Attachments I to VI - GEH Program Support.pdf

75N96020Q00008 Attachments I - VI

ATTACHMENT I – IDIQ STATEMENT OF WORK

TECHNICAL, LOGISTICS, & ADMINISTRATIVE SUPPORT SERVICES

GLOBAL ENVIRONMENTAL HEALTH PROGRAM AND NIEHS WORLD HEALTH ORGANIZATION

COLLABORATING CENTRE FOR ENVIRONMENTAL HEALTH SCIENCES

BETHESDA, MD

1.0. BACKGROUND: The National Institute of Environmental Health Sciences (NIEHS), located in Research Triangle Park, North

Carolina, is one (1) of 27 research institutes and centers that comprise the National Institutes of Health (NIH), U.S. Department of

Health and Human Services (DHHS). The mission of the NIEHS is to discover how the environment affects people to promote healthier lives.

1.1. The Bethesda office of the NIEHS coordinates and provides leadership to the Institute’s activities on Global Environmental

Health (GEH) and Climate Change and Human Health (CCHH). In order to serve this role for the Institute, the Bethesda Office must communicate effectively with the other divisions of NIEHS, play a lead role in the development of communication and outreach materials that inform both Institute and external stakeholders of the activities and scientific information related to GEH and CCHH, and build partnerships with external organizations. In addition, the Bethesda Office provides scientific expertise and leadership to a range of US government and international partners, including the Department of Health and Human Services, the US Global Change

Research Program and the World Health Organization. Specific activities involved in these roles include the development of written and multimedia communications materials, including newsletters, feature stories, peer-reviewed publications, and web pages. In addition, the Bethesda Office convenes federal scientists and program staff to accomplish programmatic goals within NIEHS, the

Department of HHS and in federal interagency processes, like the GCRP.

1.2. The NIEHS has been designated by the World Health Organization (WHO) as a Collaborating Centre for Environmental Health

Sciences. The Centre plays a key role in carrying out the Institute’s Strategic Implementation Plan for Global Environmental Health

(GEH) and is one means by which the Institute provides global leadership on Environmental Health research and research translation.

The Terms of Reference, which outline the broad goals of the Collaborating Centre, are:

• To assist WHO in promoting international cooperation among environmental health research institutes around the world.

• To assist WHO in promoting global awareness of emerging issues in environmental health.

• To assist WHO in the preparation of training materials and support education and training efforts in environmental and occupational health sciences.

1.3. The activities of the Collaborating Centre are organized around six focus areas, for which specific work plans will be developed and renewed annually, and a cross cutting theme of training and capacity building. The six focus areas of the Collaborating Centre are:

• Children’s Environmental Health

• Health Consequences of Weather and Climate Extremes

• Environmental Factors and Non-Communicable Diseases

• Chemical Risk Assessment Network

2.0. OBJECTIVES: The Contractor shall provide technical, logistic, and administrative services to the NIEHS GEH Program and the

WHO Collaborating Centre for Environmental Health Sciences within the Bethesda Office of the Director (OD-B).

3.0. SCOPE: This Statement of Work (SOW) will be used to execute a broad range of technical, logistics, & administrative tasks under the resultant multiple award Indefinite Delivery, Indefinite Quantity (IDIQ) contract. During the contract period, the

Government will identify tasks required to complete each specific project. Task orders with more specific details will be placed as needed by the NIEHS. Specific performance dates and quantities will be specified on each individual task order. This is a non-personal services contract to provide the NIEHS OD-B with analytical and technical support services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

3.1. The Contractor shall provide services which may include but are not limited to:

• Development and maintenance of databases and systems to assist program planning, monitoring, and evaluation

• Technical assistance with analysis and reporting of program strategies and initiatives

• Facilitation of appropriate staff meetings, conference calls, and online meetings, including webinars and teleconferences with global participation

• Development of content for Internet and social media, and outreach materials for dissemination at meetings and events

• Technical assistance with the development of newsletters, podcasts, reports, PowerPoint presentations, and manuscripts

• Development and coordination of networks of research institutions, including other WHO Collaborating Centers around the world

• Convening and organizing meetings and workgroups of scientists and program staff to review scientific issues, develop scientific consensus and produce documents, including peer reviewed publications, to help translate research results and inform public health protection

• Developing and disseminating educational materials, and conducting training and educational sessions

3.2. The Contractor shall provide staff and supervision with adequate skills and experience to perform the required tasks and sub-tasks efficiently.

4.0. TASKS: The Contractor shall provide services to manage and execute task orders awarded under this contract.

4.1. GENERAL TASKS: The Contractor shall provide services to manage and execute a broad range of technical, administrative, & logistics task orders awarded under this contract. In general, the Contractor shall provide services which may include but are not limited to:

• At the end of each month the contractor will provide a final “time on task” summary that compares the monthly forecasted labor hours (see 4.1.1) with the actual labor hours used. The contractor shall also provide a monthly statement of funds remaining in the contract, by primary task.

• The Contractor shall also participate in monthly meetings with GEH staff, preferably in person. The Contractor shall also provide a monthly report that provides prospective activities for the upcoming month, including travel, for review and preapproval at that time.

• Meet with NIEHS task leaders as needed to clarify specific tasks and subtasks, formatting and other details of deliverables, and timelines.

4.2. COMMUNICATIONS PRODUCTS SUPPORT SERVICES:

4.2.1. Support production of the bimonthly GEH newsletter:

• Develop a timeline for each bimonthly issue with NIEHS GEH staff

• Document and track decisions about content for each bimonthly issue

• Screen PubMed each week for relevant GEH articles published by NIEHS grantees and staff and select one article to feature in each newsletter

• Screen for and solicit from the NIEHS GEH workgroup upcoming GEH events to be listed

• Write features each issue on selected literature study and featured training and capacity building story, as well as up to one additional feature story per issue as requested

• Do layout and graphic design for newsletters

• Provide expert copy editing

• Work with NIEHS web staff to publish newsletter on NIEHS webpages

• Produce and maintain archive of past newsletters

4.2.2. Support maintenance of NIEHS webpages on GEH and CCHH

• Review existing Collaborating Centre, CCHH and GEH content, report to NIEHS project director or focus area leader or designee on the timeliness and relevance of existing content, and suggest relevant additions and updates on monthly basis

• When directed, write, summarize, or obtain content for NIEHS webpages

• When necessary, obtain translation of document or information provided by other international institutions

• Work with NIEHS web staff to post updated content on these webpages

4.2.3. Support production of up to four GEH podcasts per year

• Work with NIEHS GEH staff to identify and schedule podcast speakers

• Work with NIEHS GEH staff to develop interview questions

• Conduct and record interviews and produce finished podcast

• Develop and implement dissemination strategy for podcasts

4.2.4. Support production of up to six GEH program webinars

• Work with NIEHS GEH staff to identify and schedule webinar speakers

• Develop publicity materials for webinars (e.g., email content for listservs)

• Use NIEHS Webex account to conduct webinars

4.2.5. Support planning for one GEH program full day seminar per year at NIEHS

• Assist with finding space, developing background materials, coordinating planning meetings

• Assist with identifying and invited speakers

• Develop publicity materials

• Take notes, assist with webcasting, and provide technical support for seminar

4.2.6. Support production of WHO Collaborating Centre Annual Report

• Assist with drafting the report based on accomplishments and events entered into the GEH tracking database and interviews with WHO CC Focus Area Leads

• Review content of Annual Report with Project Officer and WHO CC Focus Area Leads

• Assist with uploading annual report to the online WHO Collaborating Centre Portal

• Format and edit Annual Report for external audiences

• Publish and post Annual Report on NIEHS webpages

4.3. ADMINISTRATIVE AND TECHNICAL PROGRAM SUPPORT AND ANALYSIS:

4.3.1. Support and update tracking system for GEH program activities

• Work with Project Officer, WHO CC Focus Area Leads and GEH WG members to identify relevant activities

• Input activities into the database and report monthly on progress

• Provide summary of activities for purposes of WHO CC annual report and GEH program strategic planning.

4.3.2. Provide administrative and technical support for other GEH Program and Collaborating Centre activities:

4.3.2.1. Support the development of a network of institutions focused on Children’s Environmental Health (CEH)

• Convene and facilitate quarterly teleconferences and other web-based meetings.

• Develop e-mail based quarterly newsletter for internal dissemination among the Collaborating Centers; tasks will include soliciting content (new activities, events, publications) from the Centers, writing brief descriptions of activities, events, publications, and monthly feature article, formatting and distributing.

• Assist with planning and conducting conference calls, including scheduling, note taking, and delivery of post-meeting summaries; approximately one call per month.

4.3.2.2. Support activities related to all other Collaborating Centre focus areas (see section 1.3)

• Assist with planning and conducting conference calls, including scheduling, facilitating when asked, note taking, and delivery of post-meeting summaries. Approximately one 1-hour call per month for all focus areas.

• When requested, assist with the development of reports, training materials, manuscripts and other communications materials, including PowerPoint presentations; assist with communication among author teams; organize review, editing, and formatting of written materials; and assist with submission and publication processes

• Assist with other Collaborating Centre administrative and technical tasks as may be requested by the NIEHS task leader

4.3.2.3. Strategic Planning

• Through data gathering and surveying of the NIEHS GEH working group and other interested parties in the GEH and

Climate Change fields, the Contractor shall provide assistance to the Project Officer in developing and annually updating a strategic plan for the operations of the GEH program, in accordance with the NIEHS Strategic Plan and GEH Program Logic

Model.

4.4. OPERATIONS/ LOGISTICS SUPPORT SERVICE: The contractor shall arrange and manage technical meetings and workshops related to Global Environmental Health by performing the following:

4.4.1. Technical Meeting Facilitation

• Facilitate technical assistance activities related to activities of the WHO Collaborating Centre and GEH Program at the direction of the Project Officer. Provide assistance to the Project Officer and relevant Collaborating Centre leads with development of agendas, and supply speakers with ready access to information for presentations. Contractor may also develop and provide recommendations with respect to topics, participants, and agenda items at the direction of the Project

Officer.

4.4.2. Advanced Logistics

• Provide administrative support to activity participants with logistical details such as site arrangements, lodging, and development and distribution of preparatory materials, and information developed in advance of the technical meetings or workshops. Administrative support shall include contacting attendees with information by telephone, in writing, or other appropriate means, and making travel arrangements for guest speakers and other guest participants. Costs for travel, meals, per diems etc. will be determined for each event and provide through a contract modification.

4.4.3. On-Site Coordination

• When directed, coordinate logistics and provide on-site assistance at the activity site to include registration of participants, distribution of materials, set-up for audiovisual requirements, and arrangement of note-taking and capturing of the technical workshop proceedings. Workshop costs for the Contractor involve some on-site expenses including meeting room rentals, workshop materials, postage and shipping, audio-visual equipment rentals, and costs for recording the proceedings during the event. These costs will be approximated at the beginning of the six (6) month contract modification period for each event and incorporated as part of the budget. The Contractor is authorized to charge an attendance fee to offset the activity costs, such as costs for food during meetings. The attendance fee is cost neutral to the contractor. The attendance fee will be agreed upon by the Project Officer and the Contractor at the start of each activity planning process.

4.4.4. Report

• Prepare, edit, publish and distribute the technical activity proceedings and final report, which shall be completed at the direction of the Project Officer. A copy of the completed reports should be posted on the GEH web site and disseminated to all workshop participants, which will include awardee representatives and additional resource people.

4.5. OTHER TECHNICAL OR ANALYTIC PROJECTS: The Contractor shall provide other technical or analytic services for projects as requested.

4.5.1. Manage the development and maintenance of on-line bibliographic databases, such as the existing database for the NIEHS

Climate Change and Human Health Literature Portal, for publication on the NIEHS website, to include:

• Development and implementation of automated search algorithms

• Development and implementation of automated data extraction algorithms to code individual publications for specific categories of content and topics

• Implementation of established processes for using subject matter experts to manually screen, prep, and tag individual publications with keywords according to the guidance manual and procedures agreed upon by NIEHS.

• Updating of existing databases as specified with new references

4.5.2. Assist with the development of educational materials for environmental health, including professional training and capacity building and pre-college education

• Support GEH program efforts to collaborate with outside partners to develop and distribute lesson plans, exercises and other materials to pre-college teachers

• Identify and subcontract with educational experts to assist in the development of lesson plans, exercises and other materials related to climate change and human health

4.5.3. Assist with the development of white papers and other scientific manuscripts as requested by the NIEHS task leader. For substantive projects, terms and additional funding will be determined as needed.

4.5.4. Partnerships and Representation: In assisting the GEH Program in facilitating partnerships, domestic and international, the contractor is expected to have relationships with various non-governmental organizations whose missions align with the mission of the global environmental health and climate change program. International NGOs may be in a better position to reach target audiences through webinars, materials development, and workshops in their home countries than the contractor. The Program would expect the contractor to work in conjunction with the NGO to ensure these efforts are accomplished. At times, the project officer will direct the

Contractor to wire transfer funds or forward a check to provide financial support for international and other programmatic efforts.

These checks or wire transfers may range from $500 to $50,000 and may be in direct support of the various non-governmental organizations, universities, foundations, and sponsorships, throughout the continental U.S. and abroad. The Contractor should have funds available for immediate disbursement upon the government’s request. The Contractor staff will also represent the GEH program, through speaking opportunities or presentations, at specific GEH conferences, meetings, seminars and other events as requested by the Program Officer.

4.5.5. Assist with other Collaborating Centre administrative and technical tasks as may be requested by the NIEHS task leader

5.0. DELIVERABLES AND DELIVERY SCHEDULE: See Section 4.0 above.

6.0. COMPLIANCE: Comply with NIEHS guidelines for websites and other communications materials (see Attachments). See

Section 508 accessibility guidelines as defined by the federal government. Please see the following URLs for details:

• Section 508 Information: http://www.section508.gov/

• Guide to the Section 508 Standards: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards

• Making Files Accessible: http://www.hhs.gov/web/section-508/making-files-accessible/index.html

NOTE: If the deliverable includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation and support.

7.0. PUBLIC AFFAIRS CLEARANCES: Any printing product produced under this contract for public distribution shall be submitted by the Project Officer to the Assistant Secretary for Public Affairs (ASPA) office for clearance using form HHS-615 (to be completed by contractor). There are no intended public products.

8.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES: This section identifies those items such as property, information and/or services that will be provided for the contractor’s use (without cost to the contractor) to allow the contractor to provide the required services, such as materials, facilities, training, etc. as follows:

8.1. The Government will furnish information necessary to fulfill this contract, such as source data and all necessary specifications for databases covered under this activity as well as the necessary information pertaining to the meeting website as described below.

9.0. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under section 8.0 of this PWS.

10.0. TRAVEL: Travel will be performed as required on task orders; fee or profit on travel expenses is not an allowable reimbursement.

The reasonableness and allowability of travel shall be governed Federal Acquisition Regulation (FAR) Part 31.205-46. Any travel will be specifically stated in task orders and requires Government preapproval, authorization, and notification to the COR. Individual task orders will state whether travel is required.

http://www.section508.gov/ http://www.section508.gov/ https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards http://www.hhs.gov/web/section-508/making-files-accessible/index.html http://www.hhs.gov/web/section-508/making-files-accessible/index.html

11.0. OTHER DIRECT COSTS (ODCs): These are workshop costs for some on-site expenses including meeting room rentals, workshop materials, postage and shipping, audio-visual equipment rentals, and costs for recording proceedings during events.

12.0. HOURS OF OPERATION: Work will be performed up to 40 hours per week during normal business hours, Monday- Friday, excluding Federal holidays. Core hours are: Monday through Friday, 8:00 am – 5:00 pm.

The National Institutes of Environmental Health Sciences observes the following holidays:

New Year’s Day Labor Day

Martin Luther King’s Birthday Columbus Day

Presidents Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

13.0. PLACE OF PERFORMANCE: The Contractor shall perform work out of their own facility and shall be required to provide services within the Continental United States (CONUS) and OCONUS in accordance with the SOW. Any work OCONUS requires

Government preapproval, authorization, and notification to the Contracting Officer’s Representative (COR).

14.0. ORDERING PERIOD: The requirement has a 5-year ordering period. Individual task orders issued cannot exceed a 12-month period from the date of award.

ATTACHMENT II

QUALITY ASSURANCE REQUIREMENTS SUMMARY

This draft Quality Assurance Requirements Summary (QARS) is provided so that the Contractor can be familiar with the level of service expected.

Required Service Deliverable Performance Standard Acceptable Quality Level (AQL) Monitoring Method

GEH Program Support

PWS. Section 4. Provide technical, logistic, and administrative services to the NIEHS GEH

Program and the WHO

Collaborating Centre for

Environmental Health

Sciences within the

Bethesda Office of the

Director (OD-B).

4.1. General tasks Manage and execute a broad

range of technical, administrative, & logistics relative to the contract

98% relative to timeliness, completion, and accuracy

100% surveillance/COR oversight and feedback from end users

4.2. Communications

products support services

Provide communication products and services that maintain webpages, provide newsletter support, produce podcasts, support webinars, support seminars, and support reports

98% relative to compliance, quality, timeliness, responsiveness, and customer satisfaction

Random sampling/customer feedback

4.3. Administrative

and technical program support and analysis

Support and update tracking systems, provide administrative and technical support, support the development of a network of various institutions, support

Collaborating Centre activities, provide, strategic planning

98% relative to quality, timeliness and compliance

100% surveillance/COR oversight and feedback from end users

4.4. Operations/

logistics support service

Provide Technical Meeting

Facilitation, Advanced Logistics support, On-Site Coordination, report preparation

98% relative to quality, timeliness and compliance

100% surveillance/COR oversight and feedback from end users

4.5. Other technical or

analytic projects

Manage the development and maintenance of databases, assist with the development of educational materials and white papers and other scientific manuscripts, Assist with other

Collaborating Centre administrative and technical tasks

98% relative to quality, timeliness and compliance

100% surveillance/COR oversight and feedback from end users

75N96020Q00008 Attachments I – VI

ATTACHMENT III

IDIQ CONTRACT PRICING LIST

{Hourly Rates for Pricing Future Task Orders}

Labor Categories Year 1 Year 2 Year 3 Year 4 Year 5

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Indirect Travel Rate __% __% __% __% __%

Indirect ODC Rate __% __% __% __% __%

**All pricing shall be to two (2) decimal places.

ATTACHMENT IV

TASK ORDER STATEMENT OF WORK

SEED PROJECT 1 - GEH CORE SUPPORT

1.0. BACKGROUND - The Contractor shall provide administrative, technical, and logistic support services in support of the Global Environmental Health (GEH) Program and the World Health Organization (WHO)

Collaborating Centre for Environmental Health Sciences within the Bethesda Office of the Director (OD-B).

1.1. Historically, this task has been performed with the following: IT Specialist II/18 hours, IT Specialist III/5 hours, Research Associate/400 hours, Research Analyst I/10 hours, Research Analyst II/60 hours, Senior Event Planner/4 hours, Senior/Subject Matter Expert/20 hours, Project manager/16 hours, Senior Graphic Designer/20 hours, Junior

Writer/Editor/250 hours, Admin Support Specialist/300 hours, Administrative/Clerical/240 hours, Quality

Assurance Specialist/25 hours, Junior Conference Planner/25 hours, Multimedia Project Manager/36 hours, and

Production Assistant/Logistics Coordinator/10 hours.

2.0. TASKS - The Contractor shall provide services to manage and execute this task order as follows:

2.1. General Support Tasks: The Contractor shall participate in monthly meetings with GEH staff, preferably in person. The Contractor shall also provide a monthly report that provides prospective activities for the upcoming month, including travel, for review and preapproval at that time.

2.1.1. The Contractor shall meet with NIEHS task leaders as needed to clarify specific tasks and subtasks, formatting and other details of deliverables, and timelines.

2.2. GEH Program Communications Products Support Services - The Contractor shall

2.2.1. Support production of the bimonthly GEH newsletter -

• Develop a timeline for each bimonthly issue with NIEHS GEH staff

• Document and track decisions about content for each bimonthly issue

• Screen PubMed each week for relevant GEH articles published by NIEHS grantees and staff and select one article to feature in each newsletter

• Screen for and solicit from the NIEHS GEH workgroup upcoming GEH events to be listed

• Write features each issue on selected literature study and featured training and capacity building story, as well as up to one additional feature story per issue as requested

• Do layout and graphic design for newsletters

• Provide expert copy editing

• Work with NIEHS web staff to publish newsletter on NIEHS webpages

• Produce and maintain archive of past newsletters

2.2.2. Support maintenance of NIEHS webpages on GEH and CCHH -

• Review existing NIEHS-WHO Collaborating Centre (WHO CC), Climate Change and Human Health

(CCHH), and GEH content, report to NIEHS project director or focus area leader or designee on the timeliness and relevance of existing content, and suggest relevant additions and updates on monthly basis

• When directed, write, summarize, or obtain content for NIEHS webpages

• When necessary, obtain translation of document or information provided by other international institutions

• Work with NIEHS web staff to post updated content on these webpages

2.2.3. Support production of up to four GEH podcasts per year -

• Work with NIEHS GEH staff to identify and schedule podcast speakers

• Work with NIEHS GEH staff to develop interview questions

• Conduct and record interviews and produce finished podcast

2.2.4. Support production of up to FOUR GEH program webinars -

• Work with NIEHS GEH staff to identify and schedule webinar speakers

• Develop publicity materials for webinars (e.g., email content for listservs)

• Use NIEHS Webex account to conduct webinars

• Develop and implement dissemination strategy for webinars

2.2.5. Support planning for one GEH program full day seminar, and up to two shorter seminars of two hours or less.

• Assist with finding space, developing background materials, coordinating planning meetings

• Assist with identifying and invited speakers

• Develop publicity materials

• Take notes, assist with webcasting, and provide technical support for seminar

2.2.6. Support production of WHO Collaborating Centre Annual Report -

• Assist with drafting the report based on accomplishments and events entered into the GEH tracking database and interviews with WHO CC Focus Area Leads

• Review content of Annual Report with Project Officer and WHO CC Focus Area Leads

• Assist with uploading annual report to the online WHO Collaborating Centre Portal

• Format and edit Annual Report for external audiences

• Publish and post Annual Report on NIEHS webpages

2.3. Administrative and Technical Program Support and Analysis - The Contractor shall

2.3.1. Support and update tracking system for GEH program activities -

• Work with Project Officer, GEH Program staff, WHO CC Focus Area Leads and GEH Working Group members to identify relevant activities

• Assist GEH Program staff with inputting activities into the database and reporting monthly on progress

• Provide summary of activities for purposes of WHO CC annual report and GEH program strategic planning.

2.3.2. Provide administrative and technical support for other GEH Program and Collaborating Centre activities:

2.3.2.1. Support the development of a network of institutions focused on Children’s Environmental Health

(CEH)

• Convene and facilitate quarterly teleconferences and other web-based meetings

• Develop e-mail based quarterly newsletter for internal dissemination among the Collaborating Centers; tasks will include soliciting content (new activities, events, publications) from the Centers, writing brief descriptions of activities, events, publications, and monthly feature article, formatting and distributing

• Assist with planning and conducting conference calls, including scheduling, note taking, and delivery of post-meeting summaries; approximately one call per month

2.3.2.2. Support activities related to all other Collaborating Centre focus areas

• Assist with planning and conducting conference calls, including scheduling, facilitating when asked, note taking, and delivery of post-meeting summaries. Approximately one 1 hour call per month for all focus areas

• When requested, assist with the development of reports, training materials, manuscripts and other communications materials, including PowerPoint presentations; assist with communication among author teams; organize review, editing, and formatting of written materials; and assist with submission and publication processes

• Assist with other Collaborating Centre administrative and technical tasks as may be requested by the NIEHS task leader

2.3.3. Strategic Planning

• Through data gathering and surveying of the NIEHS GEH working group and other interested parties in the

GEH and Climate Change fields, the Contractor shall provide assistance to the Project Officer in developing and annually updating a strategic plan for the operations of the GEH program, in accordance with the NIEHS

Strategic Plan and GEH Program Logic Model.

2.4. Special Technical or Analytic Projects: The contractor shall provide special technical or analytic services for projects as requested:

2.4.1. Partnerships and Representation: Historically, International NGOs have been in a better position to reach target audiences through webinars, materials development, and workshops in their home countries. In assisting the

Global Environmental Health (GEH) Program in facilitating partnerships, domestic and international, the contractor may need to engage with various non-governmental organizations whose missions align with the mission of the

GEH and climate change program. Partnerships with some NGOs have been known to ensure the required efforts are accomplished.

2.4.1.1. To facilitate international and other programmatic efforts, the Contractor shall occasionally transfer specified funds to various non-governmental organizations, universities, foundations, and sponsorships, throughout the continental U.S. and abroad. Fund transfers (checks or wire) may range from $500 to $3,000 (total under the task order will not exceed $3,000.00).

2.5. Deliverables and Delivery Schedule where applicable - The Contractor shall deliver

• Content for GEH newsletter on a bimonthly basis

• Content for GEH podcasts as required

• Content for revised NIEHS GEH web pages with staged deadlines

• Content for GEH tracking system as required

• Specific presentations and reports to be determined

2.5.1. For the above deliverables, the Contractor shall provide

• Timely submission of materials and deliverables

• Adherence to NIEHS guidelines and standards for communications materials

• Quality of written and visual materials

• Responsiveness to NIEHS communications and requests

• Efficiency of materials development (e.g., number of hours required to produce materials)

3.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES: See contract.

4.0. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: See contract.

5.0. TRAVEL: Travel is not anticipated under this task order.

6.0. ODCs: ODCs are not anticipated under this task order.

7.0. PERIOD OF PERFORMANCE: The requirement has a one (1) year period of performance from the date of award.

8.0. HOURS OF OPERATION: See contract.

9.0. PLACE OF PERFORMANCE: The Contractor shall work out of their own facility and shall be required to provide services within the Continental United States (CONUS) and OCONUS in accordance with the SOW. Any work OCONUS requires Government preapproval, authorization, and notification to the Contracting Officer’s

Representative (COR) & Contracting Officer (CO).

10.0. NOTE: The terms and conditions of the contract and IDIQ SOW apply to this task order.

TASK ORDER 1 PRICING: For determining price fair & reasonableness & to satisfy the guaranteed minimum.

No. Task Order Seed Project 1 - Description 7/08/20 - 7/07/21

Hours Total Year 1

1 Example: Admin Support Specialist $73.00 7 $511.00

2 Example: Jr. Conference Planner (Assistant) $93.00 1 $93.00

3 Enter Labor Category $_____ ___ $_____

4 Enter Labor Category $_____ ___ $_____

5 Enter Labor Category $_____ ___ $_____

6 Enter Labor Category $_____ ___ $_____

Subtotal Labor $_____

Other Indirect Rate Total

1 Travel __% N/A

2 ODCs __% N/A

Subtotal Other N/A

Task Order Total $_____

ATTACHMENT V

TASK ORDER STATEMENT OF WORK

SEED PROJECT 2 - CLIMATE CHANGE AND HUMAN HEALTH LITERATURE PORTAL SUPPORT

1.0. BACKGROUND - The Contractor shall provide administrative, technical, and logistic support services in support of the Global Environmental Health (GEH) Program and the World Health Organization (WHO)

Collaborating Centre for Environmental Health Sciences within the Bethesda Office of the Director (OD-B).

1.1. The NIEHS Climate Change and Human Health Literature Portal, https://tools.niehs.nih.gov/cchhl/, is a global database of published scientific documents on the human health implications of climate change, coupled with an online user interface that allows customized searching and browsing of the database. An online literature search has been developed, approved by NIEHS, and implemented to capture major exposure pathways and health outcomes related to climate change, literature around disaster response and preparedness as it pertains to changes in climate and impacts on health, and additional policy-related topics such as displacement and migration, economic costs, adaptation and preparedness strategies, communications, justice and equity, and others. Results include global peer-reviewed and high-credibility grey literature (from sources such as government agencies, international research organizations, scientific foundations and institutions) and are limited to English-language documents and multimedia. The search is conducted utilizing PubMed, Web of Science, and Google Scholar (for grey literature). In each search, the advanced search option is used to search for relevant terms in titles, abstracts, and keywords. The search is date-range limited to human studies published January 2020 through December 2020.

1.2. Results of initial searches shall be screened by the contractor for inclusion/exclusion in the portal database using keyword searches and additional review and guidance from NIEHS. Curation is accomplished by importing the literature results into an MS Access software database, and using templates created in the program to tag individual publications. Subject matter experts (SMEs) are trained by the Contractor to tag results using a keyword tagging guidance document developed by NIEHS staff in collaboration with the Contractor. SMEs tag each included publication according to its inclusion of the major categories of search topics/terms, as well as study characteristics such as geographic location, timescale, and specific population. Quality control is performed by the contractor, along with NIEHS review of a selection of tagged resources. The approved set of resources is exported from the

Access database and prepared by the contractor for uploading to the online database.

2.0. TASKS - The Contractor shall provide services to manage and execute this task order as follows:

2.1. General Support Tasks: The contractor shall manage and implement an update of the NIEHS Climate

Change and Human Health Literature Database, current MS Access database infrastructure, and associated screening/coding templates.

2.1.1. Conduct an initial literature search using established search parameters for the period of January 1, 2020 through September 30, 2020 by October 31, 2020. Conduct a second literature search using established search parameters for the full calendar year period (Jan through Dec 2020) by March 31, 2021 to capture items not found in previous search, screen for duplicates from first search. Update the MS Access database developed in the prior Task

Orders through the activities described in subsequent sections of this Task Order.

2.1.2. Identify and train staff needed to conduct accurate screening, data prep, and tagging. Include NIEHS-identified subject matter expert staff in any changes in training (including advising of any updates to criteria or process).

2.1.3. For each batch of literature results, implement the established process for using subject matter experts to screen, prep, and tag individual publications with keywords according to the guidance document and procedures agreed upon by NIEHS. Consult with NIEHS program staff in writing on any changes to these procedures and provide updated procedures.

2.1.4. Implement a quality assurance/quality control (QA/QC) system, in ongoing coordination with NIEHS, to ensure:

• accuracy and consistency of implementation of screening process; this may require accessing and updating data from any year contained within the dataset

• appropriate design and use of tagging templates based on current and new (as agreed upon) filters and resource descriptors (tags)

• accuracy and consistency of staff/graduate student performance in tagging, based on training and guidance materials, including that all data values are entered consistently, and all data is formatted and structured to be compatible for easy upload to the online literature portal

• selection of records for review by NIEHS staff to assure quality and consistency of tagging; review of

NIEHS QA decisions and recommendations

• revision to templates or tagging based on QA/QC

• identification of inconsistent terminology usage or trends in new terminology usage in publications, which should be communicated to NIEHS

2.1.5. Complete screening and tagging of literature from January 1, 2020 through December 31, 2020 and populate

Access database with tagged data by June 18, 2021. Work with NIEHS contractor that maintains online portal and database to adjust new data as needed for full integration. Deliver output of 2020 database in required format

(currently Excel/csv) for upload to NIEHS literature portal online database by July 1, 2021.

2.1.6. Meet with NIEHS project officer and program staff as needed to update NIEHS on progress, and consult with such staff through email, teleconference, etc. on any substantive decisions regarding protocols and scientific issues.

For calendar year of resources (e.g., 2020s) provide final report of:

• Number of search results/resources screened for each search

• Numbers of included, excluded, and “maybe’s” after screening of each set of search results

• Numbers of “maybe’s” included and excluded after NIEHS review of each screening of search results

• Number of resources tagged

• Number of resources excluded (Recommended for Removal, “RRs”) following tagging, and review by

NIEHS

• Number of resources reviewed for quality assurance by contractor

• Number of resources needing changes from quality assurance by contractor

• Number of resources reviewed for quality assurance by NIEHS

• Number of resources needing changes from quality assurance by NIEHS

• List of “write-in” terms (including variations of each) that exceed usage criteria level (currently 10) for consideration as new filters/resource descriptors

2.1.7. Interim Deliverables:

• Identification of subject matter experts for screening and tagging, with description of qualifications (by

September 30, 2020)

• Output of initial literature search for January 1 through September 30, 2020 (Excel and/or Endnote database, November 6, 2020)

• First batch of tagged entries from 2020 in the database for QA (January 15, 2021)

• Output of second search for January 1 through December 31, 2020 (Excel and/or Endnote database, April

7, 2021)

• Second batch of tagged entries from 2020 in the database for QA (May 14, 2021)

• Full 2020 tagged database with internal contractor QA completed and government comments addressed for all entries (by June 18, 2021)

• Formatted Excel/csv output for 2020 transmitted to website contractor for uploading to online database (by

July 1, 2021)

*All dates in section 2.7 are dependent on the number of tagged articles and can be changed via task order modification after discussions with COR.

2.1.8. Final Deliverables:

• Complete documentation of search strategies used due by August 31, 2021

• Complete documentation of screening procedures used due by August 31, 2021

• Complete documentation of data prep and tagging procedures used and guidance/training materials due by August 31, 2021

• Complete documentation of QA/QC system used and tagging revisions completed due by August 31,

• Complete MS Access database with tagging templates due by August 31, 2021

• Final report of items in task 2.7 due September 15, 2021.

3.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES: See contract.

4.0. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: See contract.

5.0. TRAVEL: Travel is not anticipated under this task order.

6.0. ODCs: ODCs are not anticipated under this task order.

7.0. PERIOD OF PERFORMANCE: The requirement has a one (1) year period of performance from the date of award.

8.0. HOURS OF OPERATION: See contract.

9.0. PLACE OF PERFORMANCE: The Contractor shall work out of their own facility and shall be required to provide services within the Continental United States (CONUS) and OCONUS in accordance with the SOW. Any work OCONUS requires Government preapproval, authorization, and notification to the Contracting Officer’s

Representative (COR) & Contracting Officer (CO).

10.0. NOTE: The terms and conditions of the contract and IDIQ SOW apply to this task order.

TASK ORDER 2 PRICING: For determining price fair & reasonableness & to satisfy the guaranteed minimum.

No. Description 7/08/20 - 7/07/21

Hours Total

YR 1

1 Example: Admin Support Specialist $73.00 7 $511.00

2 Example: Jr. Conference Planner (Assistant) $93.00 1 $93.00

3 Enter Labor Category $_____ ___ $_____

4 Enter Labor Category $_____ ___ $_____

5 Enter Labor Category $_____ ___ $_____

6 Enter Labor Category $_____ ___ $_____

Subtotal Labor $_____

Other Indirect Rate Total

1 Travel __% N/A

2 ODCs __% N/A

Subtotal Other N/A

Task Order Total $_____

ATTACHMENT VI

HISTORICAL WORKLOAD DATA

Contract Ceiling Total $2,145,000

Task Order (TO) # Description Issue Date Total $ Value Services Travel ODCs

$1,695,000 $450,000

HHSN27300001 Admin, tech, communication, strategic planning 8/10/2016 $183,262.52 $177,891.02 $0.00 $5,371.50

HHSN27300001/0001 Mod 8/31/2016 $0.00 $0.00 $0.00 $0.00

HHSN27300002 on-line bibliographic databases support services 8/31/2016 $117,208.05 $91,908.05 $0.00 $25,300.00

HHSN27300003 Partnerships & Representation Support Services 11/4/2016 $39,904.34 $2,504.34 $37,400.00 $0.00

HHSN27300004 Partnerships & Representation Support Services 2/17/2017 $24,951.79 $2,601.74 $22,350.05 $0.00

HHSN27300004/0001 Mod 3/22/2017 $0.00 $0.00 $0.00 $0.00

HHSN27300004/0002 Mod 3/22/2017 $1,500.00 $0.00 $1,500.00 $0.00

HHSN27300005 Admin, tech, communication, strategic planning 6/30/2017 $138,745.12 $138,745.12 $0.00 $0.00

HHSN27300006 Climate Change & Human Health Literature Portal 7/31/2017 $150,607.90 $150,607.90 $0.00 $0.00

HHSN27300006/0001 Mod 9/21/2017 $7,075.06 $7,075.06 $0.00 $0.00

HHSN27300007 Community Music & Science Forum 8/28/2017 $12,081.76 $12,081.76 $0.00 $0.00

HHSN27300007/0001 Mod 11/1/2017 $0.00 $0.00 $0.00 $0.00

HHSN27300007/0002 Mod 4/18/2018 $9,744.71 $9,844.71 $0.00 $0.00

HHSN27300008 WHO Chemical Risk Assessment Network 8/30/2017 $40,448.06 $31,648.06 $3,300.00 $5,500.00

HHSN27300008/0001 Mod 8/16/2018 $0.00 $0.00 $0.00 $0.00

HHSN27300009 Admin, tech, communication, strategic planning 9/20/2017 $2,201.70 $2,201.70 $0.00 $0.00

HHSN27300009/0001 Mod 10/20/2017 $126,257.68 $26,782.68 $15,443.00 $84,032.00

HHSN27300009/0002 Mod 8/15/2018 $0.00 $0.00 $0.00 $0.00

HHSN27300010 Educational Materials Development 9/20/2017 $4,449.66 $4,449.66 $0.00 $0.00

HHSN27300011 Environmental Justice Activities Support 10/25/2017 $49,981.63 $49,981.63 $0.00 $0.00

HHSN27300011/0001 Mod 1/17/2018 $33,097.12 $0.00 $0.00 $33,097.12

HHSN27300012 Admin, tech, logistics, strategic planning 3/19/2018 $22,057.81 $5,401.18 $13,036.63 $3,620.00

HHSN27300013 Literature Portal Support 5/14/2018 $90,552.07 $90,552.07 $0.00 $0.00

HHSN27300014 Core Support 6/27/2018 $149,571.98 $146,552.48 $726.00 $2,293.50

HHSN27300015 Partnerships & Representation Support Services 8/24/2018 $3,389.38 $589.38 $3,300.00 $44.00

HHSN27300016 Literature Portal Support 8/25/2018 $260,450.81 $260,450.81 $0.00 $0.00

HHSN27300017 WHO Chemical Risk Assessment Network 8/27/2018 $55,659.16 $46,567.66 $5,241.50 $3,850.00

75N9601900038 Partnerships & Representation Support Services 1//8/2019 $29,152.89 $3,558.07 $25,594.82 $0.00

75N9601900039 Administrative and Logistical Support 2/8/2019 $58,272.18 $10,972.18 $39,270.00 $8,030.00

75N9601900040 Partnerships & Representation Support Services 3/1/2019 $37,691.23 $1,318.93 $3,372.30 $33,000.00

75N96019F00041 Children's Environmental Health Workshop Support 5/10/2019 $14,467.31 $697.31 $0.00 $13,770.00

75N96019F00042 Core Support 7/16/2019 $152,505.52 $148,705.52 $800.00 $3,000.00

75N96019F00043 WHO Chemical Risk Assessment Network 9/3/2019 $30,014.61 $30,014.61 $0.00 $0.00

75N96019F00044 Literature Portal Support 9/5/2019 $123,500.85 $123,500.85 $0.00 $0.00

75N96020F00001 WHO Chemical Risk Assessment Network 2/24/2020 $33,904.86 $30,890.86 $0.00 $3,014.00

75N96020F00002 Admin, tech, logistics, strategic planning 2/24/2020 $52,837.39 $13,822.39 $6,000.00 $33,015.00

75N96020F00003 Admin, tech, logistics, strategic planning 2/24/2020 $20,663.68 $2,513.86 $18,150.00 $0.00

Amount Used $2,010,678.77 $1,624,431.59 $195,484.30 $190,742.88