B01 Att J03 - Construction Specifications.pdf

Indian Health Service

Whiteriver Indian Hospital

Whiteriver, AZ

Whiteriver Hospital Backup Generator Install

Final Specifications

Task Order No. 75H70122F30010

November 17th, 2022

Project Number 75H70122F30010

IHS WR – Hospital Backup Generator Install

TABLE OF CONTENT 000110-1

Indian Health Services

Master Specifications

Table of contents

Section # Title

00 0110 Table of Contents

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENT SAFETY REQUIREMENTS

01 42 00 REFERENCES

01 45 00 QUALITY CONTROL

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 29 CUTTING AND PATCHING

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 36 WARRANTIES

01 78 39 PROJECT RECORD DOCUMENTS

01 79 00 DEMONSTRATION AND TRAINING

02 41 19 SELECTIVE DEMOLITION

03 30 00 CAST-IN-PLACE CONCRETE

07 84 13 THROUGH-PENETRATION FIRESTOP SYSTEMS

07 84 43 FIRE RESISTANT JOINT SEALANTS

07 92 00 JOINT SEALANTS

09 91 13 EXTERIOR PAINTING

23 05 11 COMMON WORK RESULTS FOR HVAC

23 08 00 COMMISSIONING OF HVAC SYSTEMS

23 10 00 FACILITY FUEL OIL SYSTEMS

26 01 00 BASIC ELECTRICAL REQUIREMENTS

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

26 05 43

UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL

SYSTEMS

26 05 48

NOISE VIBRATION AND SEISMIC CONTROLS FOR ELECTRICAL

SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 05 73 OVERCURRENT PROTECTIVE

TABLE OF CONTENT 000110-2

26 08 00 COMMISSIONING OF ELECTRICAL SYSTEMS

26 24 13 SWITCHBOARDS

26 32 13 PACKAGED ENGINE GENERATOR SYSTEMS

26 41 13 LIGHTNING PROTECTION FOR STRUCTURES

31 00 00 EARTHWORK

31 23 00 EXCAVATION AND FILL

32 31 13 CHAIN-LINK FENCES AND GATES

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 1

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

A. Adjust list below to suit Project.

1. Contractor's Construction Schedule.

2. Submittals Schedule.

3. Adjust list below to suit Project.

4. Material location reports.

5. Field condition reports.

6. Special reports.

B. Related Sections include the following:

1. Division 01 32 00 Section "Construction Progress Documentation" for submitting construction photographs.

2. Division 01 33 00 Section "Submittal Procedures" for submitting schedules and reports.

3. Division 01 45 00 Section "Quality Control" for submitting a schedule of tests and inspections.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Government.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are related. Determine the scheduling of activities and the critical path of Project with network calculations.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 2

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Government or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

H. Major Area: A story of construction, a separate building, or a similar significant construction element.

I. Milestone: A key or critical point in time for reference or measurement.

J. Network Diagram: A graphic diagram of a network schedule, showing activities and activity relationships.

K. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.3 SUBMITTALS

A. Submittals Schedule: Submit one (1) copy of the schedule in PDF format. Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for the Government's final release or approval.

B. Submittal Register: Submit a digital copy of the submittal register to the Contracting Officer

Representative for approval. Arrange the following information in a tabular format:

1. Transmittal Number – Sequentially numbered transmittal. This number may be used on multiple lines of the submittal register.

2. Item Number – A unique, sequential number for each item to be submitted.

3. Specification Number – The division, section, and/or paragraph from the specification in which the submittal requirement is defined. If all submittals for a division will be submitted together, only the division needs to be noted here. If all the submittals for a section will be submitted together, enter the division and section. If submittals will be submitted for individual paragraphs, enter the division, section, and paragraph.

4. Description of Item(s) Submitted – A short description of the submittal

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 3

5. Type of Submittal(s) to be submitted – Indicate what type of submittal will be submitted.

Indicate all that apply. Examples are as follows:

a. DATA – manufacturer literature, or other similar information about a product

b. DRAWINGS – shop drawings, as-built/record drawings, plan views to support schedules and/or other submittals

c. SCHEDULES – project schedule, schedule of values (for approval),

d. STATEMENTS – official communication from the contractor to the contracting officer’s representative which needs approval, or to inform the Government

e. REPORTS – Test, inspection, commissioning, or other reports

f. CERTIFICATES – evidence of qualification of employees or sub-contractor, evidence of work completion, chain of custody certification, etc.

g. SAMPLES – product samples for selection or approval such as flooring, paint, etc.

h. RECORDS – digital files other than *.pdf files

i. Response – Indicate if the submittal is to inform the government, or if a response is requested/required

j. INFORMATION ONLY

k. GOVERNMENT APPROVED

l. REVIEWER – Indicate the name(s) of those who will review the submittal

m. EXPECTED SUBMIT DATE – The date on which the submittal is expected to be delivered to the government

n. ACTUAL SUBMIT DATE – The date on which the submittal is actually delivered to the government

o. APPROVAL NEED BY DATE – The date by which the submittal must be approved to stay on schedule and/or to meet contractual requirements

p. MATERIAL NEED BY DATE – The date by which materials must by delivered to site to stay on schedule

q. IHS CODE – code used by IHS to record the status of the submittal

1) A – Approved

2) AN – Approved As Noted

3) R – Rejected

4) RR – Revise and Resubmit

r. IHS REVIEW DATE – The date on which the submittal status was determined by the reviewer

s. REMARKS – Comments to and/or from the reviewer

C. Preliminary Construction Schedule: Submit one copy of the schedule in pdf format.

1. The contractor shall provide a preliminary schedule to the Contracting Officer and

Contracting Officer’s Representative (COR) for review and comment 14 days prior to preconstruction meeting.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 4

D. Preliminary Network Diagram: Submit two opaque copies, large enough to show entire network for entire construction period. Show logic ties for activities.

E. Contractor's Construction Schedule: Submit one pdf copy, of initial schedule, large enough to show entire schedule for entire construction period.

1. Submit an electronic copy of schedule, using software indicated, via email, and labeled to comply with requirements for submittals. Include type of schedule (Initial or Updated) and date on label.

F. Daily Construction Reports: Submit daily via email.

1. Superintendent daily construction reports shall include photographic logs. The reports shall be submitted to the Contracting Officer and Contracting Officer Representative no later than 10:00 AM the following business day.

2. Submit one pdf copy of the daily report.

G. Field Condition Reports: Submit one pdf copy of the report at time of discovery of differing conditions.

H. Special Reports: Submit one pdf copy of the report at time of unusual event.

1.4 QUALITY ASSURANCE

A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and reporting, with capability of producing CPM reports and diagrams within 24 hours of the

Government’s request.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

1.6 DIGITAL FILE FORMAT

1. Digital files shall be as follows:

a. *.pdf

1) Readable in Adobe Acrobat, and Bluebeam

2) Named in accordance with type of document

a) RFI-XXX, ASI-XXX, Submittal-XXX, etc.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 5

3) Bookmarked by section

4) Optical Character Recognition (OCR) text recognition.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and

Contractor's Construction Schedule.

2. Initial Submittal: Submit concurrently with preliminary bar-chart schedule. Include submittals required during the first 30 days of construction. List those required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

a. At Contractor's option, show submittals on the Preliminary Construction Schedule, instead of tabulating them separately.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's

Construction Schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final

Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by the Government.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 01

Section 01 33 00 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include not less than seven (7) days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial

Completion, and allow time for the Government's administrative procedures necessary for certification of Substantial Completion.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 6

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Interface Work with concurrent projects: Include a separate activity for each Contract.

3. Work by the Authority: Include a separate activity for each portion of the Work performed by the Authority.

4. Products Ordered in Advance: Include a separate activity for each product. Delivery dates indicated stipulate the earliest possible delivery date.

5. Government-Furnished Products: Include a separate activity for each product. Delivery dates indicated stipulate the earliest possible delivery date.

6. Work Restrictions: Show the effect of the following items on the schedule:

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Seasonal variations.

h. Environmental control.

7. Work Stages: Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following:

a. Subcontract awards.

b. Submittals.

c. Purchases.

d. Mockups.

e. Fabrication.

f. Sample testing.

g. Deliveries.

h. Installation.

i. Tests and inspections.

j. Adjusting.

k. Curing.

l. Startup and placement into final use and operation.

8. Area Separations: Identify each major area of construction for each major portion of the

Work. Indicate where each construction activity within a major area must be sequenced or integrated with other construction activities to provide for the following:

a. Structural completion.

b. Permanent space enclosure.

c. Completion of mechanical installation.

d. Completion of electrical installation.

e. Substantial Completion.

9. Other Constraints: Identify and show other constraints with regard to special procedures.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 7

E. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragnets to demonstrate the effect of the proposed change on the overall project schedule.

F. Computer Software: Prepare schedules using a program that has been developed specifically to manage construction schedules.

1. Provide schedule to the Government in pdf format.

2.3 PRELIMINARY CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Submit preliminary horizontal bar-chart-type construction schedule fourteen (14) days prior to preconstruction meeting.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line. Outline significant construction activities for first 60 days of construction. Include skeleton diagram for the remainder of the Work.

2.4 CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule no later than 5 days after work commences. Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. For activities that require 3 months or longer for completing, indicate an estimated completion percentage in 10 percent increments within time bar.

2.5 CONTRACTOR'S CONSTRUCTION SCHEDULE (CPM SCHEDULE)

A. CPM Schedule: Prepare Contractor's Construction Schedule using a computerized, time-scaled

CPM network analysis diagram for the Work.

1. Develop network diagram in sufficient time to submit CPM schedule so it can be accepted for use no later than 14 days after date established for the Notice to Proceed.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of the Government's approval of the schedule.

2. Establish procedures for monitoring and updating CPM schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

3. Use "one workday" as the unit of time. Include list of nonworking days and holidays incorporated into the schedule.

B. CPM Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary network diagram, prepare a skeleton network to identify probable critical paths.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 8

1. Activities: Indicate the estimated time duration, sequence requirements, and relationship of each activity in relation to other activities. Include estimated time frames for the following activities:

a. Preparation and processing of submittals.

b. Mobilization and demobilization.

c. Purchase of materials.

d. Delivery.

e. Fabrication.

f. Utility interruptions.

g. Installation.

h. Work by Government that may affect or be affected by Contractor's activities.

i. Testing and commissioning.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

4. Format: Mark the critical path. Locate the critical path near center of network; locate paths with most float near the edges.

a. Subnet works on separate sheets are permissible for activities clearly off the critical path.

C. Initial Issue of Schedule: Prepare initial network diagram from a list of straight "early start-total float" sort. Identify critical activities. Prepare tabulated reports showing the following:

1. Contractor or subcontractor and the Work or activity.

2. Description of activity.

3. Principal events of activity.

4. Immediate preceding and succeeding activities.

5. Early and late start dates.

6. Early and late finish dates.

7. Activity duration in workdays.

8. Total float or slack time.

9. Average size of workforce.

10. Dollar value of activity (coordinated with the Schedule of Values).

D. Schedule Updating: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

1. Identification of activities that have changed.

2. Changes in early and late start dates.

3. Changes in early and late finish dates.

4. Changes in activity durations in workdays.

5. Changes in the critical path.

6. Changes in total float or slack time.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 9

2.6 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. High and low temperatures and general weather conditions.

7. Accidents.

8. Meetings and significant decisions.

9. Unusual events (refer to special reports).

10. Stoppages, delays, shortages, and losses.

11. Meter readings and similar recordings.

12. Emergency procedures.

13. Orders and requests of authorities having jurisdiction.

14. Change Orders received and implemented.

15. Construction Work Change Directives received and implemented.

16. Services connected and disconnected.

17. Equipment or system tests and startups.

18. Partial Completions and occupancies.

19. Substantial Completions authorized.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare and submit a detailed report. Submit with a request for interpretation on CSI Form 13.2A or similar form. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

2.7 SPECIAL REPORTS

A. General: Submit special reports directly to Government within one day of an occurrence.

Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Government in advance when these events are known or predictable.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Scheduling Consultant: Engage a consultant to provide planning, evaluation, and reporting using

CPM scheduling.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 10

1. In-House Option: Government may waive the requirement to retain a consultant if

Contractor employs skilled personnel with experience in CPM scheduling and reporting techniques. Submit qualifications.

B. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate Actual Completion percentage for each activity.

4. At weekly intervals provide three (3) week look-ahead schedules distributed to the

Government for review during the weekly Progress Meeting.

C. Distribution: Distribute copies of approved schedule to Architect, Contractor, the Government, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

END OF SECTION 01 32 00

SUBMITTAL PROCEDURES 01 33 00 - 1

SECTION 01 33 00 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop

Drawings, Product Data, Samples, and other submittals, and includes:

1. Submittal Procedures

2. Action Submittals

3. Information submittals

4. Contractor’s review

5. Architect’s action

6. Government’s action

B. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for Government review to establish compliance with the contract documents.

C. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

D. Government approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

E. Related Sections include the following:

1. Division 01 32 00 Section "Construction Progress Documentation" for submitting schedules and reports, including Contractor's Construction Schedule and the

Submittals Schedule.

2. Division 01 45 00 Section "Quality Control" for submitting test and inspection reports and for mockup requirements.

3. Division 01 77 00 Section "Closeout Procedures" for submitting warranties.

4. Division 01 78 23 Section "Operation and Maintenance Data" for submitting operation and maintenance manuals.

5. Division 01 78 39 Section "Project Record Documents" for submitting Record

Drawings, Record Specifications, and Record Product Data.

6. Division 01 79 00 Section "Demonstration and Training" for submitting videotapes of demonstration of equipment and training of Owner's personnel.

7. Divisions 02 through 49 Sections for specific requirements for submittals in those

Sections.

SUBMITTAL PROCEDURES 01 33 00 - 2

F. Section 01 33 00 – Summary for general discussion of cloud-based project management during construction, which shall be provided and administered by the General Contractor.

Particular requirements for its use are included in this Submittals section.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires the Government's and

Contractor's responsive action.

B. Informational Submittals: Written information that does not require the Government's and

Contractor’s responsive action. Submittals may be rejected for not complying with requirements.

C. Electronically Searchable: files can be electronically scanned by pdf software (i.e.

Bluebeam or Adobe Acrobat’s native application search function) for words and phrases.

1.3 SUBMITTAL PROCEDURES

A. General: Electronic copies of CAD Drawings of the Contract Drawings will be provided by the Government for Contractor's use in preparing submittals.

B. Specific-Category Submittal Requirements: Shop drawing and product data submittals shall be transmitted to the Owner and Architect in electronic (PDF) format using Submittal

Exchange, ProCore, or a similar cloud-based website service designed specifically for transmitting submittal between the construction team members, and overall management of documentation during the construction process.

1. The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.

2. The electronic submittal process is not intended for color samples, color charts, or physical material samples.

3. Physical Samples shall be delivered to the Contracting Officer Representative via postal delivery service or at the project site and be maintained in the job site office.

Coordinate delivery with the Contracting Officer Representative.

C. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. The Government reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

SUBMITTAL PROCEDURES 01 33 00 - 3

D. Submittals Schedule: Comply with requirements in Division 01 32 00 Section

"Construction Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities.

E. Processing Time: Allow enough time for submittal review, including time for resubmittal as follows. Time for review shall commence on the Government's receipt of submittal.

1. Initial Review: Allow 14 calendar days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Contractor will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 14 calendar days for review of each resubmittal.

4. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing.

F. Each submittal shall have a cover sheet with the sequential submittal number, specification section, drawing(s) number(s), an updated submittal register, and area for comments by both the Contractor and the Government and space for the Contractor and the Government review stamps:

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Indicate if the submittal is a resubmittal of a previously reviewed submittal.

Sequential number of resubmittal shall be the same number as the original submittal with an A, B, C, etc. suffix for each subsequent resubmittal.

3. Provide a space approximately 6 inch by 8 inch on label or beside title block to record

Contractor's review and approval markings and action taken by the Government and

Contractor.

4. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of the Government and Contractor.

d. Name and address of subcontractor.

e. Name and address of supplier.

f. Name of manufacturer.

g. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 061000.01).

Resubmittal shall include an alphabetic suffix after another decimal point (e.g., 061000.01.A).

h. Number and title of appropriate Specification Section.

i. Drawing number and detail references, as appropriate.

j. Location(s) where product is to be installed, as appropriate.

k. Other necessary identification.

l. 4” wide by 6” high clear space for the government submittal stamp and comments.

SUBMITTAL PROCEDURES 01 33 00 - 4

G. Deviations: Highlight, encircle, or otherwise specifically identify deviations from the

Contract Documents on submittals.

H. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. The Government will return submittals, without review received from sources other than Contractor.

1. Transmittal Form: Use AIA Document G810 form or similar form approved by the

Government

2. Transmittal Form: Provide locations on form for the following information:

a. Project name.

b. Date.

c. Destination (To :).

d. Source (From :).

e. Names of subcontractor, manufacturer, and supplier.

f. Category and type of submittal.

g. Submittal purpose and description.

h. Specification Section number and title.

i. Drawing number and detail references, as appropriate.

j. Transmittal number (numbered consecutively).

k. Submittal and transmittal distribution record.

l. Remarks.

m. Signature of transmitter.

3. On an attached separate sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by the

Government on previous submittals, and deviations from requirements in the

Contract Documents, including minor variations and limitations. Include same label information as related submittal.

4. Include Contractor’s certification stating that information submitted complies with requirements of the Contract Documents.

I. Resubmittal: Make resubmittal in same form as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked "approval notation from the Government's action stamp."

J. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

K. Use for Construction: Use only final submittals with mark indicating "approval notation from the Government's action stamp" in connection with construction.

SUBMITTAL PROCEDURES 01 33 00 - 5

1.4 CONTRACTOR'S USE OF ARCHITECT'S CAD FILES

A. General: At Contractor's written request, copies of the Architect’s CAD files will be provided to Contractor for Contractor's use in connection with Project.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification

Sections.

1. Electronic Format: All submittals to be in portable document format (.pdf)

a. Electronic files must be of sufficient quality that all information is legible.

Generate PDF files from original documents so that the text included in the

PDF file is both searchable and can be copied.

b. Files must be searchable, no exceptions, if documents are scanned, Optical

Character Resolution (OCR) routines are required.

c. Electronic files shall be bookmarked by Division and Item at a minimum.

2. For each section transmit all items required under SUBMITTALS or elsewhere within a specification section at the same time as a package. Incomplete submittals will be returned to the Contractor without review by the Government.

3. Consolidation of Submittals: Forward to the Government one submittal for each specification section. Combining items from different specification sections within the same submittal is NOT permitted. When this happens the submittal will be returned to the contractor without review by the Government.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Standard color charts.

e. Manufacturer's catalog cuts.

f. Wiring diagrams showing factory-installed wiring.

g. Printed performance curves.

h. Operational range diagrams.

i. Mill reports.

j. Standard product operation and maintenance manuals.

k. Compliance with specified referenced standards.

l. Testing by recognized testing agency.

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m. Application of testing agency labels and seals.

n. Notation of coordination requirements.

4. Submit Product Data before or concurrent with Samples.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shop work manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Design calculations.

j. Compliance with specified standards.

k. Notation of coordination requirements.

l. Notation of dimensions established by field measurement.

m. Relationship to adjoining construction clearly indicated.

n. Seal and signature of professional engineer if specified.

2. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed wiring

3. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit

Shop Drawings on sheets at least 8-1/2 inch by 11 inch, but no larger than 36 inch by 24 inches .

D. Samples: Prepare physical units of materials or products, including the followings:

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Preparation: Mount, display, or package Samples in manner specified to facilitate review of qualities indicated. Prepare Samples to match the Government's sample where so indicated Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of appropriate Specification Section.

3. Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

4. Number of sample for Initial Selection: Submit one full set of available choices where color, pattern, texture, or similar characteristics are required to be selected

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from manufacturer's product line. The Government will provide options selected information.

5. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual

Specification Sections. Such Samples must be in an undamaged condition at time of use.

b. Samples not incorporated into the Work are the property of the Government.

6. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit three sets of Samples.

1) Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated.

2) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations.

E. Product Schedule or List: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form:

1. Type of product. Include unique identifier for each product.

2. Number and name of room or space.

3. Location within room or space.

F. Contractor's Construction Schedule: Comply with requirements specified in Division 01

Section "Construction Progress Documentation" for Contractor's action.

G. Submittals Schedule: Comply with requirements in Division 01 32 00 Section

"Construction Progress Documentation."

H. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A or Government approved similar form.

Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

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3. Drawing number and detail references, as appropriate, covered by subcontract.

2.2 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by other Specification

Sections.

1. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

2. Test and Inspection Reports: Comply with requirements specified in Division 01 45

00 Section “Quality Requirements.”

B. Contractor's Construction Schedule: Comply with requirements specified in Division 01

32 00 Section "Construction Progress Documentation."

C. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and owners, and other information specified.

D. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents.

E. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding

Procedure Specification (WPS) and Procedure Qualification Record (PQR) on AWS forms.

Include names of firms and personnel certified.

F. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

G. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents.

Include evidence of manufacturing experience where required.

H. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents.

I. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

J. Preconstruction Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract

Documents.

K. Compatibility Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion.

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L. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

M. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

N. Research/Evaluation Reports: Prepare written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information:

1. Name of evaluation organization.

2. Date of evaluation.

3. Time period when report is in effect.

4. Product and manufacturers' names.

5. Description of product.

6. Test procedures and results.

7. Limitations of use.

O. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with requirements specified in Division 01 78 23 Section "Operation and Maintenance Data."

P. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations.

Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers.

Q. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product or equipment. Include name of product and name, address, and telephone number of manufacturer. Include the following, as applicable:

1. Preparation of substrates.

2. Required substrate tolerances.

3. Sequence of installation or erection.

4. Required installation tolerances.

5. Required adjustments.

6. Recommendations for cleaning and protection.

R. Manufacturer's Field Reports: Prepare written information documenting factory-authorized service representative's tests and inspections. Include the following, as applicable:

SUBMITTAL PROCEDURES 01 33 00 - 10

1. Name, address, and telephone number of factory-authorized service representative making report.

2. Statement on condition of substrates and their acceptability for installation of product.

3. Statement that products at Project site comply with requirements.

4. Summary of installation procedures being followed, whether they comply with requirements and, if not, what corrective action was taken.

5. Results of operational and other tests and a statement of whether observed performance complies with requirements.

6. Statement whether conditions, products, and installation will affect warranty.

7. Other required items indicated in individual Specification Sections.

S. Insurance Certificates and Bonds: Prepare written information indicating current status of insurance or bonding coverage. Include name of entity covered by insurance or bond, limits of coverage, amounts of deductibles, if any, and term of the coverage.

T. Construction Photographs and Videos: Comply with requirements specified in Division 01

32 00 Section "Construction Progress Documentation."

U. Material Safety Data Sheets (MSDSs): Submit information directly to the Government.

The Architect will not review submittals that include MSDSs and will return the entire submittal for resubmittal.

V. Schedule of Tests and Inspections: Comply with requirements specified in Division 01 45

00 Section "Quality Requirements."

2.3 DELEGATED DESIGN

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

B. Delegated-Design (Deferred) Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional, indicating that the products and systems are in compliance with performance and design criteria indicated. Include list of codes, loads, and other factors used in performing these services.

1. Delegated Design (Deferred) Submittals include:

a. Fire Suppression System

b. Fire Alarm System

c. CCTV System

d. Access Control

e. Nurse Call

f. Prefabricated roof trusses.

g. Prefabricated wood I-Joists.

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PART 3 - EXECUTION

3.1 CONTRACTOR AND CONTRACTOR'S REVIEW Architect receipt and distribution.

A. Review each submittal and check for compliance with the Contract Documents prior to submitting to the Architect for review. Submittals received by the Architect that have not been reviewed by the Contractor, in advance, will be returned to the Contractor without review. Note corrections and field dimensions. If significant deviations from the Contract

Documents are evident, return to the preparing entity for correction prior to submittal to the

Architect for review. Mark with approval stamp before submitting to the Architect.

B. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

C. Contractor shall transmit each submittal to the Architect, and the Architect any other designated construction team members using the project management system simultaneously.

3.2 ARCHITECT'S ACTION

A. General: The Architect will not review submittals that do not bear Contractor's approval stamp and will return them without action.

B. The Architect will review or take other appropriate action upon receipt…