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DEPARTMENT OF FORESTRY AND FIRE PROTECTION
P.O. Box 944246 SACRAMENTO, CA 94244-2460 (916) 322-5695 Website: www.fire.ca.gov
Statement of Work Long Term Fire Retardant
1. Background
Long term fire retardant (LTFR) is used by the Department of Forestry and Fire Protection (CALFIRE) firefighting aircraft to combat wildfires and protect life, resources, and property in California.
2. Purpose
CAL FIRE is a year-round emergency response department, with a focus on protecting California’s people, resources, water shed, and property from wildland fires. There are two air attack bases managed jointly with the United States Forest Service (USFS) that receive long term fire retardant (LTFR) under the USFS Fire Retardant contract, but the remaining eleven (12) State-owned and two (2) on-call air attack bases are not covered under the federal contract, and must LTFR through an alternate contract.
These bases each have different requirements including equipment, delivery capability, storage capacity, and personnel requirements, among other requirements and expectations defined herein. Please refer to Section 4 of this document for specific roles and responsibilities of the resultant contractor and CAL FIRE.
Equipment to be set up at bases is leased for the term of the contract and will return to contractor’s possession should a different bidder win future contracts.
The purpose of this document is to educate potential bidders regarding equipment currently in place and to define CAL FIRE expectations. This agreement will outline the use of facilities, equipment, personnel, and purchase of retardant at the rates specified in Attachment 1 – Pricing Worksheet (to be completed in bidder response). Tier pricing will be based upon a calendar year.
3. The project representatives during the term of this agreement will be:
| State Agency: CAL FIRE |
| Contractor: Perimeter Solutions LP |
| Name: Emily Ordorica |
| Name: Shannon Horn |
| Phone: (916) 894-9824 |
| Phone: 805-559-1904 |
| Fax: (916) 894-9880 |
| Fax: 909-984-4770 |
Direct all inquiries to:
| State Agency: CAL FIRE |
| Contractor: Perimeter Solutions LP |
Section / Unit: Business Services Office
| Attention: Emily Ordorica |
| Attention: Shannon Horn |
| Address: PO Box 944246, Sacramento, CA 94244-2460 |
| Address: 10667 Jersey Blvd. |
| Phone: (916) 894-9824 |
| Phone: 805-559-1904 |
Fax: (916) 894-9880
Fax: 909-984-4770
Attachment C - Statement of Work *Supplement 2* 1-21-68-43
7/24/2023
4. Roles and Responsibilities of the Contractor and CAL FIRE
A. Chico Air Attack Base
1) Contractor Roles and Responsibilities
Contractor shall provide batch mixer mix system equipment for powder retardant operation and mixed retardant storage tanks at a rate of 300 - 500 gallons per minute (gpm), and powdered concentrate long term fire retardant, in 2,000-lb. super sacs. The Contractor shall provide three (3) McCrometers.
Specifications:
| 1) |
| Meet daily peak needs of mixing 140,000 gallons per day and simultaneously loading air tankers out of three (3) pits. |
| 2) |
| Winterization of products up to two (2) loads |
| 3) |
| Four (4) complete simultaneous loading hose systems |
| 4) |
| All hoses, fittings, valves, adapters necessary for retardant operation |
| 5) |
| Tarps enough to cover at minimum two (2) truckloads of retardant |
| 6) |
| Accept the return of and provide refund for up to two (2) loads upon seasonal base closure |
| 7) |
| Four (4) 25,000-gallon steel horizontal retardant storage tanks (addition of one 25,000-gallon steel horizontal retardant storage tank for a total of 100,000 gallons of storage) |
| 8) |
| One (1) 5,000 gallon off-load tank |
| 9) |
| Two (2) 4-inch electric mix pumps capable of minimum 450 gpm |
| 10) |
| 4-inch gas back-up pump capable of 350 gpm |
| 11) |
| 4-inch back-up gas mix/load pump |
| 12) |
| 4-inch retardant manifold |
| 13) |
| 4-inch Water line from hydrant to mixing operation (up to 500’) |
| 14) |
| Two (2) batch mixers with platforms |
2) CAL FIRE Roles and Responsibilities
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: June 1 to October 31 |
| 2) |
| Water re-supply system at a minimum rate of 350 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant |
B. Columbia Air Attack Base
1) Contractor Roles and Responsibilities
Contractor shall provide three (3) three-inch McCrometers and equipment and labor to mix powdered concentrate long term fire retardant at the Columbia Air Attack Base. System will include eductor mixers, supplied by trial bulk powder system. Powdered concentrate long term fire retardant will be packaged in Bulk trailers. Contractor shall provide invoices to CAL FIRE full-service bases twice per month. When these bases are operating Out of Contract Period (OCP), the Contractor will continue to invoice for LTFR product twice per month, and invoice for OCP on a 28-day schedule as described in Attachment 4, Statement of Work, Figure 1, or when OCP operations shut down, whichever happens first.
Specifications:
| 1) |
| Meet daily peak needs of mixing 100,000 gallons per day and simultaneously loading air tankers out of three (3) pits. |
| 2) |
| One (1) crew person daily up to 10.5 hours per day; must be a qualified mixmaster |
| 3) |
| Bulk retardant powder storage in low pro silo |
| 4) |
| One (1) 30-hp 4-inch electric mix pump |
| 5) |
| One (1) 25-hp 4-inch transfer/recirculation pump |
| 6)4) |
| Office trailer for retardant crew |
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: June 1 to October 31 |
| 2) |
| One (1) 30-hp 4-inch electric mix pump |
| 3) |
| One (1) 25-hp 4-inch transfer/recirculation pump |
| 4) |
| Water re-supply system at a minimum rate of 350 gpm |
| 5) |
| Secure location for powdered concentrate long term fire retardant equipment and product |
C. Grass Valley Air Attack Base
Contractor shall provide equipment (including forklift) to mix and load powdered concentrate long term fire retardant at 500 gpm with a peak daily demand capable of 120,000 gallons, at the Grass Valley Air Attack Base. System will include eductor mixers, manifold, hose, fittings and mixed retardant storage tanks. Powdered concentrate long term fire retardant will be packaged in 2000-lb bins. Contractor shall provide three (3) three-inch McCrometers.
Specifications:
1) Meet daily peak needs of mixing 120,000 gallons per day and simultaneously loading air tankers out of three (3) pits.
2) Freight of all equipment for set-up and take down
3) Winterization of products
4) 350 eductor mixing system
5) Forklift
6) Three (3) complete simultaneous loading hose systems
7) All hoses, fittings, valves, adapters necessary for retardant operation
8) Tarps to cover Forty-four (44) bins
9) Low profile silo (empty weight 14,000 lbs.) with a powder capacity of 50,000 pounds
| 9A | |
| ) | 30-gallon air compressor |
10) Storage of twenty-two (22) bins (one ton each) for backup mixing
11) Winter storage of up to Forty-four (44) bins.
12) Fire retardant storage capacity 50,000 gallons
| 12A | |
| ) | Two (2) 25,000-gallon skid mounted steel horizontal tanks (empty weight 25,000 lbs. each) |
| 12B | |
| ) | Mixed retardant is 8.79 lbs./gallon x 50,000 gallons mixed = 439,500 lbs. |
| 12C | |
| ) | Tanks setup with 8-inch bottom drain sumps on delivery side of tanks |
| 12D | |
| ) | 6-inch recirculation and transfer fittings |
| 12E | |
| ) | Tanks to incorporate internal recirculation plumbing |
| 12F | |
| ) | One tank (1) designated as primary storage for operational use |
| 12G | |
| ) | One tank (1) designated as a “mix” tank |
| 12H | |
| ) | Stairway to access a catwalk that will span across both tanks for periodic inspections |
13) Two (2) 6-inch Kunckle pressure relief valves
14) Two (2) 4-inch 480-volt electric powered loading pumps capable of delivering 700 gpm
15) One (1) gas \ diesel 4-inch powered backup loading pump on wheels capable of delivering 500 gpm and one (1) diesel 4-inch powered backup loading pump on wheels capable of delivering 1200 gpm.
16) One (1) 4-inch electric powered mix pump capable of delivering minimum 350 gpm
17) One (1) 4-inch electric powered “mix” tank transfer pump
18) 8-inch suction manifold to load pumps
19) One (1) 30-hp 4-inch electric mix pump
20) One (1) 25-hp 4-inch transfer/recirculation pump
21) 6-inch common delivery \ recirculation manifold
22) Water supply will need to be protected by a double check backflow preventer sized for 6-inch Manifold
23) One (1) 3” or 4” off-load pump (minimum 100gpm)
24) Blower appropriate for phos-bin mixing
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: June 1 to October 31 |
| 2) |
| Water re-supply system at a minimum rate of 350 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant equipment and product |
D. Hemet Air Attack Base
Contractor will provide (3) three-inch McCrometers. Specifications:
| 1) |
| Meet daily peak needs of mixing 200,000 gallons per day and simultaneously loading air tankers out of three (3) pits |
| 2) |
| Installation and freight of tanks and manifold provided per this agreement |
| 3) |
| Freight of all equipment and retardant for set up and take down |
| 5) |
| One (1) 60,000-lb. silo with new larger compressor sufficient to operate air pads |
| 6) |
| Four (4) 12,000-gallon skid mounted steel horizontal retardant storage tanks that include epoxy interior, paint exterior, recirculation system, 3 – OSHA-certified man-ways, site tubes at each end, vent pipe, 6-inch outlet with 6-inch butterfly lug valve and camlock for loading, 4-inch port on reverse side with 4-inch butterfly lug valve and camlock for product transfer. |
| 7) |
| One (1) 10,000-gallon skid mounted steel horizontal retardant mix tank with above specified but also to include (mix platform, OSHA-certified stairs and rails, eductor mixing mount and tank mount, shaded cover, overfill alarm and complete 350 eductor mixer rehab including new valves, gauges, seals, gaskets and conversion to a 500 mixer barrel and orifice. |
| 8) |
| One (1) 3,000-gallon poly off-load tank with 50 gpm min off-load pump |
| 9) |
| Two (2) manifold pressure relief valves |
| 10) |
| Three (3) 4-inch diesel 500 gpm Back-up mix/load pumps |
| 11) |
| Remote ignition operation for two (2) primary diesel load pumps |
| 12) |
| 6-inch steel manifold from tanks to pit manifold |
| 13) |
| Five (5) 6-inch electric actuator valves to be controlled at mix platform |
| 14) |
| Twelve (12) electric valves for retardant manifold as follows: five (5) 8-inch, five (5) 6-inch, and two (2) 4-inch |
| 15) |
| Spring and Fall full service of all pumps |
| 16) |
| Install Silo overfill alarm |
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: Year-round |
| 2) |
| Water supply system at a minimum rate of 500 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant equipment and product |
| 6) |
| Electrical for electric valves, lighting, remote pump ignitions and operator mix station will be owned and maintained by CAL FIRE. |
| 7) |
| Loading hose, skates and loading valves |
E. Hollister Air Attack Base
Contractor shall provide three (3) three-inch McCrometers and batch mixer mix system equipment for powder retardant operation, mixed retardant storage tanks at 300-500 gpm load rate.
Specifications:
| 1) |
| Meet daily peak demand of 100,000 gallons mixed and loaded from four (4) pits |
| 2) |
| Freight of all equipment for set-up and take down |
| 3) |
| Three complete simultaneous loading hose systems |
| 4) |
| All hoses, fittings, valves, adapters necessary for retardant operation (current items are state-owned; future needs will be filled by Contractor) |
| 5) |
| Tarps to cover at minimum two (2) truckloads of retardant |
| 6) |
| Accept the return of and provide refund for up to two (2) loads upon seasonal base closure |
| 7) |
| Three (3) 10,000-gallon skid mounted steel horizontal retardant storage tanks that include epoxy interior, paint exterior, recirculation system, 3 – OSHA-certified man-ways, site tubes at each end, vent pipe, 6-inch outlet with 6-inch butterfly lug valve and camlock for loading, 4-inch port on reverse side with 4-inch butterfly lug valve and camlock for product transfer. |
| 8) |
| Two (2) 2,000-gallon steel batch mixers with stairways |
| 9) |
| One (1) vertical, cone-bottom 15-degree 4,600-gallon off load tank with all fittings, hose, and off load pump |
| 10) |
| Three (3) new 4-inch electric load pumps with 25-hp 3phase/480V motors |
| 11) |
| 350 to 500 gpm electric transfer pump |
| 12) |
| Gasoline-powered recirculation pump for daily tank maintenance and shifting product from one tank to another |
| 13) |
| 6-inch retardant manifold from tanks to loading manifold 4-inch water line from water source to batch mixers |
| 14) |
| Move current mix tank for more space |
| 15) |
| Install electric switch to Pit 3 |
| 16) |
| Increase off load pump GPM from mix tank to storage tanks |
| 17) |
| Assume water pump responsibility |
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: April 15 – December 15 |
| 2) |
| Water supply system at a minimum rate of 350 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant equipment |
| 6) |
| Electrical hook-ups of all pumps |
F. McClellan Air Attack Base
Contractor will provide two (2) 500 eductor mix systems for powder retardant operations, minimum four (4) 25,000-gallon mix and retardant storage tanks, two (2) load pumps at 700 - 1,000 gpm load rate, one (1) 700-1,000 gpm gas/diesel backup, and miscellaneous hose, fittings and manifolding to deliver fire retardant to Agency/Contractor Air Tankers. Contractor shall provide one (1) three-inch McCrometer. Contractor shall provide invoices to CAL FIRE full-service bases twice per month. When these bases are operating OCP, the Contractor will continue to invoice for LTFR product twice per month, and invoice for OCP on a 28-day schedule as described in Attachment 4, Statement of Work, Figure 1, or when OCP operations shut down, whichever happens first.
Limited Staffing options available per rate sheet in Attachment A Contract Pricing.
Specifications:
| 1) |
| Meet daily peak needs of mixing 300,000 gallons per day and simultaneously loading air tankers out of five (5) pits |
| 2) |
| Crew persons (as needed to meet daily peak needs identified herein) daily up to 10.5 hours per day; at least one (1) must be a qualified mixmaster; all must be qualified and able to assist with loading air tankers. |
| 3) |
| Freight of all equipment for set-up and take down |
| 4) |
| Winterization and responsibility of dry product |
| 5) |
| Two (2) 500 eductor mixers with platform to access |
| 6) |
| One forklift for off-loading, and moving product to and from mix area |
| 7) |
| Five (5) completed 3-inch simultaneous loading hose systems. Of those five (5), three (3) must be capable of a three (3) hose-load system for VLAT. |
| 8) |
| All hoses, tanks, fittings, valves, and adapters necessary for retardant operations. |
| 9) |
| Four (4) 25,000-gallon retardant storage tanks (steel) of which one tank will be utilized for mixing and storage of fire retardant |
| 10) |
| One (1) 25,000-gallon retardant off-load tank (steel) |
| 11) |
| Four (4) 4-inch inline Kunkle pressure relief valves |
| 12) |
| One (1) 4-inch electric water mix boost pump capable of 500 – 1000 gpm with Variable Frequency Drive (VFD) |
| 13) |
| Two (2) 6-inch electric pumps capable of delivering 700 – 1000 gpm of fire retardant to aircraft |
| 14) |
| One (1) 6-inch gas/diesel back-up pump capable of delivering 700 – 1000 gpm of fire retardant to aircraft. Contractor will provide any additional back-up pumps necessary to meet daily peak needs identified herein. |
| 15) |
| One (1) 3-inch or 4-inch gas/diesel aircraft off-load pump 300 – 500 gpm and necessary hose and fittings |
| 16) |
| One (1) 6-inch steel retardant delivery manifold to extend up to 1,000 feet (pits 1 – 5) |
| 17) |
| One (1) 4-inch RP device connected to municipal water supply |
| 18) |
| Provide water for retardant operations |
| 19) |
| Electric power to retardant operations from closest available existing power source |
| 20) |
| One (1) 4-inch steel retardant delivery manifold to extend from 6-inch manifold to flight-line, and connect to 3-inch load systems |
| 21) |
| One (1) 3-inch steel water delivery manifold to extend up to 1,000 feet (pits 1 – 5) |
| 22) |
| One (1) 3-inch steel retardant off-load line to extend up to 1,000 feet (pits 1 – 5) |
| 23) |
| Four (4) electric pump panels to power pumps and retardant plant area |
| 24) |
| Office Trailer for contractor personnel |
| 25) |
| Install a boost pump on the 3” water line to increase water pressure to pits 1 and 2 |
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: Year-round |
| 2) |
| Secure location for powdered concentrate long term fire retardant, plant equipment, and mix plant equipment |
| 3) |
| Liability for ramp and office use by CAL FIRE. |
G. Paso Robles Air Attack Base
1) Contractor Roles & Responsibilities
Contractor will provide two McCrometers and equipment for powder retardant operation, mixed storage tanks, at 300 - 500 gpm load rate.
Specifications:
| 1) |
| Meet daily peak needs of mixing 190,000 gallons per day and simultaneously loading air tankers out of three (3) pits |
| 2) |
| Winterization of products |
| 3) |
| All hoses, fittings, valves, adapters necessary for retardant operations |
| 4) |
| One (1) 80,000-gallon vertical steel storage tank |
| 5) |
| One (1) vertical, cone bottom 15 degree 4,600-gallon off load tank with all fittings, hose, and off load pump |
| 6) |
| Two (2) 4-inch electric load pumps 500 gpm |
| 7) |
| 4-inch back-up gas mix pump 400 gpm |
| 8) |
| 4-inch back-up gas load pump 400 gpm |
| 9) |
| Any existing needed repairs or replacements at time of contract implementation |
2) CAL FIRE Roles & Responsibilities
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: April 15 to December 15 |
| 2) |
| Water re-supply system at a minimum rate of 350 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant equipment |
H. Ramona Air Attack Base
Contractor shall provide equipment and labor to mix powdered concentrate long term fire retardant. System will include eductor mixers. Powdered concentrate long term fire retardant will be packaged in air slide trailer for bulk powder storage. If not provided by USFS, Contractor will provide three (3) three-inch McCrometers. Contractor shall provide invoices to CAL FIRE full-service bases twice per month. When these bases are operating OCP, the Contractor will continue to invoice for LTFR product twice per month, and invoice for OCP on a 28-day schedule as described in Attachment 4, Statement of Work, Figure 1, or when OCP operations shut down, whichever happens first.
Specifications:
| 1) |
| Meet daily peak needs of mixing 125,000 gallons per day and simultaneously loading air tankers out of Three (3) pits |
| 2) |
| Crew persons (as needed to meet specification #16) daily up to 10.5 hours per day; must be at least one (1) qualified mixmaster; all must be qualified and able to assist with loading air tankers |
| 4) |
| Four (4) complete simultaneous loading hose systems |
| 5) |
| All hose, fittings, and adapters necessary for retardant operation |
| 6) |
| Air slide trailer for bulk powder storage |
| 7) |
| Two (2) 25,000-gallon steel tanks |
| 8) |
| One (1) 4,500-gallon offload tank |
| 9) |
| Two (2) 4-inch Kunkle Valves (pressure relief) |
| 10) |
| Two (2) 4-inch electric load pumps 500 gpm |
| 11) |
| One (1) 4-inch gas back-up pump |
| 12) |
| 200 Amp electrical panel |
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: Year-round |
| 2) |
| Water re-supply system at a minimum rate of 350 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant equipment and product |
| 4) |
| Blue book loading crew |
| 6) |
| Office space for contractor personnel to work |
I. Rohnerville Air Attack Base (Fortuna)
Contractor will provide three (3) three-inch McCrometers and equipment for powder retardant operation, mixed storage tanks, 300-500 gpm load rate, and powdered concentrate long term fire retardant, One (1) 50,000-lb Silo at Rohnerville, CA.
Specifications:
| 1) |
| Meet daily peak needs of mixing 100,000 gallons per day and simultaneously loading air tankers out of three (3) pits |
| 2) |
| Freight of all equipment for set-up and take down |
| 3) |
| One (1) 350 eductor mix system |
| 4) |
| Three (3) complete simultaneous loading hose systems |
| 5) |
| All hoses, fittings, valves, adapters necessary for retardant operation |
| 6) |
| Two (2) 25,000-gallon steel horizontal retardant storage/mix tanks |
| 7) |
| One (1) 10,000-gallon steel horizontal water storage tank |
| 8) |
| One (1) 4-inch electric transfer pump |
| 9) |
| One (1) 4-inch electric Mix Pump |
| 10) |
| Three (3) 4-inch electric Load Pumps |
| 11) |
| All electrical pump panels |
| 12) |
| 6-inch retardant manifold from tanks to loading manifold |
| 13)One |
| One (1) 50,000-lb Silo |
| 14) |
| Rehab storage and water tanks prep and paint |
| 15) |
| Replace or repair catwalks, platforms, and stairs on all three tanks to OSHA compliance |
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: June 1 to October 31 |
| 2) |
| Water re-supply system at a minimum rate of 350 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant equipment |
J. Sonoma Air Attack Base (Santa Rosa)
Contractor will provide one (1) 3-inch micro motion meter and two (2) three-inch McCrometers and equipment for powder retardant operation, mixed storage tanks, at 300-500 gpm load rate.
Specifications:
| 1) |
| Meet daily peak needs of mixing 125,000 gallons per day and simultaneously loading air tankers out of three (3) pits |
| 3) |
| All hoses, fittings, valves, adapters necessary for retardant operation |
| 4) |
| One (1) 50,000-lb. silo |
| 5) |
| Two (2) 2,500-gallon offload tanks |
| 6) |
| Two (2) 4-inch electric load pumps 500 gpm |
| 7) |
| 4-inch back-up gas load pump 400 gpm |
| 8) |
| 4-inch back-up mix pump 400 gpm |
| 9) |
| 3-inch off-load pump (min 100 gpm) |
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: June 1 to October 31 |
| 2) |
| Water re-supply system at a minimum rate of 350 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant equipment |
K. Ukiah Air Attack Base
Contractor shall provide three (3) three-inch McCrometers and batch mixer mix system equipment for powder retardant operation, mixed retardant storage tanks, at 300-500 gpm load rate.
Specifications:
| 1) |
| Meet daily peak needs of mixing 125,000 gallons per day and simultaneously loading air tankers out of three (3) pits |
| 2) |
| Freight of all equipment for set-up and take down |
| 3) |
| Three (3) complete simultaneous loading hose systems |
| 4) |
| All hoses, fittings, valves, adapters necessary for retardant operation |
| 5) |
| Tarps to cover at minimum two (2) truckloads of retardant |
| 6) |
| Accept the return of and provide refund for up to two (2) loads upon seasonal base closure |
| 7) |
| Four (4) 10,000-gallon steel horizontal retardant storage tanks |
| 8) |
| One (1) 2,500-gallon off-load tank |
| 9) |
| Two (2) 4-inch electric pumps capable of minimum 400 gpm |
| 10) |
| 4-inch back-up gas/load pump 350 gpm |
| 11) |
| 4-inch retardant manifold from tanks to loading manifold |
| 12) |
| One (1) 2,000-gallon batch mixer |
| 1) |
| Anticipated dates air tanker assigned to Air Attack Base: June 1 to October 31 |
| 2) |
| Water re-supply system at a minimum rate of 350 gpm |
| 3) |
| Secure location for powdered concentrate long term fire retardant equipment and product |
L. Portable & Mobile Fire Chemical Plants
1. Contractor Roles & Responsibilities
| 1) |
| The Contractor shall ensure that all portable and mobile fire chemical plants meet the specifications identified in the USFS LTFR contract. |
| 2) |
| Portables shall arrive with enough chemical concentrate to provide at least 50,000 gallons of mixed product. |
| 3) |
| Mobiles shall arrive with a minimum of 4,000 gallons of concentrate |
| 4) |
| Portable Helicopter plants shall have one (1) programmable AM Radio. |
| 5) |
| Portables and Mobiles shall have two (2) field programmable and narrow band capable FM Radios. |
| 6) |
| Portables and mobiles shall arrive with a tanker with a minimum storage capacity of 2,500 gallons of concentrate |
| 7) |
| The contractor shall not charge for any period of time for which they cannot provide retardant or ancillary services thereto. |
| 8) |
| All invoices shall be substantiated with daily shift tickets. |
| 9) |
| If an existing base request a portable to increase its daily LTFR output, the contractor shall bill for the equipment only. Any retardant used through the portable will be sold at the current pricing tier for that location. In this case, when it is time to haul the portable away, CAL FIRE shall not be billed for any retardant remaining in the portable tank. The remaining retardant shall be added to the permanent tank(s) on base and shall be charged for at the time it is delivered out the nozzle. |
| 10) |
| Contractor agrees to a discounted rate for guaranteed extended portable or mobile plant use as follows: 5% discount if guaranteed to be open 15 – 29 days at the time of base opening; 10% discount if guaranteed to be open 30 days or more at the time of base opening. |
| 11) |
| Upon hire, the contractor will send the closest available resource which meets the specification and needs identified by CAL FIRE personnel. These resources may travel from one of the locations listed below or from a previous activation. When portables and / or mobiles travel to a CAL FIRE incident from the storage location or return to a storage location from a CAL FIRE incident, that distance will be used to calculate time. When portables and / or mobiles are traveling from one activation to another, the contractor will stop billing the first activation at time of demobilization and initiate billing to the next CAL FIRE incident from that point forward. In this case, the distance between the two fires will be used to calculate time. At the time that CAL FIRE personnel orders equipment, the contractor will identify the specific starting point and estimated travel time. |
Mobile Location Southern CA Mobile Location Northern CA Alternate Mobile Location 10667 Jersey Blvd. 5500 Price Ave. 5980 E Commerce Loop Rancho Cucamonga, CA 91730 McClellan, CA 95652 Post Falls, ID 83854
For purposes of this section, an activation is the hire of portables and / or mobiles by any agency.
2. CAL FIRE Roles & Responsibilities
| 1) |
| CAL FIRE will provide the water source for the portable and mobile fire chemical mixing and loading plant at a rate of 350 gpm. |
| 2) |
| CAL FIRE is not responsible to pay the contractor for any period of time for which they cannot provide retardant or ancillary services thereto. |
| 3) |
| CAL FIRE is not responsible to pay the contractor for any period of time for which they cannot provide substantiating shift tickets. |
M. Channel Islands Air Tanker Base
1) Contractor Roles and Responsibilities Specifications:
| 1) |
| Provide the following options: |
Mixmaster Option 1:
· One (1) Qualified Retardant Mixmaster, for mixing of long term fire retardant supporting three loading pits (simultaneous).
Loader Option 2:
· One (1) Qualified Loader (delivery,) for loading of long term retardant.
Full-Service Option 3:
· Six (6) Qualified staff members, for mixing and delivery of long term fire retardant supporting three loading pits (simultaneous).
| 2) |
| Each order will come fully staffed with enough long term fire retardant product meeting CAL FIRE qualified products list (QPL), https://www.fs.fed.us/rm/fire/wfcs/products/ to meet CAL FIRE’s operational period of 2 days or 24hr use prior to additional product orders. On-site Perimeter staffing along with CAL FIRE Base Manager will communicate additional product needed and order accordingly. All products will be provided as a consignment basis until mixed and be charged at the current CAL FIRE Statewide Contract 1-21-68-43 Long Term Fire Retardant. |
· All product shipped in sufficient quantities to meet 24hr. operational period and purchased per ton per Statewide Contract 1-21-68-43 Long Term Fire Retardant.
| 1) |
| Provide CAL FIRE personnel as needed |
| 2) |
| Continue to work with the United States Federal Fire Services for all materials, goods and resources needed, this is to include land, water and access to premises for Contractor. |
Exhibit A
List of Fire retardant Chemicals Approved for Use in Portable Large Air Tanker (LAT) Base Fire Chemical Mixing Plants
Products
1. MVP-Fx
2. 259-Fx
3. LC-95A-Fx
4. LCE20-FX
5. LCE20-W
COLOR: CAL FIRE requires that any retardant chemicals purchased for aerial application must be tinted such that they are readily visible from an elevation of 2,500 feet above ground level (AGL) in normal sunlight conditions when applied to the native California vegetation commonly found in the State Responsibility Area (SRA).
The colorant must be non-staining and must fade completely with exposure to 18,000 Langleys of sunlight, after which the applied product is invisible or unnoticeable. It is recommended that testing of this requirement be done in natural light in accordance with ASTM G-24, Standard Recommended Practice for Conducting Natural Light Exposures.
A. Portable LAT Base Fire Chemical Plant: for support of LAT Firefighting Operations: the contractor shall provide fire retardant as described in Exhibit A, and a fully operational mobile plant for mixing and loading of these chemicals into air tankers at a site to be designated by CAL FIRE, so that they can then be dropped on wildfires during fire suppression operations.
Specifications:
| 1) |
| The plant must be able to provide approved mixed fire chemicals. The plant must be able to load mixed chemicals into two (2) air tankers simultaneously at a rate of 400 gpm per air tanker. The plant must be able to mix the fire chemicals a rate of 100,000 gallons over twelve (12) hours. |
| 2) |
| The plant must be able to draft and/or pump all required water from a non-pressurized source, over a distance of at least 400 feet, in quantities sufficient to meet the mixing and loading requirements stated above. |
| 3) |
| The plant must arrive at the incident with enough chemical concentrate to provide at least 50,000 gallons of mixed product. See Exhibit A for a listing of approved products and reference mix ratios. |
| 4) |
| The contractor will adhere to State emergency mobile equipment hiring practices. The only exception will be for contractor’s supplying a type one (1) plant for air tanker operations, whereby those personnel will not be required to have the eight (8) hours of fire line safety training. |
However, the Contractor must have knowledge of fixed wing air tanker operations which includes handling, storage, mixing, loading, and testing of fire suppressant products.
| 5) |
| The Contractor will provide all chemicals, equipment (connecting hose, fittings, loading hose and valves), Refractometer for retardant, Marsh funnel, personnel, transportation, fuel, and other items needed to provide retardant consistent with need at remote locations. All contractor employees will wear appropriate personal protective equipment (PPE) as required by CalOSHA regulations. |
B. Portable Very Large Air Tanker (VLAT) Base: These specifications are in addition to those defined in Section A of this exhibit. The VLAT Portable Retardant Base will have approximately 20,000 gallons of mixed product. Product delivered will be powdered concentrate long term fire retardant, not to exceed 800 centipoises when mixed. Tanks and mix system to ensure mixing and loading at 120,000 gallons per day, with a load time not to exceed 15 minutes per tanker.
| 1) |
| Wash-down hose to be supplied by ordering agency |
| 2) |
| Water to be supplied by agency at a rate of 350+ gpm |
| 3) |
| Effluent/wash-down water, unused mixed fire retardant disposal to be provided by ordering Agency, or negotiated with the Contractor |
| 4) |
| VLAT operation consists of: |
· Mobile mixing unit (tanker trailer) mixed product capacity of 5,000 – 7,000 gallons
· Manifolding and hose carts to accommodate three (3) loading pits
· Tanks to ensure mixing and loading at 120 thousand gallons per day
· Two (2) 4-inch load pumps
· Personnel to accommodate mixing and loading (depending on longevity and pace of operations)
· One (1) forklift
· 66 Bins = 110,000 lbs. of dry product
Exhibit B
List of Fire retardant Chemicals Approved for Use in Portable Helicopter Fire Chemical Mixing Plants
Products
1. 259-FX
COLOR: CAL FIRE requires that any fire retardant chemicals purchased for aerial application must be tinted such that they are readily visible from an elevation of 2,500 feet above ground level (AGL) in normal sunlight conditions when applied to the native California vegetation commonly found in the State Responsibility Area (SRA).
The colorant must be non-staining and must fade completely with exposure to 18,000 Langleys of sunlight, after which the applied product is invisible or unnoticeable. It is recommended that testing of this requirement be done in natural light in accordance with ASTM G-24, Standard Recommended Practice for Conducting Natural Light Exposures.
Portable Helicopter Fire Chemical Plant: for support of Helicopter Firefighting Operations: the Contractor shall provide a fully operational mobile plant for mixing and loading of certain fire retardant or suppressant chemicals as described in Exhibit B, at a site to be designated by CAL FIRE, for loading helicopters and single-engine air tankers (SEATs) with these chemicals so that they can then be applied during fire suppression operations.
Specifications:
| 1) |
| The plant must be able to provide approved mixed fire chemicals. The plant must be able to load mixed chemicals into a helicopter dip tank or a single engine air tanker at a rate of 300 gpm, and must be able to mix and pump the product at a peak rate of 12,000 gallons per hour, with a minimum 12-hour capacity of 50,000 gallons. See Exhibit B for a list of approved products and reference mix ratios. |
| 2) |
| All Contractor s will adhere to state emergency mobile equipment hiring practices. The only exception will be for Contractor’s supplying a type one plant for air tanker operations, whereby those personnel will not be required to have the eight (8) hours of fire line safety training. However, the contractor must have knowledge of fixed wing air tanker operations which includes handling, storage, mixing, loading, and testing of fire suppressant products. |
| 3) |
| The plant must be able to draft and/or pump all required water from a non-pressurized source, over a distance of at least 400 feet, in quantities sufficient to meet the mixing and loading requirements stated above. |
| 4) |
| The plant must include at least one (1) rigid, open-top mixed product storage tank with a minimum opening diameter of ten (10) feet, and a water depth of at least eight (8) feet, to permit filling of a 2,000-gallon rigid helicopter bucket by dipping. The tank must meet United States Forest Service (USFS) dip tank safety standards. |
| 5) |
| The plant must include at least one (1) separate open-top freshwater rinse tank of the same size as stated above. |
Exhibit C
List of Fire Retardant Approved for Use in Mobile Fire Chemical Mixing Plants
Products
1. LC-95A-FX
2. LC-95-W
3. 259-FX
4. LCE20-FX
5. LCE20-W
COLOR: The colorant must be non-staining and must fade completely with exposure to 18,000 Langleys of sunlight, after which the applied product is invisible or unnoticeable. It is recommended that testing of this requirement be done in natural light in accordance with ASTM G-24, Standard Recommended Practice for Conducting Natural Light Exposures.
The department may ask for retardant along roadways and sensitive areas to be non-colored.
Mobile Fire Chemical Plant: The Contractor shall provide a fully operational mobile plant for mixing and loading of certain fire retardant as described in Exhibit C, at a site to be designated by the State, for retardant dispersion and application from deck guns and/or spray bars for fire suppression operations. All contractor operators and responding personnel will maintain currency for the California State Training course ‘Fireline Safety Awareness for the Hired contractor’ or the USFS equivalent of Annual Fire Line refresher (RT-130) by an accredited NWCG provider.
Specifications:
| 1) |
| The plant must be able to provide approved mixed fire chemicals. The plant must be able to load fire apparatus at a rate of 400 gpm and must be able to mix the fire chemicals at a rate of 12,000 gallons per hour, with a minimum 12-hour capacity of 50,000 gallons. |
| 2) |
| The Mobile Plant must have at least a 1,250-gallon tank capacity, minimum one 1 ½ pressure discharge valve, contain four side mount spray nozzles two (2) each front and back, with one (1) functional either remote control or staffed Deck Gun with a reach of at minimum 200 feet. |
| 3) |
| Mixing and loading operations may be conducted while the plant is stationary, but the plant must remain mobile so that it can immediately move to a new location with the fire apparatus it is supporting, or to apply chemicals while mobile. |
| 4) |
| The plant must arrive at the incident with enough chemical concentrate to provide at least 50,000 gallons of mixed product. |
| 5) |
| The contractor will provide all chemicals, equipment, personnel, transportation, and other items needed to meet the requirements. The plant must be staffed with double operators and personnel to meet the requirements stated above to sustain 24-hour operations. All contractor employees will wear appropriate personal protective equipment (PPE) as required by CalOSHA regulations. |
| 6) |
| A type I or II water tender will be provided for Mobile Retardant ground operations. |
| 7) |
| The plant must be able to draft from twenty (20) feet and/or pump all required water from a non-pressurized source, over a distance of at least 400 feet, in quantities sufficient to meet the mixing and loading requirements stated above. |
| 8) |
| Fuel for Mobile Mix Plant and supporting equipment will be supplied by the Contractor. |
| 9) |
| *Plant will include a Type I or II Water Tender, with operators for day and night shift to accompany the plant. Rates will be commensurate with the current CAL FIRE Hired Equipment Supplier Participant Manual.* |
| 10) |
| Plant will have at minimum 500’ of 1½” hose, one (1) gated 1½ “ wye, and two (2) 1½” nozzles. |
6. Additional Contractor Requirements
It is mutually understood and agreed by and between CAL FIRE and the Contractor for all bases and transactions, unless otherwise noted below, that:
a. Agreements between CAL FIRE and the Contractor:
1. As technology evolves and product innovations are scientifically and legally approved and released, CAL FIRE will use the most effective and appropriate long term fire retardant the contractor has available.
2. CAL FIRE reserves the right to add or delete equipment, services, or service locations as needed during the term of this agreement at the contracted rates.
3. Contractor is responsible to ensure all equipment maintenance is completed timely.
i. This includes annual oil changes for pumps, proper signage on tanks, tank maintenance, replacing and repairing damaged and/or worn out items, and other general upkeep.
ii. Any purchases required to complete equipment maintenance, such as oil, oil recycling, parts, etc., are the responsibility of the contractor.
iii. Special maintenance such as agency-owned pump rehab, tank painting, interior coatings or liners to be negotiated on a base-by-base need.
iv. CAL FIRE may assist with minor maintenance, spring start-up, and/or winterization if the contractor so requests and it is within CAL FIRE capacity to do so.
v. Should any CAL FIRE base purchase LTFR-related equipment, it will meet or exceed the standards described herein and will be the sole responsibility of the department.
a. In this case, the contractor may provide such advice and / or assistance as is appropriate.
4. Contractor is responsible to ensure that all equipment and tanks are maintained in good repair to minimize any chance of breaking or rupturing at any time.
5. To ensure uninterrupted operations, if any equipment experiences failure for any reason and it is not restored to proper working order within 24 hours, the Contractor is responsible to provide a portable or portables such that the identified peak of the base is met at no additional cost to CAL FIRE.
i. If necessary, after 24 hours of non-operation, CAL FIRE may seek repairs after consulting with the Contractor and forward the invoice to the contractor for payment.
6. Contractor is responsible to maintain all contractor -owned equipment in properly functioning order.
i. If equipment is not maintained properly and this results in damage to retardant, contractor will replace at no cost to CAL FIRE.
7. Because equipment remains on base property year-round, the contractor will provide spring start-up and winterization for all equipment at all bases as follows:
i. Startup procedures to include thorough inspection of all of the contractor ’s parts and equipment required for powder retardant operations. For example, ensure hoses are intact, sound, and do not show signs of excessive wear. Ensure that the Contractor ’s valves and pumps operate free and smoothly. Ensure all of the Contractor ’s electrical wiring and switches are in good working condition with no signs of cracks or frayed wires.
ii. Winterization to include a post season visit by the Contractor ’s representative to ensure all equipment has been properly stored and winterized by CAL FIRE, and to assess possible needs and replacements for the following fire season. It must be mutually agreed by both CAL FIRE and the contractor for approval to replace or repair any Contractor -owned equipment.
iii. Contractor is additionally responsible for the winterization of any mixed and/or dry product which will remain at bases through the winter.
iv. In the event of winter activation, CAL FIRE will be able to start-up with contractor notification. After the event and threat is determined to be mitigated, the contractor may be called to assist with re-winterization, but is not obligated to return.
8. Contractor shall provide one complete retardant QC package to each base as follows:
i. Complete retardant Quality Control (QC) package including refractometer, stopwatch, thermometer and appropriate Marsh Funnel with stand. CAL FIRE to provide necessary sample jars.
9. Equipment repair and replacements necessitated by neglect or misuse by CAL FIRE of Contractor -provided equipment will be the sole responsibility of CAL FIRE.
10. Delivery of retardant must occur within 48 hours of ordering for fixed bases and within 24 hours of ordering for portables and mobile plants at incidents.
11. Any clean-up efforts and expenses resulting from spills due to Contractor negligence or failure of contractor equipment will be the sole responsibility of the contractor.
12. The contractor will be responsible for disposal of pallets, bags, and other shipping containers related to the purchase and/or delivery of LTFR.
13. CAL FIRE reserves the right to buy powdered concentrate long term fire retardant at the Porterville Air Attack Base.
14. Each Air Attack Base has different delivery needs, based upon infrastructure, location, and storage capacity. CAL FIRE has provided specific requirements herein to ensure these needs are met by the contractor.
15. Payment terms (Net 75 during incidents) do not begin until the final invoice (including delivery) has been delivered to CAL FIRE.
16. With notice, CAL FIRE may require the contractor to open bases early and/or maintain bases as open outside of the contract period.
17. Once annually, at least 30 days prior to anticipated fire season onset (contract period dates as noted in the CAL FIRE Roles and Responsibilities), CAL FIRE may adjust the contract period dates.
18. All invoices will be delivered both to the ordering Unit or Incident Finance Section for payment. Invoices shall be clear and easy to interpret. For example, each shall include columns that define the product, unit of measure, quantity, and price per quantity in which the unit of measure multiplied by the quantity reflects the amount purchased, and the quantity multiplied by the price reflects the amount charged, each without any additional calculations to be completed.
b. For bases where the contractor provides mixing delivery (Columbia, Ramona, and McClellan, and any added during the course of this contract) opened outside the predicted time period:
1. The Contractor agrees to provide personnel within 48 hours of CAL FIRE request.
2. At CAL FIRE discretion, bases may open prior to the In-Contract Period (ICP) identified in the specification tables for each. Bases which open early may do so for a short time to address a specific threat, or they may remain open throughout ICP. If a base which has opened early closes prior to the first ICP date, OCP rates shall be invoiced for that time. If the base will remain open throughout ICP, OCP rates shall be invoiced for the time period during which it was open early.
3. In the case of a late closure, the fee defined in Attachment 1 – Pricing Worksheet will be charged for each staff person; so, a base with one Contractor staff would be charged fee x 1 x time unit (daily, weekly, or monthly), whereas a base with two Contractor staff would be charged fee x 2 x time unit (daily, weekly, or monthly), and so on.
c. For portables and mobiles: Contractor -authorized operation teams and delivery companies must meet the following:
1. Payment terms (Net 75 during incidents) do not begin until the final invoice (including delivery) has been delivered to CAL FIRE.
2. The contractor must provide delivery companies with a letter authorizing them to transport LTFR.
3. Operation teams for mobile bases, portable bases, and ground application plants must be certified by OSFM by taking the Fireline Safety Awareness for Hired Contractor s course.
4. The contractor must provide operation teams for mobile bases, portable bases, and ground application plants with a letter or statement that they have been trained by the contractor in the handling and use of the product(s).
5. Mobile plants are 24-hour resources which will be manned by two sets of operators.
6. When this contract begins, and prior to deployment for each year thereafter for the length of this contract, operators of vehicles used for mobile bases, portable bases, and ground application plants must provide certification (such as the authorized decal) that the vehicle(s) have passed the CVSA Compliance Inspection.
7. The plant setup site shall be at least 300 feet from any year-round or seasonal lake or stream. The Contractor and the CAL FIRE base manager will jointly develop a Site Spill Management Plan. The Contractor will provide for secondary containment of chemicals that escape from the mixing system and portable tanks, and pumps in order to prevent runoff into year-round or seasonal watercourses. The Contractor will be responsible for the removal and disposal of chemical spills, residue, and runoff in accordance with local environmental regulations, unless those spills are the result of other CAL FIRE Contractor s, or Agency personnel. In this case, the Contractor may negotiate with CAL FIRE base manager or appropriate contracting officer, for disposal or removal of those suppressant/retardant chemicals.
All chemical spills will be reported to the Incident Commander (IC) or Operations Section Chief, and the CAL FIRE chemical program manager within 24 hours of the time of the spill.
8. If there is a plant available for hire, the Contractor must be able to initiate dispatch to a site designated by CAL FIRE at any time, day or night, within one hour of the time the contractor accepts the offer of hire.
9. Arrival time will be negotiated between the contractor and CAL FIRE at the time of dispatch. CAL FIRE reserves the right to withdraw its offer of hire if the contractor cannot arrive at the designated site by the time specified by CAL FIRE, or suffers equipment breakdowns during the transportation, setup, or operational phase of the incident.
a. When ordering these resources to an incident, CAL FIRE may negotiate an arrival time with the contractor to ensure that any necessary land use or other agreements are in place timely to prevent standby time accruing to the Contractor.
10. The contractor and the CAL FIRE base manager shall work together for disposal of any unused mixed product at the end of the incident. If approved by CAL FIRE, unused product may be evenly distributed at a rate no greater than 2 gallons per 100 square feet within the perimeter of the fire. All unmixed quantities of product must be returned by the contractor at no additional charge to CAL FIRE. The Contractor ’s employees will wear appropriate personal protective equipment (PPE) as required by CalOSHA regulations.
11. The contractor will be responsible for all accidents, injuries, breakdowns, and equipment malfunctions suffered by its equipment or employees, unless those issues arise from other State Contractor s or Agency personnel.
12. Each base manager and/or his/her personnel shall work with the Contractor ’s Technical Representative and the Contractor ’s Airbase Services Shop Foreman to develop Winterization procedures for each particular base as to not overlook any potentially damaging or dangerous conditions with equipment and/or products over the course of Off-Season (winter).
6. Payment Terms
A. The State agrees to pay for actual costs of services performed, in accordance with the terms and conditions stated herein, and upon receipt and approval of invoices and is not obligated to pay for any costs not identified in this agreement.
B. Any and all costs of crew change out are the responsibility of the contractor.
Equipment Daily Rate: CAL FIRE will pay the Daily Rate for all days of hire (0001 to 2400), except as described under Half-Daily Rate. * Portable and support tender equipment rates are based on the number of hours that the equipment is in service in a calendar day. *
| *Water Tender |
| Reduced Rate |
| Standard Rate |
| Extended Rate |
| Water Tender Type I (2500+ gallons) |
| $ 1,135.00 |
| $ 2,340.00 |
| $ 3,403.00 |
| Water Tender Type II (1000 -2499 gallons) |
| $ 1,018.00 |
| $ 2,120.00 |
| $ 3,081.00 |
| Portable Tanks |
| $ 36.00 |
| $ 74.00 |
| $ 110.00 |
| Portable Pump |
| $ 40.00 |
| $ 80.00 |
| $ 120.00 * |
C. Equipment Half-Daily Rate: The Half-Daily Rate will be applied if the contractor works less than eight (8) hours in a duty day during mobilization to an incident or demobilization from an incident.
D. CAL FIRE will include travel time as hours worked when determining the daily rate for portables and mobiles. CAL FIRE is not responsible to reimburse for mileage for travel to, from, or during an incident. This payment is based on the need date and time plus travel time; time of dispatch does not initiate Daily or Half-Daily Rates.
E. Remobilization Fee: The first setup and takedown of portable and mobile plant facilities during the incident is covered by the Daily Rate or Half-Daily Rate, as determined herein. For each additional plant relocation ordered by CAL FIRE, the contractor may apply one remobilization fee.
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