and M of the Solicitation for Evaluation Instructions and Evaluation Factors.

1.3 Regulatory Requirements:

It is the Contractor’s responsibility to construct the Project in compliance with applicable requirements of federal and state laws, codes, rules, regulations, ordinances, and standards, including, but not limited to, those outlined below. Contractor shall have copies available of applicable codes and regulations for ready reference. These shall include, but are not limited to:

- State and Local Regulatory Requirements

- Federal Regulatory Requirements

- Occupational Safety and Health Administration (OSHA) Codes and Standards

- FWS Policies

- All Codes and Standards Not Referenced, but Governing Work under this Project / Contract.

- NFPA 101 Fire and Life Safety Code, latest edition

- International Building Code as adopted by the Local Authority Having Jurisdiction.

- International Plumbing Code

- International Mechanical Code

- National Electrical Code

- Architectural Barriers Act (ABA)

- American’s With Disabilities Act (ADA)

1.4 In the event of a conflict, the most stringent laws, codes, regulations, standards, and provisions shall apply.

2.0. WORK LOCATION AND PERIOD OF PERFORMANCE.

2.1 Work Location: Pahranagat National Wildlife Refuge (PNWR), Mile Post 32, Highway 93, Alamo, Nevada 89001.

Project Location Coordinates: 37.286806°, -115.120787°

The Project Location Coordinates show a portion of the Project Area located immediately downstream from Upper Pahranagat Lake. The Entire Project Area is detailed on a separate attachment from this Statement of Work document. Refer to separate attachment.

The USFWS does not know the exact coordinates for the multiple project improvements because this will depend on the Design and Engineering performed by the Design/Build Contractor and Their Assembled Team.

2.2 Period of Performance:

Start Date: June 1, 2024 – Estimated (Depends on NTP Date).

End Date: February 1, 2027 – Estimated (Depends on NTP Date).

Site Conditions of the area of interest consists of wetlands, wetland meadows, open water and riparian habitats, open lake marshes, wet meadows, alkali meadows, and riparian woodlands.

In-Water Construction Work Window:

(August 20th – March 15th).

In the event of damage to government property resulting from construction, the contractor shall return the damaged area to its original or improved condition. The contractor will also be instructed where to access the Construction Site to minimize potential damage to the existing resources.

The Period of Performance for this Contract is 2-years and 6-months from the actual date of Notice to Proceed (NTP) Letter. Anticipated Delivery Date for NTP Letter is 30 Days

Following Initial Contract Award Date. Above dates shown are tentative and subject to change. Contractor shall coordinate with the Refuge Manager and/or Project Leader for a Proposed Construction Work Window. The Final Accepted Construction Work Window will be mutually agreed to between the Contractor and USFWS Pahranagat NWR prior to Construction.

2.3 Normal Business Hours for the Refuge, Monday thru Friday 7:00 a.m. - 5:00 p.m. Work Activities shall be performed during Normal Business Hours. Limited accommodation to an alternate schedule maybe possible with coordination with on-site FWS staff. In the event of emergencies, Contractor shall provide contact information.

2.4 Non-duty hours include week nights, weekends, and Government holidays (New Year’s Day, Martin Luther King JR.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day).

3.0. DEFINITIONS.

Not Used.

4.0. BACKGROUND.

The Pahranagat National Wildlife Refuge (PNWR) is managed and operated by the U.S. Fish and Wildlife Service (USFWS). The Refuge is located approximately 9.1 miles southeast of Alamo, Nevada. Note, the next nearest town after Alamo, Nevada is Ash Springs, Nevada located approximately 15.8 miles northwest from the Refuge. The nearest major City/Town is Las Vegas, Nevada located approximately 87.0 miles southwest of PNWR.

The Future Awarded Contract is to result in Design-Build of a new replacement North Marsh Southwest Willow Flycatcher (SWFL) Diversion Structure, rehabilitation and restoration of approximately 640 linear feet of Pahranagat Drain Inlet, creation of approximately 100 to 200 linear feet of New SWFL Diversion Channel into North Marsh, installation of a new replacement Water Monitoring Structure and instrumentation by installing (1) digital flow meter with data logger (within Pahranagat NWR Drain, North Marsh), rehabilitation and restoration of approximately 1,200 linear feet of Upper Lake Dam into Nevada Department of Environmental Protection (NDEP) Compliance, replacement of two (2) existing 24-inch diameter emergency water conveyance culverts at Upper Lake Dam with New Upsized Culverts, rehabilitation and restoration of approximately 3 acres of grassland habitat on the Upper Lake Dam, rehabilitation and restoration of approximately 6 acres of riparian habitat, rehabilitation and restoration of approximately 7 acres of Invasive Species Management Area on disturbed sites within the Area of Interest, construction / installation of modernizations and improvements to 4,400 linear feet of Upper Supply Ditch (to include surface preparation and application of an environmentally preferred liner material to reduce water loss from surrounding soil absorption), installation of a new replacement Water Monitoring Structure and instrumentation by installing (1) digital flow meter with data logger (within Upper Supply Ditch), and construction / installation of improvements to the Water Routing System in Upper Supply Ditch by replacing approximately seven (7) Water Control Structures / Culvert Structures.

5.0. SCOPE OF WORK.

The Scope of Work for the Project is described as follows:

Design Permits. Development, preparation, and submittal of All Permit Applications and Supporting Documents to the Permit Agencies / Permit Authorities for Review and Approval / Disapproval detailing the Project Improvements on 100% Final Draft Construction Documents.

Contractor shall be responsible for Identification of Design Permits through a Permit Registry.

After identifying permits, the Contractor shall apply for, Pay, and Secure Permits to result in successful project delivery.

Pre-Demolition and Pre-Construction Permits. Development, preparation, and submittal of Permit Applications and Supporting Documents to the Permit Agencies / Permit Authorities for Review and Approval / Disapproval.

Contractor shall be responsible for Identification of Pre-Demolition and Pre-Construction Permits through a Permit Registry. After identifying permits, the Contractor shall apply for, Pay, and Secure Permits to result in successful project delivery.

To reiterate, the Scope of Work for this contract shall include the Design, Permitting, Construction, and Installation of the Following Project Design Elements:

Rehabilitation and restoration of approximately 640 linear feet of Pahranagat Drain Inlet (to include Access System and Water Monitoring System).

Rehabilitation and restoration of approximately 1,200 linear feet of Upper Lake Dam into

Nevada Department of Environmental Protection (NDEP) compliance.

Replacement of (2) existing 24-inch diameter emergency water conveyance culverts with new upsized culverts. The new upsized culverts shall provide sufficient capacity to direct emergency overflow water away from State or County Highways. The point of water delivery for the culverts will be directly into surrounding wetland units on the Refuge and downstream of Upper Lake Dam.

Construction of improvements and modernizations to approximately 4,400 linear feet of earthen water delivery ditch from Upper Lake Dam to the pipeline inlet structure. The objective of these modernizations and improvements would be to decrease water loss from infiltration into the surrounding soils.

Construction of improvements to the water routing system in the Upper Supply Ditch by replacing approximately (7) water control structures / culvert structures.

Creation of approximately 100 to 640 linear feet of new SWFL diversion channel into North Marsh to allow Pahranagat Drain spring and summer flows to directly enter critical SWFL nesting habitat.

Provide and install replacement water monitoring stations and instrumentation by installing (2) digital flow meters with data loggers (located at Pahranagat Drain within North Marsh and located at Upper Supply Ditch below the Upper Lake Dam), to eliminate flow estimations and improve water budgeting and reporting of water rights.

Rehabilitation and restoration of approximately 3 acres of grassland habitat on the Upper Lake Dam, approximately 6 acres of riparian habitat, and approximately 7 acres of invasive species management area on disturbed sites within the nomination Area of Interest (AOI).

The Contractor shall accomplish the following Tasks if awarded this contract:

5.1. TASK 1. Field Verification Site Visit. Review of Existing Site Features and Existing Site Conditions. Document Review, Planning, Development, Preparation, and Submittal of Project Documents.

(BASE TASK).

Review Drawing Pages (If Available) and All Associated Contract Documents.

Review Project Nomination Document titled, “PNWR, Project Nomination, Upper Lake Dam, Round 18.

Review Project Nomination Budget titled, “PNWR, Project Nomination, Budget and Detail Expenses, Round 18.”

Review Available Record Drawings and Specifications previously prepared for select improvements at the Pahranagat NWR and occurring within or adjacent to the current Design/Build Project’s anticipated and expected Project Area.

For example, review “Pahranagat Pipeline, Record Drawings, Specifications, 8-31-2020.”

After Reviewing All Available and Pertinent Information, perform a Field Verification Site Visit and Review Existing Site Features and Existing Site Conditions. [The General Contractor Management Team and their Design Team shall be required to Attend this Field Verification Site Visit with USFWS.]

After Performing the Field Verification Site Visit, Develop, Prepare, and Submit General Requirement Specification Submittals under Division 01.

Develop, Prepare, and Submit Technical Specification Submittals under All Remaining Division Sections.

As New Technical Specifications are included during the Development of 35% Design Drawings to 100% Construction Documents, the Contractor shall revise their Submittal Registry and Permit Registry as Necessary.

Lastly, the Design/Build Contractor shall develop, prepare, and submit Field Verification Site Visit Notes after the site visit. The Field Verification Site Visit Notes shall include a narrative description written jointly between the Design/Build Contractor’s Project Manager and Superintendent and the Design/Build Contractor’s Professional Engineer either in-house or under subcontract to the Design/Build Contractor.

The purpose of the Field Verification Site Visit Notes shall be to notate the anticipated and expected Project Scope at Pahranagat NWR North Marsh, Upper Lake Dam, and Upper Supply Ditch. The Field Verification Site Visit Notes will include an introduction, discussion, observations, and recommendations/conclusions section defining and describing the project scope and requirements and explicitly noting what is currently within the scope and what is currently beyond the scope of the Awarded Design/Build Contract.

Once the Design/Build Contractor’s recommendations/conclusions are determined and concurrence / agreement has been obtained by USFWS, the Design/Build Contractor shall proceed to TASK No. 2 Field Report – Technical Memorandum (to include preparation and submittal of Conceptual Design Drawings).

Deliverables:

(1) Electronic Copy of the Design-Build Contractor’s Field Verification Site Visit Notes.

Electronic Drawing Deliverables shall be submitted in DWG and PDF File Extensions and include the Color Table (CTB) File Extension for accurate plotting of the line weights in CAD. Deliverables other than Drawing Deliverables shall be submitted in PDF File Extensions and DOCX File Extensions when available.

5.2. TASK 2. Field Report – Technical Memorandum, Preparation of Conceptual Design Drawings (10 – 15% Detail Drawings).

(BASE TASK).

Develop, prepare, and submit a Field Report – Technical Memorandum. The Field Report – Technical Memorandum is to include Concept Drawings, Narrative Descriptions, and an Engineer’s Opinion of Probable Construction Cost.

As part of the Field Report – Technical Memorandum submit Conceptual Design Drawings. The Conceptual Design Drawings shall consist of 10-15% Detail Concept Drawings and

Specifications defining and describing the Project Improvements to be designed, constructed, and installed at Pahranagat NWR Upper Lake Dam and its associated drainages.

As part of the Conceptual Design Drawings, include an Option for the design and construction of a new underground pipeline running approximately parallel to the existing open channel ditch (Pahranagat NWR Upper Supply Ditch).

The underground pipeline should start its inlet at Upper Pahranagat Lake and outlet at the point where the existing Double Culvert outlets at Headquarters Road. Refer to the Project Location Map, separate attachment, for details as to the estimated starting point and ending point for the new optional underground pipeline.

Conceptual Design Services to include requisite Hydrology, Biology, and Engineering disciplines (e.g. Hydrologists, Hydrogeologists, Fish Biologists, Wildlife Biologists, Habitat Restoration Consultants, Geotechnical Consultants, Water Resources Consultants, Civil Consultants, Structural Consultants, and Permitting Consultants). Architect-Engineer (A-E) shall verify coordination with TERO, NEPA, Cultural Resources, and other required Project Participants through the USFWS Project Leader and/or Project Manager. Further, the A- E shall identify FWS directorates and contacts participating in this project, descriptions of required functional requirements, and descriptions of required connections for the Project Improvements.

For the Permit Registry, the A-E shall provide a list of All Federal, State, County and Local Permits required for this specific Project/Contract and to be secured by the Design/Build Contractor.

The objective of this deliverable shall be to provide USFWS with Conceptual Design Drawings detailing Project Improvements for further Design Development.

The potential Task Breakdown is as follows:

A. Review existing drawings, aerial photographs, project photographs (if available), and topographic surveys for Pahranagat NWR provided at Solicitation.

B. Perform follow-up iterative review of the Project Nomination Document titled, “PNWR, Project Nomination, Upper Lake Dam, Round 18.

C. Perform follow-up iterative review of Project Nomination Budget titled, “PNWR, Project Nomination, Budget and Detail Expenses, Round 18.”

D. Perform follow-up iterative review of Available Record Drawings and Specifications previously prepared for select improvements at the Pahranagat NWR and occurring within or adjacent to the current Design/Build Project’s anticipated and expected Project Area.

E. Perform follow-up iterative Field Verification Site Visit (separate from TASK 1) to re-review Existing Refuge Drawings and Project Conditions and develop an understanding of the existing Upper Lake Dam, water delivery systems, and structures and to obtain any necessary Project Data required for upcoming planning and design services. Note, depending on what is required and based on the Design / Build Contractor and their Team’s assessment of the Project Work, the Design / Build Contractor and their Team may require multiple site visits to be performed beyond what is required in TASK No. 1 and TASK No. 2 of this Statement of Work. The Design / Build Contractor shall factor in multiple site visits into their Proposal if necessary.

F. Develop, prepare, and submit Field Report – Technical Memorandum, Conceptual Design Drawings, Topographic Survey Background Base Map, Profile Survey Base Map of North Marsh Pahranagat River, Profile Survey Base Map of Upper Supply Ditch, Geotechnical Investigation and Report, Engineer’s Opinion of Probable Construction Cost, Contractor’s Opinion of Probable Construction Scheduled, and a list of All Federal, State, County, and Local Permits Required for the Project Activities.

Deliverables:

(1) Electronic Copy of the Field Report – Technical Memorandum.

(1) Electronic Copy of the Conceptual Design Drawings.

(1) Electronic Copy of the Topographic Survey Background Base Map.

(1) Electronic Copy of the Profile Survey Base Map of North Marsh Pahranagat River.

(1) Electronic Copy of the Profile Survey Base Map of Upper Supply Ditch.

(1) Electronic Copy of the Geotechnical Investigation Report.

(1) Electronic Copy of the Engineer’s Opinion of Probable Construction Cost.

(1) Electronic Copy of the Contractor’s Opinion of Probable Construction Schedule.

(1) Electronic Copy of the List of All Federal, State, County, and Local Permits Required for the Project Activities (Permit Registry).

Deliverables to be submitted in PDF File Extension and DOCX File Extension (if available).

Drawing Deliverables to be submitted in PDF and DWG File Extension. Construction Cost Deliverable to be submitted in PDF and XLSX File Extension.

5.3. TASK 3. Follow-up Hydrology, Hydrogeology, and Hydraulic Report.

(BASE TASK).

For this Work Task, the Design/Build Contractor’s Professional Engineer, Hydrologist, and Hydrogeologist either in-house or under subcontract shall develop, prepare, and submit a Follow-up Hydrology, Hydrogeology, and Hydraulic Report based on TASK No. 1 Field Verification Site Visit and TASK No. 2 Field Report – Technical Memorandum.

The Follow-up Hydrology, Hydrogeology, and Hydraulic Report shall be submitted at the 10-15%, 35%, 65%, and 100% project document milestones.

The Follow-up Hydrology, Hydrogeology, and Hydraulic Report shall assess and evaluate how performing construction improvements to Pahranagat NWR North Marsh, Upper Lake Dam, and Upper Supply Ditch changes the before, during, and after Site Hydrology, Hydrogeology, and Hydraulics. In particular, the U.S. Fish and Wildlife Service expects the Design/Build Contractor to assess and evaluate the before and after replacement of the two (2) existing 24-inch diameter emergency water conveyance culverts with upsized culverts at Upper Lake Dam serving as the dam’s emergency spillway. Another area to consider and evaluate Hydrology, Hydrogeology, and Hydraulic site characteristics would be at the locations of the Existing and New Replacement SWFL Diversion Structure and at the locations of the Existing and New Replacement Water Monitoring Structures.

Deliverables:

(1) Electronic Copy of the 10-15% Follow-up Hydrology, Hydrogeology, and Hydraulic Report to include All Modeling Software Inputs and Outputs and Interpretation of the Inputs and Outputs. Include any relevant plans, elevations, sections, and construction details.

(1) Electronic Copy of the 35% Follow-up Hydrology, Hydrogeology, and Hydraulic Report to include All Modeling Software Inputs and Outputs and Interpretation of the Inputs and Outputs. Include any relevant plans, elevations, sections, and construction details.

(1) Electronic Copy of the 65% Follow-up Hydrology, Hydrogeology, and Hydraulic Report to include All Modeling Software Inputs and Outputs and Interpretation of the Inputs and Outputs. Include any relevant plans, elevations, sections, and construction details.

(1) Electronic Copy of the 100% Follow-up Hydrology, Hydrogeology, and Hydraulic Report to include All Modeling Software Inputs and Outputs and Interpretation of the Inputs and Outputs. Include any relevant plans, elevations, sections, and construction details.

Electronic Drawing Deliverables shall be submitted in DWG and PDF File Extensions and include the Color Table (CTB) File Extension for accurate plotting of the line weights in CAD. Deliverables other than Drawing Deliverables shall be submitted in PDF File Extensions and DOCX File Extensions when available.

All Modeling Software Deliverables shall be submitted in DOCX and PDF File Extensions and include separate files with the Modeling in its native File Extensions.

For example, For HEC-RAS software, the native File Extension would be HDF or similar.

For Auto-Desk software, the native File Extension would be DWG or similar.

For EPANET software, the native File Extension would be INP or similar.

5.4. TASK 4. 35% Draft Design Documents (Drawings and Specifications).

(BASE TASK).

Following TASK No. 1 Field Verification Site Visit and TASK No. 2 Field Report – Technical Memorandum, Preparation of 10-15% Conceptual Design Drawings, and after receiving USFWS Review Notes / Comments, the A-E shall develop, prepare, and submit 35% Draft Design Documents (Drawings and Specifications) incorporating USFWS Review Notes / Comments and detailing and describing the Project Improvements to be performed.

The 35% Draft Design Documents (Drawings and Specifications) shall fully define and describe All Base and Option Tasks / Elements selected for Contract Award and required for constructing this Project. The Level of Detail for the Design and Engineering Sections of Work shall be as follows:

The 35% Submittal Documents shall describe All of the Architectural and Engineering Design Elements to be included in the Final Document Package, including, but not limited to the following:

Renderings, Existing Conditions Plans, De-watering and Diversion Plans, Demolition Plans, Site Plans, Topographic Survey Background Base Maps, Stream Channel Maps, Sections, Elevations, Details, Engineering Design Drawings, Design Criteria, Design Parameters, Design Calculations, Code Analyses, Project Constraints, Environmental Constraints, Engineering Design Schedules, Project Design Narrative Description, and Technical Specifications.

The 35% Technical Specifications shall be Developed, Prepared, and Submitted in PDF and DOCX File Extensions. The 35% Technical Specifications shall be incorporated into the 65% Technical Specifications.

The Contractor shall incorporate the findings of any Cultural Resource Evaluations (provided by the USFWS Project Leader) to determine necessary Cultural Coordination, Report / Application Preparation (including supporting documents), or documents for processing through the State/Tribe regulatory entity. (For example, TERO agreements if Applicable).

The Drawings shall indicate work, which has Increased any Scope (beyond the Scope of the Contract) using Revision Clouds and Annotations. A separate Accounting by the Contractor shall be provided in XLSX File Extension for Changes to Scope (considered beyond the Scope of the Contract) Any Changes to Scope beyond the Scope of the Contract shall be Approved by the Government (USFWS) prior to the Contractor continuing with the next Design Iteration. The 35% Submittal shall identify “Work by Others” required for the Project to be successfully Constructed / Installed as Designed.

The Contractor’s Professional Engineer under Subcontract shall conduct a Safety Analysis - Perform Code Reviews, and Ensure the Design and Construction complies with (but is not limited to) the USFWS Manuals, Current Edition of the Federal and State OSHA Safety Standards and Requirements, Applicable Bridge and Dam Safety Regulations, National Fire Protection Association 101 Life Safety Code, National Electrical Code, International Plumbing Code, International Building Code, International Mechanical Code, National Gas Code, and Similar Model Codes.

The Contractor shall be required to Apply For, Pay, and Secure Permit Applications, Inspections, and Develop, Prepare, and Submit Supporting Documents (to include but not be limited to: Environmental, Cultural Resource Clearance, Utility Company, Local

Building Department, and Local Department of Transportation Permits and Inspections).

Unless explicitly agreed to otherwise by the USFWS, Identify, Annotate, Develop, Prepare, and Submit Permit Applications for USFWS Signature with Supporting Documents (To Include But Not be Limited To: Permit Drawings, Narratives, Biological Assessments, and Similar).

In summary, this 35% Draft Submittal shall include All of the Above Items to result in 35% Detail Drawings, 35% Technical Specifications, and a 35% Design and Construction Schedule.

(1) Electronic Copy of 35% Drawings and Specifications (plans, elevations, sections, and construction details).

(1) 35% Design Summary / Project Narrative.

(1) 35% Design and Construction Project Schedule.

(1) Completed USFWS Safety Checklist.

(1) Copy of All Permit Applications and Supporting Documents.

(1) Electronic Copy of the 35% Permit and Submittal Registry

Electronic Drawing Deliverables shall be submitted in DWG and PDF File Extensions and include the Color Table (CTB) File Extension for accurate plotting of the line weights in CAD. Deliverables other than Drawing Deliverables shall be submitted in PDF File Extensions and DOCX File Extensions when available.

5.5. TASK 5. 65% Draft Construction Documents (Drawings and Specifications).

(BASE TASK).

After Responding to 35% USFWS Review Notes / Comments (TASK 4), the Contractor’s Architect-Engineer Company shall develop, prepare, and submit 65% Draft Construction Documents consisting of Drawings, Specifications, Design Summary / Project Narrative, Permit Registry, Engineer’s Opinion of Probable Construction Cost, and the Contractor’s Opinion of Probable Construction Schedule. The Contractor shall provide Review Copies of the 65% Construction Documents to the USFWS within 45 to 60 Calendar Days after Receipt of Review Notes concerning the 35% Draft Design Submittal.

(1) Electronic Copy of the 65% Drawings and Specifications (to include plans, elevations, sections, and construction details).

(1) Electronic Copy of the 65% Design Summary / Project Narrative.

(1) Electronic Copy of the 65% Permit and Submittal Registry.

(1) Electronic Copy of the Engineer’s Opinion of Probable Construction Cost.

(1) Electronic Copy of the Contractor’s Opinion of Probable Construction Schedule.

Electronic Drawing Deliverables shall be submitted in DWG and PDF File Extensions and include the Color Table (CTB) File Extension for accurate plotting of the line weights in CAD. Deliverables other than Drawing Deliverables shall be submitted in PDF File Extensions and DOCX File Extensions when available. Registries (Registers) for Permits and Submittals shall be submitted in XLSX File Extensions.

5.6. TASK 6. 100% Draft and Final Draft Construction Documents (Drawings and Specifications).

(BASE TASK).

After Finalizing the Response to the 65% USFWS Review Notes / Comments (TASK 5), the Contractor’s Architect-Engineer Company shall develop, prepare, and submit 100% Draft and Final Draft Construction Documents consisting of Final Drawings, Specifications, Design Summary / Project Narrative, Engineering Design Calculations, Permit Registry, Engineer’s Opinion of Probable Construction Cost, and the Contractor’s Opinion of Probable Construction Schedule. The Contractor shall provide Review Copies of the 100% Draft Construction Documents to the USFWS within 60 to 90 Calendar Days after Receipt of Review Notes concerning the 65% Draft Design Submittal.

Deliverables:

(1) Electronic Copy of 100% Draft Drawings and Specifications (to include plans, elevations, sections, and construction details) for Review and Approval.

(1) Electronic Copy of 100% Final Draft Drawings and Specifications (to include plans, elevations, sections, and construction details).

(1) Printed 22 x 34 Inch Size Drawings and (1) Printed 8.5 x 11 Inch General and Technical Specifications Manual mailed to Pahranagat National Wildlife Refuge.

(1) Electronic Copy of the 100% Draft Design Summary / Project Narrative for Review and Approval.

(1) Electronic Copy of the 100% Final Design Summary / Project Narrative.

(1) Electronic Copy of the 100% Draft and Final Draft Engineering Design Calculations and Scientific Calculations for Hydrology, Hydrogeology, Hydraulics, Landscape Architecture, Fish Biology, Wildlife Biology, Geotechnical, Civil, Water Resources, Environmental, and Structural Project Elements.

(1) Electronic Copy of the 100% Permit and Submittal Registry, which includes a Minimum Listing of Required Submittals to be submitted Prior to, During, and After Construction. The Submittal Registry shall incorporate the Permit Registry Prepared and Submitted in previous Work Tasks.

(1) Electronic Copy of the Engineer’s Opinion of Probable Construction Cost.

(1) Electronic Copy of the Contractor’s Opinion of Probable Construction Schedule.

As-Built Record Drawings. The Contractor shall work with the Project Manager, Site Superintendent and Foreman during Construction to Document any Field Changes and provide CAD As-Built Record Drawings at the Closeout of the Project.

Deliverables:

(1) Electronic Copy of As-Built Record Drawings.

(1) Printed Mark-Up 22 x 34 Inch Size Drawings and (1) Printed Mark-Up 8.5 x 11 Inch General and Technical Specifications Manual mailed to Pahranagat National Wildlife Refuge.

Electronic Drawing Deliverables shall be submitted in DWG and PDF File Extensions and include the Color Table (CTB) File Extension for accurate plotting of the line weights in CAD. Deliverables other than Drawing Deliverables shall be submitted in PDF File Extensions and DOCX File Extensions when available. Registries (Registers) for Permits and Submittals shall be submitted in XLSX File Extensions.

5.A. TASK A. Environmental Permitting Assistance, National Environmental Policy Act (NEPA) Review, and NEPA Documentation.

(OPTION TASK) – Qualified Estimate.

Using the 35%, 65%, and 100% Design and Construction Drawings (TASKs 4, 5, and 6) as a basis, assist the Fish and Wildlife Service with the regulatory permits and NEPA review by providing a Detailed Project Description. Documents to be submitted to the Service for review and the Final Documents developed, prepared, and submitted to the Service.

Using the Detailed Project Description as a basis, the Design/Build Contractor and their Permitting Consultant(s) shall perform the three levels of NEPA Review to include Categorical Exclusion (CATEX), Environmental Assessment (EA), and Environmental Impact Statement (EIS). For the purposes of this Design/Build Contract and to ensure a thorough analysis of the Project, Project Improvements, and Effects of implementing Project Actions, the USFWS will not pre-determine what the required level of NEPA Review would be because the Project Improvements require further definition before an actual level of NEPA Review determination is established by the Agency.

However, please note, Option Task A, Environmental Permitting Assistance, may or may not be Exercised and Awarded at the time of Contract Award or during the Contract Period of Performance. The decision to Exercise and Award Option Task A depends on whether or not the Refuge is able to accomplish the required level of NEPA Review and NEPA Documentation In-House. This would include Public Review.

In summary, if Option Task A is Exercised and Awarded, the actual Final Documents for Permit Applications and Permit Support Documents to be based on the 100% Final Draft Construction Documents prepared.

Note, a Comprehensive Project Description is required. The Project Description is to describe in detail the project work activities and durations.

The project description shall at a minimum include estimates on noise levels, the amount and type of vegetation removal, the amount of fill used, wetland impacts, the amount of sedimentation and turbidity from the Anticipated Project, and impacts on Proposed Threatened and Endangered Species and Critical Habitat Areas.

The Project Description could be 30 to 50 pages in length and depending on the extent and size of the Project Improvements to be performed.

An example of a Comprehensive Detailed Project Description is provided as a separate attachment to this Statement of Work to demonstrate the level of effort expected in the preparation of the document.

Prepare and submit a DRAFT Detailed Project Description for USFWS Review.

Project Descriptions to include upcoming construction work activities and future maintenance activities for the Repair or Rebuild Project. In other words, describe and specify: WHAT the project or action is; WHERE the project is; WHEN the action is to occur, including time line and implementation schedules; HOW the action will be accomplished, including the various activities that comprise the whole action, the methods, and the types of equipment used; WHY the action is proposed, including its purpose and requirements; and WHAT OTHER interrelated and interdependent actions are known.

Examples of commonly overlooked items to include in a Detailed Project Description:

- Introduction

- Type of Project

- Background Information

- Purpose and Requirements

- Project Location

- Project Area and Existing Conditions

- Threatened, Endangered, Proposed Threatened or Proposed

Endangered Species

- Candidate Species

- Sensitive Species and Species of Concern

- Critical Habitat

- Consultation To-Date

- Current Management Direction

- Description of the Proposed Action

- Project Footprint

- Timeline of Each Activity

- Avoidance Areas

- Start and End Times for Each Activity

- Construction Access

- Staging/Laydown Areas

- Construction Equipment and Techniques for Each Activity

- Permanent versus Temporary Impacts

- Duration of “Temporary” Impacts

- Restoration Areas

- Conservation Measures

- Best Management Practices

- Compensation and Offsets

- Amount of Riprap and Fill

- Bank Ratios and Amounts

- Mitigation: What Kind and Who is Responsible?

- Dust, Erosion, and Sedimentation Controls

- Whether the project is part of a larger project or plan

- Amount of Vegetation Loss

- Amount of Turbidity and Sedimentation

- Sound Levels

- Wetland Impacts and mitigation strategies.

- Species Accounts

- Habitat Status

- Existing Environment

- Effects to the Federally proposed or listed species

- Cumulative Effects (State and Private Actions)

- Analysis of Alternate Actions

- Conclusion and Determination

- Literature Cited

- List of Contacts/Contributors/Preparers

- Maps

Prepare and submit a DRAFT and FINAL DRAFT Wetland Survey and Ordinary High

Water Mark Delineation for USFWS Review.

The Wetland Survey and Ordinary High-Water Mark delineation at a minimum should include the following:

Introduction Project Location Background Purpose and Requirements

Wetland Survey / Delineation Ordinary High Water Mark Delineation Wetland Impacts Wetland Mitigation

Prepare and submit a FINAL DRAFT Detailed Project Description to USFWS incorporating previous Review Notes and Comments.

NOTE: The USFWS is to submit the FINAL Permit Application and Support Documents unless indicated otherwise.

Develop, prepare, and submit necessary NEPA Documentation using the Detailed Project Description. The NEPA Documentation could consist of a Formalized Environmental Assessment (EA) if that is the Agency’s Level of NEPA Review determination.

Develop, prepare, and submit Section 7 / Biological Opinion and Biological Assessment Documentation using the Detailed Project Description.

Develop, prepare, and submit permit support documents for the Nevada Division of Environmental Protection (NDEP) Temporary Working in Waterways.

Develop, prepare, and submit permit support documents for the Nevada State Engineer Application for Restoration, Rehabilitation, and Repair of a Dam (If Required).

Develop, prepare, and submit permit support documents for the Clean Water Act Sections 401 and 404 Permits.

Deliverables:

(1) Electronic Copy of the DRAFT Detailed Project Description.

(1) Electronic Copy of the DRAFT and FINAL DRAFT Wetland Delineation Survey and Ordinary High Water Mark Delineation.

(1) Electronic Copy of the FINAL DRAFT Detailed Project Description.

(1) Electronic Copy of the NEPA Documentation.

(1) Electronic Copy of the Section 7 / Biological Opinion and Biological Assessment Documentation.

(1) Electronic Copy of the NDEP Temporary Working in Waterways, Support Documents.

(1) Electronic Copy of the Nevada State Engineer Application for the Restoration, Rehabilitation, and Repair of a Dam, Support Documents.

(1) Electronic Copy of the CWA Sections 401 and 404, Support Documents.

Deliverables to be submitted in PDF File Extension and DOCX File Extension.

5.B. TASK B. Prepare and Submit Permit Applications and Supporting Documents.

[Develop, Prepare, and Submit Permit Applications and Supporting Documents to the Regulatory Agencies for Review and Approval / Conditional Approval]

(OPTION TASK) – Qualified Estimate.

Organize the identified Permits in the 100% Permit Registry (TASK 6). Develop and prepare the Permit Applications and Permit Support Documents for All Federal, State, County, and Local Permits. Submit the Finalized Permit Applications and Permit Support Documents (to include the Detailed Project Description and/or portions of the Detailed Project Description) to the USFWS for Refuge Manager Signature. Obtain the USFWS Signature Copies of the Applications and submit the executed signature copies of the Permit Applications and Permit Support Documents to each Federal, State, County, and Local Regulatory Agency for Review and Approval / Conditional Approval and Pay All Permit Fees, Processing Fees, and Plan / Specification Review Fees. Participate on Section 7 Consultation Meetings as required during the Regulatory Agency Review Period.

Permit Applications and Permit Support Documents shall be submitted for the following (at a Minimum):

Nevada Division of Environmental Protection (NDEP) Temporary Working in Waterways.

Nevada State Engineer Application for Restoration, Rehabilitation, and Repair of a Dam

(If Required).

Nevada Storm Water Pollution Prevention Plan (SWPPP).

Federal and State Clean Water Act Sections 401 and 404 Permits (If Required).

The Design/Build Contractor and the Design/Build Contractor’s Permitting Consultant(s) shall verify and validate All Required Permits are secured for this Project / Contract.

The Listing of Permits in this Statement of Work should not be construed as an Exhaustive List of All Permits Required for this Project and Associated Project Work Activities. It is the responsibility of the Design/Build Contractor and the Design/Build Contractor’s Permitting Consultants to verify and validate All Required Permits are obtained and before On-Site Mobilization and On-Site Work Start.

Deliverables:

(1) Electronic Copy of the DRAFT Permit Applications for All Federal, State, County, and Local Permits.

(1) Electronic Copy of the DRAFT Permit Support Documents for All Federal, State, County, and Local Permits.

(1) Electronic Copy of the FINAL Permit Applications and Support Documents for All Federal, State, County, and Local Permits.

(1) Electronic Copy of the Approval Copies of Permit Applications and Support Documents for All Federal, State, County, and Local Permits received from Permitting Agencies (Include Permitting Office Review Notes / Comments and Conditional Requirements) Deliverables to be submitted in PDF File Extension and DOCX File Extension.

5.C. TASK C. Cultural Resource Clearance and Section 106 Compliance.

(OPTION TASK) – Qualified Estimate.

The Design/Build Contractor and the Design/Build Contractor’s Professional Archaeological Consultant under sub-consultant agreement shall assist the Fish and Wildlife Service with developing, preparing, and submitting the Cultural Resource Clearance, Initial Review, Records Search, and the Section 106 Path determination.

The Section 106 Path Determination shall determine whether the project undertaking has the potential to effect historic properties.

If the project undertaking has no potential to effect historic properties, the Design/Build Contractor’s Professional Archaeologist shall develop, prepare, and submit a memorandum to this effect and the Section 106 Process is concluded.

If the project undertaking has the potential to effect historic properties, the Design/Build Contractor’s Professional Archaeologist shall develop, prepare, and submit Preliminary Consultation Letters to the State Historic Preservation Office (SHPO) and/or Tribal Cultural Resources Office (TCRO).

Develop, prepare, and submit Preliminary Consultation Letters (If Required).

The Preliminary Consultation Letters shall request the following:

1) Request Consultation on the definition of the Area of Potential Effect (APE).

2) Request Consultation on the definition of the Area of Potential Effect (APE) and on the Proposed Identification Effort if there is sufficient information to establish this request.

The USFWS CRT submits Preliminary Consultation Letters (received from the Design/Build

Contractor) for Preliminary Review.

The SHPO has 30 days to review and respond to the Consultation Letters. There is no mandate by which Tribes are required to respond.

Develop, prepare, and submit Determination of Identification Effort.

Develop, prepare, and submit Field Inventory to allow for Determination of Identification

Effort and as required.

Develop, prepare, and submit Revised Plan for the Identification Effort incorporating SHPO and/or Tribal Review Notes / Comments received during the Preliminary Review stage.

Perform All Necessary Field Work and Reporting under this Design/Build Contract to meet

National Historic Preservation Act (NHPA) and Section 106 Compliance Obligations.

Develop, prepare, and submit Final Consultation to conclude the NHPA and Section 106 Process.

After the Identification Report is received by the Design/Build Contractor from the Design/Build Contractor’s Professional Archaeologist, the Design/Build Contractor shall submit the report to USFWS Cultural Resource Team (CRT) for review to ensure the Identification Report meets the Secretary of Interior’s Standards and Requirements. After the Design/Build Contractor and Design/Build Contractor’s Professional Archaeologist receive the USFWS CRT’s Review Notes, the Professional Archaeologist shall develop, prepare, and submit the Final Consultation Memorandum and re-submit to USFWS CRT.

The USFWS CRT shall submit the Final Consultation Memorandum to SHPO and/or the Tribes and Request Concurrence and the Determination of Effect.

The Determination of Effect could be as follows:

1. No Historic Properties Affected: For projects identifying no significant cultural resources, the CRT will request concurrence with a determination of “No Historic Properties Affected.”

2. No Adverse Effect to Historic Properties: Where significant cultural resources are identified during a field inventory but can be avoided, a plan for avoiding the resource will be presented to the SHPO/Tribes in the letter with a request for concurrence with a determination of “No Adverse Effect.”

3. Adverse Effect to Historic Properties: If a significant historic property cannot be avoided by project activities, consultation with the SHPO/Tribes will continue until a plan for mitigating the adverse effects is agreed upon. This will likely include additional archaeological fieldwork and documentation, preparation of an MOU, and could require up to 2 years to finish.

(1) Electronic Copy of the Preliminary Consultation Letter(s) (If Required).

(1) Electronic Copy of the Determination of Effect Effort.

(1) Electronic Copy of the Field Inventory.

(1) Electronic Copy of the Revised Plan for the Identification Effort.

(1) Electronic Copy of the Final Consultation Letter.

(1) Electronic Copy of the Determination of Effect.

5.6.a. TASK 6.a. A-E Construction Management Services.

(BASE TASK) – Qualified Estimate.

A-E shall provide the following Title III construction management services:

A. Review and Recommend Acceptance or Rejection of construction schedules, submittals, shop drawings, and Operation / Maintenance Manuals. Construction contractor shall electronically furnish submittals to the A-E and COR. Upon receipt of the submittal, the A-E shall Review and Approve / Disapprove the submittal within ten (10) business days. A-E shall distribute responses through a SharePoint website and via email. A-E shall maintain a log for these Documents and Update Each Action as to Determination and Action Required.

B. Participate in Telecom / Video Meetings to provide technical advice or expertise to the Government. Weekly Telecom / Video Meetings may be required with All Project Stakeholders. A-E shall provide any necessary input on agenda, meeting minutes, and open items three days prior to each Meeting.

C. A-E shall provide (1) Competent Construction Project Inspector on-site during the critical periods of construction, and on an intermittent basis to verify the Construction Work is Completed in compliance with the 100% Final Draft Construction Documents.

1. If at any time the A-E discovers that the construction contractor is not performing the work in accordance with the contract documents, the A-E shall immediately notify the COR and CO in writing or by email. A-E shall be specific in stating the contractor’s noncompliance and provide recommended corrective actions.

2. A-E shall verify design assumptions align with actual field conditions. A-E will propose design modifications when the field conditions differ.

3. During site visits, A-E shall maintain Accurate and Complete Inspection Reports of the Prime Contractor and their Subcontractors working onsite. At a minimum, the following information shall be provided for each report:

(a) Company names, total number of workers onsite for each company and job titles;

(b) Number and type of equipment onsite;

(c) Description of work activities. This shall include the type of activities, location of activities, approximate types and rough quantities of materials involved, and any issues that have developed;

(d) Photographs to document Construction Progress and support any noted deficiencies;

(e) Signature of the A-E Inspector.

4. A-E shall confirm the Construction Contractor is performing All Quality Assurance and

Quality Control Inspection and Testing required by the Construction Documents. A-E shall review test results to determine if the results are in compliance or not. If not in compliance, A-E shall inform the COR in a timely manner so the USFWS can direct the construction contractor as to the necessary corrective actions.

5. A-E shall inform the COR of any safety rules and regulations, which are not being followed by the construction contractor or their subcontractors. Regulations include, but are not limited to those set by OSHA. A-E shall immediately stop work that endangers the lives of any worker onsite.

At Final Project Inspection, A-E shall provide All Necessary and Required Disciplines / Specialists to perform Final Project Inspection and Commissioning Oversight.

5.7. TASK 7. Develop, Prepare, and Submit a Diversion and…