Attachment I PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

COMMANDER, NAVY REGION HAWAII

INSPECTION, TESTING & MAINTENANCE OF BUILDING AND FLIGHTLINE

FIRE EXTINGUISHERS

1.0 BACKGROUND

1.1 Commander, Navy Region Hawaii (CNRH) is the largest Pacific based command providing shore installation operating support to all subordinate Navy Commands and Activities located in Hawaii. All services will be performed for the Federal Fire Department of Hawaii, 650 Center Dr, BLDG 284, Joint Base Pearl Harbor Hickam, HI 96860.

2.0 SCOPE OF WORK/OBJECTIVE

2.1. The Contractor shall provide services for the inspection, maintenance, recharging and testing of building and wheeled fire extinguishers. The types of extinguishers consists of 10 pound (lb) to 20 lb ABC extinguishers and Wheeled Amerex Model 674 Halotron 150 lb clean agent extinguishers.

2.2 The Contractor shall provide disposal of the following: ABC extinguishers that range from size

2.5 lb to 20 lb, Wheeled Amerex Model 674 Halotron 150 lb clean agent extinguishers, Carbon Dioxide (CO2) extinguishers that range from size 10 lb to 20 lb, Class K extinguishers that range from size 10 lb to 20 lb, and Class D extinguishers that range from size 10 lb to 20 lb.

3.0 PERFORMANCE REQUIREMENTS

3.1 General. In accordance with the current edition of National Fire Protection Association (NFPA)

10 Standard for Portable Fire Extinguishers (to include any current editions of NFPA guidelines, revisions and standards), the Contractor shall complete the following services at the Contractor’s facility within 10 calendar days from the date of pick-up of each batch of extinguishers:

a. Required 6 year inspections on all extinguishers and 12 year inspections on Wheeled

Amerex Model 674 Halotron 150 pound clean agent extinguishers only, per NFPA 10

b. Maintenance needed to fulfill NFPA and Manufacturer recommendations

c. Recharge to make extinguishers serviceable

d. Hydrostatic testing to be completed on Wheeled Amerex Model 674 Halotron 150 pound clean agent extinguishers only, if manufactured date on extinguisher necessitates the 12 year requirement

e. Provide completed Maintenance and Servicing Documentation for Asset Tracking

3.2 The Contractor shall comply with all recommendations identified in the current edition of NFPA 10, Chapters 4, 7, 8, and Annex I, and 29 CFR Part 1910, Subpart L Fire Protection; Section 1910.157, Portable fire extinguishers, section 1910.157(e) Inspection, Maintenance, and Testing and all manufacturers’ recommendations for each specific type of fire extinguisher picked up for servicing.

3.3 Inspection Requirements. The Contractor shall perform a visual inspection before and after any maintenance/servicing to verify deficiencies reported are corrected per the requirements of the current edition of NFPA 10, Chapter 4, 7, 8, Annex I.

3.4 Maintenance Requirements. The Contractor shall perform any maintenance to comply with the term serviceable, per the requirements of the current edition of NFPA 10, Chapter 7, for each fire extinguisher upon possession of and prior to returning to service. The Contractor shall have the capability to Hydrostatic test the Halotron extinguishers in accordance with current edition NFPA 10 Chapter 8.

3.5 Requirements of Parts. The Contractor shall comply with the requirements in the current edition of NFPA10 that specifies the replacement of seals/pins, replenishment of different types of extinguishing agents and replacement of missing labels on outer shells when warranted.

3.6 Record Keeping Requirements. The Contractor shall provide and maintain a database/record keeping system, per the requirements of the current edition of NFPA 10, Section 7.3.4 The Contractor shall allow the Technical Point of Contact (TPOC) access to the database for viewing of records and printing reports. If Government access is not viable, the Contractor shall provide a monthly report in excel format via e-mail to the TPOC by the 5th day of every month. Ownership of the data shall be that of the Government; however, as required by the current edition of NFPA 10, a copy of each record shall be maintained by the Contractor for the duration of the contract. Fire extinguisher user information will be provided by the Government after award of contact. The database shall contain the following information:

a. Organizational name. Type of extinguisher Building or Wheeled Amerex Model 674

Halotron 150 pound clean agent

b. Fire Extinguisher MFG name, date of MFG, Serial number, date of Issue.

c. Type of extinguishing agent

d. Type of inspection and/or repair performed, date of service, technician performing service.

e. Total cost of replacement parts

The contractor shall have the ability to track maintenance, recharging testing per NFPA 10. The

TPOC shall have the ability to view and print reports in the database at any time.

3.7 Storage Requirements. All components in possession of the Contractor shall be stored per the current edition of NFPA 10, and the manufacturers’ recommendations.

3.8 Disposal Requirements. The Contractor shall provide a Disposal Program, compliant with the current edition of NFPA 10. The Contractor shall recommend disposal for Fire Extinguishers under the following conditions:

a. Repairs cannot return the fire extinguisher to a safe and usable condition;

b. The fire extinguisher has exceeded its useful life in accordance with NFPA 10;

c. The fire extinguisher surpassed the years of serviceability based on the date of manufacture.

For fire extinguishers that are recommended for disposal, the Contractor shall:

a. Mark the applicable fire extinguisher "UNSERVICEABLE”;

b. Attach a report explaining why the fire extinguisher was unserviceable

c. Unserviceable report shall indicate if the fire extinguisher can be used for fire training

d. Dispose of extinguishers per manufacturer’s instructions and environmental laws for disposal of hazardous materials

3.9 Pick–up and Drop-off. The contractor shall pick up fire extinguishers a minimum of four (4) times and a maximum of seven (7) times per year at the two designated Government’s sites listed in 3.9.d.

a. The Government will inform the contractor which extinguishers are needing service as follows: type of fire extinguishers; size, quantity to be serviced. The Government will provide the Contractor with two (2) business day’s notice prior to the date of pick-up and the quantity needing service.

b. For each servicing request, the Government will provide the Contractor the extinguisher location(s). A minimum quantity of 5 and a maximum quantity of 50 extinguishers will be serviced per each instance. It is the Contractor’s responsibility to obtain access to Hickam Field. See 8.0 Base Access.

c. The contractor is responsible for transporting extinguishers to the servicing location.

d. The Contractor shall be responsible for all extinguishers in their possession to and from the

Government’s site (FFD, 650 Center Drive, BLDG 284, Pearl Harbor, HI 96860 or Building 2036 Station 6 Hickam Field) to the Contractor’s facility for all servicing. The Contractor shall be responsible to repair or replace any extinguishers damaged during transport.

e. The Contractor shall return each fire extinguisher to either of the two (2) pick-up/drop-off locations based on the type of extinguisher that was serviced.

f. The Contractor shall provide the transportation materials, which include appropriate tie downs or securing straps to meet the Department of Transportation requirements for the movement of pressurized containers.

3.10 Monthly Report for Payment. The Contractor is required to submit the Government Purchase

Card (GPC) Monthly Report itemizing all GPC orders. This report shall be submitted to the TPOC on the last day of each month. A GPC Monthly Report template will be provided to the Contractor within 3 days of contract award. This template will include a tab for each month of the year. The GPC Monthly Report shall include the contract number and Contractor’s name and the following information:

a. Item number, each CLIN and description

b. Quantity, unit price and total price

c. Invoice number and delivery date

d. Authorized GPC cardholder

4.0 SERVICE PERFORMANCE REQUIREMENTS SUMMARY

Performance Requirement Surveillance

Method Frequency PWS

Paragraph Performance Threshold

1. Inspection , Recharge, and Maintenance in accordance with NFPA and OSHA standards, perform servicing, inspection, recharging and maintenance provide tracking, and documentation within 10 business days

Assessment by the

TPOC

Per each pickup/drop-off of Fire Extinguishers

3.1, 3.2 95% delivery and compliance

2. Contractor and Federal Fire Department Representative will conduct a visual inspection before and after servicing to verify compliance with NFPA 10

Assessment by the

TPOC

Per each pickup/drop-off of Fire Extinguishers

3.3 95% delivery and compliance

3. Hydrostatic test per NFPA 10 standards.

Assessment by the

TPOC

Per each pickup/drop-off of Fire Extinguishers

3.4 98% delivery and compliance

4. Comply with guidelines for replacement of parts and replenishment of agents. Upon drop off, provide a list of additional materials used to comply with NFPA 10.

Assessment by the

TPOC

Per each pickup/drop-off of Fire Extinguishers

3.5 95% delivery and compliance

5. Comply with record keeping and database requirements.

Assessment by the

TPOC

Per each pickup/drop-off of Fire Extinguishers

3.6 95% delivery and compliance

6. Store and transport fire extinguishers as required by NFPA, DOT, and OSHA standards.

Assessment by the

TPOC

Per each pickup/drop-off of fire extinguishers

3.7 95% delivery and compliance

7. Provide disposal program with unserviceable report.

Assessment by the

TPOC

Per each pickup/drop-off of fire extinguishers

3.8 95% delivery and compliance

8. Monthly Report for GPC payments

Assessment by the

TPOC

Last day of each month following servicing of Fire Extinguishers

3.10 95% delivery and compliance

5.0 QUALITY CONTROL PLAN

5.1 The Contractor is responsible for implementing and maintaining a Quality Control

Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance.

At a minimum, the Contractor shall develop quality control procedures addressing the areas identified in Section 4.0, Service Performance Requirements Summary.

5.2 Quality Control Plan (QCP). The Contractor’s QCP shall encompass the management system established to govern all aspects of processes used in fulfilling the requirements of the PWS, and in accordance to applicable NFPA 10 Standards. Contractor shall inform TPOC of changes in any of the following requirements. Specifically the QCP shall address the following areas:

a. Process Guides/Job guides

b. Measurements and analysis

c. Recall Procedures.

d. Employee Training.

e. Audits.

f. Process Improvement.

g. Customer Satisfaction.

h. Quality Testing.

The Contractor shall provide the TPOC with documentation concerning the QCP methodology and quality controls used at the facility, if requested.

5.3 Quality Assurance (QA). The TPOC shall evaluate the Contractor’s performance through any number of surveillance methods to periodic inspections, patron feedback, and observations. The TPOC may inspect each task as completed or increase the number of quality assurance inspections as required. Periodic Communication between the Contractor and TPOC will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These informational sessions shall be at no additional cost to the Government and may be in the form of telephone or video-conferencing and/or on-site meetings as mutually agreed by both parties.

6.0 INCIDENTAL GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1 General. None Provided.

6.2 Facilities. None provided.

6.3 Utilities. None provided.

6.4 Records, Documents and Work Papers. Records and documents will be provided by the

Government to the Contractor as needed for performance of this requirement and as specified in NFPA, OSHA and DOT regulations pertaining to fire extinguishers.

6.5 Fire Extinguisher Brands. Fire extinguisher includes, but is not limited to, the following brands; Amerex, Buckeye, Ansul, and KIDDE. It is the contractor’s responsibility to acquire appropriate tools and maintenance manuals per each specific fire extinguisher manufacturer.

6.6 Location of Materials. Fire Extinguishers are located at 650 Center Drive, Bldg 284, Pearl

Harbor, HI 96860 and Building 2036 Hickam Field Fire Station #6 flightline extinguisher holding area. The Government will store fire extinguishers for pick-up and the Contractor shall be responsible for costs incurred to travel to the pick-up/drop-off locations.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

7.1 Contractor shall have experience providing inspection, recharging, maintenance, and testing of fire extinguishers in accordance with current edition of NFPA 10.

7.2 The Contractor shall be an NFPA-certified provider with all work completed at certified facilities. Copies of qualifications and certifications of Contract employees shall be provided to the TPOC in accordance with NFPA 1 Navy Amendments, 2018 or most current edition. .

8.0 BASE ACCESS

8.1 Commander, Navy Installations Command (CNIC), has established the Defense Biometrics

Identification System (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Further information regarding DBIDS can be found at https://cnic.navy.mil/om/dbids.html.Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/ background check. Further information regarding base access to JBPHH can be found at https://cnic.navy.mil/regions/cnrh/installations/jb_pearl_harbor_hickam/om/pass_and_id.htm l

9.0 POINTS OF CONTACT

9.1 Technical Point-of-Contact (TPOC):

Primary: TSgt. Martel Hunt, 808-471-8002, Email: martel.hunt@navy.mil.

Secondary: Battalion Chief Al Balderama, 808-471-8004, Email:

albert.d.balderama@navy.mil.

Tertiary: Battalion Chief Roma Rapoza, 808-471-8001, Email: roma.rapoza@navy.mil.

mailto:albert.d.balderama@navy.mil

10.0 PERIOD OF PERFORMANCE

10.1 Base Contract: 12 months from award date.

Option Year 1: 12 months.

Option Year 2: 12 months.

Option Year 3: 12 months.

Option Year 4: 12 months.