ATTACHMENT NO. 1 - STATEMENT OF WORK.docx

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. Overview

A. Site Location

The Western Oregon Service Unit (WOSU) is located in Salem Oregon, approximately 43 miles south of Portland, Oregon (Attachment A). The project location and physical address is below.

B. Objective

Replace and update the clinic’s entire key system with Medeco™ key system. Install new cores and handles (where necessary) in all locking doors both interior and exterior. Working with the COR the Contractor will Design the new key system that meets the needs of the clinic. Due to the past 3 remodels the clinic no longer has a standard key system, there are 3 different systems in use at this time. Each locking door in the clinic will need a new core and key that is part of one clinic wide building key system with multiple security levels.

C. Background

This project will replace the clinic’s current key system that is outdated and not efficient or secure enough, to include the main building, shop and modular building. Some doors are on the core system from the 90’s, some cores are from the first 2 remodels and some cores are from the most recent remodel. The contractor will need to replace all locking door cores both exterior doors and interior doors with new cores under one key system. Most of the door handles will only need new cores, some will need new handles as well as cores replaced.

D. Work Summary

There are a total of approximately 96 cores in 3 buildings that will need to be replaced throughout the clinic, shop and modular building with a newly designed campus wide key system.

a) The new key system must work with the clinic security (HIPAA, Oregon Board of Pharmacy, OSHA, and ADA compliant on all doors where applicable).

b) New cores must work within the door handles currently installed (currently using Schlage cores) unless door handle is not ADA compliant or is too old/wore out and must be replaced or if new core does not fit into current door handle.

c) New key system will be the Medeco™ Key system

d) Work must be completed as per manufacturer installation specifications.

e) Certain doors like the pharmacy doors must be started and completed in one day and must not be left unsecure. The Government Point of Contact (POC) will notify contractor which doors these are.

II. Technical Requirements

A. Codes, References, and Standards

Work under this contract shall be performed in compliance with the codes, references, and standards listed below.

1. Manufacture’s installation specifications

2. Oregon Board of Pharmacy

3. HIPAA

4. ADA Standards for Accessible Design.

5. Oregon Locksmith Certification

6. Oregon CCB number

7. Contractor shall be a Medeco authorized dealer

B. Submittals

The Contractor shall provide submittals on the items listed below. Government POC approval is required before proceeding with the portion of work the submittal applies to.

1. Pre-Construction

a. Construction Schedule

b. Safety and Accident Prevention Plan

2. Material

a. All Materials used will be new material and provided by the contractor.

b. Key System will use the Medeco keys

3. Design

a. Before the start of replacing cores a key system design must be signed off on by the Government POC.

4. Post - Construction

a. Warranties

b. As-Built

c. Start-Up Report

C. Material Specifications

1. All materials used must be new and match the other door handles throughout the clinic.

2. New Cores will be the Medeco brand Key system.

D. Quality Assurance

1. Contractor shall ensure that all locks and doors function as they should and that all keys function into appropriate lock.

2. The Facilities maintenance are to be trained in how to operate the new key system, obtain new keys, and keep key system updated.

3. The Contractor shall keep the Government POC notified and advised on all work to be done or work in progress sufficiently in advance so that proper inspection can be performed.

4. The Final inspection of the work shall be a joint effort between the contractor and the IHS. Any deficiencies found during the inspection shall be corrected within ten (10) days of finding.

E. Work Execution Requirements

1. All work must be performed during normal business hours unless approved prior by the Government POC. Monday through Friday 7am-5pm excluding federal holidays.

2. Contractor work must not interfere with patient access or care. Certain doors may need a scheduled times to be worked on.

III. Attachments A. Location map B. Building map showing locking door locations C. Examples of door handles throughout facility

GENERAL CONTRACT INFORMATION FOR THE CONTRACTING OFFICER

Instructions: Government POC to provide the highlighted information below and include it with the request for contract.

I. DELIVERIES OR PERFORMANCE

The contract performance period is provided in this section. Indicate this information below:

A. Maximum number of days after the NTP the contractor must commence work: ___10____ days. {10 days is typical}

B. Maximum number of days after the NTP the Contractor must complete work: ________days. Alternatively, indicate the firm date that the work must be completed by.

II. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

A. Provide required licensure for the work. Include a State Contractor’s license as a minimum. Consider obtaining licensure for any required trades people such as plumbers, electricians, etc. who are performing the work.

1. Government POC to List

a. Oregon CCB number

b. Oregon state Locksmith certification

c. Medeco authorized dealer

III. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

A. Provide requirements for coordinating a site visit prior to providing a quote.

1. Site visits may be arranged a minimum of three (3) days in advance with the work site’s Government POC.

Name: xx Phone Number: 503-304-xx Email: xx.xx@ihs.gov

B. Provide information on supplemental information to accompany the quote that will be used as a basis for evaluating contractor responsiveness. Licensure, references, statement of experience, etc.

1. Government POC to List

a. Oregon CCB number

b. Oregon state Locksmith certification

c. Medeco authorized dealer

IV. EVALUATION FACTORS FOR AWARD

A. A great majority of the time the evaluation and award basis will be made based on responsiveness (i.e. bonding, licensure, etc.) price, and price related factors. If the job has unique aspects, provide any additional considerations or suggestions for contractor evaluation.

1. Government POC Suggestions

a. Price

b. Relevant Past Performance

Attachment A

Attachment B

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