Attachment I Statement of Work.pdf

STATEMENT OF WORK

SAFETY MANAGEMENT SYSTEM PROGRAM

GENERAL REQUIREMENTS:

The overall objective is to develop and implement an effective Integrated Safety Management System (SMS) Program aligned with the requirements of the International Safety Management System (ISM) and International Standards (ISO) as applicable with documentation that is simplified and can be controlled within an electronic document management software platform allowing CSG-4 vessels the ability to maintain compliance with the following;

1. ISM - International Safety Management

2. ISO 9001- 2015 for Quality Management

3. ISO 14001-2015 for Environment Management

4. TMSA 3 - Tanker Management and Self-Assessment – OCIMF Level of Compliance

5. SIRE Ship Inspection Report Program – OCIMF Level of Compliance

The CSG-4 SMS shall be maintained in a tiered structure as follows, replicated and potentially controlled within an electronic document management software platform.

Tier 1 – Navy Policies Tier 2 – Management Procedures Tier 3 – Common Procedures Tier 4 – Specific Procedures or Work Instructions

To achieve the review and revision objectives the project shall be conducted in four (4) phases:

Phase 1 The program shall undertake a Gap Analysis Review of the CSG-4 SQEMS documentation and processes as an initial benchmarking exercise to establish the full scope of the project requirements and identify where streamlining and simplification can be applied. This will provide an Integrated Management System Road Map identifying documents, policies, procedures, work instructions and system processes including software management platforms that need to be revised or updated.

(Timescale - Approximately 5 Days)

Phase 2 The program shall revise and update CSG-4 current SMS documentation identified from Phase 1, ensuring compliance with the ISM Code and applicable International Standards that the Client is accredited to, including industry best practices.

Phase 3 The program shall implement and provide support for the revised and updated CSG-4 SMS documentation and processes within an electronic software platform as needed.

Phase 4 The program shall provide introduction, familiarization and roll out of the revised CSG-4 SMS documentation and processes. Followed by withdrawal of the original Program Management System.

THE CONTRACTOR SHALL PERFORM THE FOLLOWING FUNCTIONS:

1. The program shall undertake a Gap Analysis Review of the CSG-4 SMS documentation and processes as an initial benchmarking exercise to establish the full scope of the project requirements and identify where streamlining and simplification can be applied. This shall provide an Integrated Management System Road Map identifying documents, policies, procedures, work instructions and system processes including software management platforms that need to be revised or updated.

a. Gap Analysis Evaluation. The contractor shall conduct the Initial Gap Analysis Review of the CSG-4 SMS documentation and processes, establishing CSG-4 compliance against International Safety Management (ISM), ISO 9001-2015 Quality Management Requirements and Tanker Management and Self- Assessment (TMSA 3) Elements 1 -13 levels of compliance (Level 1 being the lowest and Level 4 being the highest).

b. The remainder of the CSG-4 SMS level of integration against International standard ISM and ISO requirements shall be evaluated by a desk-top study to conclude the initial Phase 1 objective.

c. Provide a copy of the Gap Analysis Review to the Client within 30 days, categorized using the legend in the following table:

SAT Requirement(s) that have been FULLY SATISFIED with consideration given to making amendments to existing policies, procedures, work instructions or processes (identified with comments as felt applicable) AFI Requirement(s) that have either been FULLY SATISFIED or SATISFIED in PART where there are Areas for Improvement with consideration given to making amendments to existing policies, procedures, work instructions or processes (identified with comments as felt applicable)

TBD Requirement(s) that still need To Be Developed ensuring compliance, with consideration given to making amendments to existing policies, procedures, work instructions or processes (identified with comments as felt applicable)

Not Sampled

Requirement area(s) that has not been fully evaluated or witnessed with additional supporting evidence.

2. The program shall revise and update CSG-4 SMS documentation identified from Phase 1, ensuring compliance with the ISM Code and applicable International Standards that the Client is accredited to, including industry best practice.

The program shall provide a desk top gap analysis evaluation study against the programs SMS Management System and level of integration utilizing the references noted under the general requirements noted in paragraph 1. The evaluation must include the following areas:

1. Management, Leadership and Accountability

2. Developing and Maintaining a Safety Management System

3. Recruitment & Management of Shore Based Personnel

4. Recruitment, Management and Wellbeing of Vessel Personnel

5. Wellbeing of Vessel Personnel

6. Vessel Reliability and Maintenance, to include critical equipment

7. Navigational Safety

8. Cargo, Ballast, Tank Cleaning and Bunkering Operations

9. Mooring and Anchoring Operations

10. Management of change

11. Incident Reporting, Investigation and Analysis

12. Safety Management - Shore Based Monitoring

13. Safety Management - Fleet Monitoring

14. Environmental and Energy Management

15. Emergency Preparedness and Contingency Planning

16. Measurement, Analysis and Improvement - Inspections

17. Measurement, Analysis and Improvement - Audits

18. Maritime Security

3. The program shall implement and provide support for the revised and updated CSG-4 SMS documentation and processes within an electronic software platform as needed.

a. Utilized a Gap Analysis to ensure that CSG-4 operates a very comprehensive and well-established SMS

Program that is clearly understood by all departments and its associated employees within their head office and their fleet.

4. The program shall provide introduction, familiarization and roll out of the revised CSG-4 SMS documentation and processes, followed by withdrawal of the original Program Management System.