ATTACHMENT E RFI_Cost_Proposal_Template.pdf
PDF 221 KB Posted
- Attached to
- K-5 MATHEMATICS CURRICULUM MATERIALS
- Solicitation number
- RFI# 2026-09-28
- Issued by
- Washington
About this file
This is a Cost Proposal Template for a Request for Information (RFI) issued by an unnamed school district (NSD) in Washington State regarding K-5 mathematics curriculum materials. The RFI number is 2026-09-27. The District is conducting a comprehensive curriculum adoption process with plans to pilot a new K-5 mathematics program during the 2027-28 school year, followed by full adoption. Qualified publishers and developers of K-5 mathematics curriculum materials are invited to submit responses. The template does not specify explicit response deadlines, site visit requirements, bidder conferences, or award dates within the provided document.
The Cost Proposal Template establishes that pricing submissions should be presented as Rough Order of Magnitude (ROM) estimates for planning and budgeting purposes only, explicitly noting these are not binding quotations. Vendors may structure pricing using multiple models including per-student annual fees, per-seat licenses, site licenses, subscription-based recurring fees, perpetual licenses, or tiered pricing with volume discounts. Cost drivers range from $5,000 to $50,000 for implementation, $2,000 to $25,000 for professional development and training, $1,000 to $20,000 annually for ongoing support, $2,000 to $30,000 for data migration, and $1,000 to $40,000 annually for hosting or cloud services. Multi-year cost projections should reflect Year 1 costs at their highest due to onboarding, with Years 2-5 showing stabilized operating costs and potential annual increases of 2-7 percent subject to contract terms and inflation. The template specifies that assumptions include standard implementation and customer-provided project resources, while excluding taxes, optional services, and custom development unless otherwise stated.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT D Wage Cert.pdf | ||
| ATTACHMENT B Bid Certification.pdf | ||
| ATTACHMENT C Debarment.pdf | ||
| RFI# 2026-09-27 K-5 MATH CURRICULUM.pdf | ||
| ATTACHMENT A Co Info References.pdf |
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Text version
K–5 Mathematics Curriculum Materials
RFI# 2026-09-27
ATTACHMENT E
RFI Cost Proposal
Budgetary / Rough Order of Magnitude (ROM) Pricing
Purpose: Pricing provided herein represents a Rough Order of Magnitude (ROM) estimate for planning and budgeting purposes only. The estimates are based on the information available at the time of this response and are not intended to constitute a binding quotation or contractual offer. Final pricing will depend on scope, enrollment, implementation requirements, support levels, and contract terms.
1. Budgetary / ROM Pricing Estimated investment range: $___________________________________ annually depending on enrollment, implementation complexity, and selected services. This estimate is not a firm quote.
2. Pricing Model Structure Model Description Per-Student Annual fee based on enrolled students Per-Seat License fee per named user Site License District-wide unlimited usage Subscription Recurring annual/multi-year subscription Perpetual One-time software license plus maintenance Tiered Pricing Volume discounts based on enrollment tiers
3. Cost Drivers Cost Driver Typical Range Notes Implementation $5K-$50K Configuration, project management, setup Professional Development/Training
$2K-$25K Administrator and end-user training
Ongoing Support $1K-$20K annually Help desk, technical support, success management
Data Migration $2K-$30K Legacy system conversion and validation
Hosting/Cloud Services $1K-$40K annually Infrastructure, storage, security and backups
K–5 Mathematics Curriculum
Materials RFI# 2026-09-27
4. Multi-Year Cost Trajectory Year Estimated Cost Primary Drivers Comments Year 1 $XX,XXX-$XXX,XXX Implementation + subscription Highest cost due to onboarding
Year 2 $XX,XXX-$XXX,XXX Subscription + support Stabilized operating costs
Year 3 $XX,XXX-$XXX,XXX Subscription + enhancements
Potential volume growth or expanded use
Years 4-5 Typically 2%-7% annual increase
Renewal adjustments Subject to contract terms and inflation factors
5. Assumptions and Exclusions Assumptions: standard implementation, customer-provided project resources, and scope consistent with RFI requirements. Taxes, optional services, and custom development are excluded unless otherwise stated.
| 1. Budgetary / ROM Pricing |
| 2. Pricing Model Structure |
| 3. Cost Drivers |
| 4. Multi-Year Cost Trajectory |
| 5. Assumptions and Exclusions |
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