Attachment_B_-_Configuration_Specification_-_Supplement_1.xlsx

XLSX spreadsheet 33 KB Posted Aug 21, 2021

Attached to: Statewide Contract CA|1-21-70-04B|0000000253
Contract number: 1-21-70-04B
Issued by: California

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File	Type	Posted
Attachment_A_-_Contract_Pricing_-_Supplement_1.xlsx	XLSX spreadsheet	Aug 21, 2021
Attachment_C_-_PCRC_Workbook_-_Supplement_1.xlsx	XLSX spreadsheet	Aug 21, 2021
User_Instructions_-_1-21-70-04A_-_Supp._7.docx	DOCX document	Aug 21, 2021

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Core Device Specifications

	Contract 1-21-70-04B
	Printers
	Attachment B - Configuration Specifications, Supplement 1, 5/26/2023
	Core Device Specifications
	Requirements	2A
Work Group Monochrome	2B
Work Group Color	2C
High Volume Monochrome	2D

High Volume Color

	OEM	Lexmark	Lexmark	Lexmark	Lexmark
	Model Name	ms823dn	cs735de	ms823dn	cs820dte
	Model Number	ms823dn	cs735de	ms823dn	cs820dte
	Functionality	Print	Print	Print	Print
	Technology	laser	laser	laser	laser
	Print Speed measured in ipm using ISO/IEC 24734 unless otherwise specified (copy speed for MFD's)	65 ipm	52 ipm	65 ipm	60 ipm
	Print Resolution (dpi)	1200x1200	1200x1200	1200x1200	1200x1200
	Scan Quality (dpi)	N/A	N/A	N/A	N/A
	First Print or First Copy Page Out Time (second)	4.2	5.6	4.2	7
	Duplex	Yes	Yes	Yes	Yes
	Paper Size (inch)	5.5x8.5 - 8.5x14	5.5x8.5 - 8.5x14	4x6 - 8.5x14	4x6 - 8.5x14
	Paper Weight	Capable of handling paper from 16lbs to 125lbs inclusive	Capable of handling paper from 16lbs to 58lbs inclusive	Capable of handling paper from 16lbs to 125lbs inclusive	Capable of handling paper from 16lbs to 47lbs inclusive
	Input Paper Handling
(minimum in number of sheets)	550 in multi-purpose drawer; second 550 sheet drawer 8.5"x14" capable	550 in multi-purpose drawer; second 550 sheet drawer 8.5"x14" capable	550 in multi-purpose drawer; second 550 sheet drawer 8.5"x14" capable	2 x 550 sheet drawers; third 550 drawer 8.5"x14" capable
	Output Paper Handling (number of sheets)	550	300	550	500
	Feeder Capacity (sheet)	100	100	100	100
	File Format	N/A	N/A	N/A	N/A
	Memory - minimum	512MB RAM	1GB RAM	512MB RAM	1GB RAM
	Connections	USB, Ethernet	USB, Ethernet	USB, Ethernet	USB, Ethernet
	Duty Cycle (impression/ month)
Std Mode & Letter Size pages	300,000	150,000	300,000	200,000
	Weight (lb)	56	70	56	158
	Dimensions DWH (inch)	17.5 x 16.85 x 20.1	16.25 x 18.85 x 19.25	17.5 x 16.85 x 20.1	25.8 x 22 x 20.6
	Accessibility	VPAT	VPAT	VPAT	VPAT
	EPEAT level	Silver	Silver	Silver	Gold
	Energy Star	Yes	Yes	Yes	Yes
	Energy Saving Mode (minutes)	≤ 30	≤ 30	≤ 30	≤ 30
	Minimum Warranty	3 year NBD Onsite	3 year NBD Onsite	3 year NBD Onsite	3 year NBD Onsite
	Secure Print	Yes	Yes	Yes	Yes
	Business Security	N/A	N/A	N/A	N/A
	Optional Warranty	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)
	Accessories - Input Drawer/Feeder	Add additional 550 sheet input drawer/feeder	Add additional 550 sheet input drawer/feeder	Add additional 550 sheet input drawer/feeder	Add additional 550 sheet input drawer/feeder
	Accessories - Sheet Input Capacity	Upgradable to 2100 sheet total input capacity	Upgradable to 2850 sheet total input capacity	Upgradable to 2100 sheet total input capacity	Upgradable to 4500 sheet total input capacity
	Accessories - Stapler	Yes	N/A	Yes	Yes
	Fax Option	N/A	N/A	N/A	N/A
	Memory Upgrade	Upgrade to 4.5 GB	Upgrade to 3 GB	Upgrade to 4.5 GB	Upgrade to 3 GB
	Value added Services - Asset Tagging	Asset tagging - Bidder administration of State provided tag (with number)	Asset tagging - Bidder administration of State provided tag (with number)	Asset tagging - Bidder administration of State provided tag (with number)	Asset tagging - Bidder administration of State provided tag (with number)
	Value added Services - Installation	Installation	Installation	Installation	Installation
	Value added Services - Data Wiping	Data sanitized per DoD 5220.22-M or NIST 800-88	Data sanitized per DoD 5220.22-M or NIST 800-88	Data sanitized per DoD 5220.22-M or NIST 800-88	Data sanitized per DoD 5220.22-M or NIST 800-88
	Value added Services - Take Back	Take Back	Take Back	Take Back	Take Back
	Value added Services - Deployment and Logistics	Deployment & Logistics Services	Deployment & Logistics Services	Deployment & Logistics Services	Deployment & Logistics Services
	End of Sheet

Minimum Non-Core Specifications

	Contract 1-21-70-04B
	Printers
	Attachment B - Configuration Specifications
	Minimum Non-Core Specifications
	Requirements	2A
Work Group Monochrome	2B
Work Group Color	2C
High Volume Monochrome	2D

High Volume Color

	Functionality	Print	Print	Print	Print
	Technology	laser	laser	laser	laser
	Print Speed measured in ipm using ISO/IEC 24734 unless otherwise specified (copy speed for MFD's)	≥ 45	≥ 40	≥ 50	≥ 40
	Print Resolution (dpi)	1200x1200	600x600	1200x1200	600x600
	Scan Quality (dpi)	N/A	N/A	N/A	N/A
	First Print or First Copy Page Out Time (second)	≤ 10	≤ 14	≤ 9.0	≤ 10
	Duplex	Yes	Yes	Yes	Yes
	Paper Size (inch)	5.5x8.5 - 8.5x14	5.5x8.5 - 8.5x14	4x6 - 8.5x14	4x6 - 8.5x14
	Paper Weight	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive	Capable of handling paper from 18lbs to 24lbs inclusive
	Input Paper Handling
(minimum in number of sheets)	500 in multi-purpose drawer; second 500 sheet drawer 8.5"x14" capable	500 in multi-purpose drawer; second 500 sheet drawer 8.5"x14" capable	2 x 500 sheet drawers; third 500 drawer 8.5"x14" capable	2 x 500 sheet drawers; third 500 drawer 8.5"x14" capable
	Output Paper Handling (number of sheets)	N/A	N/A	≥ 500	≥ 500
	Feeder Capacity (sheet)	N/A	N/A	N/A	N/A
	File Format	N/A	N/A	N/A	N/A
	Memory - minimum	512MB RAM	512MB RAM	512MB RAM	512MB RAM
	Connections	USB, Ethernet	USB, Ethernet	USB, Ethernet	USB, Ethernet
	Duty Cycle (impression/ month)
Std Mode & Letter Size pages	100,000	150,000	200,000	100,000
	Weight (lb)	N/A	N/A	N/A	N/A
	Dimensions DWH (inch)	N/A	N/A	N/A	N/A
	Accessibility	WCAG/VPAT Compliance	WCAG/VPAT Compliance	WCAG/VPAT Compliance	WCAG/VPAT Compliance
	EPEAT level	Silver	Silver	Silver	Silver
	Energy Star	Yes	Yes	Yes	Yes
	Energy Saving Mode (minutes)	≤ 30	≤ 30	≤ 30	≤ 30
	Minimum Warranty	3 year NBD Onsite	3 year NBD Onsite	3 year NBD Onsite	3 year NBD Onsite
	Secure Print	Yes	Yes	Yes	Yes
	Business Security	N/A	N/A	N/A	N/A
	Optional Warranty	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)	1 additional yr NBD onsite warranty (CA statewide)
	Accessories - Input Drawer/Feeder	Add additional 500 sheet input drawer/feeder	Add additional 500 sheet input drawer/feeder	Add additional 500 sheet input drawer/feeder	Add additional 500 sheet input drawer/feeder
	Accessories - Sheet Input Capacity	N/A	N/A	Upgradable to 2000 sheet total input capacity	Upgradable to 2000 sheet total input capacity
	Accessories - Stapler	N/A	N/A	N/A	N/A
	Fax Option	N/A	N/A	N/A	N/A
	Memory Upgrade	Upgrade to ≥ 1 GB	Upgrade to ≥ 1 GB	Upgrade to ≥ 1 GB	Upgrade to ≥ 1 GB
	End of Sheet

Specification Definitions

	Specification Definitions
	Term	Definition
	N/A	Requirement not specified or not applicable for the device
	Functionality	Minimum capability of the proposed device
	Technology	Technology employed for its main function
	Print Speed measured in ipm using ISO/IEC 24734 unless otherwise specified	Number of images produced per minute in accordance with ISO/IEC 24734 Standard unless otherwise specified, color ipm for color device. ESAT is defined as Estimated Saturated Throughput in ISO 24734 standard.
	Print Resolution	The nominal dpi rating the device is capable of producing when printing in dots per inch (dpi)
	Scan Quality	The nominal dpi rating the device is capable of producing when scanning
	First Print or First Copy Page out Time	Maximum allowable time in seconds for the device to print first page on printer or to copy first page on MFD from ready mode on a 8.5"x11" single-sided plain paper unless otherwise specified
	Duplex	Able to program the default settings to automatically print on both sides of the paper
	Paper Size	Minimum and maximum size of paper the device is capable of printing or scanning
	Paper Weight	Weight of paper the machine is capable of printing on. Weights less than minimum value or more than maximum value are acceptable.
	Input Paper Handling	Minimum size/capacity of paper drawer(s) or tray(s) or bin(s), roll(s) and sheets for plotter
	Output Paper Handling	Minimum total storage capacity to accomodate paper output of the device
	Feeder Capacity	Document feeder capacity in number of sheets
	File Format	File formats in Scan and Email
	Memory	Minimum internal memory
	Connections	Connection types for communication to external devices
	Duty Cycle (impression / month)
Std mode & Letter sized pages	Minimum number of letter-sized pages or impressions the device can print in one month in standard mode (peak usage, not on a continual basis)
	Accessibility	Compliance to WCAG/VPAT standards (including 1194.25 a - j)
	EPEAT level	Electronic Product Environmental Assessment Tool levels: gold or silver
	Energy Star	Meets or exceeds the Energy Star criteria effective 7/1/2009 or later
	Energy Saving Mode	Setting to be able to enter "sleep mode" within 30 minutes of inactivity, per California ITPL 10-09
	Minimum Warranty	Level of warranty coverage (NBD means 'next business day' )
	Secure Print	Capable of accepting a PIN or access card or similar to retrieve print jobs in addition of non-secured print in non-secured print mode
	Business Security	Able to accept settings enabling the device to perform as specified in "Requirements for Business Security".

Optional Warranty	Available warranty upgrade to the duration specified
Accessories	Accessories available for specific use per individual purchase contract
Add additional 500 sheet input drawer/feeder	Able to add drawer or feeder with capacity of at least 500 sheets
Upgradable to 2000 sheet total capacity	Able to add drawer(s) to a total capacity of at least 2000 sheets
Stapler	Able to add a stapler function
Fax option	Able to send and receive faxes
Memory Upgrade	Able to upgrade to the listed internal memory
Value added Services	Services to be offered on the proposed device
Asset tagging - Bidder administration of State provided tag (with number)	Able to:

- Receive customer provided tag

- Affix tag on hardware components

- Supply electronic report to State Agency on daily or less frequent basis

- Maintain control log of all tags issued, lost, or destroyed (desirable) Asset information via the internet Website for asset inquiry including information on:

- Origin configuration as shipped

- Warranty expiration date

Installation	Install equipment as specified in the Installation Section of RFP
DoD 5220.22-M compliant data wipe	Sanitize data from all device hardware capable of storing data per Department of Defense Directive 5220.22 M, National Industrial Security Program, September 27, 2004 or guideline of NIST 800-88 Clear and Purge
Take Back/Disposition & Disposal Services	Disposition & Disposal must be in compliance with the State Administrative Manual, Section 5900, Information Technology Disposal of IT Equipment

- De-installation service - removal and recycle of equipment and packaging materials at end of life cycle

- Disposal according to EPA standard with electronic certification

Deployment & Logistics Services	Charge per order in special handling and coordination of multiple delivery: scheduling, set up. Warehousing staff in un-palletizing, unpacking/repacking, disposal of dunnage. Warehousing charge in en route storage of equipment. Advanced Training will also be covered in this section.
Requirements for Business Security
A. Ensure the MFD is able to:
1) Have patches applied to comply with the original equipment manufacturer's and software vendor's maintenance.
2) Prohibit large group distribution via outbound e-mail.
3) Delete or disable any software applications that are not required or approved for the operation of the MFD.
4) Disable all unneeded management protocols and services (such as DHCP, SMTP, and BOOTP).
5) Replace any default passwords with complex passwords.
6) Disable dial-in diagnostic capabilities.
7) Be remotely managed by only an authorized IT administrator personnel from specific (non-publicized) Internet Protocol (IP) addresses.
8) Be configured to prevent unauthorized IT administrator personnel from altering the global configuration of the MFD.
9) Disable the re-print feature at the discretion of the purchaser.
10) Maintain its configuration state (passwords, service settings, etc.) after a power down or reboot occurs.
11) Lock and prevent unauthorized access to the hard drive.
12) Be isolated on a local area network, utilizing Virtual Local Area Network (VLAN) switches or router controls.
13) Have a static IP address so that if Domain Name System cache is poisoned (corrupted), print files containing sensitive data cannot be redirected, leading to the further compromise of sensitive data.
14) Have a firewall or route rule established in the internal network to block all ingress and egress traffic from the enclave perimeter to the MFD.
B. For MFDs that use print spoolers:
1) Verify the MFD is configured to restrict jobs to only print spoolers and cannot directly accept one or more large print jobs from unauthorized users (to prevent denial of service).
2) Verify the MFD is able to implement IP address restrictions or may be installed behind a firewall, switch or router with an appropriate discretionary access control (DAC) list.
3) Verify the MFD is able to restrict access to unauthorized users and restrict users to managing their own individual jobs.
4) Ensure the MFD is able to have auditing fully enabled. Auditing includes but not limited to find and log the malicious activities such as password change, failed logons, failed accesses to MFD, administrative privilege usage, etc.
5) Ensure the state agency may retain physical custody of the hard drive when repair is required or at end of life.
6) Ensure the MFD is flash upgradeable and is configured to use the most current firmware available.
End of Sheet

File details come from the government source that posted it. Updated Jul 24, 2025.