ATTACHMENT NO. 3 - BRAND NAME JUSTIFICATION.pdf

SIMPLIFIED ACQUISITION BRAND-NAME JUSTIFICATION

FOR ACQUISITIONS UNDER $250K

Activity: The Department of Health and Human Services, Indian Health Service (IHS) proposes to enter into a delivery order on a basis of other than full and open competition for the following acquisition as implemented by FAR Subpart 8.405-6

1. Requisition#: WOSU-23-063 (DoA tracking number)

2. Description of Supplies or Services: Brand name Medeco Key System

3. Period of Performance: 01/01/23 (Need by Date)

4. Estimated Value of Procurement:

5. Recommended Sources:

6. Reason for Sole Source/Limited Sources/Expedited Processing:

[ ] Only one source (unique capabilities) [ X] Proprietary drawings, specifications, and/or engineering data, patents, copyrights.

[ X] Brand Name essential to the Government’s needs.

[ ] Standardization Program supported by Agency Head Determination and Findings (D&F).

[ ] Unusual and Compelling Urgency [ ] Authorized or required by statute

a. Justification Narrative:

Medeco locks/keys are needed for WOSU due to the specific desired configuration of WOSU’s keyed doors. The Medeco M4 (For use in Pharmacy and Medical records) high security cylinders are UL 437 Listed with solid brass construction and hardened-steel inserts to thwart drilling attacks. In addition to bottom pins that lift and rotate, M4’s design includes 4 Side Pins made up of 3 Finger Pins and 1 Lift Pin. The Lift Pin is activated by contact with the Shuttle Pin movable element in the key, providing high-level key duplication integrity. The Finger Pins work with Secondary Side cuts on the key to provide increased security and greater potential combinations.

The Medeco X4 (for use in the rest of facility) is the most economic and efficient solution. Medeco X4 has one of the largest master key capabilities on the market. This allows our facility to tie everything together under one key for ease, convenience and efficiency. Additionally, Medeco X4 easily retrofits into our existing system so installation time is minimal. X4 is available in many formats to include:

Large Format Interchangeable Core (LFIC), Key in Knob (KIK), Key in Lever (KIL), Rim and Mortise, Padlocks, and Deadbolts so that we can have one system even with our outdoor padlocks.

WOSU has high physical security requirements of our Pharmacy department set by the Drug Enforcement Agency (DEA), Office of Inspector General (OIG), and IHS Pharmacy Chapter 7, and our medical records department, set by HIPPA and Center for Medicare & Medicaid Services (CMS). Not following these requirements could result in losing CMS accreditation. The Medeco key system is the only system that meets the high security requirements and the flexibility to also have one key system throughout the clinic. We are also in the process of purchasing a digital key management system to upgrade the card catalog we have currently. The company Assa Abloy makes one that functions perfectly for our clinic’s needs and works perfectly with the Medeco key system

Estimate