B 08 - Combined Synopsis_Solicitation - NTC TY20 Tents Generators.docx

Combined Synopsis and Solicitation Minnesota Army and Air National Guard

USPFO FOR MINNESOTA

15000 HWY 115, Camp Ripley Little Falls, MN 56345-4173

(320) 616-2749

NTC TY20

Tents Generators 23 March 2020

DESCRIPTION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This announcement is being issued as REQUEST FOR QUOTE and constitutes the only solicitation; quotes are being requested. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular, FAC 2019-02TA.

All Other Consumer Goods Rental

Delivery / Place of Performance:

Fort Irwin, California

GRID: NV 30430 01920

ADMINISTRATIVE POINT OF CONTACT:

LINE ITEMS:

The Minnesota Army and Air National Guard has a requirement for the below line items and anticipates issuing FIRM FIXED PRICE order.

4 Tents Rented for 10 days at the beginning of rotation and 3 Tents for 9 days at the end of the rotation at YERMO Railhead Yard in Barstow, CA. Sleeping tents w/HVAC Generators, Lights, Flooring and 200 COTS. No swamp coolers.

See paragraphs 1.3.1 and 5 for more details.

Delivery Location: Barstow, CA (GRID: NU 11783 61486). FOB: Destination

POPs: 7/3/20-7/12/20, 10 Days 8/1/20-8/9/20, 9 Days

Tents rented at several locations with different Periods of Performance. Operations Tents w/HVAC Generators, Lights, and Flooring. No swamp coolers. See paragraphs 1.3.1 and 5 for more details.

Multiple Delivery Locations: See section 1.3.1 for general locations at Fort Irwin and YERMO Railhead.

Multiple POPs: 7/3/20-7/12/20, 8/1/20-8/9/20, 7/10/20-8/7/20, 7/6/20-7/16/20, and 7/31/20-8/5/20, 7/24/20-7/31/20. 73 Days Total

2000 sq ft Maintenance Tent at the RUBA for Rations/MRE Storage. 10K Forklift access required. See paragraphs 1.3.1 and 5 for more details.

Delivery Location: Fort Irwin, CA

(GRID: NV 30430 01920)

POP: 7/2/20-8/9/20, 39 Days

100 kW HVAC Generator w/Power Distribution Box at TELS Gunnery BLDG 897A. No swamp coolers. See paragraphs 1.3.1 and 5 for more details.

Delivery Location: Fort Irwin, CA

(GRID: TBD)

POP: 7/3/20-7/16/20, 14 Days

30 kW Back-Up Generator Trailers at the RUBA.

See paragraphs 1.3.1 and 5 for more details.

Delivery Location: Fort Irwin, CA

(GRID: NV 30430 01920)

POP: 7/2/20-8/11/20, 41 days

60 kW HVAC Generator w/Power Distribution Box and Lights at MCC BLDG 828. 7500 sq ft inside area to cool. No swamp coolers. See paragraphs 1.3.1 and 5 for more details.

Delivery Location: Fort Irwin, CA

(GRID: TBD)

POP: 7/5/20-8/7/20, 34 Days

Option

30 kW Back-Up Generator Trailer at the RUBA.

See paragraphs 1.3.1 and 5 for more details.

Delivery Location: Fort Irwin, CA

(GRID: NV 30430 01920)

POP: 7/2/20-8/11/20, 41 days

PREPARING AND SUBMITTING QUOTE:

Response is encouraged to include past performance information: other military, commercial, and civilian companies with whom you have done business. Include country of manufacture for all items. Include feasible delivery dates.

All questions and quotes must be directed to above point of contact. Questions asked within 1 week of solicitation close will be answered at the discretion of the Contracting Office. Emailed quotes are preferred. Late quotes may be rejected at the Contracting Officer’s discretion.

Please make quotes good for 60 days or until 05/22/2020.

EVALUATION:

The Government plans to award a contract resulting from this solicitation to the offer conforming to the solicitation which will be most advantageous to the Government. Quotes will be evaluated using price, technical, and past performance, all being considered equal. All options will be inclusively evaluated. All solicitation specifications are not absolute and the Minnesota Army and Air National Guard will consider innovative solutions to this requirement. The award may be made without discussions.

THE GOVERNMENT INTENDS TO ISSUE ONE (1) CONTRACT BUT RESERVES THE RIGHT TO CONSIDER PARTIAL OR MULTIPLE AWARDS.

If not already registered in SAM, go to https://sam.gov/SAM/ to register prior to submitting quote. At the time of evaluation of your quote/bid/proposal, your company must have an active status in SAM.gov.

CLAUSES AND PROVISIONS:

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS--REPRESENTATION (JAN 2017)

(a) Definition. As used in this provision-- Internal confidentiality agreement or statement, subcontract, and subcontractor, are defined in the clause at 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(b) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(c) The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(End of provision)

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and

(D) Have , have not , within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror non-responsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Evaluation method: Best Value - Tradeoff

Evaluation criteria: Price, Technical approach, and past performance, all being equal in evaluation.

Price A. Overall price will be evaluated to determine it is complete and reasonable.

B. Proposal must be good for at least 60 days after submittal.

Technical Submission:

PERFORMANCE WORK STATEMENT (PWS)

FOR

MNARNG NTC Tents and Generators Rental

1.0 General:

1.1 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Tent and Generator rental, as defined in this PWS.

1.2 Background: The MNARNG will be conducting a training exercise at the National Training Center (NTC) at Fort Irwin, CA. As part of the exercise the MNARNG will required services to maximize the effectiveness of the training. The Contractor shall provide the requested number of Tents and Generators at Fort Irwin and other designated locations at the National Training Center, Fort Irwin, CA as outlined in this Performance Work Statement. These Tents shall be resourced with all required equipment (i.e. lighting, Astroturf flooring, doors, walls, sleeping cots, and Generators to power lights and ample outlets as required) throughout the Tent; to include Heating Ventilation and Air Conditioning (HVAC) and the power generation.

1.3 Period of Performance (PoP): The Period of Performance shall be defined for each specific requirement with a quantity for each required timeline. It is the Contractors’ responsibility to ensure that each item is available and ready to use at the beginning of the period of performance for that item. All items will be available no later than 0800 hours local the first day of the period of performance. Tents and Generators maybe setup the day prior however the Government will not pay for an additional day of service. The COR will complete pre-check with the Contractor prior to the period of performance.

1.3.1 Tents Period of Performance. See chart below for Period of Performance.

1.4 General Information:

1.4.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: If requires the Contractor shall provide services any day of the week including weekends and holidays. The following are recognized United States (US) holidays. The Contractor shall perform services on these days as required:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services. The Contractor shall provide services at all hours except when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at various locations as required at Fort Irwin, CA. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. The Contractor shall be available and respond to all call within the timelines allotted in this PWS.

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Contractor will not be required to perform the work scheduled for that day. Services shall be performed upon access to previously closed areas being granted. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges. Additional requirements for access to the Military installation, range clearance, gate passes, off limit areas and all other access requirements is attached. It is the Contractors’ responsibility, not the Governments, to ensure that all clearance requirements, and installations rules are followed. Failure to following installation requirements may result in termination of the Contractors’ ability to operate on the installation and termination of the contract. Range communications will be required for any vehicle that enters into the training area, cell phones are not permissible communication means unless specifically approved by the NTC Chief of Staff. NTV’s will not be allowed into the training area without an operating RCS or an escort of a vehicle with an operational RCS. It is the Contractors’ responsibility to ensure if traveling down range they meet this requirement.

1.4.4.3 The Contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract. RCS radios are a requirement to travel into any training area at Fort Irwin, the Contractor will not be allowed to travel into the training area without an RCS radio.

1.4.5 Security Requirements. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and all associated subContractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes. Checkpoints serve as the entry control points for the maneuver area for all Non-Tactical Vehicles (NTV) entering into the maneuver area. The checkpoints may not be bypassed. All NTV’s will be physically checked for compliance (marking, range pass, range safety card, communication means and other requirements of the NTC range safety office) before being admitted to the maneuver area. All checkpoints are clearly marked with warning signs and instructions. The only authorized checkpoint locations are as follows: North (Barstow Road at the water tower), East (Langford Lake road east of the cantonment area), West (NASA security checkpoint on the tank trail) and South (Fort Irwin Road tank trail vicinity NU233967)

1.4.5.2 Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the Contractor is advised that any time Contractor personnel place or receive a call they are subject to COMSEC procedures. The Contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The Contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the Army Enterprise Infostructure (AEI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.4.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.4.2 Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

1.4.5.4.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.4.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.4.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.6 AT Level 1 Awareness Training (AT): All Contractor employees, including subContractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The Contractor shall submit certificates of completion for each affected Contractor and subContractor employee to the COR within 15 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html .

1.4.5.9 iWATCH Training: The Contractor and all associated subContractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The Contractor shall report completion for each Contractor employee and subContractor employee to the COR within 15 calendar days after completion of training.

1.4.5.10 OPSEC Training: In accordance with AR 530-1, Operations Security, new Contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The Contractor shall submit certificates of completion for each Contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.6 Physical Security. The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: All Contractor employees must be licensed on any piece of equipment they operate during the course of the contract.

1.4.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contactor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that Contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure Contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the Contractor.

1.4.10 Identification of Contractor Employees: All contract vehicle and employees must be marked as described in this PWS and applicable attachments. All Contractor personnel working in situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The Contractor’s status as a “Contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The Contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and Contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The Contractor shall take appropriate action, up to and including termination, against employees or subContractors that violate the US Government policy as described at FAR 22.17.

1.4.14 Organizational Conflicts of Interest (OCI): The Contractor and subContractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 SubContractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the Contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 All equipment provided by the Contractor for this contract will be in safe working condition per the user manual. All equipment will include all user manuals for that equipment. All equipment shall comply with the Federal Safety Standards, the American National Standards, and State Safety Regulations applicable to this equipment or property. If the Contracting Officer or their representative determines that any item of equipment or property furnished is not suitable for performance under this contract, the Contracting Officer shall promptly inform the Contractor in writing. All equipment shall include at least 1 operational and charged fire extinguisher located in or on the vehicle. Unless otherwise specified all fire extinguishers shall be at least 10lbs.

5. Requirements: The Contractor shall:

5.1 The Contractor shall be responsible for furnishing all materials, labor and equipment necessary to deliver, set-up, maintain, tear down, and remove Clear Span type structures per this PWS, to be used in different sites, at the National Training Center (NTC), Fort Irwin, CA. Coordination for exact placement must be done through the Contracting Officers Representative (COR) no later than 10 days prior to the period of performance.

5.2 Each Clear Span Structure shall include full sidewall panels, lighting, 120v GFCI protect Receptacles, Astroturf flooring, fire extinguishers, and power generation sufficient to power the lights, HVAC systems and computer systems inside the tent, unless otherwise noted. Back-up power generation is required at all times. The Government reserves the right to alter the Period of Performance, delivery and locations. The Government shall not be charged for any unused days.

5.3 The Contractor shall ensure Tents are delivered with all necessary parts in accordance with the operator’s manual and Generators must have a full tank of fuel. The Contractor shall provide 24 hour repair and /or replacement services for the leased equipment and be capable of being onsite for technical inspection/repair within 8 hours of any service call. Any inoperable end item must be repaired within 24 hours or the Contractor shall provide a replacement at no additional cost to the Government.

5.4 The Contractor shall provide the operator’s manual and an engineer diagram of the tent structure that is going to be used for the duration of the contract. The engineer diagram will be provided to the Tech Monitors and the Rotational Training Unit Contract Contingency Officer (RTU CCO) prior to the tent being constructed. The engineer diagram and operator’s manual will be used to make certain that no fabrication or alteration to the structure is being done and that the structure is constructed to manufacturer’s standards.

5.5 The Contractor and COR will conduct a joint inspection of the equipment to ensure that equipment is serviceable prior to the start of the Period of Performance (POP). All pre- and post-inspection sheets must be provided to the contracting specialist and/or contracting officer. Pre & Post inspection sheets will be original copies only and not photocopies or that of a vendor’s portable electronic device (PED) or Portable Hand Held Device. The COR is not authorized to and will not sign any digital signature on a PED or Portable Hand Held Device. The COR will only sign a paper copy and the KO will receive an original document not a copy.

5.6 All structures shall be Clear Span type or equivalent, which provide occupants a weather-proof environment. Structures must possess, at a minimum, a 65 MPH wind load rating, in accordance with International Building Code. Each structure shall be configured to provide two (2ea) hinged doors capable of being latched shut, one located at each end unless otherwise noted.

5.7 The sidewalls must be properly secured along the full length of the bottom edge, in contact with the ground and bermed with dirt and/or sand bags sufficient enough to prevent any drafts. Dirt and/or sandbags used shall secure the bottom edges of the outside of the Tents to assist in creating a weatherproof seal from the environment.

5.8 All heat/cool ventilation ducting shall be installed through a penetration sidewall. The penetration on the sidewall must have a collar to secure the ducting for proper insulation. No gaps under the bottom of sidewalls, nor between sidewall sections shall exist.

5.9 All Tents shall come with Generators that exceed the requirements above unless otherwise noted. The Contractor shall be responsible for furnishing all materials, labor and equipment necessary to deliver, set-up, maintain, and remove leased equipment. All Generators shall accept Ultra Low Sulfur Diesel as a fuel source. The Contractor shall ensure Generators are delivered with all necessary parts in accordance with the operator’s manual and must have a full tank of fuel. The Government shall not be responsible for returning Generators with a full tank or pay to refuel the equipment at the end of the Period of Performance.

5.10 Generators shall be marked “Diesel Fuel Only” clearly at the refueling point of the generator. If a generator is not clearly marked the Government has no liability and will pay no fees or charges for incorrect fuel being used.

5.11 The Contractor shall have one backup generator of each type on site in the event of primary generator failure.

5.12 Generators requested in addition to those that are included with Tents shall meet the size requirements provided. Lease/rental of these additional Generators shall include delivery, setup and installation in the same manner as all other Generators provided.

5.13 The Contractor is responsible for ensuring they have access to the installations and training area’s as required. The attachment provides information on access to the installation and training area’s but may not provide all required information. The Government shall not pay for equipment not repaired because the Contractor does not have access to any location.

5.14 All HVAC systems must be capable of keeping the associated tent between 70 to 74 degrees Fahrenheit.

5.15 7500 SQ FT Tent.

5.15.1 Sleeping Tents will be used for living overnight for Soldiers.

5.15.2 Tent must come with 200 functional cots setup.

5.16 2000 SQ FT Maintenance Tent

5.16.1 Tent will be used as a maintenance tent.

5.16.2 Tent does not require a floor, HVAC Unit, Lights, or generator. This is the only tent that does not require any of these additional features.

5.16.3 Tent requires a door that a 10k Forklift can drive through while carrying a load. Doorway must be higher than 115 inches.

5.17 Generator with PoP from 03 Jul 20 to 16 July 20 shall be utilized at the TELS Gunnery building, building #897A. Building information will be provided upon request. Generator must be capable of powering HVAC system and all power generation requirements of the building. Power distribution box is required as one generator will provide power to both HVAC and building power requirements. Generator output should be at least 100kW. HVAC system capable of keeping Building #897A (TELS Gunnery Building) between 70 and 74 degrees is also required as part of this CLIN. HVAC system must adhere to all the local and State requirements.

5.18 Generator with PoP from 05 Jul 20 – 07 Aug 20 shall be utilized at the building #828. Building information will be provided upon request. Generator must be capable of powering HVAC system and all power generations requirements of the building. Power distribution box is required as one generator will provide power to both HVAC and building power requirements. Generator output should be at least 60kW. HVAC system capable of keeping Building #828 (MCC Building) between 70 and 74 degrees is also required as part of this CLIN. HVAC system must adhere to all the local and State requirements.

5.19 30K Generators with PoP from 02 Jul 20 – 11 Aug 20 will be Back-Up Generator Trailers to existing Generators in RUBA LSA Warrior. If required Back-Up Generator Trailers will be utilized to power fans, lights, and power outlets for existing buildings in RUBA LSA Warrior. Back-Up Generator Trailers shall be mobile with power distribution boxes. Contractor shall provide an overview on use of equipment upon delivery. Generator will be towable by a 4x4 pickup truck with a 2” ball.

5.20 All Generators shall accept Ultra Low Sulfur Diesel as a fuel source. The Contractor shall ensure Generators are delivered with all necessary parts in accordance with the operator’s manual and must have a full tank of fuel. The Government shall not be responsible for returning Generators with a full tank or pay to refuel the equipment at the end of the Period of Performance.

5.21 Tents that will be setup in the same location between 02 July and 11 Aug 2020 do not need to be removed however the Government will have no liability nor responsibility to maintain or secure the equipment. The Government will not pay for any additional usage and the Government will do another pre-check with the Contractor prior to reoccupying the tent.

5.22 All Tents must be removed by the day following the final day of the period of performance, unless the exception in 5.21 applies.

5.23 Contractor Manpower Reporting Application (CMRA):

5.23.1 The Contractor shall report ALL Contractor labor hours (including subContractor labor hours) required for performance of services provided under this contract for the Minnesota Army National Guard via a secure data collection site.

5.23.2 The Contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6. Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 http://www.esd.whs.mil/Directives/issuances/dodm/

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

http://www.dtic.mil/whs/directives/corres/pub1.html

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 190-13

The Army Physical Security Program 02/25/2011 http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx

Homeland Security…