Attachment A - Section L and M.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available. Be cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its proposal/offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal/offer. Also, the full text of a provision may be accessed electronically at these addresses:

http://www.acquisitions.gov/far

(a) The Government may award without discussions with the offeror; therefore, the offeror is cautioned to examine the solicitation in its entirety and to ensure that its proposal is complete, containing all necessary information/all required documentation, in all respects. However, the Government reserves the right to conduct discussions and to permit the offeror to revise its proposal.

(b) The Offeror shall submit an electronically signed and dated offer, by 2:00 PM Eastern Standard Time (EST) on December 18, 2020 to Brian.Wilkins@ATF.gov.

(c) Offers/Proposals received after the time and date specified for receipt will be considered LATE.

1. PROPOSAL SUBMISSION

(a) To be considered for selection, the Offeror must submit a complete response to this Request for Proposal (RFP) using the sequence and format provided herein. All pages must be identified with the Offeror’s name and Solicitation number.

(b) For the electronic submission, the offer/quote shall be in uncompressed files submitted via email.

(c) The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF).

(d) Information shall be confined to the appropriate section to facilitate independent evaluation. The technical proposal should be clear and concise, logically assemble, numbered, indexed and cross-indexed to applicable parts of the RFP as appropriate. The page limits shall include any diagrams, figures, tables, or reference material.

http://www.acquisitions.gov/far mailto:Brian.Wilkins@ATF.gov

2. FORMAT

(a) Submissions. Submissions shall be on 8 ½” x 11” (with no fold-outs) white paper and printed only on one side of the paper. The text shall have 1” margins on all sides, be single-spaced; font style Times New Roman; font color black; and font size 12. Illustrations (e.g., graphics figures, graphs, and tables) shall be in portrait format with font colors other than black allowable and font sizes 12, 10, and 9 are considered acceptable. The Offeror’s company name (no logos), the date, solicitation number, section shall be included on each page of the proposal/offer (may be included in a header/footer). All pages of the proposal/offer shall be numbered, using a uniform-paragraph-numbering system. Page numbers, headers and footers may be outside the page margins, and are not bound by the font, color and point-size requirement. Information not contained within the above limitations will not be evaluated.

(b) The Offeror shall present all information relevant to each factor in the appropriate section. The Offeror shall insert its company’s name in the filename. At the end of each section, the Offeror may include any “Exceptions” that they take with the requirements, constraints, and terms and conditions. Any exceptions taken shall clearly identify the RFP Section, paragraph, and requirement/objective, constraint, or terms and conditions to which exception is being made and include appropriate supporting rationale for each exception. The Government is not obligated to accept such exceptions to the RFP, and these may render the Offeror’s proposal unacceptable. Offeror's must submit four separate volumes listed below:

(c) Requirements

Section

Section/Tab Title

Number of

Hard Copies (if mailed)

Page Limits

I

Introduction (Table of Contents, Executive- Level Summary, Corporate Qualifications), ORCA Certification or other Certifications and Representations

II

Technical Proposal

III

Past Performance

3 Pages per Reference

IV

Price

3. CONTENT

3.1 Section I – The Offeror is requested to provide the below information.

3.1.1 Introduction & Table of contents for easy reference.

3.1.2 Executive-Level Summary. Provide a letter formally transmitting the offer/proposal. Identify the name, address, e-mail address, telephone and facsimile transmission number of the person(s) whom has the contractual authority and can be contacted concerning any questions about this offer/proposal. Also, include the following as attachments to the letter:

(a) A document containing the following information:

- Name, address, telephone number, facsimile number, e-mail address, and cage code of the contractor and of any corporate affiliate at which work is to be performed.

- The Offeror shall demonstrate its technical capability and past performance, as well as that for all proposed subcontractors or team members, in performing tasks similar to those identified in the Statement of Work (SOW).

3.1.3 Section I - ORCA Certification in accordance with FAR Part 52.212-3. This tab shall contain a completed copy of your company’s ORCA Certification or proper DUNS Number that will allow the government to download your ORCA information.

3.1.4 Section I - Exceptions/Alternatives (Terms and Conditions).

(a) Offerors are cautioned that they take exception to any Terms and Conditions of the solicitation at their own risk. The Government may, at its option, reject an offer/proposal which contains any such exceptions.

(b) Nonetheless, any exception taken by the Offeror, at its own risk, shall be identified in this tab. The Offeror shall clearly identify the paragraph and term or condition to which the exception is being made and include appropriate rationale for any such exception.

(c) Suggested, optional wording changes (to include clarifications and addenda) to any terms and conditions of the solicitation shall be identified in this part. The Government may at its option accept or reject any such changes. If accepted, it may be necessary to amend the solicitation and to discuss the changes with other Offerors.

(d) Third party providers should include the additional information requested in (e) below.

Failure to provide the information with your proposal may deem your proposal non-responsive.

(e) THIS IN NOT A SOLICITATION FOR EVENT PLANNING SERVICES. FOR A

PROPOSAL SUBMITTED BY AN OFFEROR THAT IS NOT A HOTEL, THE OFFER MUST

SUBMIT A TECHNICAL PROPOSAL FOR EVALUATION WHICH DESCRIBES THE

OFFEROR’S TECHNICAL APPROACH FOR PROVIDING THE REQUESTED SERVICES

AS THE PRIME CONTRACTOR. AGAIN THIS NOT A SOLICITATION FOR EVENT

PLANNING SERVICES. AN OFFER WHICH REQUIRES THE GOVERNMENT TO

EXECUTE A SEPARATE AGREEMENT WITH A THIRD PARTY HOTEL SHALL BE

DEEMED TECHNICALLY UNACCEPTABLE.

(f) If no exceptions are taken, the Offeror shall include the following statement in this part of the proposal: “[Name of Offeror] takes no exception to any terms and conditions of Solicitation No. 15A00021R00000015.

3.1.5 Section I Contractor must register under North American Industry Classification System (NAICS) number 721110 Hotels (except Casino Hotels) and Motels within the Systems Award Management (SAM) database).

(a) When so required by FAR Part 44, the offeror's proposal shall identify all subcontracts/consultant arrangements proposed. Specifically, the following information shall be provided to the Contracting Officer:

(1) Company name of each subcontractor, or the individual name in the case of independent consultants;

(2) Names of each subcontractor corporate officers:

(3) Name of each subcontractor's key personnel for this contract effort, including each individual's level of effort; and

(4) Scope of work to be performed by each subcontractor/consultant.

(b) Throughout the term of this contract, the Contractor shall obtain prior written authorization from the Contracting Officer for any additions, deletions or changes in subcontract/consultant arrangement entered into for the purpose of performing this contract effort. The Contractor shall furnish the Contracting Officer with the above-specified items of information for any subcontract /consultant arrangement that the Contractor proposed subsequent to contract award. The government may consider revision to this requirement if the contractor has a government approved purchasing system in accordance with FAR Part 44.

(c) ATF reserves the right to request the contractor to terminate any subcontractors, individual subcontractor employees, subcontractor principals, or consultants, for malfeasance or other appropriate cause (e.g., theft, criminal record(s), ties to organized crime, etc.).

(d) The provisions of this clause do not preclude any requirements regarding subcontracts that may be set forth elsewhere in this solicitation/contract.

(e) Questions regarding this requirement shall be directed to the Contract Specialist using email address:Brian.Wilkins@atf.gov by 3:00PM EST on April 21, 2020. All questions and answers will be provided to all prospective offeror(s) via a formal amendment to the solicitation.

(g) Complete applicable blocks on the cover sheet, SF 1449. Indicate your DUNS number in Block 17a.

mailto:Brian.Wilkins@atf.gov mailto:Brian.Wilkins@atf.gov

3.2 Section II – Technical Proposal

3.2.1 The offeror is to thoroughly address its Technically Acceptable in meeting the requirements of the Statement of work.

3.3 Section III – Past Performance

3.3.1 Relevant (within 3 years) past or present performance for a similar requirement.

3.3.2 The Government may also consider information obtained through other sources. Past Performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort. In this section the Offeror will include demonstrated and relevant corporate experience, including subcontractors and teaming partners, in performing projects requiring the type of services solicited.

3.4 Section IV – Price

3.4.1 Though price is not rated, price reasonableness will be determined by the contracting officer.

Issuance of this solicitation does not constitute an award commitment on the part of the Government. This request does not commit the Government to pay for costs incurred in the submission of a proposal or for any other costs incurred prior to the execution of a formal contract unless specifically authorized in writing by the Contracting Officer. Attention is directed to the fact that a Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds should a contract result by reason of a response to this request for proposal.

Unacceptable: Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Acceptable: Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

SECTION M - EVALUATION FACTORS FOR AWARD

52.212-2 EVALUATION – COMMERCIAL ITEM

(a) The Government will award a contract resulting from this solicitation to the responsive* responsible** offeror whose offer/proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government intends to award a single contract to an offeror whose proposal is determined to be the lowest priced technically acceptable based on the following evaluation factors:

Factor 1 - Technical Acceptable - Technical Proposal will be evaluated to determine the likelihood that the Government’s requirements in the Statement of Work can be achieved.

Factor 2 - Past Performance - The Government will review the past performance information provided by the offerors in their proposal and any other past performance information independently uncovered. The Government will first determine if the past performance information is relevant to the instant action (similar in size, nature and complexity) and is recent (within the last three years).

Factor 3 - Price - Price will be evaluated to determine if the offerors proposed price is fair, reasonable, and balanced utilizing price analysis techniques in accordance with the guidelines in FAR 15.404-1(b). Unreasonably high or unrealistically low proposed prices may be grounds for eliminating a proposal from consideration.

(b) The offeror must provide information in sufficient detail to permit a complete and accurate evaluation of the previous factors. All non-priced factors will be evaluated on an “Acceptable” or “Unacceptable” basis. An offeror must receive an “Acceptable” rating for all non-price factors to be considered for award. All offerors that are given an “Acceptable” rating on both technical and past performance will then be evaluated on price.

Technical Acceptable/Unacceptable Ratings

Acceptable: Proposal clearly meets the requirements of the solicitation.

Unacceptable: Proposal does not clearly meet the requirements of the solicitation.

Past Performance Evaluation Ratings

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

* Responsive is defined as a complete (conforms to all requirements in the “Instructions to Offerors”section of this document) offer/proposal received before the closing date found in block 8 of the SF 1449). **Responsibility is determined in accordance with FAR Part 9.