Attachment B - Specifications - Pages 1-6.docx

Attachment B – Specifications RFx: 3000026662 Fish Attracting Device (FAD) Buoys – LDWF

The Louisiana Department of Wildlife and Fisheries (LDWF) requires the Contractor to monitor and maintain two Fish Attracting Device (FAD) buoys. The LDWF Artificial Reef Program (Program) is seeking to enhance recreational fishing opportunities by maintaining moored surface buoys in the Gulf of America (Gulf).

These FAD buoy systems are already in Louisiana’s Mississippi Canyon 148 and 311 reefs. LDWF requires the Contractor to maintain the presence of these buoys to meet their goals and objectives: to provide long-term offshore fishing buoys in the Gulf to attract pelagic game fish and expand recreational and sport fishing opportunities to Louisiana residents and visitors.

Project location:

The buoy sites are within LDWF’s Mississippi Canyon 148 Reef (MC-148) and Mississippi Canyon 311 Reef (MC-311). See Vicinity and Plan View drawings.

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(m, MLLW)

Unless otherwise stipulated within, the Contractor is responsible for all costs incurred in the performance of the agreement. These costs shall include, but not be limited to: a) fuel, oil, and other consumables; b) all labor, equipment, supplies, fees and permits as may be required; c) all costs related to the operation of vessels; d) all costs incurred due to delays of any type not directly attributable to the actions of LDWF, including weather, mechanical failure and equipment malfunction; e) any mobilization and demobilization expenses to accomplish the scope of the services. The Contractor is responsible for identification of and damages to water bottoms, structures, pipelines, etc. to, from, and within the project area.

Buoy Systems:

The buoy systems to be monitored include a USCG compliant buoy, USCG compliant light and mooring. The buoy, light, and mooring will hereinafter collectively referred to as a buoy system. The buoy systems, and all equipment attached thereto, must be maintained to meet or exceed all USCG regulations and policies and approval of the Program. The Contractor must also be able to monitor the buoy systems via their current equipment.

The buoy systems have the following specifications:

Buoy:

· Spar type steel FAD buoy with main cylindrical hull size of 10’ length x 5’ diameter providing 12,175 lbs. total buoyancy with a total weight of the surface buoy estimated at 4,400 lbs., not including the internal and external ballast weight (Figure 1)

· Internal and external ballast system provide submergence of the buoy to recommended 75% float level using internal concrete ballast inside buoy hull and anchor chain in top portion of mooring system—net buoyancy calculations include total ballast of 3,700 lbs.

· The buoy is yellow to be USCG compliant

· Focal plane of attached light shall be at least 8’ above the surface of the water.

Light with Synchronization:

· M650 Sabik Yellow LED lantern

· Self-contained LED solar powered light

· Yellow/amber light

· 24 flashes per minute (flashes every 2.5 seconds)

· 3-mile visibility range

Remote Monitoring Unit:

· The buoy system shall be capable of tracking, recapture, and potential reuse in the event of mooring system failure. Systems currently have two GeoForce GT1 units (each buoy system)

· Each Geoforce GT2 unit provides two position reports per day in addition to an alert system that reports any instance where the voltage of unit goes below 12 volts or if unit position varies from preset geofence watch circle of 1Nm.

· The Geoforce system allows for client access to retrieve all location history using map features and actual raw position data.

Mooring:

· Anchor block(s) for each buoy system are and must remain adequate to maintain the buoy system on the deployment location.

· Must be sufficiently massive to self-anchor on the seafloor once deployed and to remain in place, able to withstand anticipated weather and sea conditions at the deployment site; shall not be permitted to drag on the bottom.

· Chain and associated hardware must be new marine ABS certified grade R3 or better.

· Must include swivels or similar to prevent twisting.

· Mooring line and/or chains must be stiff, taut, and non-looping.

· Mooring assemblies’ components shall be of a weight/density which would sink to the bottom should a break occur.

· The mooring line system shall be designed such that if a failure in the system did occur, the mooring system would sink to the bottom and not result in a navigational or environmental entanglement hazard.

· Shall be designed to withstand oceanographic conditions at the deployment site for a lifespan of 3 to 7 years.

The buoy system shall be maintained at the mooring location as specified by the Program.

Routine Monitoring:

The Contractor shall provide daily monitoring of the currently deployed buoy systems via a remote monitoring system.

Daily Monitoring shall include:

· Maintain daily log of each buoy system’s location; provide log to Program upon request

· Immediate notification to the Program via e-mail following alarm event of buoy outside watch circle

· Upon request, provide the Program regularly scheduled e-mail notifications for each buoy system which includes:

· Date/time of information

· GPS location

The Contractor shall also perform in the field maintenance at quarterly and annual intervals. The Contractor shall notify the Program at least 72 hours before any scheduled maintenance.

If requested by the Program, the Contractor, at its expense, shall accommodate observers on board during the maintenance operations. Program representatives shall act as observers only and shall not serve, nor be deemed to serve, in any operational or advisory capacity whatsoever. Notwithstanding the above, the Program’s representatives may advise the Contractor but only at the specific request of the Contractor, its agents, employees, or representatives. In such instances, it is specifically understood that the Contractor shall assume all responsibility for and all liability which may be associated with, any action resulting from Contractor acting upon such advice, and for any and all consequences arising therefrom.

The Contractor shall provide the Program with at least 24-hour notice of changes to any previously announced departure.

Quarterly maintenance shall include:

· Physical inspections of the emergent section of each buoy system

· Digital images to document condition and repairs

· Verify focal plane of attached light is at least 8’ above the surface of the water

· Verify each light system is functioning which includes ensuring:

· Voltage across lamps meets Coast Guard requirements

· Lens clean and free of abrasions

· Solar panels are clean & charging battery

· Light synchronized with other lights

· Remove any extraneous mooring lines or entangled gear on buoy

· Ensure buoy above waterline is visibly yellow

· Ensure location monitoring equipment is functioning

· Field Inspection report (due within 14 calendar days of inspection) which provides the following information for each buoy system:

· Date of inspection

· Items checked, repaired, and status upon completion

· Comments regarding condition and potential repairs

· Digital photographic documentation of each buoy’s condition and repairs, with date stamp in frame.

The Contractor shall notify the Program immediately if a buoy is missing or if the light system cannot be field repaired or replaced at the time of the inspection.

Annual Mooring Inspection:

Mooring Inspection is in addition to routine maintenance & monitoring and shall include:

· Complete retrieval of each buoy system onboard maintenance vessel

· Complete inspection of the entire mooring system (chain, shackles, swivels, and anchor) for each buoy system

· Digital images to document mooring system condition and repairs

· Replacement of any worn mooring components including but not limited to chain, shackles, and swivels.

· Conducted during the 4th quarter maintenance

· Include mooring inspection logs, repairs, and digital images in Field inspection report

‘Offsite’ Buoys:

Upon discovery that the buoy has drifted from its required location, the Program may request that the Contractor retrieve and re-deploy the buoy. The Contractor shall be prepared to replace any missing or damaged equipment and any missing or damaged hardware. If the buoy cannot be re-deployed, the Contractor shall retain the buoy for repair onshore. Repaired buoys shall be re-deployed during the next scheduled quarterly or annual maintenance. The Contractor must supply labor and new equipment to replace any missing or damaged items discovered during routine maintenance and monitoring. Please include itemized costs for replacement equipment.

Qualifications and Experience:

Contractors must have recent (within the last five years) experience in successfully completing a minimum of three offshore marine work projects of a similar nature and scope (the design, manufacture, and deployment of FAD or navigation buoys) as the work described herein. Contractors must submit a list of projects which demonstrate the required experience, including a description of the work performed and references (customers for the projects) with contact names and phone numbers.

Site Visit:

Contractors are urged to visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work and the general and local conditions which can affect the work or cost thereof. Failure to do so will not relieve bidders of the responsibility for estimating properly the difficulty or cost of successfully completing the contract or constitute grounds for a claim after the award. LDWF will assume no responsibility for any understanding or representation concerning conditions made by any of its employees, agents, or consultants prior to the execution of the contract unless included in the contract documents.

Agreement Extension:

At the option of the State of Louisiana and acceptance by the Contractor, this agreement may be extended for two additional 12 month periods at the same price, terms, and conditions. The agreement will not exceed 36 months.

Please provide with bid:

Qualifications and experience

LDWF contact for this project is Mike McDonough: 225-763-5418 or mmcdonough@wlf.la.gov

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