B.3.1 - PWS_F - v20210904.pdf

Performance Work Statement (PWS) Changing Cultures

DJA-21-AWWS-PR-0431 | Page 1 of 5

1.0 GENERAL

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a principal, law-enforcement organization within the United States (U.S.) Department of Justice (DOJ) with unique responsibilities that consist of preventing terrorism, reducing violent crime, collecting revenue, and protecting the public/its nation. The men and women of ATF perform the dual responsibilities of enforcing federal-criminal laws and regulating the firearms and explosives industries. ATF enforces Federal laws and regulations relating to firearms, explosives, and arson, as well as the illegal trafficking of alcohol and tobacco products. ATF is committed to accomplishing its mission by working directly, and in cooperation with other government agencies to:

a) Suppress and prevent crime and violence through enforcement, regulation and community outreach;

b) Ensure fair and proper revenue collection;

c) Provide fair and effective industry regulation;

d) Support and assist Federal, State, Local and international law enforcement;

e) Provide innovative-training programs in support of criminal and regulatory-enforcement functions;

f) Help reduce the criminal use of firearms;

g) Provide for public safety by reducing the criminal misuse of explosives, combating arson, and removing safety hazards caused by improper and unsafe storage of explosive materials.

2.0 BACKGROUND

ATF is a highly-decentralized organization, composed of 25 Field Division offices and approximately 250 field and satellite offices across the continental United States (U.S.), Hawaii and Alaska. The Human Resource and Professional Development (HRPD), Workforce Wellness and Services Division (WWSD), Wellness, Resilience and Advocacy Programs Branch’s (WRAP’s) mission is to provide information, resources, education, and tools to help stem the impact of law-enforcement-related and organizational stressors, which can affect employee’s mental, physical, and emotional wellness. Best practices to help promote greater job satisfaction, professional growth and development, and productivity remains the focus.

3.0 SCOPE

The purpose of this Performance Work Statement (PWS) is for ATF to receive counseling services from a certified therapist. The therapist shall provide forums, as well as individual and group consultations; and lead discussions on the below topics with an underlying law-enforcement perspective:

• What do I say to my children?

• Gaining insight and understanding.

• A right or wrong way to react/how to best cope with Tragedy, mentally and emotionally.

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The therapist shall be available for an initial discussion/forum and for long-term, ongoing group support for employees and household members.

The therapist shall provide two- (2-) monthly, virtual-group sessions (covering related, subject areas of ATF’s choice) and up to 10-private, counseling sessions each month for the employees who need individual support, as well as their household members who’ve been affected by recent events related to civil unrest, protests and the death of citizens at the hands of members of law enforcement.

In addition, the therapist shall conduct any required research (, i.e., triggering topics covered by the news media and latest information on the impact of such) to prepare for the sessions perform personal-assessment exams, and provide informative materials to the participants.

Additionally, such research shall touch on work-place and family-related communications regarding race and culture-related crisis and assist the therapist in conducting individual and group assessments (resilience, behavioral health, etc.).

4.0 OBJECTIVE

To implement ATF’s Initiative, “Changing Culture”, and comply with the Executive Order 13950, “Advancing Racial Equity and Support for Underserved Communities Through the Federal Government”, especially Sec. 8, “Engagement with Members of Underserved Communities”.

The program/initiative is in response to the impact of external and internal events on ATF employees and household members who are mentally and emotionally affected by recent events aforesaid.

All services provided shall be compliant with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

5.0 PERIOD OF PERFORMANCE

The performance period will consist of one (1) base year and four- (4-) option years as broken out below.

Base Year: September 20, 2021 – September 19, 2022 Option Year (OY) 1: September 20, 2022 – September 19, 2023 OY 2: September 20, 2023 – September 19, 2024 OY 3: September 20, 2024 – September 19, 2025 OY 4: September 20, 2025 – September 19, 2026

6.0 PLACE OF PERFORMANCE

Services will be provided virtually. Group sessions will be conducted through virtual resources (e.g. Microsoft Teams, Webex).

7.0 CONTRACT TYPE

ATF contemplates negotiating a firm-fixed price (FFP) contract type for this requirement.

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8.0 OTHER DIRECT COSTS (ODCs) and TRAVEL

No ODCs or Travel is anticipated or authorized.

9.0 GOVERNMENT-FURNISHED PROPERTY (GFP)

ATF does not anticipate needing GFP since the training will be online/virtual.

10.0 CONTRACTOR-FURNISHED PROPERTY (CFP)

ATF does not anticipate needing CFP since the training will be online/virtual.

11.0 ATF RESPONSIBILITES

ATF will provide virtual services for monthly occurrences of forum discussions with the group(s) led by the consultant/therapist. (This includes the platform and scheduling for the group sessions only.)

12.0 ADDITIONAL TERMS FOR NON-PERSONAL, HEALTHCARE SERVICES

Pursuant to the Federal Acquisition Regulation (FAR) subpart 37.4:

12.1 This contract/task order is for non-personal, health-care services, as defined in the FAR subpart 37.101, under which the contractor is an independent contractor. No employee-employer relationship exists between the parties per ATF clause #ATF-51.

12.2 The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment);

12.3 The contractor shall indemnify the Government for any liability-producing act or omission by the contractor, its employees and agents occurring during contract performance. Also refer to ATF clause, #ATF-52.

12.4 The contractor shall maintain medical-liability insurance, in a coverage amount acceptable to the Contracting Officer (CO), which is not less than the amount normally prevailing within the local community for the Medical Specialist concerned; and

12.5 The contractor shall ensure that its subcontracts for provisions of health-care services, if any, contain the requirements of the FAR clause, #52.237-7, “Indemnification and Medical Liability Insurance”, including the maintenance of medical-liability insurance.

12.6 The contractor shall provide evidence of insurability concerning medical-liability insurance prior to contract award/issuance of task order and provide evidence of insurance demonstrating the required coverage prior to commencement of performance.

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13.0 QUALITY CONTROL

The Contractor is responsible for quality control and delivery of quality goods and services to the Government.

14.0 QUALITY ASSURANCE

In accordance with (IAW) the Federal Acquisition Regulation (FAR) subpart 46.401(a), Government-contract QA shall be performed at such times (including any stage of manufacture or performance of services) and places (including subcontractors’ plants) as may be necessary to determine the supplies or services conform to contract requirements. As such, the Government will evaluate the contractor’s performance under this contract/task order per the Quality Assurance Surveillance Plan (QASP), a document describing what the Government must do to assure the contractor has performed IAW the requirements of this PWS.

15.0 CONTRACT/TASK-ORDER ADMINISTRATION

Notwithstanding the contractor's responsibility for total-management responsibility during the performance of this contract, the administration of the contract shall require maximum coordination between the Contracting Officer (CO), the CO’s Representative (COR) and the contractor. The CO and COR shall be the Government’s main points of contact (POCs) during performance of this contract:

The CO is responsible for the contract administration. She is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract/task order. Any changes not made expressly by the CO will be considered to have been without authority. In such cases, the Contractor is operating at its own risk because no adjustment will be made in the contract/task order, price or otherwise to cover any increase in charges incurred as a result thereof. During any absence of the CO identified for this contract/task order, other warranted COs from ATF may authorize work under this contract/task order.

The CO will designate the COR in writing to represent him/her. The COR has the authority to monitor all technical aspects and assist in administering the contract. He/She shall ensure the contractor performs the technical requirements of the contract by: performing, or causing to be performed, inspections necessary in connection with performance of the contract;

maintaining both written and oral communications with the contractor concerning the aspects of the contract within his/her purview; monitoring and assessing the contractor's performance under the contract and notifying the contractor and CO of any deficiencies observed; receiving and approving/rejecting contract deliverables, invoices and certain-other requests as mentioned in a previous Section(s); also coordinating GFP availability and providing for site entry of contractor personnel, if required.

The COR will forward a copy of his/her COR-Appointment Memo to the contractor. Said letter will include the responsibilities and limitations of the COR and clarify to all parties the responsibilities that would result in a modification to: the scope of work; changes in cost or

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16.0 CLOSEOUT

The contractor shall submit a final invoice within 45-calendar days after the end of the performance period. Within 15-calendar days of receiving the final payment, the contractor shall furnish a completed and signed Release of Claims to the CO; such may be in the form of a Closeout-modification to the contract.

17.0 ATTACHMENT(S)

Attachment 1, QASP and Performance Requirements Summary