Attachment B Cost Proposal Workbook.xlsx

1. Instructions

The University intends to conduct a cost evaluation in accordance with the RFQ to determine the Cost Offer component of the Best Value award determination. Offerors shall submit firm, fixed pricing in this Cost Offer Workbook in accordance with the specifications and requirements of this RFQ. All costs submitted in this workbook will be used for the Cost Offer evaluation as described in Section 4 of the RFQ and shall reflect pricing for the evaluated contract period, including the initial contract term and renewal option years, as structured in this Workbook. The failure to submit a complete, accurate, and fully costed Cost Offer Workbook in accordance with Section 2.3.3 of this RFQ and these instructions shall result in the Offer being deemed non-responsive.

2. Workbook Structure and Required Tabs This Cost Offer Workbook consists of five (5) worksheets, all of which must be completed fully and accurately. The worksheets included are:

Tab 1: Instructions (current tab) Tab 2: Implementation Costs (Year 1 only) Tab 3: Subscription Costs (Years 1 - 5) Tab 4: Maintenance Services Costs (Years 1 - 5) Tab 5: Hourly Rate Card Costs (Years 1 - 5) Tab 6: Total Cost Summary (Auto-calculated)

3. Pricing Basis – OGS IT Manufacturer Umbrella Contract All pricing submitted in this Cost Offer Workbook must be derived from, consistent with, and compliant with the Offeror’s awarded Lots and approved pricing under the OGS IT Manufacturer Umbrella Contract. All prices must be compliant with authorized products, services, and pricing structures under the Umbrella contract; and not exceed any applicable approved rates, ceilings, or discount structures. Pricing that is not authorized under the Umbrella Contract will not be accepted.

4. Scope and Completeness of Pricing Offerors shall include all costs necessary to deliver a fully functional Solution that meets the RFQ requirements, including but not limited to labor, configuration, integration, data migration, testing, training, project management, materials, overhead, and other related expenses. All costs must:

(a) Represent fully burdened prices

(b) Cover the evaluated contract term of the Authorized User Agreement resulting from this RFQ Any cost required to meet the RFQ requirements that is not identified in this workbook shall be deemed included at no additional cost to the State.

5. Total Cost Summary The Total Cost Summary is automatically calculated based on the costs entered in the individual worksheets listed above. Offerors shall not enter or modify any information in the Total Summary Cost. All formulas in this worksheet are locked and must remain unaltered.

6. Data Entry and Workbook Rules Offerors shall:

(a) Enter costs only in the designated Vendor Input cells (Yellow Highlighted Cells)

(b) Enter any cost items not explicitly identified only in the clearly marked “Other Costs” rows provided in the Implementation, Subscription, and Managed Services worksheets

(c) Do not modify formulas, protected cells, or calculation fields

(d) Do not add or remove rows or columns anywhere in the workbook

7. Submission Requirements Offerors must submit the completed Attachment B - Cost Offer Workbook in its original Excel.

PDFs or other modified formats will not be accepted.

2. Implementation Costs

Offeror:

1. Implementation Costs shall be entered in Year 1.

2. Costs must be entered by workstream and supporting components as structured in this worksheet.

3. Any costs entered in the ‘Other Costs’ row must be directly related to implementation activities and must not duplicate costs captured elsewhere in this worksheet. The university reserves the right to request a detailed cost breakdown and supporting documentation for such costs.

3. Subscription Costs

Offeror:

1. Subscription Costs shall be entered for each year of the contract period.

2. Subscription pricing must reflect the complete cost for the university to operate the Solution as proposed, including all mandatory modules, features, APIs, licenses, and services required to meet the requirements of this RFQ, without reliance on optional, contingent, or future pricing.

3. Any costs entered under ‘Other Costs’ must be directly related to recurring fees required to operate the Solution and must not duplicate costs captured elsewhere in this worksheet. The University reserves the right to request a detailed cost breakdown and supporting documentation for such costs.

4. Maintenance Costs

Offeror:

1. Maintenance Services Costs shall be entered for each year.

2. Maintenance Services pricing must reflect the complete scope of required post-implementation support obligations, including all mandatory services necessary to meet the requirements of this RFQ, without reliance on optional, contingent, or future pricing.

4. Any costs entered under ‘Other Costs’ must be directly related to recurring managed service activities required to support the Solution and must not duplicate costs captured elsewhere in this worksheet. The University reserves the right to request a detailed cost breakdown and supporting documentation for such costs.

5. Hourly Rate Card Costs

Offeror:

1. Hourly rates must be entered only in the designated input cells for each specified contract year.

2. Rates must be firm, fully burdened, and fixed, inclusive of all labor, overhead, administrative costs, tools, travel, and profit.

3. All hourly rates must remain valid for the full scope and duration of the Contract.

4. Hourly Rate Card Costs must not duplicate costs included elsewhere in Attachment B.

5. Offerors are responsible for ensuring that all required and applicable personnel classifications are fully priced.

6. See the Instruction Tab for submission and responsiveness requirements.

6. Total Cost Summary

Offeror:

1. All amounts are automatically populated based on costs entered in Tabs 2 through 5 of Attachment B.

2. All cost components reflected in this Summary are included in the Cost Offer evaluation.

3. The Total Cost Summary displayed in this tab is the sole source of cost data used for the Cost Offer evaluation in accordance with Section 4 of the RFQ

4. Offerors are responsible for verifying that the information displayed accurately reflects the costs entered in the applicable cost component tabs.

5. See the Instructions Tab for submission and responsiveness requirements.