Award_Notice__ITB26072KY_Banners__Signs.pdf

This is a Notice of Intent to Award document issued by the City of Altamonte Springs, Florida Procurement Division for ITB-26-072-KY concerning customized banners and signs to be provided on an as-needed basis. The City solicited bids for 22 Recreation Division items and 11 Events Division items, including pole banners, outfield banners, fence banners, gym banners, accolade banners, stage banners, vinyl banners, and Corex snipe signs ranging from 18" x 40" to 72 feet x 12 feet. Bid submittals were received and opened on June 12, 2026, at 11:00 a.m. local time. The City intends to award the contract to four vendors: AGAS MFG INC, Timothy J. O'Donnell Corporation dba O'Donnell Corporation, Gallagher Promotional Products, Inc. dba GPP, and Quick Advertising, Inc. dba FASTSIGNS of Apopka. The initial contract term is one year with options to extend for up to four additional one-year terms, not to exceed five years total, with either party able to cancel with forty-five days' notice after the initial ninety-day period.

Bidders were required to submit fixed unit prices for specified quantity ranges on an Excel Itemized Bid Form plus a fixed percentage discount off their published catalog for items or quantities not listed, with all pricing including forecasted shipping, handling, delivery, setup fees, and printing costs. The City previously contracted with Lawton Printers, Inc. as the sole provider, with historical spending over five years totaling approximately $110,000. Bidder qualifications included maintaining Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, E-Verify registration, a minimum three-year business history, a current Business Tax Receipt, and five references from similar work within the past five years. All banners must be produced using specified materials (18 oz. vinyl or poly/vinyl flex mesh) with full-color printing and finishing specifications including grommets, pole pockets, and double stitching, with digital proofs required within two business days of order receipt and lead times accommodating occasional 24-hour rush orders.