Attch XX_Draft_Addendum 52.212-1 Instructions to Offerors.docx

55TH WING ENTRY CONTROL MONITOR, OBSERVER, AND CONSTRUCTION SURVEILLENCE TECHNICIAN SUPPORT

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS

COMMERCIAL PRODUCTS

COMMERCIAL SERVICES

FA4600-23-R-0008

Attachment XX

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Offerors are cautioned to completely read this entire solicitation and submit sufficient and correct information, and in the format specified. Offerors not submitting the required information, initially with their proposals, may be rejected as non-responsive.

Clauses and Provisions Clauses and provisions in this document will be numbered in sequence, but will not necessarily appear in consecutive order.

The Representations, Certifications, and Other Statements; Instructions, Conditions, and Notices to Offerors or Quoters; and Evaluation Factors for Award sections will be physically removed from any resultant award, but will be deemed to be incorporated, by reference in that award.

Maximum Contract Amount Maximum: The maximum ordering limitation/program value for the resultant contract is $63 Million.

Regarding Guaranteed Minimum Amount Upon award, the Government will issue a task order in the amount of $1,000.00 to attend post award conference to go over contract execution and expectations.

PROPOSAL PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of four (4) separate volumes; Volume I - Technical Proposal, Volume II - Past Performance Information, Volume III – Price Proposal, and Volume IV – Contract Documentation.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the Contracting Officer to determine reasonableness of the price.

Specific Instructions for Preparation of Proposals:

The offer/proposal and other information consist of four (4) separate volumes submitted electronically. Offerors are cautioned to submit sufficient information to enable the evaluator to fully ascertain the Offeror’s capability to perform the requirements contemplated by the solicitation. The data submitted with each proposal shall be complete and concise but not elaborate.

Points of Contacts:

The Contracting Officer and Contract Administrator are the sole points of contact for this acquisition. Address any questions or concerns you may have to the Contracting Officer and the Contract Administrator. For this acquisition, the Contracting Officer is Ms. Megan Gritz; the Contract Administrator is Mr. Patrick Etherton.

55 CONS/PKT

ATTN: Ms. Gritz and Mr. Etherton 106 Peacekeeper Lane Offutt AFB, NE 68113

Ms. Gritz’s contact information:

Phone: 402-294-9811 Email: megan.gritz@us.af.mil

Mr. Etherton’s contact information:

Phone: 402-294-4494 Email: patrick.etherton@us.af.mil

All inquiries must be made in writing and submitted electronically to the above email addresses. Offerors will receive a notice of receipt. If they do not, it is their responsibility to follow up by contacting the Contracting Officer or Contract Administrator (phone numbers listed above). Written inquires (questions) will be answered in writing and provided to all offerors via posting(s) to the Contract Opportunities website at www.sam.gov.

Proposal Acceptance Period and Due Date The proposal due date for this solicitation is 01 June 2023 2:00pm Central Time. Proposals shall be submitted electronically via DoD Safe (https://safe.apps.mil/) to both the Contracting Officer and Contract Administrator found in the “Points of Contracts” section of this solicitation.

Page Limitations Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and paper copies will not be returned to the offeror. Excess pages shall be destroyed along with all extra copies of unsuccessful proposals. For electronic submission, no hidden fields, macros, comments, etc. will be read. All information must be written clearly and be easily accessible. Page limitations may also be placed on Evaluation Notices (ENs), if required. The page limitations for ENs, if any, will be identified in the correspondence forwarding the ENs to the offerors. When both sides of a sheet of paper display printed material, it shall be counted as two pages. Each page shall be counted except: cover pages, table of contents, tab indexes, and glossaries of terms. See the table below for page limitations for each volume:

Volume I: Technical Subfactor 1:

Subfactor 2:

20 pages 15 pages

Volume II: Past Performance (PP) Past Performance Summary

CPARS

3 pages for each contract No page limit

Volume IV: Contract Documentation

No page limit

Pages must fall in line with the “Page Size” section of this solicitation.

Page Size Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume.

Table of Contents and Tab Indexing Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Table of contents and tab indexes do not count against the page limitations for their respective volume.

Brochures, Documentation, Binding, and Artwork Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

Classified Information Proposals shall not contain classified information.

Discrepancies If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer and Contract Administrator in writing with supporting rationale, prior to proposal submission.

Disposition of Unsuccessful Proposals In compliance with FAR Subpart 4.8, Government Contract Files, the Government will retain an electronic copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy all extra copies of proposals and additional documents submitted.

Proposal Clarity The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements. The offeror shall assume that the Government has no prior knowledge of the offeror’s capabilities and experience, and will base its evaluation on the information presented in its proposal. This does not, however, limit the Government from evaluating Past Performance data obtained from other sources in accordance with Past Performance Factor Volume II. The offeror is reminded that the Government intends to award this effort based on the initial proposal, as received, without discussions.

Restrictions On Disclosure and Use of Proposal A proposal may include data, such as technical designs or concepts, financial data, or management plans that the offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the offeror wishes to restrict the proposal, the offeror shall mark it in accordance with FAR 52.215-1. Any unmarked information may be releasable under the Freedom of Information Act.

Security Requirements The DoD Contract Security Classification Specification, DD Form 254, incorporated as Attachment XX in Attachments, identifies the security clearance requirements and classified material handling requirements for this contract.

Debriefings The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505, Preaward Debriefing of offerors. The Contracting Officer will also notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.503, Notifications to Unsuccessful offerors. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.506, Postaward Debriefing of offerors, as applicable. At the offeror’s request, the preaward debriefing may be delayed until after award; offerors are entitled to no more than one debriefing (either preaward, if applicable, or postaward).

VOLUME I – TECHNICAL PROPOSAL

A. This volume must be clearly marked “Volume I” and be clearly identified as Technical Proposal. Offerors shall submit a technical narrative addressing subfactors 1 and 2.

(1) Subfactor 1: Staffing Plan/Recruitment, Training and Retention Plan

The offeror shall submit a Staffing Plan/Recruitment, Training and Retention Plan. This plan shall address all elements of the evaluation criteria as required under subfactor 1. This plan shall be limited to no more than 20 pages.

(2) Subfactor 2: Mobilization/Equipment Plan

The offeror shall submit a Mobilization/Equipment Plan. This plan shall address all elements of the evaluation criteria as required under subfactor 2. This plan shall be limited to no more than 15 pages.

VOLUME II – PAST PERFORMANCE INFORMATION

A. This volume must be clearly marked “Volume II” and be clearly identified as Past Performance Information (PPI). Provide a past performance summary of no more than 3 contracts for similar service contracts. The performance must have occurred during the period of 5 years preceding the solicitation issuance (recent) that have a value of at least $5,000,000.00 annually (relevant). Additionally, to be considered relevant the contracts submitted as part of Volume II need to demonstrate either TS observer support or CST support for large construction projects. Recency and relevancy determination will be made on each contract submitted to be evaluated for past performance.

1) Past Performance Summary: The Government will evaluate the acceptability or unacceptability of offeror's performance deemed recent and relevant to the requirements of this RFP. The Government will use information submitted by the offeror and any other sources of information available to the Government to assess past performance including but not limited to the contracts listed as part of Volume II summary referenced in paragraph A, above. The summary for each contract shall include the following:

(i) Company/Division

(ii) System of Award Management (SAM) Unique Entity ID (UEI)

(iii) Service

(iv) Contracting Agency/Customer

(v) Contract Number

(vi) Contract Dollar Value

(vii) Period of Performance for base period and all options

(viii) Verified, up-to-date name, address, & telephone number of the contracting officer

(ix) Comments regarding compliance with contract terms and conditions

(x) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

2) Contractor Performance Assessment Reporting System (CPARS): The offeror shall provide a CPARS report for each contract to show overall job performance and quality for the contracts listed as part of Volume II referenced in paragraph A, above. All contracts submitted to be evaluated for past performance must have a finalized report in the CPARS system. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

Teaming Arrangements: If a teaming arrangement is contemplated, provide complete information as to the arrangement.

Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime offeror.

NOTE: Teaming Agreements and Joint Ventures will be accepted in the Past Performance Evaluation. However, if a Teaming Arrangement or Joint Venture is established the 3 contract limit applies to the Teaming Arrangement or Joint Venture together. (3 contracts total)

VOLUME III – PRICE PROPOSAL

A. This volume must be clearly marked “Volume III”. The pricing volume must set forth all pricing information necessary to provide a meaningful basis for the Government's analysis and evaluation of price as set forth in this solicitation. The Government is not requesting certified cost or pricing data. While price will not be rated, price will be evaluated in terms of completeness, reasonableness and to ensure pricing is not unbalanced.

B. Complete and return the pricing template. All dollar amounts provided shall be rounded to the nearest dollar.

VOLUME IV – CONTRACT DOCUMENTATION

This volume must be clearly marked “Volume IV” and be clearly identified as Contract Documentation. The purpose of this submission is for the offeror to provide additional information to the Government for preparing the IDIQ contract documents and supporting files for award. The offeror shall include the additional elements identified below as part of the offeror submission. Failure to submit the additional elements shall make the offeror’s proposal ineligible for award of the contract.

Contract Documents The offeror's Contract Documentation volume shall include a completed/signed copy of the SF 1449 cover page of solicitation (to include any amendments), applicable Attachments, and any other data the offeror chooses to bring to the attention of Contracting Officer.

Exceptions or Assumptions to Terms and Conditions Offerors are advised that taking exception to any of the requirements specified in this solicitation may result in the proposal being eliminated from the competitive range. Since the Government reserves the right to award without discussions, offerors run the risk of their proposal being found unawardable as a result of exceptions to solicitation requirements. All exceptions to the solicitation requirements (All sections and Attachments) and supporting rationale shall be identified as such and consolidated into an overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation.

Contract Clauses The offeror shall complete and submit all applicable clauses.

Representations and Certifications The offeror shall complete and submit all representations and certifications. Offeror must provide notice if representations and certifications are available electronically via the System of Award Management (SAM) website.

Small Business Subcontracting Plan Each large business offeror shall submit a Small Business Subcontracting Plan that includes all the information required per FAR 52.219-9 and DFARS 252.219-7003. The Small Business Subcontracting Plan shall meet or exceed the goal of subcontracting at least 25% of the cumulative task order awarded value across all IDIQ task orders to small businesses.

Organizational Conflict of Interest The offeror shall submit to the “Points of Contact” in these instructions an assessment of potential or actual Organizational Conflict of Interest (OCI) issues, if any, as related to this RFP. If OCI’s are identified, the contractor shall submit a mitigation plan 10 (10) calendar days prior to the close of the RFP submission period. OCI issues include, but may not be limited to, the inability to render impartial assistance or to advise the Government, the inability to objectively perform contract work, or the unfair competitive advantage created by current or previous contractual efforts with the Government. A mitigation plan for any identified OCI shall be included. The contractor shall flow-down this requirement to prospective subcontractors and submit subcontractor mitigation plans with the contractor’s proposal. The Contracting Officer will review any OCI issues and make a determination of eligibility to compete.

Other Proposal Instructions The offeror must submit information required by these instructions. Failure to provide the information may result in the offeror being removed from consideration for award. The offeror shall provide the company/division's street address, county and facility code; CAGE code; UEI number; and size of business.