b_RFQ_03-2526 Continuing Professional Engineering Services.pdf

City of Jacksonville Beach RFQ #: 03-2526 Date: 07/10/2026 Continuing Professional Engineering Services

City of Jacksonville Beach Property and Procurement Division

1460C Shetter Ave., Jacksonville Beach, FL 32250 Tel: 904-247-6229

REQUEST FOR QUALIFICATIONS

RFQ Number: 03-2526

RFQ Title:

Continuing Professional Engineering Services

Submittal Deadline Day: Wednesday Date: August 26, 2026 Time: 2:00 P.M.

Location: Property and Procurement Address: 1460C Shetter Ave., Jacksonville Beach, FL 32250

ANTICIPATED TIME LINE: The anticipated schedule for this RFQ is as follows:

RFQ Advertised 22-July-2026 Deadline to Submit Questions 14-August-2026 Addendum (if necessary) Issued 19-August-2026 RFQ Opened 26-August-2026

TABLE OF CONTENTS

Page(s)

SECTION A: OVERVIEW

1. Purpose 4

2. RFQ Due Date 4

3. Eligibility 4

4. Contract Award 4

5. Submittal Requirements 5

SECTION B: GENERAL PROVISIONS 6 - 19

SECTION C: SPECIFICATIONS 20 - 26

1. Objective 21

2. Contract Period 21

3. Technical Requirements 21 - 24

4. Schedules 24 - 25

5. City Representatives 26

6. City Documents 26

7. Additional Indemnification Requirement 26

8. Engineer’s Errors and Omissions 26

SECTION D: EVALUATION AND AWARD PROCEDURES 27 - 31

SECTION E: SUBMITTAL REQUIREMENTS 32 - 34

SECTION F: FORMS 35 - 48

Form 1: Response Form 36 - 37 Form 2: RFQ Award Notice 38 Form 3: Required Disclosure 39 Form 4: Drug-Free Workplace Compliance 40 Form 5: Non-Collusion Affidavit 41 Form 6: Non-Bankruptcy Affidavit 42 Form 7: Certification Pursuant to Florida Statute §287.135 43 Form 8: Suspension & Debarment 44 Form 9: Florida Anti-Human Trafficking 45 Form 10: Qualifications 46 Form 11: Experience 47 W-9 48

SECTION A: OVERVIEW

OVERVIEW

1. PURPOSE

The City of Jacksonville Beach is seeking submittal of qualifications from Engineering firms interested in providing engineering support on projects for Public Works. Fees will be negotiated utilizing the Consultant’s Competitive Negotiation Act, Chapter 287.055, F.S., and a purchase order will be issued for the scope of work assigned under this contract.

Responses received to this RFQ will be evaluated and ranked by an Evaluation Committee in accordance with the process and evaluation criteria contained in Section D of this document.

2. RFQ DUE DATE 2:00 PM WEDNESDAY AUGUST 26, 2026

Subject to the terms and conditions specified in this Request for Qualifications (RFQ), will be received until Wednesday, August 26, 2026 at 2:00 p.m., and acknowledged publicly by the Property and Procurement Division, 1460C Shetter Avenue, Jacksonville Beach, Florida 32250.

3. ELIGIBILITY

The selected firm must have the capability, experience and licensing necessary to provide Continuing Professional Engineering Services.

Responses will only be considered from firms which are regularly engaged in the business of providing and performing similar services requested in this solicitation, and who have verifiable evidence of a consistent satisfactory record of performance.

4. CONTRACT AWARD

The City reserves the right to enter into a contract with the selected firm(s) that the City deems to offer the best overall qualifications and experience. In addition, the City Manager, as the City’s representative, in his sole discretion, reserves the right to cancel this RFQ, to reject any and all responses, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the City to do so.

The City reserves the right to negotiate with the highest rated respondent. If an agreement cannot be reached with the highest rated respondent, the City reserves the right to negotiate and recommend award to the next ranked respondent or subsequent respondents, until an agreement is reached.

The City reserves the right to award this contract to multiple firms. Notwithstanding the contract(s) resulting from this RFQ, the CITY reserves the right to follow its normal purchasing procedures at any time to procure additional services for any of the types of work noted in this RFQ. Consultant agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services at its sole option.

5. SUBMITTAL REQUIREMENTS

Submit completed package one (1) original plus three (3) copies and one (1) USB thumb drive in one sealed envelope. Packages received without the requested information or quantities may be rejected.

It is incumbent upon the Respondent to ensure that all copies of the response package submittals are complete and exact replicas of each other.

Clearly mark the submittal envelope with the RFQ number, RFQ title and Respondent name.

It is incumbent upon the Respondent to ensure that response package submittals are received by the Property and Procurement Division on time. Submissions received after the due date and time will not be considered.

No verbal interpretations will be made of any documents. Requests for such interpretations shall be made in writing via email at Purchasing@jaxbchfl.net no later than August 14, 2026. It is the respondent’s responsibility to ensure that all queries submitted for interpretation are received and addressed by the City no later than August 19, 2026. Questions which are not acknowledged by the City prior to August 14, 2026 will not be considered for addendum issuance. All interpretations will be in the form of an addendum and will be published on the Bid/RFP/RFQ section of the City’s website https://www.jacksonvillebeach.org/Bids.aspx.

https://www.jacksonvillebeach.org/Bids.aspx

SECTION B: GENERAL PROVISIONS

GENERAL PROVISIONS

1.1 INSTRUCTIONS TO RESPONDENTS

Technical provisions that are explicit to this particular Request for Qualifications Number

03-2526 are found in SECTION C, which begins on page 20.

The Minimal Response Package shall consist of the following:

Respondent’s company profile and submittal letter - A brief letter of intent that will include a description of the services to be provided and other relevant information.

Address all items in Section C: Specifications – 3.0 Scope of Services.

Form 1: Response Form Form 2: RFQ Award Notice Form 3: Required Disclosure Form 4: Drug-Free Workplace Compliance Form 5: Non-Collusion Affidavit Form 6: Non-Bankruptcy Affidavit Form 7: Certification Pursuant to Florida Statute §287.135 Form 8: Suspension & Debarment Form 9: Florida Anti-Human Trafficking W-9 Local Business Tax Receipt

Any additional information which may be pertinent.

All forms must be completely filled out, appropriately executed and submitted as part of the response package. These start on page 35.

Failure to comply with the requirements of this paragraph may be construed by the CITY as proper grounds for disqualifying any response at the CITY’s sole discretion.

1.2 TERMS AND CONDITIONS

A. General. It is the purpose and intent of this Contract to secure the supplies and/or services listed herein for the City of Jacksonville Beach, Jacksonville Beach, Florida, hereinafter called the “CITY.”

B. Time for CITY Acceptance. Respondent shall honor its response for 90 days from the

Submission Deadline date.

C. Effective Contract Term Start Date. The effective contract term start date shall be the date of award by the CITY or date of Notice to Proceed, whichever is later.

D. Extension of Contract. If the CITY should have a need to re-advertise for responses, the

Contract resulting from this RFQ shall automatically be extended month-to-month past its term end date. This mandatory extension will allow the CITY to receive and assess responses, to award a new contract, and to ensure a smooth, cooperative and seamless transition between consultants; to minimize impact and disruption to customers; and, to maintain public safety and health standards.

E. Award.

1) The CITY reserves the right to waive informalities, to reject any and all responses, in whole or in part, and to accept the response that in its judgment will best serve the interest of the CITY.

2) The CITY specifically reserves the right to reject any conditional response and will normally reject those that make it impossible to determine the true amount of the submittal. Each item must be submitted separately and no attempt shall be made to tie any item or items together.

F. Inspection. All supplies and workmanship shall be subject to inspection and test after arrival at destination. In case any articles are found to be defective, or otherwise not in conformity with the specification requirement, the CITY shall have the right to reject such articles.

G. Payments. The Consultant shall be paid, upon the submission of an invoice, the prices stipulated herein for articles delivered and accepted. Invoices must show a Purchase Order Number. Payments shall be made in conformance with the Florida Prompt Payment Act and after approval by the City Finance Department. Payment is contingent upon appropriation of funds by the City Council.

1.3 ADDITIONAL INFORMATION

The information in this RFQ package is provided to facilitate responses. Much effort was made to provide necessary and accurate information, but the CITY is not to be penalized for any lack of completeness. If you require further information regarding this submittal, please contact Luis F. Flores, Property and Procurement Officer, in the Property and Procurement Division via email at Purchasing@jaxbchfl.net.

1.4 ADDENDA TO THE RFQ

If any addenda are issued to this RFQ, a good faith attempt will be made to deliver a copy to each of those Respondents, who, according to the records of the Property and Procurement Division previously requested a copy of this RFQ. However, prior to submitting a response, it shall be the responsibility of the Respondent to contact the CITY’s Property and Procurement Division at Purchasing@jaxbchfl.net to determine if any addenda were issued and if so, to obtain such addenda for attachment to, and consideration with, the RFQ. Respondents should either acknowledge receipt of such addendum(s) on their response, or attach such addendum(s) to their response. Additionally, all documents associated with this RFQ are available on the CITY’s webpage:

http://www.jacksonvillebeach.org/government/departments/finance/bidrfp-rfq-listings mailto:Purchasing@jaxbchfl.net mailto:Purchasing@jaxbchfl.net http://www.jacksonvillebeach.org/government/departments/finance/bidrfp-rfq-listings

1.5 USE OF RESPONSE FORMS

All submittals must include the forms provided in Section F of this package. Failure to comply may preclude consideration of the submission. Supplemental information may be attached to these forms.

1.6 DEVIATIONS FROM REQUESTED PLAN

The Contract terms and conditions stipulated in this RFQ are those required by the CITY.

Respondents are required to submit their responses, which comply with the request. Any deviations from the request should be clearly noted. Any deviation or incomplete response or nonresponse may be deemed as a nonconforming, nonresponsive RFQ.

1.7 CONFLICT WITH SPECIMEN CONTRACTS

Unless specifically noted to the contrary as a deviation from the RFQ, the submission of Respondent’s specimen contract with a Respondent’s response submittal shall not constitute notice of the Respondent’s intent to deviate from the RFQ in a restrictive manner. Unless specifically noted otherwise, the attachment of the Respondent’s specimen contract shall be deemed to be an offer in at least full compliance with the RFQ, and the Respondent expressly agrees to reform said contract to the extent inconsistent in a restrictive manner from the RFQ.

That is, submission of a Respondent’s contract shall be deemed solely an offer of supplemental terms and conditions not otherwise addressed in the RFQ or a broadening of terms and conditions to the benefit of the CITY beyond that required by the RFQ.

1.8 ERRORS IN SUBMITTALS

Respondents shall fully inform themselves as to the conditions, requirements and specifications before submitting their qualifications. Failure to do so will be at the Respondent’s own risk, and a Respondent cannot secure relief on a plea of error. Neither law nor regulations make allowance for errors either of omission or commission on the part of the Respondent.

1.9 LEGAL AND REGULATORY COMPLIANCE

The Respondent must agree to comply with all applicable federal, state and local laws, ordinances, rules and regulations as the same exist and as may be amended from time to time, including, but not limited to the Public Records Law, Chapter 119, Florida Statutes. In accordance with Section 119.0701, Florida Statutes, the following provisions are included in this Contract:

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY

TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,

CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE CITY OF

JACKSONVILLE BEACH, CITY CLERK’S OFFICE:

TELEPHONE NUMBER: 904-247-6250 EXT # 10

EMAIL ADDRESS: CITYCLERK@JAXBCHFL.NET

mailto:CITYCLERK@JAXBCHFL.NET

MAILING ADDRESS: 11 NORTH THIRD STREET, JACKSONVILLE BEACH,

FL 32250.

The Contractor shall comply with public records laws of Florida, specifically to:

1. Keep and maintain public records required by the public agency to perform the service.

2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency.

4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E-VERIFY / AUTHORIZED WORKER STATUS

Pursuant to Section 448.095, Florida Statutes, CONTRACTOR, and any subcontractor thereof, shall register with and use the E-Verify system to verify the work authorization status of all new employees of CONTRACTOR or subcontractor(s).

Should CONTRACTOR enter into a contract with a subcontractor for the work to be provided to the CITY herein, the subcontractor shall provide CONTRACTOR with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. CONTRACTOR shall maintain a copy of such affidavit for the duration of the contract.

The CITY, CONTRACTOR, or subcontractor who has a good faith belief that a person or an entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes, shall terminate the contract with the person or entity in violation.

If the CITY has a good faith belief that a subcontractor has knowingly violated this Article, but CONTRACTOR otherwise complied with this Article, the CITY shall promptly notify CONTRACTOR and order CONTRACTOR to immediately terminate the contract with the subcontractor.

If this Agreement is terminated under this Article, it is not a breach of contract and may not be considered as such. If the CITY terminates this Agreement with CONTRACTOR under this Article, CONTRACTOR may not be awarded a public contract for at least one year after the date on which this Agreement is terminated. CONTRACTOR shall be liable for any additional costs incurred by the CITY as a result of the termination of this Agreement.

The CITY, CONTRACTOR, or subcontractor may file a cause of action with a circuit or county court to challenge termination under this Article no later than 20 calendar days after the date on which this Agreement was terminated.

PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR

IDEOLOGICAL INTEREST

In accordance with Sec. 287.05701, F.S., the City may not request documentation of, consider, or give preference to a vendor based on a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor.

1.10 CANCELLATION/NON-RENEWAL/ADVERSE CHANGE/RATE INCREASE

NOTICE

The CITY should be given at least 90 days’ notice of cancellation, non-renewal, adverse change or increase in rates (if applicable).

1.11 WAIVER/REJECTION OF RESPONSES

The CITY reserves the right to waive formalities or informalities in submissions and to reject any or all submittals or portions of submittals, or to accept any submittals or portions of submittals deemed to be in the best interest(s) of the CITY or to negotiate or not negotiate with the Respondent. The CITY reserves the right to reject all RFQs and re-advertise a new RFQ for this work.

1.12 AUTHORIZED OFFER

The person submitting the response should indicate the extent of authorization by the Company to make a valid offer in the response summary that may be accepted by the CITY to form a valid and binding contract.

If the person submitting the response is not authorized to submit a response that can be bound by CITY acceptance, such a person should also obtain the signature of an authorized representative of the insurer, that may result in a bound contract upon the CITY’s acceptance.

1.13 EVALUATION OF RESPONSES

The CITY will evaluate each response based on all the criteria set forth in the RFQ. The evaluation process will consider all requested criteria to determine which firm is the most highly qualified to perform the required services.

1.14 PUBLIC ENTITY CRIMES STATEMENT

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a response on a contract to provide any goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit a response on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

1.15 CONFLICT OF INTEREST CERTIFICATE

All solicitations once advertised, and until the appropriate authority has approved an award recommendation, are under the “Cone of Silence”. This limits and requires documentation of communications between potential proposers and/or proposers on CITY solicitations, the CITY’s professional staff, and the City Council members.

Any lobbying by or on behalf of the Respondent will result in rejection/disqualification of said response. Respondents shall refrain from any contact with City Council members and staff or the Evaluation Committee regarding this response.

DURING THE PERIOD BETWEEN RESPONSE SUBMISSION DATE AND THE

CONTRACT AWARD, RESPONDENTS, INCLUDING THEIR AGENTS AND

REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR

RESPONSE WITH ANY MEMBER OF THE CITY COUNCIL OR CITY STAFF EXCEPT

UPON THE REQUEST OF THE CITY OF JACKSONVILLE BEACH PROPERTY AND

PROCUREMENT DIVISION IN THE COURSE OF CITY-SPONSORED INQUIRIES,

BRIEFINGS, INTERVIEWS, OR PRESENTATIONS.

This provision is not meant to preclude respondents from discussing other matters with City Council members or CITY staff. This policy is intended to create a level playing field for all potential Respondents, assure that contract decisions are made in public, and to protect the integrity of the RFQ process. Its purpose is to stimulate competition, prevent favoritism and secure the best work and materials at the lowest practicable price, for the best interests and benefit of the taxpayers and property owners. Violation of this provision may result in rejection of the Respondent's response.

1.16 DISCRIMINATION CLAUSE

An entity or affiliate who has been placed on the discriminatory vendor list may not submit on a contract to provide goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

1.18 SAFETY REQUIREMENTS FOR CONSULTANTS PROVIDING SERVICES TO CITY

A. The Consultant shall comply with all federal and state Occupational Safety and Health Act (OSHA) Standards including 29 CFR 1910 and any other rules and regulations applicable to construction and maintenance activities in the State of Florida. The Consultant shall also comply with Chapter 442, Florida Statutes (Toxic Substances in the Workplace) and any county or city or any other agency’s rules and regulations regarding safety.

B. The Owner’s safety personnel or any supervisor or inspector may, but is not required to, order that the work be stopped if a condition of immediate danger is found to exist.

Nothing contained herein shall be construed to shift responsibility or risk of loss for injuries or damage sustained as a result of a violation of this Article from the Consultant to the Owner; and the Consultant shall remain solely and exclusively responsible for compliance with all safety requirements and for the safety of all persons and property at the project site.

C. The parties hereto expressly agree that the obligation to comply with applicable safety provisions is a material provision of this Contract and a duty of the Consultant. The Owner reserves the right to require demonstration of compliance with the safety provisions of this Contract. The parties agree that such failure is deemed to be a material breach of this Agreement; and the Consultant agrees that upon such breach, all work pursuant to the Contract shall terminate until demonstration to the Owner that the safety provisions of this Agreement have been complied with. In no event shall action or failure to act on the part of the Owner be construed as a duty to enforce the safety provisions of this Agreement nor shall it be construed to create liability for the Owner for any act or failure to act in respect to the safety provisions of this Agreement.

1.19 INSURANCE REQUIREMENTS

A. GENERAL PROVISIONS

Hold Harmless: The CITY shall be held harmless against all claims for bodily injury, disease, death, personal injury, and damage to property or loss of use resulting there from, to the extent caused by the Engineer, unless such claims are a result of the CITY’s sole negligence.

Defense fees and costs on behalf of the CITY: The Consultant agrees to pay on behalf of the CITY, the CITY’s legal defense fees and costs, for all third party claims and actions filed against the CITY arising from or relating to any scope of work or services performed by the Consultant as described herein.

Such payment on behalf of the CITY shall be in addition to all other legal remedies available to the CITY and shall not be considered to be the CITY’s exclusive remedy.

Loss Control/Safety: Precaution shall be exercised at all times by the Consultant for the protection of all persons, employees, and property. The Consultant shall comply with all laws, regulations and ordinances related to safety and health, shall make special efforts to detect hazardous conditions, and shall take prompt action where loss control and safety measures should reasonably be expected.

B. PROOF OF CARRIAGE OF INSURANCE & NAMING CITY AS ADDITIONAL

INSURED

The Consultant shall furnish the CITY with satisfactory proof of carriage of insurance required herein. The Consultant shall name the City of Jacksonville Beach (CITY) as additional insured on the Consultant’s, and any subconsultant’s Public Liability, Property Damage and Comprehensive Automobile Liability Insurance Policies. The additional insured shall be provided the same coverage as the primary insured for losses arising from work performed by the Consultant or its subconsultants. The proof of carriage or a copy of all policies shall be required prior to commencement of any work under this Contract.

The CITY may order work to be stopped if conditions exist that present immediate danger to persons or property. The Consultant acknowledges that such stoppage will not shift responsibility for any damages from the Consultant to the Organization.

C. INSURANCE REQUIREMENTS

Basic Coverages Required: During the term of this Contract, the Consultant shall procure and maintain the following-described insurance and/or self-insurance except for coverage’s specifically waived by the CITY. All policies and insurers must be acceptable to the CITY.

These insurance requirements shall not limit the liability of the Consultant. The CITY does not represent these types of amounts of insurance to be sufficient or adequate to protect the Consultant’s interests or liabilities, but are merely minimums. All insurers must carry a current A.M. Best & Company rating of at least “A-.”

Worker's Compensation Coverage is required for Consultant and all subconsultants.

The Consultant and all subconsultants shall purchase and maintain worker's compensation insurance for all workers’ compensation obligations imposed by state law and employer’s liability limits of at least $100,000.00 each accident, $100,000.00 each employee and $500,000.00 policy limit for disease.

The Consultant and all subconsultants shall also purchase any other coverages required by law for the benefit of employees.

General Liability Coverage is required for Consultant and all subconsultants.

Commercial General Liability in Occurrence Form.

Coverage A shall include Bodily Injury and Property Damage coverage for liability claims arising from premises, operations, contractual liability, independent Consultants, products and complete operations and including but not limited to coverage for claims resulting from explosion, collapse, or underground (x,c,u) exposures (if any).

Coverage B shall include personal injury and is required.

Coverage C medical payments is not required.

Amounts: Bodily Injury: $1,000,000 Each Occurrence $1,000,000 Aggregate

Property Damage: $1,000,000 Each Occurrence

Products and Completed Operations are required for Consultant and all subconsultants.

Amount: $1,000,000 Aggregate

Business Auto Liability Coverage is required for Consultant and all subconsultants.

Business Auto Liability Coverage is to include bodily injury and property damage arising out of ownership, maintenance or use of any auto, including owned, non-owned and hired automobiles and employee non-ownership use.

Amounts: Bodily Injury: $1,000,000 Each Occurrence

Property Damage: $1,000,000 Each Occurrence

Professional Liability is required for Consultant and all subconsultants.

Pollution Liability is not Required of Consultant and all subconsultants.

The CITY requires Pollution/Environmental Liability insurance covering cleanup costs including on-site discovery and third party liability, on-site and off-site third party pollution liability coverage, natural resources damage coverage.

Limits of Liability: $1,000,000 Each Pollution Event Limit

$1,000,000 Aggregate Policy Limit

Excess or Umbrella Liability Coverage.

Umbrella Liability insurance is preferred, but an Excess Liability equivalent may be allowed. Whichever type of coverage is provided; it shall not be more restrictive than the underlying insurance policy coverages.

Limits of Liability: $1,000,000 Each Occurrence

Claims Made Coverage – No Gap

If any of the required professional or pollution liability insurance is provided on a “claims made” form, such coverage shall extend for a period of not less than 36 months following completion of the contract. In the event of termination of claims made policy, extended coverage may be provided by assurance that extended discovery coverage of at least 36 months will be purchased from the expiring insurer, or by assurance that the succeeding insurer will provide retroactive coverage with an inception date of at least on or before the effective date of this Contract.

D. CERTIFICIATES OF INSURANCE OF CONSULTANT AND ALL

SUBCONSULTANTS

Required insurance shall be documented in Certificates of Insurance which provide that the CITY shall be notified at least 30 days in advance of cancellation, nonrenewal or adverse change.

New Certificates of Insurance are to be provided to the CITY at least 15 days prior to coverage renewals.

If requested by the CITY, the Consultant shall furnish complete copies of the Consultant’s insurance policies, forms and endorsements.

For Commercial General Liability coverage, the Consultant shall at the option of the CITY, provide an indication of the amount of claims, payments, or reserves chargeable to the aggregate amount of liability coverage.

NOTE: Any subconsultants approved by the CITY shall be required to provide proof of insurance identical in amounts as required by the contact to perform related services.

All coverages shall name the CITY as “additional insured.”

Receipt of certificates or other documents of insurance or policies or copies of policies by the CITY, or by any of its representatives, which indicate less coverage than required will not constitute a waiver of the successful proposer(s)’ obligation to fulfill the insurance requirements herein.

1.20 BANKRUPTCY

No firm will be issued a contract for the work, where a key representative has filed for bankruptcy personally or has been an officer or principal of a firm, which has filed bankruptcy in the past seven (7) years. Attached is a Non-Bankruptcy Affidavit form. All submitted responses must include this form executed by the proper representative of the Respondent company (see attached Form 6).

1.21 NONEXCLUSIVE

Notwithstanding the contract resulting from this RFQ, the CITY reserves the right to follow its normal purchasing procedures at any time to procure additional services for any of the types of work noted in this RFQ. The Consultant agrees and understands that the contract shall not be construed as an exclusive arrangement and further agrees that the CITY may, at any time, secure similar or identical services at its sole option. The Consultant is not guaranteed any amount of work.

1.22 DRUG FREE WORKPLACE COMPLIANCE FORM

Attached is a Drug Free Workplace Compliance Form. All submitted responses must include this form executed by the proper representative of your company (see attached Form 4.)

1.23 WARRANTY – N/A

All warranties express and implied shall be made available to the CITY for goods and services covered by this solicitation. All goods furnished shall be fully guaranteed by the successful Respondent against factory defects and workmanship. At no expense to the CITY, the successful Respondent shall correct any and all apparent and latent defects that may occur within the manufacturer’s standard warranty.

1.24 PROTEST

Any respondent who perceives themselves aggrieved in connection with a recommended award may protest to the Property and Procurement Officer. A written notice of intent to file a protest must be filed with the Property and Procurement Officer within three (3) days after receipt by the respondent of the Notice of Intent to Negotiate Satisfactory Contracts in accordance with the procedures set forth in Chapter 13 of the City of Jacksonville Beach Procurement Manual.

In the event of a timely protest, the CITY shall not proceed further with award of the contract and agreement until all administrative remedies are exhausted, or until the City Manager determines the award of the contract is immediately necessary to protect the public health, welfare, or safety.

1.25 FRAUD AND MISREPRESENTATION

Any individual, corporation, or other entity that attempts to meet its contractual obligations with the CITY through fraud, misrepresentation, or material misstatement, may be debarred for up to five (5) years. The CITY, as a further sanction, may terminate or cancel any other contracts with such individual, corporation, or entity. Such individual or entity shall be responsible for all direct or indirect costs associated with termination or cancellation, including attorney’s fees.

1.26 OMISSIONS IN SPECIFICATIONS

The scope of services or description of items contained within this solicitation describes the various functions and classes of work required as necessary for the completion of the project.

Any omissions of inherent technical functions or classes of work within the specifications and/or statement of work shall not relieve the Respondent from furnishing, installing, or performing such work where required to the satisfactory completion of the project.

1.27 FORCE MAJEURE

The CITY and the successful Respondent are excused from the performance of their respective obligations under the contract when and to the extent that their performance is delayed or prevented by any circumstances beyond their control, including fire, flood, explosion, strikes or other labor disputes, natural disasters, public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance provided that:

a) The non-performing party gives the other party prompt written notice describing the particulars of the force majeure, including, but not limited to, the nature of the occurrence and its expected duration, and continues to furnish timely reports with respect thereto during the period of the force majeure.

b) The excuse of performance is of no greater scope and of no longer duration than is required by the force majeure.

c) No obligations of either party that arose before the force majeure causing the excuse of performance are excused as a result of the force majeure.

d) The non-performing party uses its best efforts to remedy its inability to perform.

Notwithstanding the above, performance shall not be excused under this section for a period in excess of two (2) months, provided that in extenuating circumstances, the CITY may excuse performance for a longer term. Economic hardship of the successful Respondent shall not constitute a force majeure. The term of the contract shall be extended by a period equal to that during which either party’s performance is suspended under this section.

1.28 RESPONSE AWARD NOTICE FORM

Attached is a Response Award Notice Form. All submitted responses are to include this form to be notified of the recommendation of award (see attached Form 2).

1.29 INDEMNIFICATION

The Respondent to whom a contract is awarded shall defend, indemnify and hold harmless the CITY as outlined below.

The Consultant covenants and agrees to indemnify, hold harmless and defend the CITY, its council, officers, employees, agents and servants from any and all claims for bodily injury, including death, personal injury, and property damage, including damage to property owned by CITY, and any other losses, damages, and expenses of any kind, including attorney’s fees, court costs and expenses, which arise out of, in connection with, or by reason of services provided by the Consultant or any of its Subconsultant(s) in any tier, occasioned by the negligence, errors, or other wrongful act or omission of the Consultant, its subconsultant(s) in any tier, their officers, employees, servants or agents.

In the event that the completion of the project (to include the work of others) is delayed or suspended as a result of the Consultant’s failure to purchase or maintain the required insurance, the Consultant shall indemnify the CITY from any and all increased expenses resulting from such delay. Should any claims be asserted against the CITY by virtue of any deficiency or ambiguity in the plans and specifications provided by the Consultant, the Consultant agrees and warrants that Consultant shall hold the CITY harmless and shall indemnify it from all losses occurring thereby and shall further defend any claim or action on the CITY’s behalf.

The first ten dollars ($10.00) of remuneration paid to the Consultant is consideration for the indemnification provided for above.

The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this Agreement.

This indemnification shall survive the expiration or earlier termination of the contract.

1.30 RFQ IS NOT A BID

This Request for Qualifications is not to be considered a bid. The CITY will evaluate responses based on the criteria set forth in this RFQ. The evaluation process is to consider all requested criteria to determine which firm is the most responsive, responsible and highly qualified to perform the required services.

SECTION C: SPECIFICATIONS

SPECIFICATIONS

1. OBJECTIVE

The objective of this RFQ is to award multiple continuing service contract(s), to engineering firms, to provide engineering and other professional services related to projects on a continuing basis for any department within the City. Service requirements are for three basic categories:

A. Engineering and other professional services relating to contractual construction and City executed construction projects, where the total estimated construction cost is not to exceed $7,500,000 in accordance with Section 287.055, Florida Statutes. The consultant services will result in:

1. Final design, including all subconsultant work, bid and construction documents

(including permits) for implementing projects through bid reviews and award recommendation.

2. If elected by the City, contract administration during the construction phase. Such services may include resident observation, shop drawing approvals, field surveys, as-built drawings, warranty inspections or other services needed during and after construction.

Services for the two parts listed above shall require separate fee negotiations.

B. Professional services for the completion of planning or study activities resulting in reports and technical documents. The fee for each planning or study activity may not exceed $500,000.

C. Technical advisory services for the review of construction design plans, reports, and technical documents submitted to and prepared by the City, and field and engineering issues.

2. CONTRACT PERIOD

The engineering services contract will be for a five (5) year period. Purchase Orders will be issued for each project assigned under the contract.

3. TECHNICAL REQUIREMENTS

Firms wishing to be considered for this contract must show evidence that the personnel assigned to the projects meet/have experience and proficiency in the following requirements and areas:

A. Current Florida registration as Professional Engineer.

B. A local office in Duval, St. Johns, Clay, Nassau, and/or Baker counties.

C. Local staff with the capability of performing the required planning, design, modeling, analysis, estimating, permitting, development of technical and bid documents, and plan reviews of all phases of drainage, storm water management, water, sewer, roadways, reuse, and traffic issues.

D. Demonstrated capability, past experience and expertise in professional services related to all phases of public related projects, including, but not limited to:

Potable water Sanitary sewer Reclaimed water Paving Drainage Stormwater management Roadways and traffic engineering Multiuse/purpose trail and recreational facilities design Construction engineering observation and administration Plan reviews Development of technical documents Asset management Geographic Information Systems Land surveying and geotechnical services Environmental services Public involvement, public meeting preparation and participation Revenue sufficiency analyses and rate studies

Impact fee studies

Planning and Urban Design

· Services may include land use planning, community visioning, zoning analysis, and the design of public spaces and streetscapes.

Civil Engineering

· Includes the design, permitting, and construction support for public infrastructure such as roadways, sidewalks, utilities, and site development.

GIS Surveying and Mapping Services

· Encompasses geographic information system (GIS) mapping, spatial analysis, boundary and topographic surveying, and data management.

Environmental and Natural Resource Consulting

· Involves environmental assessments, wetland delineations, habitat evaluations, permitting, and compliance with state and federal regulations.

Transportation Planning and Engineering

· Covers traffic studies, multimodal planning, roadway design, transit analysis, and support for grant applications and agency coordination.

Grant Writing and Administration Services

· Includes the preparation, submittal, and management of grant applications for state and federal funding opportunities.

Electrical Engineering

· Provides design and analysis of electrical systems for public facilities, lighting, utility coordination, and energy efficiency improvements.

Geotechnical Services

· Offers subsurface investigations, soil testing, foundation recommendations, and geotechnical reporting to support engineering design.

Pavement Evaluation and Engineering

· Includes pavement condition assessments, resurfacing recommendations, rehabilitation strategies, and design documentation.

Alternate Water Supply Planning and Design

· Focuses on the planning, feasibility, and design of nontraditional water sources such as reuse, stormwater harvesting, or interconnects.

Construction Administration and Inspection Services

· Provides construction oversight, field inspection, schedule tracking, and compliance monitoring to ensure project quality and conformance.

Stormwater Management and Drainage Design

· Encompasses the design and modeling of stormwater infrastructure, flood mitigation, and water quality treatment systems.

Utility Coordination and Engineering

· Involves locating, designing, and coordinating the installation or relocation of water, sewer, power, gas, and communications utilities.

Structural Engineering

· Includes the evaluation, design, and rehabilitation of load-bearing structures such as bridges, culverts, retaining walls, and buildings.

Building Inspector

· Includes inspection of new and existing structures for code compliance, review of building permits and construction documents, and field verification to ensure conformance with Florida Building Code and municipal regulations.

Public Engagement and Facilitation Services

· Supports project outreach through stakeholder meetings, community workshops, surveys, and preparation of communication materials.

Sustainability and Resilience Planning

· Provides strategies for climate adaptation, energy efficiency, environmental stewardship, and resilient infrastructure planning.

Permitting and Regulatory Compliance

· Includes preparation and submittal of permits to local, state, and federal agencies, and ongoing compliance support throughout the project lifecycle.

Traffic Impact Analysis and Signal Design

· Offers studies for development-related traffic impacts, intersection design, traffic signal timing, and capacity analysis.

ADA Compliance Evaluation

· Evaluates and designs public infrastructure to ensure compliance with the Americans with Disabilities Act (ADA) standards.

Landscape Architecture

· Encompasses the planning and design of parks, streetscapes, greenways, and public realm improvements to enhance urban livability.

Comprehensive Design Services

· Provide site design and landscape architecture services for City properties, facilities, golf course and parks, including, but not limited to, site planning, landscape design, and design of public improvements. These services may be provided independently or in coordination with other professional disciplines, depending on project needs.

Project assignments may include, but are not limited to: feasibility studies, master plans, infrastructure design and permitting, environmental assessments, utility coordination, grant preparation and administration, traffic impact analyses, geotechnical investigations, topographic and boundary surveys, pavement condition evaluations, ADA compliance audits, public engagement facilitation, construction inspection, alternate water supply planning, stormwater modeling, and regulatory permitting support.

4. SCHEDULES

A. Assignment of Consultant(s):

It is the City’s intention to assign requirements in a reasonable manner with those consultant(s) having the continuing contracts, which result from this RFQ. Notwithstanding, the City reserves the right of sole discretion on assignment of each requirement / project, subject solely to the best interests of the City.

B. Budgetary Considerations and Fee Negotiation (s):

The Consultant’s Competitive Negotiation Act, Chapter 287.055, F.S., shall prevail as the basis for contractual obligations between the awarded Consultant(s) and the City of Jacksonville Beach for any terms and conditions not specifically stated in the Request for Qualifications.

1. Consultant fees will be negotiated for each requirement by a scope of services from Public Works, or other City department requiring the services, and a written proposal from the assigned consultant.

2. For each assignment order and based on the City’s sole discretion, the City reserves the right to rank order the selected consultants based on specific assignment requirements and consultants’ evaluated qualifications, and to negotiate with the top ranked firm for professional services at compensation which the City determines is fair, competitive, and reasonable. If negotiations are unsuccessful with the top ranked firm, then the City will proceed to negotiate with the other firms in order of ranking. The City reserves the right of sole discretion in ranking the firms informally and subjectively.

C. Time:

1. It is desirable for the consultants’ providing services for design, construction, reports, RFQ, and technical documents to begin work as soon as possible upon issuance of the notice to proceed. An actual design, permitting and bidding schedule will be established during negotiation with the consultant.

2. Consultant(s) providing technical advisory services for submittals and issues that are limited in scope will provide an oral review within three working days and when necessary a written review within five working days.

3. Consultant(s) providing technical advisory services for submittals and issues that are complex in scope will provide a written review within a time period to be determined by the City’s Designated Representative, City Engineer, Project Engineer and/or Construction Project Manager in conjunction with the consultant.

D. Performance:

The City may establish a protocol for evaluating the performance of its consultants for the purpose of identifying and addressing issues or concerns in a timely manner. Performance evaluations would be for each project/task assignment provided to the respective Consultant. Criteria evaluated for performance may include, but not be limited to:

Meeting project design schedules QA/QC performance on design plans Communication/coordination with City staff

5. CITY REPRESENTATIVES

Designated Representative - Director of Public Works Project Manager (s) - Public Works City Engineer Public Works Project Engineer Public Works Construction Project Manager Technical Contacts- Public Works Division Supervisor(s) and/or other City Department/Division Supervisors

6. CITY DOCUMENTS

During preparations of a response to this RFQ, the following material is available in various offices of the City for review by prospective proposer(s). The proposer(s) accept the responsibility for the accuracy of any information furnished and ultimately incorporated into their response.

A. The City of Jacksonville Beach’s Land Development Procedures Manual can be located at the following link:

https://library.municode.com/fl/jacksonville_beach/codes/code_of_ordinances

B. The City’s Operating Budget and Capital Improvement Plan can be located at the following link: https://www.jacksonvillebeach.org/366/Financial-Information-Annual- Budget#docaccess-0d4b7c99ddac6e049215906c83acefd2277f5ab214e8484e796d87d7209ee0ec

7. ADDITIONAL INDEMNIFICATION REQUIREMENT

The City shall require the following or similar indemnification paragraphs to be made part of the contract(s) as entered into with the successful Consultant(s).

Per §725.08, Florida Statutes, notwithstanding the provisions of s.725.06, the design professional shall indemnify and hold harmless the agency, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract.

8. ENGINEER’S ERRORS AND OMISSIONS

Consultant shall be responsible for technically deficient designs, reports, or studies due to Consultant’s errors and omissions, and shall promptly correct or replace all such deficient design work without cost to City. The Consultant shall also be responsible for all damages resulting from such errors and omissions.