B-53245 Staff Development and Training Investigation and Response to State Special Education Complaints Question and Answer Addendum 2.docx
DOCX document 31 KB Posted
- Attached to
- SBE: Complaint Investigators Training
- Solicitation number
- 26-586SBE-CHFED-B-53245
- Issued by
- Cook County, Illinois
About this file
This Question and Answer Addendum document addresses inquiries related to IFB 26-586SBE-CHFED-B-53245, issued by the Illinois State Board of Education's Special Education Department for staff development and training services on investigation and response to state special education complaints. The solicitation requests annual initial and refresher training sessions delivered via virtual platforms (Zoom or Microsoft Teams only) to up to 15 ISBE complaint investigators and contracted staff, with initial training required within three months of contract execution and scheduled for September or October of each funded year, and refresher training scheduled March through May annually. The contract includes provision for up to twelve on-demand remedial training sessions annually, and all training content must address federal and state regulations including 34 CFR 300.151-153, 300.509, 23 IAC 226.570, 105 ILCS 5/14-8.02e, and 20 U.S.C. 1415(b)(6). Vendors must obtain ISBE approval prior to training deployment and submit participant evaluation feedback within thirty days of completion.
The estimated contract value is $375,000 over three years with a maximum of $125,000 annually, with indirect costs allowable at 8 percent, and the contract term extends through June 30, 2029, with a maximum ten-year total including renewals or extensions. This procurement is a Small Business Enterprise set-aside requiring bidder registration in the Illinois Small Business Set-Aside Program, entirely federally funded through Special Education-Grants to States (ALN: 84.027), with no prior external vendor having provided this training. Vendors must demonstrate at least two years of professional development and training experience related to state special education complaints and evidence capability in gathering and analyzing evaluation data from training participants. Required insurance includes General Commercial Liability of $1,000,000 per occurrence, Auto Liability of $1,000,000 per occurrence, Professional Liability of $1,000,000 per claim and aggregate, and Cyber Liability of $2,000,000 per claim and aggregate. Vendors must comply with FERPA, ISSRA, SOPPA, and FOIA requirements, encrypt confidential data with AES 256-bit minimum encryption, store data in the continental United States, and allow ISBE on-site audit access for three years post-termination, with liquidated damages of $416.67 per calendar day applicable for schedule failures up to thirty days.
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Text version
Illinois State Board of Education Staff Development and Training, Investigation and Response to State Special Education Complaints
26-586SBE-CHFED-B-53245
Question and Answer Addendum #2
1. Has the funding been allotted from the Federal Government for this solicitation, or is it anticipated to be funded?
ANSWER: The funding has been allotted.
2. When will the project commence?
ANSWER: The contract will have an initial term commencing upon the last dated signature of the Parties.
3. What is the preferred virtual service (if any) for the meetings?
ANSWER: All training must be provided in the virtual setting over Zoom or Microsoft Teams platforms only. No preference between these two platforms is expected.
4. If the ISBE deems it is necessary to do an on-site investigation, who is responsible for the arrangements, etc.?
ANSWER: This bid is asking for training related to addressing an on-site investigation, any need to do an on site investigation would be part of the ISBE staff expectation, not the training vendor.
5. At any point during an on-site investigation, will the vendor interview any minor children and/or disabled victims post minor aged but currently matriculating within the special education system?
ANSWER: The vendor is providing training to staff only, not conducting on-site investigations
6. Based on the answers to questions 4 and 5 above, are there any special requirements a vendor must have in order to meet with the parents, children and others, e.g. background checks, etc.?
ANSWER: There are not these expectations as this is a bid to train best procedures, not conduct investigations.
7. Where can we get a copy of the ISBE policies regarding the state special education complaint process?
ANSWER: The website is linked. All procedures follow federal, and state regulations related to state complaint process, to include 34 CFR 300.151-153; CFR 300.509; 23 IAC 226.570; 105 ILCS 5/14-8.02e; 20 U.S.C. 1415(b)(6) and any updates.
8. Is there, or has there been in the past, an outside complaint resolution process for staff? If so, what precipitated the contract, who was the vendor?
ANSWER: There has not been an external vendor for training.
9. Is there a current backlog of complaints that needs to take priority for immediate resolution? If so, what is the current backlog?
ANSWER: The vendor for this bid is providing training to carry out process, not addressing specific complaints.
10. How many staff will participate in the trainings?
ANSWER: The current expectation is up to 15.
11. Is there an end result to what the staff must glean from the trainings in order to remain in their current position?
ANSWER: This training is not an evaluative measure related to staff performance.
12. Did this solicitation originate from complaints outside of the ISBE prevue, e.g. investigations from other government agencies, lawsuits, etc.?
ANSWER: No.
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