Attachment A - Evalution Criteria - Basis for Award.pdf

Instructions and Evaluation Criteria, and Basis for Award

NB688000-24-00636

Attachment A

A. INSTRUCTIONS:

1. This is a competitive procurement in accordance with Federal Acquisition Regulation (FAR)

Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services and conducted under the authority of FAR 13 – Simplified Acquisition Procedures. The Government intends to award a firm-fixed price purchase order (PO) for the requirement.

2. Contractors shall submit their quotations in response to the Request for Quotation (RFQ) posting on

SAM.gov by the date and time specified in the SAM.gov RFQ. The quotation shall contain, at a minimum, the information detailed below. If the quotation is missing any of the elements listed below, the quotation may be deemed unacceptable and may not be evaluated further.

3. The Contractor is required to meet all solicitation requirements, including terms and conditions, and representations and certifications. The Contractor must clearly identify any exception to the solicitation terms and conditions and provide a complete rationale.

B. QUOTATION PREPARATION INSTRUCTIONS, EVALUATION CRITERIA, AND

BASIS FOR AWARD:

1. The PO award will be made to the Contractor whose submission represents the best value to the

Government. The Government may award to other than the lowest priced Contractor or other than the highest technically rated Contractor.

2. The evaluation procedures of FAR Part 13.106-2 shall be utilized for this procurement. The solicitation shall not be subject to the formal source selection procedures described in FAR Part 15.

3. The Government intends to award without exchanges, including discussions; however, the

Government reserves the right to conduct exchanges, including discussions, if determined by the Contracting Officer (CO) to be necessary or beneficial to the Government. Therefore, the initial quotation should contain the Contractor’s best offer. The Government shall not be liable for any costs incurred by the Contractor submitting a quotation in response to this solicitation.

4. The Government will evaluate quotations against the following factors:

a. Factor 1 - Technical Capability

b. Factor 2 – Experience

c. Factor 3 – Past Performance

d. Factor 4 – Price

5. Evaluation Factor Importance: When combined, all non-price factors (Factor 1-3) are significantly more important than Factor 4 (Price).

6. A written notice of award or acceptance of a quotation e-mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quotation, shall result in a binding agreement without further action by either party. Before the quotation’s specified expiration time, the Government may accept a quotation (or part of a quotation), unless a written notice of withdrawal is received before award.

FACTOR 1: TECHNICAL CAPABILITY

a. Definition: Defined as the Contractor’s demonstration of the understanding and capability to provide the required items and services as identified in the Requirements and Specifications document. This includes the authority to provide the required items (i.e., authorized dealer/seller/reseller), authority to provide maintenance and repair services, capability , and method to successfully meet all contract requirements, including delivery schedule, installation, warranty, and all other requirements.

b. Quotation Instructions: Contractors shall submit Technical Capability documentation which may include a narrative, charts, graphs, tables, and drawings. The Technical Capability documentation should clearly describe, in sufficient detail, the Contractor’s authority, quoted items, resources, and methods to successfully fulfill the requirements including specifications, performance capability requirements, delivery schedule, warranties, and all requirements per the RFQ and Requirements and Specifications.

1) The Technical Quotation shall not exceed 6 single-sided pages (3 double-sided pages in total) using no smaller than 11-point font.

2) Quotes shall include the country of origin and/or place of manufacture for all quoted items.

c. Basis of Evaluation: The Government will evaluate this factor to determine the Contractor’s understanding of the solicitation requirements (clauses, provisions, and Requirements and Specifications document and demonstrated ability to meet contractual requirements. The Contractor’s technical capabilities submittal will be evaluated to assess the Contractor’s expertise, capabilities, competencies, and risk to successfully perform the requirements of the Requirements and Specifications document and RFQ.

A technical quotation which is primarily a copy-and-paste version of the Requirements and Specifications document for the solicitation requirements will be deemed unacceptable without further review of the quotation for award.

FACTOR 2: EXPERIENCE

a. Definition: This factor involves an assessment of the vendor’s experience in terms of relevancy

(similarity in scope, size and complexity), as a means of evaluating the capability of the vendor to successfully meet the requirements of the request for quotation.

b. Quotation Instructions: The vendor shall provide the following information for a minimum of three relevant projects (item and / or service) to that of the requirement in the request for quotation.

1. Experience For: Company Name, address phone number and point of contact.

2. Description of the work provided in terms of items and services provided.

3. Date of delivery (Items)

c. Basis of Evaluation: Evaluation of this factor is a subjective evaluation of the vendor’s experience, in terms of relevancy, as a means of evaluating the capability of the Vendor to successfully meet the requirements of the request for quotation.

FACTOR 3: PAST PERFORMANCE

a. Definition: Past performance is defined as to how well a vendor has performed on meeting recent and relevant requirements in terms of scope, size and complexity.

b. Quotation Instructions: Provide the following information for a minimum of three companies / organizations / clients which the offer has provided recent and similar items for:

1. Company/Organization/Client Name.

2. Address.

3. Brief description of items provided.

4. Point of contact.

5. Email and or phone number contact information.

c. Basis of Evaluation: The basis of evaluation is a subjective evaluation of how well the Vendor performed on contracts and a subjective evaluation of how relevant a recent contract effort was regarding the RFQ requirement. This factor will be evaluated on an Acceptable / Unacceptable basis. Vendors with an overall satisfactory past performance will be rated as “Acceptable”.

Vendors with a less than satisfactory overall past performance will be rated as “Unacceptable”.

A Contractor lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance and will receive a Neutral rating.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), or the Contractor Performance Assessment Reporting System (CPARS) using all CAGE / UEI number of vendors. The Government reserves the right to contact any other source of information that may have knowledge or information on a vendor’s relevant past performance history.

FACTOR 4: PRICE

a. Quotation Instructions: The Contractor shall complete and submit one price quotation. Price quotations shall include the information requirements identified as follows:

1) A pricing sheet to explain the cost breakout in terms of major categories of the quotation (i.e., Total price for end item(s) to include shipping, delivery, warranty, etc.)

deemed necessary for determining price fair and reasonable. Contractors should only list options in their quotes that they wish the Government to assess in their total evaluated price.

2) The quotation shall provide a total firm fixed price. The Government intends to award a firm fixed price PO, the breakdown is to assist with determining the price fair and reasonable.

3) The price quotation shall identify any requested payment schedule terms.

b. Basis of Evaluation: Price will be evaluated based on the total price. The Government has requested, and shall evaluate, each Contractor’s detailed cost breakdown to determine the reasonableness and completeness of the price quotation. One or more of the following techniques will be used to ensure a fair and reasonable price:

1. Comparison of quoted prices/costs received in response to the solicitation.

2. Comparison of quoted prices/costs with the Independent Government Cost Estimate.

3. Comparison of quoted prices/costs with available historical information.

4. A price realism analysis will not be conducted; Price will be evaluated for reasonableness.

5. Pricing will initially be evaluated separately from technical factors and used as a trade- off between the technical factors as related to the scope of work. See relative importance.

C. ADDITIONAL INFORMATION FOR QUOTATION SUBMITTAL:

1. The Government reserves the right to eliminate from consideration for award any, or all, Contractor quotes at any time prior to the award of the purchase order.

2. The Government intends to evaluate quotations and award a purchase order without discussions with

Contractors. The Government reserves the right to conduct discussions with one or more Contractors if the CO later determines them to be necessary.

3. Quotations, where one or more non-price factors are determined to be “Unacceptable”, will be deemed as unawardable. No further evaluation of the quote will be completed for any factor, including price.

4. Inquiries/questions regarding the RFQ shall be submitted electronically via e-mail to lisa.stevens@nist.gov no later than Monday, February 23, 2024, 11:00 AM (MST).

5. Quotations in response to the RFQ shall be submitted electronically to lisa.stevens@nist.gov no later than the date specified within the SAM.gov posting.

6. The Government shall not be liable for any costs incurred by the Contractor submitting a quotation in response to this RFQ.

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Provision) mailto:lisa.stevens@nist.gov mailto:lisa.stevens@nist.gov