Attachment B-Technical Specs~1.pdf

SWE#250024.01 000110 - 1 Table of Contents

Upgrades

SECTION 000110

TABLE OF CONTENTS

Number Title

Division 01 - General Requirements

011000 Summary of Work

012300 Alternates

012900 Payment Procedures

013000 Administrative Requirements

013200 Construction Progress Documentation

013233 Photographic Documentation

013553 Security Procedures

014000 Quality Requirements

015000 Temporary Facilities and Controls

015100 Temporary Utilities

015213 Field Offices and Sheds

015500 Vehicular Access and Parking

016000 Product Requirements

016116 Volatile Org. Compound Restrictions

016400 Materials Recycling and Waste Management

017000 Execution and Closeout Requirements

017800 Closeout Submittals

017900 Demonstration and Training

019113 General Commissioning Requirements

Division 02 - Existing Conditions

024110 Selective Demolition

Division 03 - Concrete

033000 Cast-in-Place Concrete

Division 21 - Fire Suppression

210500 General Fire Protection Provisions

211313 Wet-Pipe Sprinkler Systems

Division 22 - Plumbing

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220500 General Plumbing Provisions

220513 Common Motor Requirements for Plumbing Equipment

220514 Common Motor Control Requirements For Plumbing Equipment

220519 Meters and Gages For Plumbing Piping

220523 Valves For Plumbing Piping

220529 Hangers and Supports for Plumbing Piping and Equipment

220548 Vibration and Seismic Controls for Plumbing Piping and Equipment

220553 Identification for Plumbing Piping and Equipment

220593 Testing, Adjusting, and Balancing For Plumbing

220719 Plumbing Piping Insulation

220800 Commissioning of Plumbing

221000 Plumbing Piping

221119 Domestic Water Piping Specialties

221123 Domestic Water Pumps

221223 Potable-Water Tanks

221623 Facility Natural-Gas Piping and Specialties

223319 Fuel-Fired Domestic Water Heaters

Division 23 - Heating, Ventilating, and Air Conditioning (HVAC)

230500 General HVAC Provisions

230513 Common Motor Requirements for HVAC Equipment

230514 Common Motor Control Requirements For HVAC Equipment

230529 Hangers and Supports for HVAC Piping and Equipment

230548 Vibration and Seismic Controls for HVAC

230553 Identification for HVAC Piping and Equipment

230593 Testing, Adjusting, and Balancing for HVAC

230800 Commissioning of HVAC

230923 Building Automation Systems For HVAC

230925 Bas Field-Mounted Devices For HVAC

230929 Bas Sequence of Operations For HVAC and Plumbing

233113 Metal Ductwork

233300 Air Duct Accessories

233416 Centrifugal HVAC Fans

235130 Vent and Chimneys

SWE#250024.01 000110 - 3 Table of Contents

Division 26 – Electrical

260155 Electrical Systems Firestopping

260500 General Electrical Provisions

260501 Electrical Demolition

260519 Low-Voltage Electrical Power Conductors and Cables

260526 Grounding and Bonding for Electrical Systems

260529 Hangers and Supports for Electrical Systems

260533 Raceways and Boxes For Electrical Systems

260548 Seismic Controls For Electrical Systems

260553 Identification for Electrical Systems

260800 Commissioning of Electrical

262726 Wiring Devices

262816 Enclosed Switches and Circuit Breakers

END OF SECTION

SWE#250024.01 011000 - 1 Summary of Work

SECTION 011000

SUMMARY OF WORK

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Summary of the Work.

B. Definitions used throughout the Specification and Drawings.

C. Owner's occupancy.

D. Contractor's use of site and general limitations.

E. Specification formats and conventions.

1.2 PROJECT

A. Project Name: Department of Public Safety and Standards Training: Building E Domestic Water Heater Replacement.

B. Owner's Name: Department of Public Safety and Standards Training.

C. Architect/Engineer's Name: Systems West Engineers, Inc.

D. Owner's Authorized Representative: Michael J. Anderson, Operations Planner & Fleet Manager.

E. Project Description: This project consists of the replacement of existing natural draft domestic hot water boilers, which have exceeded their expected service life, with new domestic water boilers. The project will also modify the domestic hot water system configuration as necessary to meet current plumbing code. Changes to existing HVAC, electrical, and fire protection systems will be provided as necessary to support changes to the domestic hot water system and equipment.

1.3 DEFINITIONS

A. Basic Contract definitions are included in the Conditions of the Contract.

B. Basic Contract Definitions: Contact Documents, Work, Project, Drawings, Specifications, Project Manual, Owner, Contractor, Subcontractor, Architect/Engineer, Contract Time, Day, Substantial Completion, Contract Sum (or GMP), Change Order.

C. Basic contract definitions that are not defined in the General Conditions shall have the same meaning as defined in Section 00 72 00 - General Conditions.

D. "AHJ": Authority Having Jurisdiction is defined as “An organization, office, or individual responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure.”.

E. Owner’s Authorized Representative (OAR): Owner’s representative with authority to act on Owner’s behalf.

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F. Architect/Engineer: The design professional leading the design team and can be either an architect or engineer.

G. "Approved": When used to convey Architect/Engineer's action on Contractor's submittals, applications, and requests, "approved" is limited to Architect/Engineer's duties and responsibilities as stated in the Conditions of the Contract.

H. "Day": If not defined in the General Conditions to the Contract, "Day" shall mean working day.

I. "Delegated Design": Professional design service or certification specifically required of the Contractor in the Specifications. Such work is subject to provisions of Section 00 72 00 -General Conditions § 3.12.10. The terms "Delegated Design," and "Design-Build," are used Interchangeably.

J. "Directed": A command or instruction by Architect/Engineer. Other terms including "requested, "authorized," "selected," "approved," "required," and "permitted" have the same meaning as "directed."

K. "Indicated": Requirements expressed by graphic representations or in written form on Drawings, in Specifications, and in other Contract Documents. Other terms including "shown," "noted," "scheduled," and "specified" have the same meaning as "indicated."

L. "Regulations": Laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, and rules, conventions, and agreements within the construction industry that control performance of the Work.

M. "Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, connection to building systems, and similar operations.

N. "Install": Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations, complete and ready for the intended use.

O. "Provide": Furnish and install, complete and ready for the intended use. When neither furnish, install, or provide is stated, provide is implied.

P. "Project Coordinator": The Contractor’s designated representative responsible for administrative, technical, and communication coordination between the Contractor, subcontractors, Owner, and Architect/Engineer. The Project Coordinator ensures that project information flows correctly, documentation is accurate, and work is sequenced and coordinated to avoid conflicts.

Q. "Project Site": Space available for performing construction activities. The extent of Project site is shown in Drawings and may or may not be identical with the description of the land on which Project is to be built.

R. "Work": Project material "furnished" and "installed" complete and ready for the intended use.

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S. Request for Interpretation (RFI) is defined as a request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

T. Where content in other sections or divisions is referenced, the words refer and conform are defined as follows:

1. Refer (To): The work referenced in the identified section or division is provided under the referenced section or division. The referenced work is listed for clarity and coordination.

2. Conform (To or With): The work is provided under the section containing the reference and must comply with the requirements of the referenced section or division.

1.4 CONTRACT DESCRIPTION

A. Contract Type: See Solicitation Document.

1.5 DESCRIPTION OF ALTERATIONS WORK

A. Scope of alterations work is indicated on drawings and in specifications.

B. Scope of pricing alternates are indicated on drawings and specified in Section 012300 - Alternates.

1.6 TYPICAL WORK HOURS

A. Work to occur over a standard 5-day work week starting at 6:00AM and ending no later than 5:00PM the same day, with the exception of Items 1-3 below.

1. Owner's regular business hours are: 6AM - 5PM Monday-Friday, except State

Observed Holidays.

2. Work may occur over a standard 2-day weekend if approved in advance by the

Owner.

3. At no change in contract price, work may occur outside of Owner's regular business hours starting at 5:00PM and ending no later than 6:00AM the following day if approved in advance by the Owner.

1.7 PHASING OF WORK

A. To be determined.

1.8 MAINTAINING SYSTEMS OPERATIONAL

A. All systems currently operating including lighting, HVAC equipment, critical building systems and other systems in use, which serve Owner occupied areas, must be maintained operational in spaces outside the active construction phase area during construction.

B. If any system currently in use must be turned off to perform work, permission must be obtained and owner notified prior to performing any work.

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C. Plumbing: Alter existing system and add new construction, keeping existing in operation.

D. HVAC: Alter existing system and add new construction, keeping existing in operation.

E. Electrical Power and Lighting: Alter existing system and add new construction, keeping existing in operation.

F. Fire Suppression Sprinklers: Alter existing system and add new construction, keeping existing in operation.

G. Building Automation System: Alter existing system and add new construction, keeping existing in operation.

1.9 OWNER OCCUPANCY

A. Areas near and adjacent to work under this Contract are currently occupied. Owner will occupy premises during the entire construction period for performance of normal operations.

B. Owner intends to occupy the Project area upon Substantial Completion.

C. Cooperate with Owner in scheduling operations to minimize conflict and to facilitate Owner's operations.

D. Schedule the Work to accommodate Owner occupancy.

1.10 CONTRACTOR USE OF SITE AND PREMISES

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. Arrange use of site and premises to allow:

1. Owner occupancy.

2. Use of site and premises by the public.

B. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

2. Provide access to and from site as required by law and by Owner:

a. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

b. Do not obstruct roadways, sidewalks, or other public ways without permit.

C. Existing building spaces may not be used for storage.

D. Time Restrictions:

1. Limit the conduct of especially noisy work to days and hours approved in writing by the Owner, in advance.

SWE#250024.01 011000 - 5 Summary of Work

E. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours the building is unoccupied.

2. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days’ notice to Owner and authorities having jurisdiction.

3. Prevent accidental disruption of utility services to other facilities.

F. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

G. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.11 WORK SEQUENCE

A. Construct Work in stages during the construction period.

B. Coordinate construction schedule and operations with Owner.

C. Sequence Work to provide a public restroom to building occupants not more than one floor above and/or below at all times.

1.12 DELEGATED DESIGN REQUIREMENTS

A. General requirements for Delegated Design components are specified in Sections 013000 - Administrative Requirements and 014000 - Quality Requirements.

B. Specific design requirements are specified in Sections of Division 02 through 26.

C. Delegated design may sometimes also be referred to as "Bidder-Design" For purposes of this specification; both terms may be used interchangeably and have the same meaning.

1.13 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the CSI/CSC's Master Format 50-Division numbering system.

B. Sections in Division 01 govern the execution of the Work of all Sections in the Specifications and Drawings.

C. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract

Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled

SWE#250024.01 011000 - 6 Summary of Work indirectly by Contractor or by others when so noted.

3. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

SWE#250024.01 012300 - 1 Alternates

SECTION 012300

ALTERNATES

PART 1 GENERAL

1.1 SUMMARY

A. Identification and description of Alternate work.

B. Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the

Contract Sum to incorporate alternates into the Work. No other adjustments are made to the Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include, as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not indicated as part of alternate.

B. Execute accepted alternates under the same conditions as other Work of the Contract.

C. Schedule: A Part 3 "Schedule of Alternates" Article is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 PRODUCTS - NOT USED

SWE#250024.01 012300 - 2 Alternates

PART 3 EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 1: Replace existing domestic hot water storage tanks.

1. Base Bid: Retain existing domestic hot water storage tanks as indicated on Drawings

P001 - Legend, General Notes, & Sheet List, P401 - Enlarged Plans - Plumbing, and P601 - Plumbing Schedules.

2. Alternate: Replace existing domestic hot water storage tanks as indicated on Drawings P001 - Legend, General Notes, & Sheet List, P401 - Enlarged Plans - Plumbing, and P601 - Plumbing Schedules, and as specified in Section 221223 - Potable-Water Tanks.

SWE#250024.01 012900 - 1 Payment Procedures

SECTION 012900

PAYMENT PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 013000 - Administrative Procedures for administrative procedures for handling changes to the Contract.

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect/Engineer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Owner's name.

c. Owner's Project number.

d. Name of Architect/Engineer.

e. Architect/Engineer's Project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to

SWE#250024.01 012900 - 2 Payment Procedures whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Overhead Costs, Proportional Distribution: Include total cost and proportionate share of general overhead and profit for each line item.

7. Overhead Costs, Separate Line Items: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

8. Temporary Facilities: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

9. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

10. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by Architect/Engineer and Owner's Authorized Representative and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Owner/Contractor Agreement. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Owner's Authorized Representative by the fifth day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

D. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 or AIA Document G703 and AIA Document G732 as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to and Owner. Submit forms for approval with initial submittal of schedule of values.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Owner's Authorized Representative will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

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4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

F. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

G. Transmittal: Submit signed and notarized original copies of each Application for Payment to Owner's Authorized Representative by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating

Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Sustainable design action plans, including preliminary project materials cost data.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

SWE#250024.01 012900 - 4 Payment Procedures

13. Initial progress report.

14. Report of preconstruction conference.

15. Certificates of insurance and insurance policies.

16. Performance and payment bonds.

17. Data needed to acquire Owner's insurance.

J. Application for Payment at Substantial Completion: After Architect/Engineer issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 01 77 00 - Closeout Procedures.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706.

6. AIA Document G706A.

7. AIA Document G707.

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART 2 PRODUCTS - NOT USED

SWE#250024.01 013000 - 1 Administrative Requirements

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Progress meetings.

D. Submittals for review, information, and project closeout.

E. Number of copies of submittals.

F. Requests for Interpretation (RFI) procedures.

G. Submittal procedures.

1.2 RELATED REQUIREMENTS

A. Section 013200 - Construction Progress Documentation: Form, content, and administration of schedules.

B. Section 016000 - Product Requirements: General product requirements.

C. Section 017000 - Execution and Closeout Requirements: Additional coordination requirements.

D. Section 017800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.3 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Comply with ORS 279C.533, provide monthly certified payroll to Owner in acceptable format.

1.4 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Architect/Engineer’s responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Architect/Engineer’s responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

SWE#250024.01 013000 - 2 Administrative Requirements

C. RFI: Request for Information. Request from Contractor seeking information required by or clarifications of the Contract Documents.

D. Proposal Request: An itemized labor and material quotation for proposed changes to the Work that need written approval on cost prior to proceeding.

E. Field Order: Written order, instruction, or project manual interpretation issued by Architect/Engineer to Contractor which authorizes minor changes to Work which do not alter Contract Sum or Contract Time.

F. Supplemental Instruction: A written order issued by the Architect/Engineer to issue additional instructions or interpretations, or to issue Minor Changes to the Work.

G. Change Order: As defined in the General Conditions and signed by Owner, Contractor, and Architect/Engineer.

H. Construction Change Directive: Written order to Contractor signed by Owner, Contractor, and Engineer which authorizes changes in the Work which affect the Contract Sum or Contract Time. A Construction Change Directive will be issued involving changes in the Work which, if not processed quickly, might delay the project. A Construction Change Directive will be followed by a Change Order.

1.5 PROJECT COORDINATOR

A. Coordinate construction operations specified in different Sections to ensure efficient and orderly installation of each part of the Work. Coordinate portions of work that depend on each other for proper installation, connection, and operation.

B. The written agreement, drawings, specifications and any addenda comprise the contract for this project. They shall be treated as one entity, equally, without priority. Items, elements, fixtures, systems and equipment shown shall be furnished and installed even though typically shown elsewhere. Therefore, it is the responsibility of the contractor to read and comprehend these documents in order to complete the work. If a contractor chooses to not thoroughly review the entire set of contract documents, they do so at their own risk and agree to furnish and install items noted above at no additional cost or delay to the Owner.

C. In the event of an inconsistency in the Drawings or between the Drawings and the Specifications, unless otherwise ordered in writing by the Architect/Engineer, the Contractor shall provide the greater quantity and/or better quality of work.

D. A reasonable amount of time is being provided for bidders to determine if there are, in fact, any such inconsistencies. If inconsistencies are found, request an appropriate clarification by Addendum. Inconsistencies not reported during the time of bid shall be deemed finally acceptable by the Contractor and will not result in extensions of time or additional compensation.

E. Coordinate scheduling, submittals, and Work of various sections of the Project Manual to ensure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

F. Verify utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, operating equipment.

SWE#250024.01 013000 - 3 Administrative Requirements

G. Coordinate space requirements, supports, and installation of mechanical and electrical Work indicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduit, as closely as practicable; place runs parallel with lines of building. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

H. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base

Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate required installation sequences.

c. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect/Engineer for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

1.6 DIGITAL COMMUNICATION

A. Communication to Architect/Engineer: High speed internet based digital, except as required for submittals:

1. Telephone communication is acceptable for initial or simple issues.

2. Follow up telephone communication in writing.

a. Construction Office Equipment:

1) High speed internet connection equipment and service.

a) Email Attachment Capacity: Not less than 10 megabytes.

3. Computer with internet connection and project management software:

a. Microsoft Office 360 or newer with Word, Excel, and Outlook.

b. Bluebeam Revu 11.6 or newer.

c. Project scheduling software.

4. Scanner, not less than 150 dpi.

5. Copy machine not less than 400 dpi with capability for 11 x17 and color.

6. Telephone with conference call capability.

7. Digital camera, 3.5 megapixel minimum.

B. Correspondence:

1. Correspondence by FAX is not acceptable.

2. Any information that is disseminated shall retain the original scale and aspect from the original as published by Architect/Engineer.

1.7 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a separate transmittal for each item.

2. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

3. Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections.

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B. All submittals shall be provided electronically except where specifically approved by the Architect/Engineer.

1. Email: Prepare submittals as PDF package and transmit to Architect/Engineer by sending via email. Include PDF transmittal form. Include information in email subject line as requested by Engineer.

a. The Architect/Engineer and Owner’s Authorized Representative will be identified during the pre-construction conference. Deliver all submittals electronically in PDF format to Architect/Engineer and Owner’s Authorized Representative at e-mail address provided at that time. Transmit each item with approved transmittal form referencing the project, the Owner, and the Contractor by one of the following methods: using file sharing software such as Dropbox.com, Egnyte, Newforma, or Microsoft OneDrive.

1) Using file sharing software such as Dropbox.com, Egnyte, Newforma, or

Microsoft OneDrive.

2) Using web-based Project management software website. Enter required data in web-based software site to fully identify submittal.

b. Architect/Engineer will return annotated file. Annotate and retain one copy of file as a digital Project Record Document file.

C. Coordination:

1. Coordination of the preparation and processing of work-related submittals with the performance of the work.

2. Coordinate transmittal of submittals for related parts of the Work specified in different

Sections, so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect/Engineer and Owner's Authorized Representative reserve the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals.

4. Prepare and transmit each submittal sufficiently in advance of the scheduled performance of related work and similar activities.

5. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect/Engineer's receipt of submittal.

Schedule submissions not less than 30 days before reviewed submittals will be needed. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

a. Initial Review: Allow 7 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect/Engineer will advise Contractor when a submittal being processed must be delayed for coordination.

b. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

c. Resubmittal Review: Allow 7 days for review of each resubmittal.

6. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installer’s, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

7. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Engineer's action stamp.

D. Contractor's Responsibilities:

1. Review and approve shop drawings, product data, and samples prior to submission.

Submittals which indicate less than a full review by Contractor will be returned by

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Architect/Engineer for Contractor's compliance.

2. Delays caused by Contractor's failure to fully comply with the requirements of this section will not justify extensions in the construction schedule.

3. Verify field measurements, field construction criteria, catalog numbers and similar data. Coordinate each submittal with requirements of work and of the Contract Documents.

E. Architect/Engineer's Duties:

1. Review submittals with reasonable promptness for design concept of project and information given in Contract Documents. Review of separate item does not constitute review of an assembly in which item functions.

2. Architect/Engineer will affix stamp and initials or signature certifying to review of submittal and return submittal to Contractor for distribution.

F. Architect/Engineers’ Digital Data Files: Electronic digital data files of the Contract Drawings will be provided by Architect/Engineer for Contractor's use in preparing submittals.

1. Architect/Engineer will furnish Contractor one set of digital data drawing files of the

Contract Drawings for use in preparing Shop Drawings, Delegated Design Documents, and Project Record Documents as applicable.

a. Architect/Engineer makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings.

b. Digital Drawing Software Program: The Contract Drawings are available in Revit

2025.

c. Contractor shall execute a data licensing agreement on a form provided by

Architect/Engineer.

1.8 SUBMITTAL SCHEDULE

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Architct/Engineer and Owner's Authorized Representative and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and

Contractor's construction schedule.

2. Initial Submittal Schedule: Submit concurrently with startup construction schedule.

Include submittals required during the first 60 days of construction. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's construction schedule.

a. Submit revised submittal schedule to reflect changes in status and timing for submittals.

4. Format: Arrange the following information in a tabular format:

a. Scheduled date for first submittal.

b. Specification Section number and title.

c. Submittal category: Action; informational.

d. Name of subcontractor.

e. Description of the Work covered.

f. Scheduled date for Architect/Engineer's final release or approval.

g. Scheduled date of fabrication.

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1.9 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Project name.

2. Date.

3. Name of Architect/Engineer.

4. Name of Owner's Authorized Representative.

5. Name of Contractor.

6. Name of firm or entity that prepared submittal.

7. Names of subcontractor, manufacturer, and supplier.

8. Unique submittal number, including revision identifier. Include Specification Section number with sequential alphanumeric identifier and alphanumeric suffix for resubmittals.

9. Category and type of submittal.

10. Submittal purpose and description.

11. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

12. Drawing number and detail references, as appropriate.

13. Indication of full or partial submittal.

14. Location(s) where product is to be installed, as appropriate.

15. Other necessary identification.

16. Remarks.

17. Signature of transmitter.

B. Options: Identify options requiring selection by Architect/Engineer.

C. Deviations and Additional Information: On each submittal, clearly indicate deviations from requirements in the Contract Documents, including minor variations and limitations;

include relevant additional information and revisions, other than those requested by Architect/Engineer on previous submittals. Indicate by highlighting on each submittal or noting on attached separate sheet.

D. Electronic Submittals: Prepare submittals as PDF package, incorporating complete information into each PDF file. Name PDF file with submittal number.

1.10 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect/Engineer.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

1.11 SUBMITTAL REQUIREMENTS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

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b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams that show factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying

Shop Drawings.

5. Submit Product Data before Shop Drawings, and before or concurrently with

Samples.

B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data unless submittal based on Architect/Engineer's digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Paper Sheet Size: Except for templates, patterns, and similar full-size Drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 30 by 42 inches.

C. Samples: Submit Samples for review of type, color, pattern, and texture for a check of these characteristics with other materials.

1. Transmit Samples that contain multiple, related components, such as accessories together in one submittal package.

2. Identification: Permanently attach label on unexposed side of Samples that includes the following:

a. Project name and submittal number.

b. Generic description of Sample.

c. Product name and name of manufacturer.

d. Sample source.

e. Number and title of applicable Specification Section.

f. Specification paragraph number and generic name of each item.

3. Email Transmittal: Provide PDF transmittal. Include digital image file illustrating Sample characteristics and identification information for record.

4. Web-Based Project Management Software: Prepare submittals in PDF form, and upload to web-based Project software website. Enter required data in web-based software site to fully identify submittal.

5. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual

Specification Sections. Such Samples must be in an undamaged condition at time of use.

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b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

6. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units, showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect/Engineer will return submittal with options selected.

D. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location.

Include the following information in tabular form:

1. Type of product. Include unique identifier for each product indicated in the Contract

Documents or assigned by Contractor if none is indicated.

2. Manufacturer and product name, and model number if applicable.

3. Number and name of room or space.

4. Location within room or space.

E. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of engineers and owners, and other information…