Addendum to FAR 52.212-1 Instructions to Offerors.pdf

75N96020Q00008

ADDENDUM TO FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Quote Preparation Instructions

(1) The Quotation shall consist of 3 SEPARATE volumes. The volumes are: Volume I – Technical

Capability, Volume II – Past Performance, and Volume III – Price.

(2) Quote must comply with the page limitations and format specified for each volume.

SEPARATE Volumes Format Page Limitation

Volume I – Technical Capability MS Word 2007 or higher/Unprotected pdf 75 Page limit

Volume II – Past Performance MS Word 2007 or higher/Unprotected pdf 50 Page limit

Volume III – Price MS Word 2007/MS Excel 2007 or higher None

(3) Additional format requirements for quotes to Volumes I and II must be as follows:

• Elaborate formats, bindings or color presentations are not desired or required.

• Resumes, signed contractor teaming arrangements, labor category descriptions, charts, graphs, tabs, diagrams, tables, photographs, drawings, title page, table of contents, work samples, covers for volumes, glossary of terms/abbreviations and acronyms, indices, section dividers, and section dividers are excluded from the page limitation.

• All volumes must be SEPARATE and must be clearly marked as either “Volume I - Technical

Capability, Volume II - Past Performance, or “Volume III - Price”, respectively.

(4) Quote Content:

a. Volume I – Technical Capability: The Technical Capability volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Legibility, clarity and coherence are very important. The Technical volume shall be organized according to the following general outline:

(a) Tab 1 – Contract Management Approach: The Quoter shall submit the following:

– A detailed organizational chart with management roles and responsibilities;

– Management Controls: The Quoter shall fully describe the management control system that will be used to:

• effectively plan, deploy and control resources

• account for and collect costs for separate task orders

• accomplish multiple and complex tasks and/or task orders simultaneously

– Thoroughly discuss the risks identified with the execution of simultaneous task orders, and the risk mitigation plan/approach proposed.

(b) Tab 2 – Response to Seed Project Response 1 (RFQ Attachment IV): The Quoter shall submit the following:

– A detailed narrative of your proposed technical approach for satisfying the task order.

– Any other explanations or supporting data (matrix, charts, or other graphics) determined necessary for the Government to fully understand your methodology and approach.

– A complete list of labor categories and their associated labor hours deemed necessary to perform the seed project. This list of labor categories must be a subset of the labor categories that will be incorporated into the task order.

(c) Tab 3 – Response to Seed Project Response 2 (RFQ Attachment V): The Quoter shall submit the following:

– A detailed narrative of your proposed technical approach for satisfying the task order.

– Any other explanations or supporting data (matrix, charts, or other graphics) determined necessary for the Government to fully understand your methodology and approach.

– A complete list of labor categories and their associated labor hours deemed necessary to perform the seed project. This list of labor categories must be a subset of the labor categories that will be incorporated into the task order.

(d) Tab 4 – Basic Contract Technical Experience: The Quoter shall submit the following:

– Information thoroughly detailing experience:

• With government website policies and Government Collaborating Centre web content;

• Supporting international workshops and working with international organizations;

• Developing and maintaining program tracking databases and systems; and

• Of your familiarity with the development of educational materials for health professionals and other students.

– Team Structure: Thoroughly describe your team structure (to include utilization of subcontractors), the work/work area allocated to each team member.

– Resumes associated with each key labor category should be submitted to demonstrate the knowledge, skills, training, and education levels for this labor category considered necessary for each key labor category proposed (Simply claiming the proposed qualifications is not acceptable).

– Availability of the proposed personnel appointed to this contract effort.

b. Volume II – Past Performance: The Past Performance volume shall be clear, concise, and include sufficient detail to demonstrate the Quoter possesses the relevant technical experience required to successfully perform the contract requirements. The Quoter shall submit the following information:

(a) Tab 1 – Reference List: The Quoter shall provide a minimum of three (3) references.

− A list of three (3) references with who like or similar services has been provided within the past three (3) years. The past performance references must include contract number, dollar value, specific points of contact, phone number and e- mail address. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns. Quoter may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. For the purposes of this solicitation, a "major subcontract" is defined as supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor.

(b) Tab 2 – Reference Information: The Quoter shall include for each reference:

− Project Title

− Description of the project

− Contract and, if applicable, task order number

− Total Contract Value and type of contract

− Government Agency/Organization

− Contracting Officer’s Name and Telephone Number.

− Current status e.g. completed and/or if in progress start and estimated completion dates.

− Name of company being referenced

− SOW paragraphs that the reference applies to key personnel (please highlight those individuals who worked on the relevant project (s) and are being proposed for this effort).

− A brief narrative of why you deem the reference to be relevant to this effort.

c. Volume III – Price Submission: The price submission must be clearly marked “Volume III, Price

Submission”. The price volume shall be organized according to the following general outline:

(a) Tab 1 - RFQ Document. The contractor must submit the following documents as part of the

RFQ Document:

1. Point of Contact: The Quoter shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

2. Cover Letter: This statement page shall also include the following information:

- Company Name/Address: ________________

- DUNS #: ________________

- Cage Code: ________________

- Federal Tax ID: ________________

- Point of Contact: ________________

- POC Phone/Fax/E-mail: ________________

3. Representation, Certifications, and Other Statements of Quoter – In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications--Commercial

Items, IF YOU INTEND TO SUBMIT A QUOTE, YOU MUST: (1) Go to the Online

Representations and Certifications Application (ORCA) and complete the

Representations and Certifications. Offerors must access ORCA through the System for

Award Management (SAM) at http:// www.sam.gov; and (2). Complete, and INCLUDE as part of your price quote.

(b) Tab 2 – Price Quote. The contractor shall submit the following documents as part of the

Price Quote:

1. IDIQ Contract Pricing List: Complete the table below with all anticipated labor categories and fixed indirect travel and ODC rates for use in the performance of the contract and fully loaded hourly maximum/CAP rates. These will be used in pricing future task orders. L

Labor Categories Year 1 Year 2 Year 3 Year 4 Year 5

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00 http://www.sam.gov/ http://www.sam.gov/

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Enter Labor Category $0.00 $0.00 $0.00 $0.00 $0.00

Indirect Travel Rate __% __% __% __% __%

Indirect ODC Rate __% __% __% __% __%

**All pricing shall be to two (2) decimal places.

2. Separate Pricing Tables for Seed Project 1 & 2: Quoters shall provide a corresponding table that includes labor categories, hours, and hourly rate for each seed project. Pricing for each seed project shall include fully burdened labor rates, G&A, OH, fringe, and profit.

No. Task Order Seed Project 1 - Description 7/08/20 - 7/07/21

Hours Total Year 1

1 Example: Admin Support Specialist $73.00 7 $511.00

2 Example: Jr. Conference Planner (Assistant) $93.00 1 $93.00

3 Enter Labor Category $_____ ___ $_____

4 Enter Labor Category $_____ ___ $_____

5 Enter Labor Category $_____ ___ $_____

6 Enter Labor Category $_____ ___ $_____

Subtotal Labor $_____

Other Indirect Rate Total

1 Travel __% N/A

2 ODCs __% N/A

Subtotal Other N/A

Task Order Total $_____

No. Seed Project 2 Description 7/08/20 - 7/07/21

Hours Total Year 1

1 Example: Admin Support Specialist $73.00 7 $511.00

2 Example: Jr. Conference Planner (Assistant) $93.00 1 $93.00

3 Enter Labor Category $_____ ___ $_____

4 Enter Labor Category $_____ ___ $_____

5 Enter Labor Category $_____ ___ $_____

6 Enter Labor Category $_____ ___ $_____

Subtotal Labor $_____

Other Indirect Rate Total

1 Travel __% N/A

2 ODCs __% N/A

Subtotal Other N/A

Task Order Total $_____

• Pricing Methodology: The Quoter shall provide a breakdown of pricing and background information, other than the pricing data that is required, concerning its pricing methodology. This information might include details of the methodology applicable to your offer. The data would be used by the government to better understand their pricing. The breakdown shall be structured to include a separate worksheet for the base period of performance and each of the subsequent option periods.

• Indirect Travel Rate: The Quoter shall identify any Indirect Rates (G&A, Overhead, Material Handling, etc.) that will be applied to travel CLIN 0002. The Quoter shall provide a list of each indirect rate to be applied; address when and whether the rate will be applied to travel and provide the value of the rate to be applied.

(5) Replace paragraph (c) entitled “Period of acceptance of offers” with the following instruction:

(c) Period of acceptance of offers. The Quoter agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers.

(6) Replace paragraph (e) entitled “Multiple offers” with the following instructions:

(e) Single offers. Quoter shall submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.

(End of Addendum)