Attachment C.pdf

Public Works Department

15151 E. Alameda Parkway, Ste. 3200 Aurora, Colorado 80012 303.739.7300 email publicworks@auroragov.org

SC 1 of 21 Rev1.22.20

FACILITIES ENGINEERING

SPECIAL CONDITIONS

(This guideline serves to supplement and not replace code requirements) The Special Requirements presented here forth shall be in addition to the requirements set forth in the Specifications. These Special Requirements shall take precedent over discrepancies with the Plans and Specifications.

1. General Project Information

• The Contractor represents that they have carefully reviewed the referenced documents and inspected the site of the proposed work. In addition, they are fully informed of the conditions under which the work is to be performed. The Contractor further represents that they have satisfied themselves to the actual conditions of the premises, existing construction, actual elevations, site logistics, local code restrictions, and any other conditions affecting the completion of the intended work.

• Prior to award of contract the Contractor shall disclose all subcontractors that will be utilized on the project. The City of Aurora reserves the right to reject any subcontractor.

• The Bidder shall not propose to use subcontractors for more than eighty percent (80%) of the work on the project without written approval of the Project Manager.

2. Preconstruction Meeting

• The City of Aurora (COA) will schedule a meeting after Notice of Award

• Agenda:

o Execution of contractor agreement (with COA Purchasing Dept.)

o Submission of executed bonds and insurance certificates (with COA Purch. Dept) o Distribution of contract documents o Submission of COA accepted list of Subcontractors, Schedule of Values, and

Progress Schedule o Designation of personnel representing the parties to the contract (cell phone numbers including after hours emergency contact info).

o Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, change orders, and contract closeout procedures.

o Scheduling

• Contractor to record minutes and distribute copies within two days after meeting to participants

3. Site Mobilization Meeting

• The City of Aurora (COA) will schedule a meeting prior to Contractor occupancy.

• Attendance required:

o COA Project Manager o COA User Group (optional) mailto:publicworks@auroragov.org

SC 2 of 21 o Contractor Principal o Contractor’s Superintendent o Major Subcontractors o Architect (as requested by COA Project Manager) o Engineers (as requested by COA Project Manager)

• Agenda:

o Use of premises o COA requirements and occupancy prior to completion o Construction facilities o Temporary Utilities o Survey and building layout o Security o Housekeeping procedures o Schedules o Application for payment procedures o Procedures for testing o Procedures for maintaining record documents o Requirements for start-up of equipment o Inspection and acceptance of equipment put into service during the construction period

• Contractor to record minutes and distribute copies within two days after meeting to participants and those affected by decisions.

4. Progress Meetings

• Schedule and administer weekly meetings throughout progress of the work.

• Make arrangements for meetings, prepare agenda with copies for participants, and preside at meetings.

• Attendance Required:

o COA Project Manager o COA User Group (optional) o Contractor’s Superintendent o Major Subcontractors and Suppliers (as requested by COA PM or Contractor) o Architect (as requested by COA Project Manager) o Engineers (as requested by COA Project Manager)

• Agenda:

o Review minutes of previous meetings o Review of work progress o Field observations, issues, and decisions o Identification of problems that impede, or will impede, planned progress o Coordination efforts o Review of submittals schedule and status of submittals o Maintenance of progress schedule o Corrective measures to regain projected schedules o Planned progress during succeeding work period o Maintenance of quality and work standards o Effect of proposed changes on progress schedule and coordination o Other business relating to work

• Contractor to record minutes and distribute copies within two days after meeting to participants and those affected by decisions.

SC 3 of 21

• The Contractor shall chair weekly superintendent’s progress meetings with subcontractors and material suppliers to discuss safety, schedule, coordination efforts, mobilization, means and methods and problems associated with the project.

5. Schedule of Values

• As part of the contract award, the contractor shall provide a break out of the lump sum cost by the latest CSI Divisions.

6. Contract Time

• The Contractor shall complete the project in the allotted time frame set by the contract.

• The contract time begins when the Contractor receives the Notice to Proceed.

7. Construction Progress Schedule

• Submit for the COA Project Manager’s review and approval a construction schedule

(MS Project 2013 or file format that can be opened in MS Project 2013) as follows:

o A preliminary schedule within 10 days after date of the Agreement for the first 60 days of work, with a general outline for the remainder of the work.

o A draft of proposed complete schedule within 20 days after review of preliminary schedule. Include written certification that major subcontractors and long lead material vendors have reviewed and accepted proposed schedule.

o A complete schedule within 10 days after joint review o An updated schedule with each application for payment.

• The schedule shall take into account the COA user group’s activities.

• The schedule shall indicate substantial and final completion dates.

• The schedule shall consist of a daily and weekly chart showing the project schedule for each milestone of the project.

• The chart shall indicate each trade with their projected schedule from start through completion.

8. Work Schedule

• Some work may be required to be completed during non business hours. The General

Contractor (Contractor) shall coordinate these work schedules with the Project Manager and facility staff, a minimum of 24 hours prior to the work schedule.

• Exterior work that is especially noisy shall be limited to the hours of 7am to 5pm.

• Interior work that is especially noisy shall be done during unoccupied times unless prior approved by the COA Project Manager.

• Work associated with shutdown of services will have to be done after hours unless prior approved with the COA Project Manager. The shutdown shall be arranged at least 24 hours in advance with the COA Project Manager and the COA User Group(s) affected and may be limited to 4 hours at a time.

9. Prior Construction and Progress Photographs

• Before construction, Contractor shall take dated photographs as evidence of existing project conditions and submit to the COA Project Manager prior to performing any

SC 4 of 21 work. Contractor shall be responsible for repair/replacement of any condition if not documented prior, such as but not limited to pavement, concrete curbs/sidewalks, landscaping, walls, etc. Contractor shall restore damaged item to the satisfaction of the COA Project Manager.

• During construction take dated photographs of the following as applicable:

o Prepared excavations with rebar prior to concrete pour o Foundations in progress and upon completion o Structural masonry in progress and upon completion o Existing roof tear off and re-roof o Final completion including an exterior photo that is taken from the same location as existing view (before and after)

10. Permits and Fees

• The Contractor shall obtain all licenses and permits as required to work within the City of Aurora.

• Permits may be issued to a General Contractor only when the Contractor is in compliance with the licensing and bonding requirements of the City of Aurora.

• Building permits shall be obtained prior to any work is authorized or allowed.

• Building permit fees will be paid by the City of Aurora.

• Where applicable, there will be a permit fee where water from a fire hydrant is necessary. All fees are payable by the Contractor.

11. Codes

• Contractor shall be responsible for conforming to all codes. All equipment shall be installed per manufacturer’s recommendations.

• Contractor shall be responsible for advising the COA, and their consultants, of all laws, ordinances, rules, regulations, orders, state and local building codes or requirements of authorities having jurisdiction over the project. If Contractor performs work under the contract knowing it to be contrary to the requirements of the authorities having jurisdiction over the work, and without advising the COA nor his consultants of such requirements, Contractor shall assume full responsibility of such work and all associated cost for appropriate modifications which may be required by authorities having jurisdiction over the work.

12. Guidelines

• The Contractor shall conform to the City of Aurora, Facilities Engineering Guidelines:

o Special Conditions as set forth here within o Project Closeout Deliverables as set forth here within o Electrical Labeling as set forth here within

13. Time Extension for Severe Weather Upon written request from the Contractor, the Project Manager may suspend the counting of contract time, herein called time extension, for the Contractor's convenience during unusually severe weather. The Contractor's request for time extension due to severe weather delays shall clearly demonstrate that the weather conditions were "unusually severe," would not have been reasonably anticipated given the normal, prevalent weather conditions in the locality of the work, that such conditions adversely affected 50 percent or more of the Contractor's workday and delayed work critical to the timely completion of the project. The determination of unusually severe weather, for this purpose, shall be at

SC 5 of 21 the sole discretion of the Project Manager following the review of the Contractor's request.

The Contractor is reminded that the contract time already includes an allowance for calendar days lost to adverse weather for each month. The anticipated number of days lost is based on the current standard used by the Urban Drainage and Flood Control District, and is listed as follows:

JAN. FEB. MAR. APR. MAY JUN. JUL. AUG. SEP. OCT. NOV. DEC.

7 4 4 4 6 3 4 2 3 3 4 5

Only the number of days lost due to unusually severe weather as requested by the Contractor and approved by the Project Manager, that exceeds the above-anticipated number of days lost for the month, shall be considered for granting a contract time extension.

If, at any time during the contract time period, the Contractor fails to prosecute the work continuously and diligently as reasonably expected, and with sufficient forces and equipment to maintain satisfactory work progress, the Contractor shall forfeit the right to time extension for unusually severe weather conditions. In this case, the Contractor shall make up for the time lost through acceleration of the remaining work and without any additional costs to the City.

The time extension will be implemented by change order. All costs resulting from the time extension including, but not limited to, the protection and maintenance of the job site, maintaining specified insurance and bonding certificates, and traffic control for the period of time extension, shall be the responsibility of the Contractor and at no additional cost to the City. Unit price adjustments or special allowances shall not be paid by the City for escalated material, labor, equipment, or any other costs associated with the time extension.

14. Existing Conditions Survey

• A conditions survey shall be conducted with the COA Project Manager. The intent of the survey is to document the existing conditions prior to start of construction. The Contractor will be responsible and bear the cost for repairing any prior existing conditions not documented prior to start of construction, with a conditions survey, as being previously damaged. The labor, material and documentation tools required for such a survey shall be included by the Contractor. Written documentation, including photos, shall be transmitted by the Contractor and a written receipt will be provided for said documentation by the COA Project Manager. All damages caused by the Contractor, and/or their subcontractors, during the course of construction shall be repaired by the Contractor to its original state as determined by the COA Project Manager. This includes, but is not limited to, damage to the site concrete, asphalt, landscaping (grass) and roof. The Contractor shall bear all associated costs for the repair/replacement.

15. Field Office / Equipment Storage / Staging Area

• The Contractor shall coordinate a temporary field office and storage facilities at the building location for its on-site personnel and materials and equipment with the COA Project Manager. The Contractor shall discuss the location(s) of the facilities and

SC 6 of 21 provide a site plan to the COA Project Manager prior to setting facilities. Consideration shall be given to the location of existing utilities to minimize site disruptions.

• Cost for installation of utilities and energy use costs for above said structures shall be provided and paid for by the Contractor unless specific written approval is given by the COA Project Manager. In addition, subcontractor storage containers and staging areas shall be located adjacent to the construction area as directed by the COA Project Manager. All offices and storage facilities shall be anchored down as recommended by the provider and all damages resulting from said anchors shall be repaired by the Contractor to its original condition (document existing conditions with the COA Project Manager). General conditions shall include the cost to construct and remove the temporary field offices, storage containers and the like.

• The City of Aurora is not responsible for the security of such materials and equipment.

• The location of the staging area will be determined on site and coordinated with the

COA Project Manager and Facility Staff.

16. Temporary Toilet Facilities

• Existing toilet rooms, if available, will be allowed for use by the contractor at the discretion of the COA Project Manager. If allowed, the Contractor shall be responsible for protecting toilet rooms and bear all costs if damage or repairs are required at the completion of the project to the original condition (document existing conditions with the COA Project Manager).

17. Deliveries

• All major deliveries shall be scheduled (coordinated) forty-eight hours in advance through the COA Project Manager. Contractor shall include the cost of his forces to accept and coordinate the major deliveries as noted.

18. Daily Clean-up

• Contractor shall clean up all waste materials, rubbish and debris resulting from its operations at such frequencies as required to maintain a clean and safe working job-site. Rubbish removal from the construction area shall be the General Contractor's responsibility. Rubbish removal must be completed daily.

• The contractor shall provide adequate waste disposal containers for all construction debris as it is generated. City trash receptacles, e.g. dumpsters, shall not be used by the Contractor. All labor and dumpster costs shall be the responsibility of the Contractor unless specifically noted here within. Contractor shall coordinate the preferred route and/or procedures for the removal of construction debris with the COA Project Manager and shall coordinate all necessary additional cleanup as part of construction operations, such that the building corridors, elevators, stairwells and common areas are maintained free from accumulations of waste material, rubbish and debris

• Location for the placement of a dumpster will be determined on site and coordinated with the COA Project manager.

19. Final Cleanup

• Final cleaning of the construction area shall be required of the Contractor prior to

Substantial Completion. The Contractor shall be responsible and include the cost to complete the final cleaning. The final cleaning shall include, but not be limited to, vacuuming carpets, wiping down millwork and door openings, cleaning window interiors (remove shipping labels), bathrooms, etc. as required for a complete final

SC 7 of 21 cleaning of the space. All ductwork and smoke duct detectors shall be professionally cleaned and all filters shall be replaced. A spare set of filters shall be provided to COA Facilities Management.

20. Site Security and Safety

• All job site security required for the project shall be the responsibility of the Contractor.

In addition, Contractor and its subcontractors and representatives shall comply with all security regulations of the City of Aurora. A job site safety plan shall be placed into affect which conforms to OSHA and EPA standards. The COA Project Manager reserves the right to request additional measures to maintain a safe environment without incurring additional cost to the City of Aurora. Signs shall be posted regarding hard hat and safety requirements.

• The following visitor policy shall be adhered to as a minimum for this project:

Visitors Policy

1. Visitors check-in is required at the Contractors field office. Please call prior to visiting to inform the superintendent of your intentions.

2. For safety reasons, visitors may require an escort.

3. All visitors are required to wear hard hats, safety glasses and sturdy shoes (no high-heels).

No sandals or shorts are allowed.

• The contractor shall ensure that all construction areas are well marked and barricaded.

Open excavations (trenches) shall be completely secured with six (6) foot minimum temporary chain link fence.

• Contractor shall secure the site and the building to prevent vandalism, theft, and to ensure safety. Where deemed inadequate by the COA Project Manager, the Contractor shall make amends to the full satisfaction of the COA Project Manager.

• Where existing equipment is to be temporarily removed or reused, the Contractor is required to store said equipment in secure, enclosed storage.

• The Contractor is fully responsible for all City of Aurora furniture, equipment, etc. on the project job site from notice to proceed until occupancy by the City of Aurora user group (Certificate of Occupancy).

• The cost of the above security measures shall be borne entirely by the Contractor.

21. Temporary Lighting, Heat and Cooling, if applicable

• The Contractor shall bear the cost and provide temporary lighting, heating and cooling.

• Temporary lighting, heating and cooling shall be provided for all areas of the area under construction to the full satisfaction of the COA Project Manager. Caged string lights shall be provided as a minimum.

• Where acrylic/epoxy floors are specified, temporary electric heat/cooling shall be provided at least three (3) days prior to shot blasting to acclimate the space. The Contractor shall bear all associated costs.

22. Communication

• The Contractor shall not conduct meetings, interviews, nor communicate with others, with respect to the work, except with the special authorization and approval of the City of Aurora. The Contractor shall keep the COA Project Manager advised and copied

SC 8 of 21 on all communications with the Architect, Architect’s consultants, other consultants or vendors for this specific project.

23. Inspections

• The City Project Manager will perform site inspections frequently to ensure the City is receiving a quality product. Visits may be conducted unannounced.

• All required building code inspections shall be coordinated by the contractor and shall provide a representative to meet with the inspector on site.

• The City reserves the right to inspect the project, either by the City Project Manager or an authorized representative (e.g. City’s roofing Consultant) and request corrections to conform to the contract documents at no additional cost to the City.

• The City will pay for all special inspections, e.g. structural, welding, as requested by the Contractor. The Contractor shall schedule and coordinate all special inspections.

Either the City’s in-house soils lab will perform the special inspections or an outside firm will be contracted, at the discretion of the COA PM. The Contractor will be responsible for any costs that are associated with the Contractor failing to schedule or coordinate properly as determined by the COA PM. Note that surveying is not considered a special inspection and all survey work shall be performed by the Contractor and paid for by the Contractor.

24. Change Orders

• If changes are required to the original contract, the contractor shall submit a change order request to the City Project Manager describing the change and associated costs.

Written change order requests indicating the amount and effects on the construction schedule must be submitted at the next scheduled weekly construction meeting and documented in the minutes of the meeting. The COA Project Manager reserves the right to disapprove change order requests that fail to meet this requirement.

• If the change order is approved, The City Project Manager will give written authorization to proceed and prepare the change order documents.

• Review all change orders proposed by COA and/or Architect/Engineer and make recommendations regarding practicability, cost and the effect on the completion of the project schedule.

25. Workmanship

• The contractor shall ensure that all employees and sub-contractors provide quality workmanship.

• Contractor shall manage, with his own personnel and qualified subcontractors, all construction work required for the demolition, construction, and refurbishment in accordance with the Contract Documents prepared by the Architect and Engineer and/or the scope of work described herein. Contractor shall provide "above" industry standard construction services.

• Contractor shall be responsible for the structural integrity of the building during, and related to, its construction operations. All structural modifications and concentrated loading of materials must be reviewed and approved by the Architect/Structural engineer of record.

SC 9 of 21

26. Patching

• Roofs, walls, and floors shall be patched to match existing where existing equipment or walls are removed. Painting/covering shall be performed to the satisfaction of the COA Project Manager.

27. Protection, Dust & Odor Control

• The Contractor shall take all precautions to prevent dust and materials from travelling to spaces outside of the work area. This includes but is not limited to:

o Air born dust and fumes o Materials (e.g. glue) transportable by footwear o Water (spray) o Paint (spray) o Where possible, operating existing HVAC systems shall be shut down o In the work area, air outlets shall be sealed off o Where the building is occupied, the Contractor shall not paint spray but shall hand brush/roll instead. Low or no VOC paint shall be utilized.

o The Contractor must protect all furniture and equipment, including computers, whether within the contract work area or outside the contract area, that are subject to damage. The Contractor will be responsible for replacing to new all damaged furniture or equipment.

28. Driveway And Parking Lot

• Every effort shall be made to keep driveways and parking lots open to the public.

• Portions of parking lots may be closed to the public and used for a staging area. The

COA Project Manager, facility staff, and the Contractor will determine the location of this area.

• The Contractor shall prevent sediment, debris, and all other pollutants from entering the storm drain system during demolition, excavation, trenching, boring, grading, or other construction operations that are part of this project. The contractor shall be responsible for remediation of any adverse impacts to adjacent waterways, wetlands, or other properties resulting from work done as a part of this project.

29. Landscape and Irrigation, if applicable

• It is the responsibility of the Contractor to ensure the landscape and irrigation system is restored to the original condition. All lawn irrigation modifications as a result of new construction shall provide adequate coverage and shall meet City of Aurora Parks Department requirements.

• Any damage to adjacent areas (e.g. parks) and /or the existing irrigation system, caused by the construction, shall be the responsibility of the Contractor to repair.

• It is the responsibility of the Contractor to ensure the landscape, adjacent areas (e.g.

parks), and irrigation system is restored to the existing condition.

• Any landscape repair shall be coordinated with the COA Project Manager and the COA Parks personnel.

• The Contractor is responsible for all damage to existing turf grass, trees, irrigation, utilities, hardscapes, drainage patterns and other facilities during construction and shall bear the expense of any necessary repair to the satisfaction of the Project Manager.

• The Contractor shall temporary cap irrigation sprinkler heads as necessary to accommodate construction activities. All temporary capping shall be coordinated

SC 10 of 21 through the City of Aurora Parks Maintenance. Contact COA Parks Dept. prior to any work.

30. Asbestos Abatement – DOES NOT APPLY

• All abatement, as applicable, shall be performed per the contract drawings/specifications.

31. Areas To Remain Open To The Public

• Unless indicated otherwise in the construction documents, the facility shall be considered to be open to the public and construction shall not impede the day to day operations. The Contractor shall prevent dust and odors from affecting operation.

• All adjoining parks, tennis courts, playgrounds, basketball courts, and san-o-lets shall remain open, safe and accessible to the public.

• San-o-lets in parks are for public use only (not for construction crews).

• Obstruction of roadways, sidewalks, or other public ways shall be done with permit and coordinated with COA Project Manager.

32. List of Emergency Contact Names

• Prior to site construction, the Contractor shall submit to the Project Manager an emergency contact list including all subcontractors working on this project. Include company name, contact name, title, telephone number (cell phone) and after hours telephone number.

33. Submittals and Shop Drawings

• Receive and review, for compliance with the Contract Documents, all subcontractor and material supplier shop drawings, submittals, samples and all other required information submitted by the subcontractors. All submittals shall be reviewed and commented upon by the Contractor for contract compliance prior to submittal to the Architect/Engineer/COA.

• At notice to proceed, establish a shop drawing control system with the Design Team (COA Project Manager, Arch & Engineers of record) to expedite and track shop drawings, product submittals, samples, etc. Maintain and update system daily and report to the Design Team during weekly project meetings. The schedule responsibility is that of the Contractor and negligence in coordinating the shop drawing process does not relieve the Contractor from its contractual obligation for substantial completion.

• Schedule, monitor and implement the flow of all documents and materials for the proper sequence of approvals by the Architect/Engineer so as to prevent delays in the progress of the work.

• Material and equipment shall be submitted as specified. Substitutions may be reviewed at the City of Aurora’s Project Manager’s discretion or rejected without cause.

Substitutions will only be accepted with the approval from the City Project Manager first and the Design Team. It is the Contractors responsibility to verify that the substitution will not cause any additional cost to the City (e.g. failure of the equipment to fit within the space, getting the equipment into the space, interference with other equipment, different mechanical or electrical requirements from specified, failure to have the recommended service clearances). Any costs, not prior identified and accepted by written change by the City Project Manager, and incurred because of the substitution shall be borne by the Contractor.

SC 11 of 21

34. Construction Services

• Contractor shall review documents relative to building code issues and requirements under local municipal jurisdiction. Advise and comment to the Architect and to the City of Aurora of issues, which may be of influence to securing of the building permit.

• Contractor shall be responsible for surveying and verifying existing survey information as shown on the construction drawings. Any discrepancies shall be brought to the Architect/Engineers/COA Project Manager’s attention before proceeding.

• Contractor shall perform utility locates and potholing prior to excavating. Coordinate with Xcel Energy.

• Identify potential long lead material requirements and establish a program to secure all materials for the project. In addition, and if required by the City of Aurora, advise of alternative materials and/or suppliers which could be substituted for the long lead materials. Provide recommendations to the City of Aurora Project Manager and secure long lead materials and vendor commitments. Sole source specified materials/equipment shall be identified at the start of the project.

• Coordinate and manage the field work to be performed by all subcontractors and material suppliers from commencement through final completion. Ensure materials furnished, and the work performed, are in accordance with the Contract Documents.

• Coordinate and exercise regulatory control over all subcontractors.

• Coordinate and supervise the efforts of all subcontractors and material suppliers, and

COA designated contractors, to ensure that the scope of work is on schedule and constructed in accordance with the contract documents.

• Coordinate all testing procedures, including the services provided by others, as required by the Contract Documents, COA, and local building codes. Keep accurate records of all tests, inspections, findings and reports. Services of independent testing agencies, professional engineers, the Architect and Engineer shall be contract by COA, unless otherwise noted in the Contract Documents.

• Maintain a full time project manager and superintendent to coordinate and monitor the work.

• Establish a clear organization with true lines of authority in order to carry out the Contract Documents.

• Maintain a record-keeping system to monitor and track the progress of the work. Such records shall include, but not limited to, correspondence, contracts, purchase orders, meeting minutes, daily reports and logs, progress schedules, jobsite manpower reports, material delivery shipment tickets, shop drawings, etc. onsite to comply with the Contract Documents. Documentation shall be provided to the COA at a frequency as determined by the COA Project Manager.

• Clarify the scope of work with all subcontractors and material suppliers so that the Contract Documents are met. In the event that the interpretation of the meaning or intent of the Contract Documents becomes necessary, ascertain Architect’s/Engineer’s interpretation and coordinate that interpretation to the appropriate subcontractors and material suppliers.

• Manage, observe and constantly review the adequacy of the subcontractor’s supervision, personnel, materials and equipment on the jobsite. Provide due diligence to investigate the availability of materials and supplies intended by the Contract Documents. Where inadequate availability of materials and/or supplies, direct the necessary actions required to comply with the intent of the Contract Documents.

• Prepare monthly progress payments and make approvals in accordance with the City of Aurora’s procedures and timetables. All subcontractor and material supplier

SC 12 of 21

Applications for Payment shall be submitted to the City of Aurora with a sufficient Trade Payment Breakdown to allow for verification of work completed in the field and summarization of contract values.

• Chair “pencil review” meetings with the COA Project Manager, Architect and Engineers to ensure timely and accurate approval of Contractor’s Monthly Application for Payment.

• Establish a Trade Payment Breakdown with each subcontractor and material supplier of their contracted work prior to the submission of the first Application for Payment.

• Coordinate with the COA designated vendors, such as furniture installer, mover, specialty contractors, etc., field conditions, hoisting and installation logistics and procedures.

35. Complete Systems

• It is the intent of the Contract Documents that all systems, including but not limited to landscaping, architectural, civil, structural, mechanical, electrical and fire protection, be complete and functional to provide the intended or specified performance. The Contractor shall provide all items and parts necessary to achieve this requirement including providing correctly sized power, utilities, piping, drains, services and their connections to equipment and systems requiring them.

• Where performance specifications are provided, e.g. fire protection, the Contractor shall provide a complete, functional, code compliant system. The drawings and specifications indicate general requirements and scope of work and do not represent complete systems, and will require additional design, modifications, and equipment which shall be provided by the Contractor at no additional cost to the City.

36. Post Construction Services

• Manage and coordinate the completion of the COA/Architect’s/Engineer’s Punchlist in accordance with the approved and accepted schedule for punchlist completion.

• Prepare documentation for Certificate of Substantial Completion and Final

Completion, as well as, procure applicable governmental Certificate of Occupancy requirements.

• Compile in an organized manner subcontractor and material supplier close-out documents, such as guarantees, warrantees, operation manuals, testing reports, as-built drawings, etc. and submit to the Architect/Engineer/COA for review and approval.

Final closeout documentation shall be provided as detailed by the COA.

• Close all subcontractor and material supplier subcontracts and purchase orders in an expeditious manner and resolve claims/disputes for the final contract acceptance.

• Compile and turnover all record and close-out documents as required by the Contract Documents.

• Prepare Final Progress Payment for all subcontractors and material suppliers with a sufficient Trade Payment Breakdown to allow for verification of work completed in the field and summarization of contract values.

37. Commissioning and Training The Contractor shall perform the following as part of the demonstration or commissioning process:

• Test and verify that all project systems function per the full intent of the Contract

Documents.

SC 13 of 21

• Factory Start-up shall be included for all equipment. All systems shall have had start-up preformed with all equipment operational prior to demonstration.

• Demonstrate the operation of all systems to COA User Group’s operations personnel, as deemed appropriate.

• Provide training for Facilities Management’s operations personnel in the operation and maintenance of all equipment and systems. Provide Facilities Management with a two week notice prior to demonstration.

The following Subcontractors and their manufacturer’s representatives shall be present at all demonstration and commissioning meetings, under the direction of the Contractor and the COA Project Manager:

Mechanical Electrical Test and Balance Fire and Life Safety

The commissioning plan provided by the Contractor shall be for the following items:

Controls Fire and Life Safety Equipment Start up Motor Start up

The balancing contractor shall bring any and all air/water leakage (e.g. ductwork, piping) to the Contractors attention before performing any balancing. Leakage must be repaired by the Contractor prior to balancing. If leakage is found, either physically or in the balance report, after the system is balanced by the COA PM or the engineer, the Contractor will be asked to rebalance the system at no additional cost to the City.

38. Allowances, if applicable Certain items are specified in the contract documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided by the COA Project Manager.

• Allowances are for work that is above and beyond that which is included in the technical provisions.

• All allowance work shall be performed on a time and material basis and shall be prior approved by written approval by the COA Project Manager. All monies not used shall revert back to the City of Aurora.

• It is not intended for allowances to be used in the performance of work as required by the technical provisions, including but not limited to restoration of damage incurred by the Contractor.

39. Owner (City) Furnished Materials/Equipment (OME), if applicable

• The Owner (City) furnished Materials/Equipment (OME) will be delivered to the site. It shall be the Contractor’s responsibility to take delivery and sign for the Owner (City) furnished materials (equipment). The Contractor shall provide all required labor and rigging equipment necessary to take delivery at no additional cost to the City. The COA Construction Project Manager will provide the delivery schedule to the Contractor.

When the Contractor takes delivery the Contractor shall inspect the item and report

SC 14 of 21 any visible damage per the terms of the delivery agent. The Contractor shall also check nameplates on the materials/equipment to verify that the information matches the construction contract documents. If damage is observed and a report is to be filed and/or there is a discrepancy with the nameplate with the contract documents, the Contractor shall notify the COA PM immediately.

• If the Contractor prefers to change the delivery destination the Contractor may do so at the Contractor’s expense as long as schedule is not impacted. The Contractor shall coordinate with the COA Construction Project Manager where the OME shall be delivered. All subsequent transportation of OME after delivery shall be at the sole expense of the Contractor. Transportation includes off and on-loading, including labor and rigging, OME from vehicles. If OME is stored by the Contractor, all storage and associated costs shall be at the Contractor’s expense.

40. Warranty

• The warranty shall be as set forth in the General Conditions. The Contractor shall guarantee all materials, workmanship (labor) and the successful operation of all materials/equipment and apparatus installed for a period of at least one (1) year from the date of Substantial Completion as accepted by the COA Project Manager. The Contractor shall make all corrections at his own expense during the warranty periods.

• Longer periods of guarantee shall be provided where customary for the piece of equipment or system installed.

• The Contractor shall guarantee all workmanship (labor) and the successful operation of all Owner (City) furnished materials/equipment and apparatus similarly as stated above.

• The Contractor shall act on behalf of the owner (City) for the repair/replacement of Owner (City) furnished material/equipment that are provided with warrantees from the manufacturer.

41. Roofing, if applicable

• Where there is an existing roof warranty in effect, the Contractor shall contract with the Roofing Contractor that is maintaining the roof warranty. All roof work, including but not limited to cutting, patching and flashing shall be performed by the Roofing Contractor so as not to void the roof warranty.

• The Contractor shall make every effort to protect existing roofs from damage from foot and equipment traffic, including but not limited to, disposing of sharp material from the roof, use of pneumatic wheels on transport vehicles, and using designated pathways.

All roofs shall be considered free of damage and weathertight unless documented prior to construction with the COA Project Manager. The Contractor shall be responsible for the cost of repairing all damage not documented.

42. Electrical & Wiring

• MC Cable shall not be used for any work unless approved by the COA Project

Manager.

• All wiring and conduit, unless noted, shall be run concealed. Above ceilings is considered concealed.

• All exposed low voltage wiring, e.g. in mechanical and electrical rooms, shall be run in conduit.

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• Low voltage wiring not in conduit shall be neatly wrapped and run in cable stays or trays. All wiring shall run parallel or perpendicular to building walls.

• All low voltage wiring shall be labeled as to its function.

• TVSS shall be installed with its own breaker (not directly off the bus bar).

43. Electrical Labeling Guideline

• Receptacle Labeling o All receptacles shall be labeled with their associated panel and circuit # (1/8” min. High black letters on clear tape) o All receptacles served off isolated ground only: provide orange colored receptacle with triangle per NEC o All receptacles served off conditioned power (harmonic suppressing transformers such as “Powersmith”): provide a label on the receptacle cover:

“COND. PWR” label (1/8” min. High black letters on clear tape) o All receptacles served off backup generator: provide a label on the receptacle cover: “GEN BU” (1/8” min. High black letters on clear tape) o All receptacles served off ups: provide a label on the receptacle cover: “UPS” or “UPS/GEN BU” where applicable (1/8” min. High black letters on clear tape)

• Panel Labeling o All electrical panels shall be labeled with the designations appearing in the construction documents (3/8” min. High contrasting lettering on lamacoid engraved sign- white / black).

o All electrical panels served off backup generator shall be labeled “BACKUP GENERATOR” (3/8” min. High contrasting lettering on lamacoid engraved sign- white/ red).

o All identification signs shall be placed above the breakers on the front cover door.

o All disconnect switches shall be labeled (3/8” min. High contrasting lettering on lamacoid engraved sign- white / black) o A typewritten directory of the circuit breakers shall be provided. The directory shall be updated to reflect actual conditions of all breakers. Directory shall identify equipment as tagged and described on the construction documents.

• Junction box Labeling o All junction box covers shall be labeled with their associated panel and circuit

# (hand written label acceptable; 1/2” min. High black letters on white tape preferred)

• All discrepancies with this guideline and the contract drawings, specifications or code requirements shall be brought to the attention of the City of Aurora’s Project Manager before proceeding with material procurement or installation.

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44. Project Closeout Deliverables Guideline

• Record Drawings:

o Maintain a set of contract drawings (red lined as-builts) as record drawings. Mark to show installation that varies from the work originally shown. Submit within 30 days after substantial completion to the COA project manager.

(a) As-built drawings shall consist of a set of the contract drawings with all changes neatly and legibly marked in contrasting color (red).

(b) Changes to be noted on the drawings shall include final locations of any piping or ductwork relocated more than 2'-0" from where shown on the drawings and sizes of any piping that has been changed with final locations of all valves, including any that have been added (and all valve tag numbers in their appropriate locations).

• Record Specifications o Maintain one copy of the project manual, including addenda, as record specifications. Mark to show variations in work performed in comparison with the text of the specifications and modifications.

• Electronic O&M Manuals o The Contractor shall provide O&M Manuals in electronic format. The Contractor shall forward two (2) complete sets of compact disks (CD’s) to the City of Aurora Project Manager.

• Operation and Maintenance Data:

o Organize data into 3-ring binders (2 sets), with pocket folders for folded sheet information. Mark (type) identification on front and spine of each binder. ID each binder with “Operations & Maintenance Manual”, building, project, project # and date. Separate binders shall be submitted for each discipline (e.g. arch, mech, elec, etc.). Tabs shall be provided to separate equipment (by CSI division preferred).

o At the front of the manual provide a contact list, a summarized maintenance schedule, and an index.

(a) Contact list: A typewritten list identifying architect, engineers, general contractor, subcontractors, controls contractor, start-up and equipment vendors, manufacturers and reps information (including but not limited to: all equipment, insulation, air balancing, start and test, electrical, controls, fire, elevator, and security contractors).

(i) The following information shall be provided:

1. Material/equipment (csi # preferred)

2. Company name, address, city, state, zip

3. Contact name, title

4. Direct telephone #

5. Cell phone #

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6. Emergency #

(b) Summarized maintenance schedule: one or two pages listing equipment and the maintenance schedule.

(c) Index: Provide an index at the front of each binder.

o Include the following in the manual:

(a) All approved submittals (clean copies) (e.g. product data to include performance data and model number (descriptive literature, for exact equipment installed (not manufacturer's complete product line))

(b) Shop drawings (accordion folded as necessary)

(c) Instructions for assembly, alignment and checking

(d) Installation instructions

(e) Operating instructions

(f) Maintenance and repair instructions

(g) Parts lists used for ordering replacements and repairs

(h) Recommended spare parts to be stocked

(i) Lubrication instructions

(j) Supplementary drawings required to show system operation

(k) And indicate operating, servicing and maintenance points

(l) Wiring diagrams

(m) Emergency instructions

(n) Warranties

(o) Valve tag chart

(p) Field test reports (e.g. air balance report)

(q) Paint schedule: provide a table to include room tag (as shown on plans), location used (trim, walls, etc.), manufacturer, color, ici#, and sheen o Warranty section

(a) Dates shall be provided for all material to include but not limited to roofing, HVAC, etc. Dates shall correspond to warranty dates as indicated on the notice of final completion to be included at the front of the manual.

Contractor shall provide warranty information, prior to submission of O&M manuals, to project manager for inclusion in final completion notice. A copy of the notice of substantial completion shall also be included in this section.

o Valve tag chart

(a) a typewritten, clear plastic, framed, valve tag chart shall be provided, mounted on the wall, inside, at the entrance to the mechanical room or as directed by the COA Project manager.

o Attic stock

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(a) Contractor to provide the following and mark attic stock with building, COA project name and project #. Deliver to the storage location as directed by the COA project manager

(b) Carpet: approximately 10% of new material

(c) Carpet tiles: (1) box new material

(d) Floor tiles: (1) box new material

(e) Paint: the contractor shall provide a one (1) gallon, new, unopened can of paint for every color and sheen used on the project. Each can shall be labeled identifying the color, sheen, ICI #, building name, and COA project name and number. Paint schedule:

(f) Paint schedule shall be provided (see O&M) manual above.

o Software

(a) Copies (neatly labeled and organized according to construction specifications institute master format) of all computer programs and other software used in any of the equipment or equipment systems furnished or installed in the project to the extent such programs and other software can be "loaded" or "deleted" from such equipment or systems. If and when upgrades of any such computer programs or other software become available, for at least the first five years following substantial completion, the contractor shall promptly provide copies of such computer programs and other software to the City of Aurora.

o Written confirmation

(a) Contractor shall receive a written confirmation of receipt from the COA

Project Manager for all project closeout deliverables. Contractor shall keep a copy of all deliverables.

45. SURVEY AND OBSERVATION, if applicable

• The City shall provide all survey and observation in accordance with General

Conditions, Article 9.2, Lines and Grades, and Article 9.3, Observation and Testing.

All requests for survey or observation shall be made in accordance with said Article 9.2, Lines and Grades. The City shall have no responsibility to provide any survey or observation until the notice requirements of this section have been met by the Contractor.

• The Contractor shall give the Survey and Inspection Services Departments a minimum 24-hour notice prior to needing survey or periodic observations.

• Observation personnel can be reached at (303) 739-7350, 15151 E. Alameda Parkway. Survey personnel can be reached at (303) 326-8015, 13645 East Ellsworth Avenue, between the hours of 7:30 a.m. to 9:00 a.m., or 3:00 p.m. to 4:00 p.m., Monday through Friday, excluding City of Aurora holidays.

• If the requested staking or observation cannot be accomplished within one working day, the Project Manager shall so inform the Contractor, and shall further inform the Contractor of the date on which the requested work will be accomplished.

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• Should the Contractor's operations require staking or observation procedures within a time period requiring any City personnel to perform work at overtime rates, the Contractor shall bear the entire expense of such overtime work. Overtime shall be assessed for any time outside normal working hours. Normal working hours shall be 7:30 a.m. to 4:00 p.m., Monday through Friday, excluding City of Aurora holidays.

• The Contractor shall be responsible for transferring the…