Attachment H Financial Mgmt Reporting 1.pdf
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- Attached to
- Final RFP Geostationary Extended Observations (GeoXO) Lightning Mapper (LMX) Instrument Implementation Federal contract opportunity
- Solicitation number
- 80GSFC23R0013
About this file
This document outlines financial management reporting requirements for a federal contract. The contractor must submit monthly and quarterly cost reports using NASA Form 533, providing a summary of total contract costs by work breakdown structure level one element. The reports must include a breakdown of direct labor hours and costs by labor category for both prime and subcontractor effort. The contractor is required to provide a narrative explanation for variances exceeding 10% from the prior month's estimated to the current month's actual total direct labor hours and costs. Reports are due to the contracting officer and other addresses specified in the contract by the 10th day of each month for the prior month's activities and the 15th day prior to the start of the quarter for quarterly reporting.
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Text version
ATTACHMENT H
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80GSFC23R0013
CONTRACT TBD
Contract TBD
Attachment H
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
The Contractor’s 533 Reports shall contain a summary of total contract costs, for Work
Breakdown Structure (WBS) Level 1element of the Statement of Work. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in
Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the
Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month at the total contract level. (For example, the
Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the
Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the
Core baseline and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
(06/2014) 3
1. Prime Direct Labor Hours:
(List applicable labor categories)
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours
Subcontractor B Direct Labor Hours
Subcontractor C Direct Labor Hours
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Total Prime Direct Labor Costs
5. Prime Overhead Expense
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
(06/2014) 4
10. Provisionally Billed Award Fee
11. Award Fee Earned
12. Total Cost-Plus-Award-Fee (CPAF)
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