Attachment A - Bid 57-626 Musical Instruments ECSU.xlsx

This is a pricing attachment for an Invitation for Bid (IFB 57-626) issued by Elizabeth City State University in North Carolina to procure musical instruments and related equipment for the university's Music Degree Program. The bid solicitation requests a comprehensive range of instruments and accessories organized into four categories: brass instruments (including trombones, euphoniums, mellephones, trumpets, sousaphones, French horns, tubas, and piccolo trumpets), woodwind instruments (saxophones, piccolos, clarinets, oboes, bassoons, and flutes), percussion equipment (marching drums, drum sets, cymbals, and hardware), and miscellaneous items (mouthpieces, repair kits, cases, keyboard equipment, audio mixing and amplification systems, and cables). The requested quantities vary by item, ranging from single units for specialized equipment such as combo organs and digital mixers to multiple units for high-use items like mouthpieces and cymbal packs.

The pricing attachment establishes that all unit prices must include all costs necessary to provide the items, including shipping, delivery, handling, administrative fees, fuel surcharges, and any other applicable charges, with the university explicitly stating it will not accept or pay any additional fees beyond the quoted unit price. Vendors are required to provide proposed brand and model information, item or part numbers for ordering purposes, inventory status (in stock or not), and estimated delivery timelines in days as requested. The bid structure allows vendors to propose alternative brands and models where specified as acceptable substitutes, though certain items are designated as "NO SUBSTITUTE" requirements, including the Conn-Selmer BBb Sousaphone and Ludwig marching drums, indicating the university has specific performance or compatibility requirements for these instruments.