AZ Safety Plan.pdf

Litter Pick Up Services for Operational ROW in Central District

Safety Plan

Prepared for: Arizona Department of Transportation (ADOT)

Prepared by: Adopt A Highway Maintenance Corporation (AHMC)

1. Introduction

This Safety Plan outlines the measures and strategies AHMC will implement to ensure compliance with the

Arizona Department of Transportation (ADOT) requirements for maintaining worker and public safety during litter removal operations along the right-of-way (ROW). This plan is also designed to meet the Occupational

Safety and Health Administration (OSHA) regulations, including 29 CFR 1910 and 29 CFR 1926.

2. Designated Safety Supervisor

• Name: Robert Godina

• Title: Vice President, Operations

• Contact Information: 714-726-3587

• Responsibilities:

o Conduct hazard assessments of assigned highways and implement necessary control measures.

o Train all employees on safe work practices and ensure all team leaders maintain active licenses and certifications (Defensive driving course, CPR, Driver’s License) o Ensure compliance with the AHMC Safety Manual and this Site-Specific Safety Plan.

o Authority to stop unsafe work activities immediately.

3. Hazard Assessment

AHMC has conducted a comprehensive hazard assessment for the project to identify control measures necessary to ensure the safety of workers and the public when work is being performed in the assigned routes in the ROW. The findings are summarized below:

• Segment Survey Results:

o Areas with blind curves, gore points, or steep slopes exceeding 30% require additional caution.

Crew members will be strategically positioned to avoid high-risk areas.

• Environmental Risks:

o Dense vegetation near drainage ditches may harbor insects such as bees and snakes. Crew members will use repellents and follow specific avoidance protocols provided during training.

o Extreme weather conditions, such as high temperatures, could lead to heat stress. Adequate hydration supplies stored in the work vehicle and breaks will be ensured to mitigate these risks.

o Steep and slippery terrain due to irrigation runoff present. Non-slip footwear and slope avoidance strategies will be implemented.

o For fire safety and general safety, it is AHMC policy that crew members and supervisors are not permitted to smoke along the right of ways to reduce distractions and prevent brush fire risk. All work vehicles are equipped with a fire extinguisher in the event of emergencies.

• Debris Analysis:

o Large Debris (e.g., car parts, tires): Crew members will use proper lifting techniques and tools, such grabbers, to safely handle and transport these items to designated disposal areas.

o Hazardous Items (e.g., syringes, broken glass, sharp metals): These items will not be handled directly. Instead, they will be reported immediately to the designated Safety Supervisor and

ADOT representatives. Photos and exact locations will be documented for proper disposal by specialized teams.

o Suspicious Containers or Packages: Workers will avoid contact and report such items to ADOT representatives and local law enforcement if necessary. Operations in the immediate vicinity will cease until the item is deemed safe.

o Toxic Substances: Items emitting unusual odors or containing unidentified liquids will not be disturbed. Crew members will notify the Safety Supervisor, who will coordinate with ADOT to ensure appropriate action.

• Traffic Patterns:

o Peak traffic times between 7:00 AM and 9:00 AM and 4:30 PM to 6:00 PM were identified, requiring scheduling adjustments to minimize worker exposure to active lanes.

o Drop-off points were established in safer zones away from merging lanes to prevent accidents during crew deployment.

• Emergency Access:

o Emergency escape routes for each segment to be identified and communicated to crew members performing work.

4. Sanitation Program

• Potable Water: AHMC will provide ample potable water to all crew members at all times, with frequent hydration breaks encouraged during hot weather.

• Toilet Facilities: AHMC will not provide portable restrooms at work sites. Instead, crews will be given regularly scheduled breaks and lunch periods at locations where restroom facilities are available.

Supervisors will ensure that employees have access to restrooms at appropriate intervals throughout the workday.

5. Smoking Policy

• Smoking, including the use of e-cigarettes or vaping devices, is strictly prohibited within the work zone and near any flammable materials.

• Designated smoking areas will be identified outside the ROW where crew members may take breaks.

• Violations of the smoking policy will be addressed according to AHMC disciplinary procedures.

6. Firefighting Equipment

• All work vehicles will be equipped with a fire extinguisher (minimum rating of ABC) to address potential fire hazards.

• Supervisors will inspect fire extinguishers weekly to ensure proper functionality.

• In the event of a fire, workers will evacuate immediately, call 911, and notify the Safety Supervisor.

• AHMC employees will not attempt to suppress large fires beyond their ability or training.

7. Incident Reporting and When to Contact ADOT

AHMC will notify ADOT immediately in the following situations:

• Recordable injuries (as defined by OSHA: injuries requiring medical treatment beyond first aid, loss of consciousness, or job transfer).

• Fatal injuries occurring in the work zone.

• Incidents involving the public, such as vehicle collisions, pedestrian interactions, or complaints regarding the work zone.

• Major environmental hazards, such as chemical spills or fires affecting ROW operations.

Incident reports will be documented and submitted to ADOT within 24 hours of occurrence.

8. Maintenance Plan for Traffic Control Devices

• AHMC will ensure that all traffic control devices, including vehicle-mounted light bars, high-visibility

PPE, and signage, remain in proper working condition.

• Light bars will be tested at the start of each shift for full functionality and visibility.

• Reflective materials on vests, cones, and vehicles will be inspected weekly to maintain compliance with ADOT safety standards.

• Any defective or damaged traffic control devices will be removed from service and replaced immediately to prevent safety risks.

9. Equipment Inspection Program

• Before each shift, all vehicles, tools, and equipment will be inspected to ensure they are in safe working condition.

• Any defects or malfunctions must be reported immediately, and the equipment will be removed from service until repaired.

• Light bars and other traffic safety devices will be tested to confirm proper operation before deployment.

10. Safety Training Program

• Weekly safety meetings and training will be held weekly with all workers. In addition to weekly safety meetings, all supervisors are trained on defensive driving techniques, CPR, First-aid, and MUTCD guidelines for safety set ups for working on the ROW.

• All workers will complete mandatory safety training before commencing work. Topics include:

o Highway litter removal best practices.

o Use of personal protective equipment (PPE).

o Emergency response procedures.

o Performing a safety assessment of all service locations in advance of work and identify potential areas of concern. Areas of concern are reviewed and assessed prior to any crew drop offs.

o Hazard communication (HAZCOM) standards.

o Safe vehicle operations on roadways.

Training Records: Training sessions will be documented, and records maintained internally.

11. Personal Protective Equipment (PPE)

The following PPE will be mandated for all workers:

• White Hard hats – OSHA approved

• Reflective safety vest or outer garment meeting ANSI/ISEA 107-2004 Class 2 standards.

• Work gloves

• Safety-toed boots

• Long pants and shirts with a minimum of a 4-inch sleeve.

12. Traffic Control Measures

To ensure worker safety and minimize traffic disruptions, AHMC will implement the following:

• Work requiring a Truck Mounted Attenuator (TMA) is not part of the scope of the assigned areas for this project. Should ADOT request work to be performed in an area requiring a TMA, ADOT will take full responsibility for developing and implementing the Transportation Management Plan (TMP) and ensuring its proper execution.

• For all assigned areas, AHMC will provide:

o AHMC vehicles equipped with amber beacon lights that are equal to code three, 6105 rectangular/or 550 round for uniformity. Vehicle lights will be visible in all directions for a distance of 500 feet to the oncoming traffic at all times.

o Scheduling adjustments to avoid peak traffic times.

o Monitoring of work zones to ensure compliance with established safety protocols.

13. Emergency Response Procedures

In case of an emergency:

• Medical Emergencies:

o Contact emergency services (911).

Emergency Contacts: The following is a list of hospitals with emergency rooms in the Greater Phoenix area.

Copies of this list will be distributed to all crews and available in work vehicles.

Hospital Name Address Phone Number

Banner – University Medical Center

Phoenix

1111 E. McDowell Rd., Phoenix, AZ

85006

(602) 839-2000

St. Joseph's Hospital and Medical

Center

350 W. Thomas Rd., Phoenix, AZ

85013

(602) 406-3000

Abrazo Central Campus 2000 W. Bethany Home Rd., Phoenix, AZ 85015

(602) 249-0212

Abrazo Scottsdale Campus 3929 E. Bell Rd., Phoenix, AZ 85032 (602) 923-5000

HonorHealth John C. Lincoln Medical

Center

250 E. Dunlap Ave., Phoenix, AZ

85020

(602) 943-2381

HonorHealth Deer Valley Medical

Center

19829 N. 27th Ave., Phoenix, AZ

85027

(623) 879-6100

Phoenix ER & Medical Hospital 3050 S. 48th St., Tempe, AZ 85282 (602) 875-5555

Mayo Clinic Hospital 5777 E. Mayo Blvd., Phoenix, AZ

85054

(480) 515-6296

Valleywise Health Medical Center 2601 E. Roosevelt St., Phoenix, AZ

85008

(602) 344-5011

Banner Estrella Medical Center 9201 W. Thomas Rd., Phoenix, AZ

85037

(623) 327-4000

Abrazo West Campus 13677 W. McDowell Rd., Goodyear, AZ 85395

(623) 882-1500

Abrazo Arrowhead Campus 18701 N. 67th Ave., Glendale, AZ

85308

(623) 561-1000

Banner Thunderbird Medical Center 5555 W. Thunderbird Rd., Glendale, AZ 85306

(602) 865-5555

HonorHealth Scottsdale Osborn

Medical Center

7400 E. Osborn Rd., Scottsdale, AZ

85251

(480) 882-4000

Chandler Regional Medical Center 1955 W. Frye Rd., Chandler, AZ

85224

(480) 728-3000

Mercy Gilbert Medical Center 3555 S. Val Vista Dr., Gilbert, AZ

85297

(480) 728-8000

• Hazardous Material Identification:

o Cease operations in the vicinity of the material.

o Notify ADOT representatives immediately.

o Provide accurate location and photo documentation.

10. Incident Reporting

All incidents must be reported to the ADOT Project Administrator within 24 hours in the event of recordable or fatal injuries, or incidents involving the public. Reports will include:

• Description of the incident.

• Contributing factors.

• Corrective actions taken.

11. Safe Work Practices

Key guidelines include:

• Workers must always face oncoming traffic.

• Crews must work in groups of no more than two.

• All debris bags must be placed at least six feet from traffic lanes and must be removed before moving onto the next segment.

• Hazardous or suspicious items (e.g., syringes, chemicals, broken glass) will be reported and left undisturbed.

• All vehicles are supplied with First-aid kits. All supervisors are trained on First-aid procedures and regularly perform First-aid inventory checks and restock when needed.

The following diagrams illustrate safe work practices for various roadway configurations:

1. Basic Right-of-Way Work: Workers should maintain a minimum of six feet from active traffic lanes while performing litter removal. Vehicles must be parked on the shoulder, equipped with light bars for visibility

2. Vegetated Areas: Workers will operate within vegetated areas and maintain a 15-foot clearance from travel lanes where feasible. For areas closer than 15 feet, additional safety monitoring will be in place.

3. Special Configurations (Bridges and Soundwalls, slopes): For areas such as bridges or soundwalls, crews will work within designated zones to ensure no operations encroach on active lanes.

12. First Aid Administration

• First Aid Kits:

o Fully stocked first aid kits will be available in all work vehicles o Kits will be inspected regularly to ensure supplies are up to date and replenished as needed.

• Trained Personnel:

o All Supervisors will be trained and certified in First Aid/CPR.

o Supervisors will ensure all crew members know who the designated first aid responders are.

• Response Procedure:

o In the event of an injury, the crew member will immediately notify the designated Safety

Supervisor.

o If necessary, first aid will be administered on-site following standard procedures.

o If medical attention is required beyond first aid, the injured worker will be transported to the nearest medical facility or emergency services (911) will be called.

• Incident Reporting:

o All first aid incidents must be documented in the incident report log.

o Serious injuries must be reported to ADOT as per contract requirements

13. Safety Inspections and Monitoring

• Supervisors will conduct bi-weekly safety inspections and submit reports to the Safety Supervisor.

• Monitoring will ensure compliance with safety protocols and identify areas for improvement.

• All safety set up equipment is regularly inspected by supervisors, with backup equipment stored at a centrally located facility for replacement as needed.

14. Interaction with Homeless Encampments and Unhoused Individuals

AHMC recognizes that some ROW areas may be occupied by individuals experiencing homelessness. To ensure the safety of both workers and the public, the following procedures will be followed when encountering encampments or unhoused individuals:

• Avoidance and Reporting:

o Crew members are not to engage directly with individuals in encampments.

o If an encampment is found, it will be documented and reported to the designated Safety

Supervisor and ADOT representatives.

o No debris removal will take place within an occupied encampment until ADOT has coordinated appropriate action with local agencies.

• Worksite Safety Precautions:

o Workers will maintain a safe distance from encampments and individuals.

o Any hazardous waste (e.g., needles, biological waste) found near encampments will be reported and left undisturbed until specialized cleanup crews can manage it.

o Personal protective equipment (PPE), including gloves and safety glasses, will be worn at all times in areas where encampments are present.

• Emergency Situations:

o If an individual appears to be in distress or poses a threat, crew members will immediately notify their supervisor and local emergency services as needed.

o Workers are instructed not to confront individuals behaving aggressively.

15. Compliance and Record Keeping

AHMC will maintain the following records:

• Safety training logs.

• Hazard assessments and JHAs.

• Incident reports.

• Inspection reports.

16. Contact Information

• ADOT Project Administrator: Joshua Gensicke, Josh@adoptahighway.com, 714-689-9316

• AHMC Operations Manager: AHMC is actively engaged in the hiring process to get this role established for the project. This safety plan will be updated with their contact information once an Operations

Manager has been hired.