B.01_21Q0020 TB FAC CLNG FAC MWNG.pdf

W9126G21Q0020

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G20Q0020 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Piney Woods Region, Town Bluff Project Office, Facility Cleaning and Mowing Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes s are being requested and a written solicitation will not be issued.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal janitorial and mowing services in the manner, location and frequency set forth in the Performance Work Statement and schedules. Work shall be performed in the USACE Piney Woods South Region located at Town Bluff Project Office, 5171 FM 92 South, Woodville, TX 75979. Periods of Performance will be one

(1) twelve (12) month base period, and four (4) twelve (12) month option periods.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S201 Housekeeping – Custodial Janitorial NAICS CODE: 561720,Janitorial Services SIZE STANDARD: $19.5 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of past performance and price IAW 13.106-2(4)(ii). Past performance is equivalent to price. Quotes for this solicitation are due by 25 January 2021 by 09:00 AM CST.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet, Bid Schedule (Round Unit Price to Nearest Dollar Amount)

b. Technical Capability Statement (See Clause 52.212-2 Evaluation – Commercial Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

d. Technical Approach and Understanding of Work (See Clause 52.212-2 Evaluation – Commercial Items)

e. Complete and return the provisions at 52.204-24, 52.204-26, and clause at 52.219-28.

8. Email all quotes to:

ricky.saldivar@usace.army.mil civ-ops.proposals@usace.army.mil

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address:

CT POC:

Contact Info:

Email:

Lake Manager POC Contact Info Email:

Conference:

U.S. Army Corps of Engineers Sam Rayburn/Town Bluff Project Office 5171 FM 92 South Woodville, Texas 75957

Ricky Saldivar 817-886-1083 ricky.saldivar@usace.army.mil

Floyd Boyett

(409) 429-4161 floyd.e.boyett@usace.army.mil

Thursday 14 Jan 21 @ 10:00 am CST

VENDOR INFORMATION SHEET

Town Bluff Park Cleaning and Mowing Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year Park Cleaning and Mowing

FFP

The Contractor shall furnish all equipment, materials, supplies, transportation, and labor necessary to clan and mow park facilities IAW the PWS.

Period of Performance: 1 Mar 21 thru 28 Feb 22

Mail Monthly Invoices to:

Town Bluff Project Office ATTN: Mr. Floyd Boyett 5171 FM 92 South Woodville, TX 75979 Tel: (409)429-3491 Email: floyd.e.boyett@usace.army.mil

CT POC: Ricky Saldivar at (817) 886-1083 Email: ricky.saldivar@usace.army.mil

NET AMT

0001AA 9 Months Park Facility Cleaning

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 21 thru 28 Feb 22 FOB: Destination

PSC CD: S201

0001AB 3 Months Park Facility Cleaning

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 21 thru 28 Feb 22

0001AC 9 Months Park Facility Mowing

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 21 thru 28 Feb 22

PSC CD: S208

0001AD 3 Months Park Facility Mowing

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 21 thru 28 Feb 22

OPTION OPT YR I Park Cleaning and Mowing

FFP

The Contractor shall furnish all equipment, materials, supplies, transportation, and labor necessary to clan and mow park facilities IAW the PWS.

Period of Performance: 1 Mar 22 thru 28 Feb 23

1001AA 9 Months OPTION Park Facility Cleaning

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 22 thru 28 Feb 23

1001AB 3 Months OPTION Park Facility Cleaning

FFP

Field Performance Non-Peak Months (December - February )

Period of Performance: 1 Mar 22 thru 28 Feb 23

1001AC 9 Months OPTION Park Facility Mowing

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 22 thru 28 Feb 23

1001AD 3 Months OPTION Park Facility Mowing

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 22 thru 28 Feb 23

OPTION OPT YR II Park Cleaning and Mowing

FFP

The Contractor shall furnish all equipment, materials, supplies, transportation, and

Period of Performance: 1 Mar 23 thru 29 Feb 24

2001AA 9 Months OPTION Park Facility Cleaning Services

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 23 thru 29 Feb 24

2001AB 3 Months OPTION Park Facility Cleaning Services

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 23 thru 29 Feb 24

2001AC 9 Months OPTION Park Facility Mowing

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 23 thru 29 Feb 24

2001AD 3 Months OPTION Park Facility Mowing

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 23 thru 29 Feb 24

OPTION OPT YR III Park Cleaning and Mowing

FFP

The Contractor shall furnish all equipment, materials, supplies, transportation, and

Period of Performance: 1 Mar 24 thru 28 Feb 25

3001AA 9 Months OPTION Park Facility Cleaning Services

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 24 thru 28 Feb 25

3001AB 3 Months OPTION Park Facility Cleaning Services

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 24 thru 28 Feb 25

3001AC 9 Months OPTION Park Facility Mowing

FFP

Field Performance Non-Peak Months (March - November)

Period of Performance: 1 Mar 24 thru 28 Feb 25

3001AD 3 Months OPTION Park Facility Mowing

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 24 thru 28 Feb 25

OPTION OPT YR IV Park Cleaning and Mowing

FFP

The Contractor shall furnish all equipment, materials, supplies, transportation, and

Period of Performance: 1 Mar 25 thru 28 Feb 26

4001AA 9 Months OPTION Park Facility Cleaning Services

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 25 thru 28 Feb 26

4001AB 3 Months OPTION Park Facility Cleaning Services

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 25 thru 28 Feb 26

4001AC 9 Months OPTION Park Facility Mowing

FFP

Field Performance Peak Months (March - November)

Period of Performance: 1 Mar 25 thru 28 Feb 26

4001AD 3 Months OPTION Park Facility Mowing

FFP

Field Performance Non-Peak Months (December - February)

Period of Performance: 1 Mar 25 thru 28 Feb 26

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

BID SCHEDULE

BID SCHEDULE

PARK CLEANING & MOWING CONTRACT W9126G-21-Q0020

B.A. STEINHAGEN LAKE, TOWN BLUFF, TEXAS

0001 BASE YEAR: 1 MARCH 2021 TO 28 FEBRUARY 2022

FURNISH ALL EQUIPMENT, MATERIALS, SUPPLIES, TRANSPORTATION, AND LABOR NECESSARY TO

CLEAN AND MOW PARK FACILITIES AT B.A. STEINHAGEN LAKE, TOWN BLUFF PROJECT,

WOODVILLE, TX IN ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Supplies/Services Units Estimated Quantity

Unit Price ($) Total Price ($)

Park Facility Cleaning Services

0001AA

Cleaning Peak Months (March- November)

Mo 9

0001AB

Cleaning Non-Peak Months (December- February)

Mo 3

Park Facility Mowing

0001AC

Mowing Peak Months (March-November)

Mo 9

0001AD

Mowing Non-Peak Months (December- February)

YEAR 1 TOTAL

1001 OPTION YEAR 1: 1 MARCH 2022 TO 28 FEBRUARY 2023

WOODVILLE, TX IN ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Supplies/Services Units Estimated Quantity

Unit Price ($) Total Price ($)

1001AA

Months (March- November)

Mo 9

1001AB

Cleaning Non-Peak Months (December- February)

Mo 3

1001AC

(March-November)

Mo 9

1001AD

Mowing Non-Peak Months (December- February)

YEAR 2 TOTAL

2001 OPTION YEAR 2: 1 MARCH 2023 TO 29 FEBRUARY 2024

WOODVILLE, TX IN ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Supplies/Services Units Estimated Quantity

Unit Price ($) Total Price ($)

2001AA

Months (March- November)

Mo 9

2001AB

Cleaning Non-Peak Months (December- February)

Mo 3

2001AC

(March-November)

Mo 9

2001AD

Mowing Non-Peak Months (December- February)

YEAR 3 TOTAL

3001 OPTION YEAR 3: 1 MARCH 2024 TO 28 FEBRUARY 2025

WOODVILLE, TX IN ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Supplies/Services Units Estimated Quantity

Unit Price ($) Total Price ($)

3001AA

Months (March- November)

Mo 9

3001AB

Cleaning Non-Peak Months (December- February)

Mo 3

3001AC

(March-November)

Mo 9

3001AD

Mowing Non-Peak Months (December- February)

YEAR 4 TOTAL

4001 OPTION YEAR 4: 1 MARCH 2025 TO 28 FEBRUARY 2026

WOODVILLE, TX IN ACCORDANCE WITH CONTRACT SPECIFICATIONS AND ATTACHMENTS

Item No. Supplies/Services Units Estimated Quantity

Unit Price ($) Total Price ($)

4001AA

Months (March- November)

Mo 9

4001AB

Cleaning Non-Peak Months (December- February)

Mo 3

4001AC

(March-November)

Mo 9

4001AD

Mowing Non-Peak Months (December- February)

YEAR 5 TOTAL

GRAND TOTAL

PWS

PERFORMANCE WORK STATEMENT (PWS)

For

PARK CLEANING AND FACILITY MOWING SERVICES

At

B.A. Steinhagen Lake, Town Bluff, Texas

1. GENERAL: This is a non-personal services contract to provide Park Cleaning and Facility Mowing Services.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park Cleaning and Facility Mowing Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control, and non-personal services required to perform specified Park Cleaning (Section 1.3) and Facility Mowing (Section 1.4) Services at Town Bluff Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services.

Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

1.3 Park Cleaning: The types of services to be performed include cleaning of park facilities such as waterborne restrooms, showers, vault restrooms, picnic/camping units, screened shelters, pavilions, dump stations, refuse/garbage receptacles, incidental areas, and other pack facilities described below. The contractor shall accomplish the following:

1.3.1 Frequency of Service: The required frequency of service for each item is provided in Appendix B for the Peak Season (Mar-Nov) and Appendix C for the Off-Peak Season (Dec-Feb).

1.3.2 Restroom Buildings (All Types): All fixtures, floors, inside walls, partitions, ceilings, benches, showers, and toilet stalls shall be cleaned, deodorized, disinfected, and rinsed, using appropriate soaps, detergents, disinfectants, deodorizers, and cleaning solutions. Fixtures shall include, but not be limited to, sinks, commodes (lids and risers), urinals, hand dryers, mirrors, water fountains, etc. Prior to cleaning each facility, an appropriate, professionally made, approved sign shall be placed at the entrances warning the public of wet floors, etc.

1.3.2.1 General: These units are constructed of masonry, metal, or wood frame with finished and unfinished (exposed studs) interior walls. A "typical unit" consists of a men's side restroom/shower and women's side restroom/shower. These facilities are listed in Appendix A, "Tabulation of Park Areas and Facilities", as one (1) unit even though they may be separate structures. All facilities will be thoroughly cleaned inside and outside each scheduled cleaning day to obtain the results specified in paragraph 1.3.10 below.

Units will be left fully stocked with toilet tissue and other supplies as described in paragraphs a, b, c, and d below. Unless otherwise noted, all consumable supplies and materials, including but not limited to cleaning supplies, toilet tissue, trash bags, and light bulbs, shall be provided by the contractor at no additional cost to the Government.

a. Refuse/waste receptacles shall be supplied by the Government and maintained by the

Contractor for each restroom area. Refuse/ Garbage shall be emptied each scheduled cleaning of the facility at which they are located, and a new plastic bag shall be placed in the container each time refuse/garbage can is serviced. Bags (containing refuse/garbage) shall be tied and deposited in the nearest bulk refuse/garbage receptacle in the park. Waste receptacles shall be cleaned and disinfected as needed.

b. A minimum of one (1) deodorant cake will be maintained in all urinals.

c. An adequate supply of rolls of toilet tissue shall be maintained in each facility to assure that the supply will not become depleted between cleanings.

d. Replacement light bulbs shall be furnished and installed by the Contractor. Bulbs must be energy saving and meet the specifications as required by the light fixture.

Light covers shall be provided by the government, and shall be installed by the Contractor.

1.3.2.2 Obstructions: If toilets or urinals are not functioning properly, the Contractor shall remove any obstruction by the use of plungers, blunt probes, or by grasping devices. No chemicals or sewer rods will be used. If the problem cannot be corrected, the Contractor shall close or lock the facility/stall and shall notify the Contracting Officer or designated representative as soon as possible, but no later than one hour after closing the facility. A COR approved "Out of Order" sign furnished by the Contractor shall be attached to the closed/locked door.

1.3.2.3 Vault Restrooms: Disinfectants, waste cleaning water, or any substance which may be harmful to bacterial action will not be dumped or allowed to enter the vaults through toilets, urinals, or floor drains

1.3.3 Camping/Picnic Units (Including Screened Camping Shelters): All facilities, structures, amenities, and grounds surrounding each unit will be cleaned by any other means necessary to achieve the results stated in paragraph 1.3.10.

1.3.3.1 General: A "typical unit" is defined as a camping or picnic site with a natural ground or aggregate pad (impact area), concrete slab, table, table shelter, benches, fire rings, cookers, vehicle/camper pads, and detailed ground cleaning areas surrounding each of these facilities as described in paragraph 1.3.8 below. All facilities will be cleaned each scheduled cleaning day to obtain the results specified in paragraph 1.3.10 below. (NOTE:

Some picnic/camping units do not have all the items listed for a "typical unit." The Government reserves the right to upgrade any or all of these non-typical sites at any time without incurring additional costs for cleaning.)

1.3.3.2 Screened Camping Shelters: There are a limited number of campsites (presently three

(3)) that have a screened-in shelter in addition to the other standard campsite amenities.

These units will be thoroughly cleaned by any means necessary to achieve the results specified in paragraph 1.3.10 below.

1.3.4 Group Shelters/Pavilions: All structures, amenities, and grounds surrounding each facility will be cleaned any means necessary as required to achieve the results stated in paragraph 1.3.10.

1.3.4.1 General: A "typical unit" consists of the grounds and entire structure, including the ceiling, floor, tables, cookers, fireplaces, recesses, eaves, supports, retaining walls, fans, and light fixtures. Detailed grounds cleaning will be performed as described in paragraph

1.3.8 below. A general litter pick-up will be done on all other ground areas within the delineated limits of the facility (such as fences, roads, edges of parking lots, or other physical features obviously constructed to separate the shelters from the remainder of the park). If no physical separation is present, then a fifty (50) foot perimeter from the edges of the structure shall be used as a delineated limit. All facilities will be cleaned each scheduled day to obtain the specified results in paragraph 1.3.10 below.

a. Each time shelters are cleaned; the tables shall also be cleaned, and positioned neatly in rows under the shelter. Tables which have been removed or re-arranged by the public shall be returned to shelters and properly positioned. All staples, nails, tacks, tape, or any other residue from methods used to secure temporary table coverings shall also be removed each scheduled cleaning.

b. Light bulbs shall be inspected for working order and replaced if burned-out. Light covers that are damaged will be reported on the daily activity report.

c. Cleaning of these facilities shall be accomplished at such a time as to avoid conflict with the public.

1.3.5 Trailer Dump Stations: A "typical unit" will consist of a slab, waste drain, water faucet/arm, driveway, and detailed ground cleaning area surrounding each of these facilities. Thoroughly clean the slab, drain cover, hose, and rinse with clean water. All spilled sewage from trailer holding tanks will be washed into drain. Remove all foreign matter from the dump station, drain, and surrounding area. Cleaning must satisfactorily remove all insects, insect nests, webs, dirt, organic and inorganic material, stains, markings and sewage odors from surfaces. Cleaning must not result in obstructed drain openings, or spread spilled sewage from trailer holding tanks to adjoining parking, soil, or graveled areas.

1.3.6 Bulk Refuse/Garbage Receptacle Area: A "typical unit" will consist of the bulk refuse/garbage receptacle pad of various type construction, and detailed ground cleaning areas surrounding each of these facilities.

1.3.7 Magnolia Ridge Kids Fishing Pond: For facility cleaning and mowing purposes, the Magnolia

Ridge Kids Fishing Pond includes all grounds and amenities adjacent to the pond, including but not limited to, picnic tables, group picnic shelter, garbage / trash receptacles, utility tables, benches, sidewalks, parking areas, pipe rail fencing, water and electric utility poles, signs, and the perimeter of the pond itself. All facilities and amenities will be cleaned each scheduled cleaning day to obtain the results specified in paragraph 1.3.10 below.

1.3.8 Detailed Grounds Cleaning: Detailed grounds cleaning will be performed within twenty (20) feet on all sides of each facility described in Section 1.3 including all sub-sections and “typical unit” descriptions. This cleaning will be performed each scheduled cleaning day using any acceptable method to remove cigarette butts, glass, broken glass, bottle caps, paper, food scraps, can tabs, and any other litter to obtain the results in paragraph 1.3.10 below. All litter shall be removed and properly disposed of in bulk refuse/garbage receptacles.

1.3.8.1 Exceptions: The Contractor will not be required to clean up fallen trees resulting from wind storms, nor is there a requirement to remove timber or other natural drift deposited ashore during high water or by high winds.

1.3.8.2 Large Non-Compactable Items: Large items of refuse/garbage such as abandoned appliances, barrels, washing machines, refrigerators, etc., will be picked up from around the park areas and roads and placed adjacent to the bulk refuse/garbage receptacles for removal by the refuse/garbage disposal crews or Project personnel.

1.3.9 Exceptions to Cleaning: Every reasonable effort shall be made to clean each facility according to the required frequency and approved cleaning schedule.

1.3.9.1 Exceptions to Cleaning (Campsites and Pavilions): If an individually reservable facility, such as a campsite or day use pavilion, is occupied by the public at the time of the scheduled cleaning, the Contractor will ask permission to service the facility. If the public objects to the performance of the service, the Contractor will immediately record the facility (by park and number) on the daily activity report as a non-serviced unit. The report must be kept current and maintained by the cleaning crew so that a unit which is found dirty and rejected by the Government's Quality Assurance Representative (GQAR) can be checked against the cleaning crew's report for occupied sites. The facility shall be cleaned as required on the next scheduled cleaning day in which it is found unoccupied.

1.3.9.2 Exceptions to Cleaning (Restrooms): If a restroom, or any other facility generally open to all park visitors, is occupied at the time of the scheduled cleaning, the contractor is to restrict entrance to that facility by other members of the public by use of signs and verbal requests. When the facility becomes unoccupied, the Contractor will then clean the unit as required.

1.3.10 Results: The Contractor's cleaning services for all of the areas and facilities listed in Section 1.3

Park Cleaning, must result in all areas and facilities being left in proper working condition, adequately supplied (to include replacing burned out bulbs), and free of insects, insect nests, webs, dust, dirt, debris, grime, scum, grease, gum, fecal and organic matter, stains, markings, graffiti, garbage, litter, standing water, and any other material, so that the park and facilities are in a clean and sanitary condition, and free from unpleasant odors.

1.4 Facility Mowing: The work shall consist of furnishing all labor, materials, and equipment necessary to perform Park and Project Facility Mowing. Services involve mowing and trimming grass, weeds, and tree/brush sprouts in the public use areas and around park and project facilities including but not limited to all park buildings, camping and picnic units, playgrounds, pavilions, docks, piers, sidewalks, boat ramps, parking areas, and dump stations.

1.4.1 Facility Mowing Frequency: Mowing and trimming will be required any time the grass, weeds, or other herbaceous vegetation exceeds three and one half inches (3½”) in height.

1.4.1.1 Mowing Frequency Exception (Bahia Grass): Bahia grass is common throughout the area. This grass forms a stalk and seed head that grow very rapidly during the growing season. For purposes of the 3½” mowing requirement, the Bahia stalks and seed heads will not be considered. Grass will be measured according to the height of the turf.

1.4.1.2 Mowing Frequency Exception (Occupied Sites): If an occupied campsite exceeds the three and one half inch (3½”) threshold, requiring it to be mowed, the Contractor will request permission from the occupant to mow and trim the site. If the site occupant objects to the performance of the service, the Contractor will immediately record the facility (by park and site number) on the daily activity report. When the facility becomes unoccupied, the Contractor will then mow and trim the site as required, noting completion on the daily activity report. The report must be kept current and maintained by the mowing crew.

1.4.2 Mowing and Trimming Requirements: Cut, mow, and trim grass to a height of not more than three inches (3”) or less than one and one half inches (1½”) in the area adjacent to each facility described in Sections 1.3 and 1.4 (including all sub-sections). Detailed mowing and trimming will be accomplished for a fifteen foot (15’) wide area on all sides of all facilities, and around all amenities within each facility. The Contractor will be required to trim around all trees, posts, culverts, parking areas, RV pads, and site amenities; including fire rings, lantern posts, signs, tables, slabs, utilities service posts, and any other natural or manmade objects within the designated facility mowing area. All mowing and trimming activities should be uniform in cut;

with smooth transitions between different mowing equipment areas. Grass shall be mowed evenly throughout the mowing area, maintaining the required height. All rocks, branches, grass, dirt, or other debris resulting from mowing or trimming operations must be removed from all developed surfaces, including but not limited to sidewalks, impacts sites, picnic table slabs, etc. Care should be exercised when mowing and trimming around trees and shrubs to avoid damage to the plants.

The Government is not responsible for the condition of the mowing area (grass height, rocks, etc.)

at the time the contract becomes effective.

1.4.3 Special Mowing and Trimming Requirements: Mowing with large tractor-mounted mowers and cutters will not be permitted within twenty (20) feet of any people, building, picnic/camping unit, camper hook-up, or under trees with low hanging limbs. Mowing in these areas shall be accomplished with riding mowers (such as zero-turn mowers), small lawn tractors, push mowers, trimmers, or other equipment approved by the Contracting Officer Representative (COR). If a camping/picnic unit is occupied by the public at the time of the scheduled mowing and trimming of camping/picnic unit areas, the contractor will inform the occupants of safety measures which need to be followed by the occupants to prevent any personal injury or damage to personal property. See paragraph 1.4.1.2 above for additional guidance related to occupied sites.

1.4.4 Facilities to be Mowed: Detailed mowing and trimming will be accomplished for a fifteen foot

(15’) wide area around all sides of all park facilities including, but not limited to, all restrooms, showers, playgrounds, campsites including site amenities, RV pads, picnic tables, table covers, slabs, cookers, group shelters, trailer dump stations, water supply facilities, sewer lift stations, fences, boat ramps, walkways, trash containers, water faucets, and electrical hook-ups

1.4.4.1 “Typical Units (Campsites)”: A “typical unit” campsite includes the paved RV/trailer pad, picnic table, table slab and cover, fire ring or cooker, lantern pole(s), utility table, site number sign post, and water and electrical utility supply posts.

1.4.4.2 “Typical Units (Restrooms)”: A “typical unit” restroom (all types) includes the actual building structure, plus all connecting sidewalks, parking areas, benches, and any other amenity directly associated with the restroom facility.

1.4.4.3 Areas Between Facilities: If mowing the required fifteen foot (15’) wide area around one or more facilities will result in an un-mowed area less than fifteen feet (15’) wide, then the entire area shall be mowed. There should not be any un-mowed strips less than fifteen feet (15’) wide around a facility or between adjacent facilities.

1.4.4.4 Magnolia Ridge Kids Fishing Pond: For facility mowing and cleaning purposes, the

Magnolia Ridge Kids Fishing Pond includes all grounds and amenities adjacent to the pond, including but not limited to, picnic tables, group picnic shelter, garbage / trash receptacles, utility tables, benches, sidewalks, parking areas, pipe rail fencing, water and electric utility poles, signs, and the perimeter of the pond itself.

1.4.5 Traffic Control: It shall be the contractor’s responsibility to furnish, maintain, and deploy all necessary traffic control barricades, warning and detour signs, and flagmen needed to caution and/or restrict vehicular traffic while performing mowing operations. The contractor will conform to all traffic and other regulations as found in Section 327, Chapter III, Title 36 of the Code of Federal Regulations, available from the COR or Government Quality Assurance Representative (GQAR). Should the contractor use a developed camp area for overnight occupancy, all applicable regulations will be adhered to. Vehicles and trailers will be parked in designated parking areas when not in use, and off road travel by vehicles other than mowers will be limited to loading/ unloading and repair work.

1.5 Damage Responsibility: The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of performance. The Contractor shall survey the park or area and submit a report of all damage or vandalism to the Government Quality Assurance Representative (GQAR) prior to commencement of mowing or cleaning in each area. Any damage found thereafter by the Government's inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the GQAR at no cost to the Government. The Contractor shall also be responsible for any damage to private property and injury to any person as a result of performance. The contractor will notify the Con-tracting Officer immediately of damage to Government and private property and injury to any person resulting from performance of work. Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. Mowing with farm-type tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Contractor may be held accountable for re-turfing if equipment causes gouging or plowing. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. Signs, traffic delineators, guard posts and rails, sewer stub outs, sewer cleanouts, water valve meter boxes and associated plumbing, trees, shrubs, sidewalks, asphalt pavement, culverts and other facilities damaged by the contractor will be repaired or replaced as determined by the Contracting Officer at no cost to the government.

1.5.1 Damage to Trees: Damages will be collected for trees that are injured by mowers or trimming crews. Damage will be collected in accordance with the amounts given in Table A, Landscape and Native Trees Values. Injury to a tree's bark and cambium layer will be expressed as a percent of injury to the circumference of the tree. However, if more than fifty percent of the cambium, expressed in terms of circumference, is injured, the tree will be considered a total loss.

Table A – Landscape and Native Tree Values. Value of landscape and native trees, used for assessing and collecting damages resulting from contracted mowing activities.

Tree Diameter (Inches)

Value ($) (Landscape Trees1)

Value ($) (Native Trees2)

Measured at 12” Above Ground < 2 120.00 30.00

2 160.00 40.00 3 260.00 70.00 4 380.00 100.00 5 520.00 140.00 6 680.00 180.00 7 860.00 230.00

Measured at 4.5’ Above Ground 8 1,000.00 280.00 9 1,200.00 330.00

10 1,450.00 380.00 11 1,750.00 430.00 12 2,100.00 510.00 13 2,500.00 600.00 14 2,950.00 710.00 15 3,450.00 830.00 16 4,000.00 970.00

1 Landscape trees are trees that have been planted or preserved to serve a specific landscape purpose such as screening, shade, flowering, fruiting, noise abatement, or visual aesthetics.

2 Native trees are trees within the mowing area that have not been planted or preserved to serve a specific purpose.

1.6 Safety Requirements: Contractor shall develop and submit written detailed safety and hazard analysis plans within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall show how the Contractor intends to perform facility cleaning and mowing services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", copies of which are available at the Town Bluff Project Office.

1.6.1 Safety Program: Work shall be accomplished in accordance with applicable provisions of the

Occupational Safety and Health Act (OSHA), EM 385-1-1 General Safety and Health Manual of the U.S. Army Corps of Engineers and SWFOM-385-1-10, Fort Worth District Safety Program.

The contractor’s program shall include hazard analysis and employees responsibility for providing a safe work place. The program shall also address indoctrination and training of employees responsible for providing and maintaining public safety during performance of work and responsibilities of employers for implementation of the program.

1.6.2 Safety Meetings: The Contractor shall hold a safety meeting with all employees at least weekly, at a minimum, and will notify the Government Quality Assurance Representative (GQAR) of location and time of each meeting. When a new employee is hired, the Contractor will thoroughly brief that person in all safety procedures and requirements. Any Contractor employee who persists in unsafe performance will be removed from the job at the request of the GQAR.

1.6.3 Personal Safety Equipment: The contractor shall ensure that all personnel have access to, and are required to utilize, all necessary personal safety equipment as required by EM 385-1-1. All safety equipment shall meet all safety requirements as set forth in EM 385-1-1, Safety and Health Requirements Manual and shall be maintained in accordance with manufacturers recommendations at all times.

1.7 Contracting Officer Representative: If applicable, the Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer (KO) and Contractor of any deficiencies; coordinate availability of government furnished property;

and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or subsequent task orders. A COR will be appointed to any task order issued that is $150,000 and above. If the task order falls under $150,000 the lake’s Government Quality Assurance Representative (GQAR) will be responsible for validating performance and authorizing payment.

1.7.1 The COR for this contract will be Floyd Boyett. You can contact him at: (409) 429-3491 or floyd.e.boyett@usace.army.mil.

1.8 Contractor Quality Control (QC): The Contractor is responsible for establishing and maintaining an adequate quality control system. The Contractor’s quality control system must ensure that all work performed by the Contractor's organization is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s Quality

Control Plan (QCP) is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered to the Contracting Officer Representative (COR) within ten days after contract award.