Attachment - SOW Small Roof Repairs.pdf

05 May 2023

STATEMENT OF WORK

VA Medical Center Providence, RI

Small Roof Repairs and Improvements

PROJECT 650-23-001

1. GENERAL:

Provide construction services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary localized repairs on Buildings 1, 27, 28, 32, as listed in the scope of work below and shown on the attached plan and photo.

VA Project Manager: Robert Palmer Telephone # 401-459-4760 x 13206

2. PROJECT SCOPE OF WORK:

After award, but prior to the start of any field work, the contractor shall contact the VA Project Manager to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, hot work permits and the contractor’s site-specific safety plan. Field work shall not commence until these plans have been submitted, accepted and/or approved as detailed below.

2.1 Building 27 – Fire Pump House Roof

Remove and replace the existing roof system of the Fire Pump House. Total area of roofing to be removed is approximately 400sf. The existing roof system is a built‐up gravel roof system located at Building 1 on the roof of Fire Pump House building located directly behind the loading dock. A location of this roof can be found attached to this document as Attachment I.

The original plans and details for the roofing system can be found attached to this document as Attachment J. Interior space walls and ceiling shall be renovated to remove and prevent mold.

Work shall consist of the following:

• Produce and submit, to the VA, an asbestos abatement plan.

• Remove and dispose all asbestos containing material in accordance with the asbestos abatement plan and all federal and local requirements.

• Remove existing roofing materials down to the metal deck.

• Prepare metal deck substrate to accept new roofing system.

• Provide complete fully adhered energy efficient white 60 mil PVC roofing system, to include primers, sealants, tapered insulation, blocking, protection boards, walk pads and roofing as required for a complete system.

• Provide shop drawings, specifications, and manufacturer’s data of the roofing system recommended by the Contractor.

• Provide flashings for the length of masonry high wall (loading dock) and all roof penetrations.

• Provide new metal edge flashings at the top of all pump house perimeter walls.

• Provide a full minimum 20‐year performance warranty for the roofing system.

• Repair all gutters and drains to ensure proper drainage.

• Strip interior walls and ceiling and prepare space with mold inhibitor.

• Repair interior walls and ceiling as required and prepare for finishes.

• Paint interior walls and ceiling with marine grade paint. Coordinate with VA for paint color and finish.

2.2 Building 28 – Auto Transfer Station

Remove and replace the existing roof system of the Auto Transfer Station. Total area of roofing to be removed is approximately 500sf. The existing roof system consists of 6” rigid insulation, 4 ply black EDPM, and 1-2” stone laid on top. The location of this roof can be found attached to this document as Attachment K with the original plans and details attached to this document as Attachment L. This section of roof can be found down the ED entrance between the C-Wing and B-Wing.

Work on existing roof shall consist of the following:

• Remove existing roofing materials down to the concrete deck.

• Prepare concrete deck to accept new roofing system.

• Provide complete fully adhered energy efficient white 60 mil PVC roofing system, to include primers, sealants, tapered insulation, blocking, protection boards, walk pads and roofing as required for a complete system.

• Provide shop drawings, specifications, and manufacturer’s data of the roofing system recommended by the Contractor.

• Provide flashing for the length of the masonry high wall (C-Wing) and all roof penetrations.

• Provide new metal edge flashing at the top of all perimeter walls.

• Provide a full minimum 20-year performance warranty for the roofing system.

• Repair all gutters and drains to ensure proper drainage.

2.3 Building 1, Emergency Department (ED) Roof Section

Remove and replace the existing roof system of the ED section. Total area of roofing to be removed is approximately 175sf. The existing roof system is a built‐up gravel roof system located at Building 1 on the roof of the ED section located adjacent to the ED entrance. A location of this roof can be found attached to this document as Attachment K. The original plans and details for the roofing system can be found attached to this document as Attachment M.

Work shall consist of the following:

• Produce and submit, to the VA, an asbestos abatement plan.

• Remove and dispose all asbestos containing material in accordance with the asbestos abatement plan and all federal and local requirements.

• Remove existing roofing materials down to the metal deck.

• Prepare metal deck substrate to accept new roofing system.

• Provide complete fully adhered energy efficient white 60 mil PVC roofing system, to include primers, sealants, tapered insulation, blocking, protection boards, walk pads and roofing as required for a complete system.

• Provide shop drawings, specifications, and manufacturer’s data of the roofing system recommended by the Contractor.

• Provide flashings for the length of masonry high wall (loading dock) and all roof penetrations.

• Provide new metal edge flashings at the top of all pump house perimeter walls.

• Provide a full minimum 20‐year performance warranty for the roofing system.

• Repair all gutters and drains to ensure proper drainage.

2.4 Building 32, Snow Guards

• Provide snow guard on front of building on pitched roof facing East. Snow guards shall be identical to the ones on the back side of building on pitched roof facing West.

Proposed layout and original details for existing system facing West can be found attached to this document as Attachment P.

3. SUBMITTALS:

The Contractor shall submit to the VAMC Providence, RI the following:

• Certification from the Contractor/Installer that the system specified meets all identified code and insurance requirements as required by the Government.

• The Contractor shall plan and schedule the work and shall submit his overall work plan in the form of a written Schedule of Operations as described herein, for the VA’s review and acceptance. The Contractor shall submit the schedule within 15 days after receipt of the Notice to Proceed.

o When preparing the Schedule of Operations, the Contractor shall consider all known constraints and restrictions such as holidays, seasonal, weather, traffic, utility, right-of-way, environmental, permits, or other known or specified limitations to the work.

o At the Pre-Construction Conference the Contractor shall be prepared to discuss his planned or contemplated operations relative to the contract requirements and this special provision.

o Schedule of Operations – The Contractor shall submit to the Engineer three (3) copies of the written Schedule of Operations at least seven (7) calendar days prior to beginning work and not later than fifteen (15) days after receipt of the Notice to Proceed. The Schedule of Operations shall represent the Contractor’s overall work plan to accomplish the entire scope of work in accordance with the requirements of the Contract. The Schedule of Operations shall include all work including, as applicable, the work to be performed by sub-contractors, the Department, or others.

The Schedule of Operations submittal shall consist of a written narrative to describe the Contractor’s proposed general sequence to accomplish the work and indicate the general schedule of work to be completed each month in terms of the major operations, routes, or segments of work as delineated in the contract documents or in the absence of such delineations, as agreed to by the Contractor and the VA.

• The Contractor shall transmit to the COR all submittals sufficiently in advance of the time necessary for fabrication and installation to allow for review by the VA and return to the Contractor, including any time needed for correction and resubmission by the Contractor.

The expected time required by the VA for review of initial submission is 14 calendar days.

No extension of the Contract Time will be granted for the Contractor's failure to allow sufficient time for review and processing, including resubmission of items that were initially rejected due to improper submission or non-compliance with the Contract Documents.

Construction may be initiated on only those specific work items that have had all relevant submittals reviewed and approved by the VA.

• Samples of each primary component to be used in the roof system and the manufacturer’s current literature and specifications for each component.

• Sample copy of the manufacturer’s warranty.

• Sample copy of the Contractor’s/Installer’s warranty.

• Dimensioned shop drawings which shall include:

o Outline of roof with roof dimensions and elevation shown.

o Technical acceptance from the roofing material manufacturer.

• Certifications by manufacturers of roofing materials that all materials supplied comply with all requirements of the identified ASTM and other industry standards or practices.

• Certification from the Contractor/Installer that the system being provided meets all identified code, insurance requirements as required by the Government, and roofing manufacturers requirements.

• Material Safety Data Sheets (MSDS) for each item to be brought on to the site.

• Operation and Maintenance Manuals for the roofing materials.

• As-built drawings showing locations of patches and full depth repairs.

4. CODE REQUIREMENTS:

The Contractor/Installer shall submit evidence that the proposed roof system meets the requirements of the local building code and has been tested and approved or listed by the following organizations. These requirements are minimum standards and no roofing work shall commence without written documentation of the system’s compliance, as required under the

“Submittals” section in this Scope of Work.

4.1 Factory Mutual Research Corporation (FM)

Class 1-90 (for high wind exposure)

4.2 Underwriters Laboratories, Inc. (UL)

Class A Assembly

5. BIDDING REQUIREMENTS:

A pre-bid meeting shall be held with the Government’s Representative and involved trades to discuss all aspects of the project. The Contractor/Installer’s field representative or roofing foreman for the work shall be in attendance. Procedures to avoid rooftop damage by other trades shall be determined.

Bidders shall visit the site and carefully examine the areas in question regarding conditions that may affect proper execution of the work. The Contractor shall field verify all dimensions. The Contractor shall be responsible for confirming all existing conditions for this project. No claims for extra costs will be allowed because of lack of full knowledge of the existing conditions unless agreed to in advance with the Government or Government’s Representative.

6. WARRANTIES:

Manufacturer’s 20 Year Full System Warranty, 60 mph wind speed minimum.

Contractor/Installer Warranty: The Contractor/Installer shall supply the Government with a separate workmanship warranty. In the event any work related to roofing, flashing, or metal is found to be within the Contractor/Installer warranty term, defective or otherwise not in accordance with the Contract Documents, the Contractor/Installer shall repair that defect at no cost to the government. The Contractor’s/Installer’s warranty obligation shall run directly to the Government, and a copy shall be sent to the manufacturer.

The Government shall notify the manufacturer and the Contractor/Installer of any leaks as they occur during the time period when both warranties are in effect.

7. PROPOSED SCHEDULE:

Work shall commence upon receipt of a Notice to Proceed from the government and shall be completed within 300 calendar days after receipt of Notice to Proceed.

Work hours for this project are: 7:00 AM to 4:30 PM Monday through Friday

The Contractor shall submit a schedule for the project indicating roof installation milestones and long lead items. The schedule will be in sufficient detail to accurately estimate the proper installation duration.

• The above includes submittals which shall be approved prior to the start of the work at the site.

8. WORK LOCATION AND RESTRICTIONS:

The work site location is at the Providence VA Medical Center in Providence, RI. The contract work is intended to be done at Building 1 C-Wing. All work shall be done between the hours of 7:00am and 4:30pm Monday through Friday, holidays excepted, unless other times are arranged in advance and approved in writing by the COR. When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

9. PARKING:

Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in parking the lower lot at the Valley Street entrance and at the Davis Park location off Chalkstone Avenue. Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the VA Police.

10. STORAGE OF EQUIPMENT & MATERIALS:

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited.

There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, no space will be made available for the placement of a contractor trailer for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time.

The contractor shall be permitted a dumpster location at a remote spot on campus, if necessary.

If available, the Contractor may be permitted a temporary parking area for construction equipment; however, approval of the COR is required.

11. DEBRIS REMOVAL

The Contractor shall be required to remove waste materials and debris daily from the campus.

All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

12. SITE UTILITIES:

The Contractor should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

13. INFECTION CONTROL: Not Applicable.

14. PROJECT SAFETY:

Contractor shall comply with the Contractor Safety Manual of the Providence VAMC, dated May 16, 2006 (Attachment A) and the Safety & Health Requirements Manual, USACE EM 385- 1-1, dated 15 Sep 2008.

15. PENETRATIONS OF FIRE AND SMOKE BARRIERS: N/A

16. INTERIM LIFE SAFETY PROTECTION MEASURES:

Contractor shall participate with the VA in the preparation of an interim Fire Protection Plan (Attachment E) that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim fire protection plan:

• Ensure exits provide free and unobstructed egress. Contractor shall maintain escape facilities for construction workers at all times. Means of egress in construction areas will be inspected daily. If required by contractor’s operations, establish and mark alternate means of egress.

• Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.

• Ensure that existing fire alarm, detection, and suppression systems are not impaired by contractor’s operations.

• Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

• Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

• All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

17. MATERIAL & WORKMANSHIP QUALITY:

All materials and workmanship shall comply with all applicable federal, state and local codes, specifications, and industry standards. Provide inspection to ascertain specified material and workmanship quality is being maintained and for purposes of warranty verification. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR.

Leak testing shall be completed by the Contractor prior to project completion. Electronic leak detection (ELD) testing will be required as the quality assurance method. Drains must be individually water tested. This building has wall hydrants that require a special key to operate, which VA will provide upon request.

18. SECURITY:

All contractor personnel shall obtain a short-term identification badge issued by the Project Manager. Such badge shall be worn by the individual and prominently displayed at all times while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the Project Manager a valid (non-expired) photo identification issued by a US federal, state or local government agency.

All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

19. RECORDS MANAGEMENT:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

20. Attachments:

A - Contractor Safety Manual of the Providence VAMC, dated May 16, 2006.

B – Construction Specifications for Infection Control C – Infection Control Construction Permit D – Fire/Smoke Wall Penetration Permit E – Interim Life Safety Procedures F – Prevention of False Fire alarms G – Registration of Privately Owned Vehicles H – Crane Policy and Permit I – Building 27, Fire Pump House Location J – Building 27, Original Plans and Details K – Building 28 and ED Section Locations L – Building 28, Original Plans and Details M – ED Section, Original Plans and Details N - Asbestos Testing - Building 28 and ED Section O – Providence VA Roof Asbestos Abatement Specification P – Building 32, Snow Guards Layout and Details