Attachment A -26RFCSP49 - Job Order Contracting General Contractor.pdf

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26RFCSP49

JOB ORDER CONTRACTING

GENERAL CONTRACTOR

Due: Thursday, July 02, 2026 at 10:00AM CST

Mandatory Pre-Solicitation Conference Thursday June 18,2026 at 09:00AM CST

Purchasing Department 100 Wilco Way, Suite P101

Georgetown, TX 78626

512-943-3553

Wilcotx.gov

pg. 2 Version February 6, 2026 26RFCSP49 - Job Order Contracting General Contractor

Wilco.org Page

Purpose 3

Definitions 3

Budget 3

Scope of Work 5

Background 5

Contract Term 10

Evaluation Criteria and Award Process 11

Due Date, Submission and Delivery 16

Instructions and Response Requirements 18

Terms and Conditions 23

Federal Requirements 32

Supporting Attachments 34

Checklist and Summary of Required Documents 35

TABLE OF CONTENTS

pg. 3 Version February 6, 2026 26RFCSP49 - Job Order Contracting General Contractor

PURPOSE

Williamson County, Texas, herein “County”, is seeking Responses through this Request for Competitive Sealed Responses (RFCSP) from interested qualified firms (Respondents) to provide Job Order Contracting (JOC) construction services for the County’s Job Order Contracting Program (JOC Program) for the Facilities Management Department. The County seeks to award up to four (4) Job Order Contracts through this solicitation.

JOCs have become widely accepted and utilized throughout the public sector. JOC is an innovative, performance-based contracting technique, created for facilities maintenance and construction-related services. JOC can obtain greater contractor performance in relation to smaller projects in a cost-effective and timely manner. The JOC Program utilizes individual Task Orders on an as-needed basis, under one or more indefinite delivery, indefinite quantity contracts with Job Order Contract Contractors (JOCC). JOCCs perform minor construction, repair, rehabilitation and/or alterations of facilities and buildings and/or the surrounding property, parks, trails, and other projects of interest to the County.

The County currently owns and operates approximately 100 buildings that may require a variety of minor construction, repair, rehabilitation or alteration services. As a facility need is identified, the County may request a quote from a pre-qualified JOCC. The JOCC shall review the scope of work and provide pricing for an issued request for a quote and a schedule of work to be accomplished. Quotes will be established and further negotiated using approved line-item pricing and agreed upon quantities. If the quote and resulting Task Order is approved as required by Williamson County staff or the Commissioners’ Court a Notice to Proceed (NTP) shall be granted.

In compliance with Texas Government Code 2269, this solicitation is for selecting and awarding multiple JOC contracts. The County intends to award up to four (4) JOC contracts to create a pre-approved pool as a result of this RFCSP; however, the number of pre-approved awarded contracts will depend on the number of Responses received and the evaluation results. The County does not guarantee the number of projects, Task Orders or the dollar values of the projects allocated for each JOC contract. For each JOC contract awarded, projects budgets are expected to range from $25,000 to $500,000 per Task Order, with a maximum not to exceed contract amount of $2,000,000.00 per year during the Base Term or Option Year.

The successful Respondent(s) must meet all requirements of this solicitation, maintain all required trade licenses, insurance coverages, bonding, and comply with all federal, state, and local laws and mandates related to the services specified.

DEFINITIONS

Addendum/Addenda - means any written or graphic instruments issued by the County, prior to the consideration of Responses, which modify or interpret the Solicitation Documents by additions, deletions, clarifications, or corrections.

Buyer - means the designated Williamson County Purchasing contract.

pg. 4 Version February 6, 2026 26RFCSP49 - Job Order Contracting General Contractor

Coefficient Multiplier – means a mark-up on line-item prices that represents costs not considered as included in any line item associated to the Unit Price Book (UPB), including but not limited to general and administrative and other overhead costs, insurance costs, equipment rental, labor, protective gear and clothing, JOCC’s profit, and indirect costs. Separate Coefficient Multipliers will be used for Normal Working Hours and Non-Normal Working Hours. The Respondent’s Coefficient Multipliers are considered the Respondent’s price Response.

Contract – means the Solicitation Documents and the Response of the Successful Respondent shall become a Contract between the Successful Respondent and the County once the Successful Respondent's Response is properly accepted by the Williamson County Commissioners Court (sometimes referred to herein as the Commissioner's Court"). In the event of a conflict between the terms and conditions contained in this RFCSP and the Response, an Ensuing Agreement may be required.

Commissioners Court – means the Williamson County Commissioners Court.

County - means Williamson County, Texas, a political subdivision of the State of Texas, and its officials, employees, representatives and volunteers.

Job Order Contracting Agreement, JOC Agreement and/or JOC Contract - means the Job Order Contracting Agreement executed between a Successful Respondent and the County, and all documents and references incorporated therein, as well as Task Orders issued to JOCC, pursuant to the JOC Agreement, and all elements incorporated into an issued Task Order.

Job Order Contracting – means a highly responsive contracting method that allows for services where the work is for indefinite delivery and indefinite quantities and where Task Orders are awarded substantially based on pre-described and pre-priced tasks. A Task Order also involves the simultaneous accomplishment of multiple projects and may require the use of multiple subcontractors.

Non-Pre-Priced Items – means a necessary, but incidental, part of a job or project ordered under a Task Order that is not susceptible to unit pricing using the pre-priced tasks in the UPB.

Public Announcement – The newspaper advertisement and the County’s digital procurement platform posting of the solicitation.

Response – means the complete, properly signed document, and ALL required forms and documentation listed in the Response package which have been submitted in accordance with this solicitation package. A Response submitted in accordance with this RFCSP is irrevocable during the specified time period for evaluation and acceptance of Responses, unless a waiver is obtained from the Williamson County Purchasing Agent. Submission of a Response indicates a Respondent’s acceptance of the terms and conditions contained in this RFCSP.

Request for Competitive Sealed Responses (RFSCP) - means this document, together with its attachments.

Normal Working Hours – means work conducted Monday through Friday between 7:00 AM and 6:00 PM.

Non-Normal Working Hours – means work conducted outside of the Normal Working Hours or during official County holidays.

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Non-Pre Priced Items –mean the necessary, but incidental, parts of a Task Order that are not susceptible to unit pricing using the items listed in the UPB.

Pre-Priced Items – means the items listed in the UPB.

Respondent - means a person or entity who submits a Response to this RFCSP.

Solicitation Documents - means the RFCSP, including attachments, and any Addenda issued by the County prior to the consideration of any Responses.

Successful Respondent - means the responsible Respondent who, in the County's sole opinion, submits a Response which is in the best interest of the County, taking into account factors identified herein, and to whom the County intends to award a Contract.

Task Order – means the written agreement, resulting from a requested quote, executed between County and JOC for work to be performed under the JOC Agreement signed by both Parties.

Unit Price Book (UPB): means a compilation of real property repair, rehabilitation, alteration, maintenance, and minor construction tasks, along with associated units of measure and unit prices designated by County to be used in administration of the JOC Agreement. The UPB for the JOC Agreement shall be the most current online version of the R.S. Means Facilities Construction Cost Data Book.

Wage Rate Determiner – means an official database that establishes the labor pay rate for a specific job.

BACKGROUND

Williamson County is home to more than 700,000 residents according to the US Census Bureau. Located in the Central Texas Hill Country just north of the state capital in Austin, and the University of Texas, Williamson County has emerged as an exceptional place to live.

The County’s Facility Management team seeks to establish a JOC Program to aid in the upkeep and maintenance of approximately 100 buildings.

SCOPE OF WORK/SPECIFICATIONS

GENERAL INFORMATION AND REQUIREMENTS

JOC Contracts shall be awarded with a firm fixed contract price, herein referenced as Coefficient Multipliers, with an indefinite delivery and quantity regarding the performance of a broad range of construction services, to include, but not limited to, new and minor construction, repair, renovations, alterations and maintenance projects and professional supervision on an as-needed basis. A JOCC acknowledges and accepts it will not be

pg. 6 Version February 6, 2026 26RFCSP49 - Job Order Contracting General Contractor guaranteed a minimum or maximum amount of work. Specific work requirements shall be identified in individual Task Orders as deemed necessary by County. JOCC further acknowledges that the County intends to contract with several qualified JOCC’s on an as-needed basis and will assign Task Orders as needed and at the County’s sole discretion.

The JOCC shall be responsible for providing all labor, materials, tools, instruments, supplies, equipment, transportation, mobilization, insurance, subcontracts, bonds, supervision, management, reports, incidentals, badge access and quality control necessary to perform construction management and construction for each issued and accepted Task Order, unless otherwise authorized by the County.

A contract awarded in response to this solicitation will not include professional services required by a licensed architect or engineer, as contemplated by Texas Government Code 2254. The County will contract for associated professional services separate and apart from the JOC contract.

The JOCC shall be responsible for complying with all federal, state, county, and County laws, codes and ordinances applicable to the performance of any work under the contract awarded in connection with this solicitation.

Successful Respondent shall comply with all required environmental ordinances.

Successful Respondent must comply with the Texas Government Code Chapters 2258 and 2253.

The County may request to see all subcontractor bids (if applicable), and the County may, at any time, participate in a bid opening and may audit Task Order bid documents.

To determine the price for any work performed pursuant to the JOC Agreement, Coefficient Multipliers shall be applied to the unit prices found in the UPB for Pre-Priced Items. Before beginning work, the County and the JOCC shall agree to the line-item breakout from the UPB for Pre-Priced Items and the price out of the Non-Pre-Priced items of the work, which shall include all JOC cost items that would otherwise be included in the Coefficient Multiplier used for Pre-Priced Items, and submit its pricing, along with all supporting documentation, reflecting JOC’s truthful and anticipated costs for the Non-Pre-Priced Items of the Work. The Pre-Priced Items with application of the Coefficient Multipliers and Non-Pre-Priced Items shall yield a not-to-exceed price inclusive of material, equipment and/or labor, performed during Normal Working Hours and/or Non-Normal Working Hours for the scope of the project. A not-to-exceed amount will be established for the resulting Task Order.

UNIT PRICE BOOK

The UPB shall be the most recent R S Means Facilities Construction Cost Data Online ©. Successful Respondent shall maintain a current subscription to UPB.

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TYPES OF TASK ORDERS

Minor Construction: Work may include but not be limited to repairs, rehabilitation, alterations, and minor forms of construction. The demolition and construction to be within or on County owned existing facilities, buildings, leased properties or land.

New Construction: Preparatory site work and construction of entirely new structures or significant extensions to existing structures whether the site was previously occupied.

Repairs: Work that includes the reparation of broken or malfunctioning systems and equipment, components or sub-components of a building, such as doors, electrical outlets, plumbing, flooring, sheetrock, air conditioning systems, etc.

Rehabilitation: Work involving the restoration of an office, floor, system or component of a system to restore functionality.

Alteration: Work that involves extending a wall, upgrading lighting fixtures, installing a door where one did not exist, replacing flooring or other building enhancements.

COEFFICIENT MULTIPLIERS

The Respondent’s Coefficient Multipliers shall be considered the Respondent’s Price Response for this solicitation as outlined in APPENDIX B. Respondent’s Coefficient Multiplier is a numerical value, to three (3) decimal places, that the Respondent proposes as its multiplier to the UPB.

The Coefficient Multipliers shall be applied in the following manner:

1. UPB: The UPB contains unit prices for various construction tasks, typically representing “bare costs” (labor, material, and equipment) without overhead and profit.

2. Coefficient Multipliers: Respondent’s Coefficient Multipliers will cover overhead, profit, and any other costs that are not included in the UPB. There will be two separate Coefficient Multipliers for Pre-Priced Items, with one Coefficient Multiplier being for Normal Working Hours and the other Coefficient Multipliers being for Non-Normal Working Hours. The Coefficient Multiplier amounts are a maximum of what can be proposed; provided, however, Respondents may, if awarded a contract, reduce the Coefficient Multipliers amounts used for work in a particular Task Order.

3. Location Factor: The Location Factor is the numerical factor that is to be applied to the sum of the Pre-Priced Items to adjust the price to the geographical location of County’s projects and the work. The Location Factor for the JOC Agreement shall be the “Location Factor – Total” value set forth in the UPB for Austin, Texas.

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4. Calculating Pre-Priced Items of the Project Cost: The final price for Pre-Priced Items for a specific project is calculated by multiplying the sum of the line items in the project's price Response by the applicable Coefficient Multipliers, whether it be for Normal Working Hours or Non-Normal Working Hours.

For example, the formula for Pre-Priced Items for Normal Working Hours is as follows:

(UPB line-item cost x quantity) x Coefficient Multiplier for Normal Working Hours.

Pre-Priced Item Estimate Example

If a unit of material in the UPB costs $100 per unit, the estimate is 1.5 units and the JOCC’s Coefficient Multiplier is 20% for Normal Working Hours, the total price for that material would be:

$100 x 1.5 Units = $150.00 x 1.2 Coefficient = $180.00

The Coefficient Multipliers shall include but not be limited to:

1. Indirect costs: Includes general and administrative costs, insurance, and bonding.

2. Overhead and profit: Represents the JOCC and their subcontractors' overhead and profit margins.

3. Other factors: Can also include costs like protective clothing, equipment rental, and sometimes costs associated with changes in labor rates or material costs that are not adjusted in the UPB.

NOTE: To determine the final project costs for a Task Order, the JOCC will price out the Non-Pre-Priced Items of the work, which shall include all JOCC’s cost items that are not susceptible to unit pricing using the items listed in the Unit Price Book, and submit its pricing, along with all supporting documentation, reflecting JOCC’s truthful and anticipated costs for the Non-Pre-Priced Items of the work.

SAFETY PLAN

Respondents shall submit a sample safety plan for consideration and scoring for this solicitation.

The JOCC shall submit to Couty, within fifteen (15) calendar days following a Task Order contract award, a Safety Plan. Said Safety Plan must address all aspects of the JOCC’s safety procedures, including responsibility for OSHA compliance, drug testing, trend analysis, corrective action and interface with County representatives. Failure to submit the Safety Plan will result in County until the Safety Plan is submitted and approved by the County.

PROJECT MANAGER

The JOCC’s Project Manager shall be knowledgeable in multiple disciplines including, but not limited to, electrical, mechanical, HVAC, paving, landscaping, painting, roofing and plumbing.

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WILLIAMSON COUNTY JOC AGREEMENT FORM

Prior to submitting a Response, Respondent shall review the Williamson County JOC Agreement Form, which is attached hereto, incorporated herein by reference, and made a part of this RFSCP. By submitting a Response to this RFSCP, Respondent represents and agrees that it has reviewed and accepts the terms, conditions and requirements of the Williamson County JOC Agreement Form and, further, that the Respondent, as a Successful Respondent and ultimately a JOCC, will comply with the terms and conditions of the Williamson County JOC Agreement Form.

To the extent that any of the terms and conditions of this RFSCP conflicts with the terms and conditions of the Williamson County JOC Agreement Form, the terms and condition of the Williamson County JOC Agreement Form shall control.

FUNDING SOURCES

County may use a variety of funding sources for the different Task Orders. Additional requirements may apply, depending on the funding source for a project which may include grant funding. The County shall notify the JOCC at the time it seeks a response of the funding source and the requirements that must be complied with that Task Order. In the event that a Task Order is grant funded, the Task Order will reflect additional contract language.

WAGE AND LABOR STANDARD PROVISIONS AND PREVAILING WAGE RATES

The Successful Respondents shall pay and shall require all of its Sub-Consultants and Subcontractors to pay prevailing wages, as defined and required by Chapter 2258 of the Texas Government Code. The most recent version of the prevailing wages may be found online at https://sam.gov/search/?index=dbra

Davis-Bacon Wage Determinations | U.S. Department of Labor

PAYMENT AND PERFORMANCE BONDS

The JOCC shall furnish the County with payment and performance bonds, as required and in accordance with the provisions of Chapter 2269 of the Texas Government Code, based on the amount of each Task Order.

WARRANTY PERIOD

The warranty period for each Task Order will be (1) year from the date of County’s final acceptance of the work on an issued Task Order.

https://sam.gov/search/?index=dbra https://www.dol.gov/agencies/whd/government-contracts/prevailing-wage-resource-book/db-wage-determinations#locating-db-wd

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SCHEDULING AND COMMENCEMENT OF THE WORK

A detailed work schedule will be established between the JOCC and Williamson County. The work schedule will be a part of the Task Order. Commencement of the work shall proceed after the JOCC receives the Notice to Proceed (NTP) from Williamson County and in accordance with the established work schedule and not before.

DISPOSAL OF WASTE

The JOCC shall manage, contain and dispose of all waste material that is a result of the project and normally generated during construction.

SILENCE OF SPECIFICATIONS

The apparent silence of specifications as to any detail, or to the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best practices are to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made based on this statement.

AMBIGUITY, CONFLICT, OR OTHER ERRORS IN THIS RFCSP

If a Respondent discovers any ambiguity, conflict, discrepancy, omission or other error in the Solicitation Documents, the Respondent shall immediately notify the County of such error in writing and request modification or clarification of the document.

Modifications will be made by issuing Addenda. If the Respondent fails to notify the Buyer, prior to the date and time fixed for submission of responses, of an error or ambiguity in the Solicitation Documents known to the Respondent, or an error or ambiguity that reasonably should have been known to the Respondent, then the Respondent shall be deemed to have waived the error or ambiguity.

The County may also modify the Solicitation Documents, no later than seventy-two (72) hours prior to the date and time fixed for submission of responses, by issuance of an Addendum. All Addenda will be numbered consecutively, beginning with one (1).

BUDGET

Funds will be allocated as approved by the Commissioner’s Court prior to issuing a Task Order.

CONTRACT TERM AND RENEWALS

The term of the JOC Agreement shall be for two (2) years (Base Term), with the Base Term beginning on the date of County’s execution of the JOC Agreement. County shall have the right to extend the JOC Agreement through three

(3) one-year options (Option Year), each County-exercised option year to begin at the expiration of the Base Term or the expiration of an exercised Option Year.

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The extension of the JOC Agreement after the Base Term will be contingent on the appropriation of necessary funds by the Commissioners Court for the fiscal year in question. Upon the failure of the Commissioners Court to appropriate sufficient funds in any year, the JOCC may elect to terminate the JOC Agreement, with no additional liability to the County. The County and the Successful Respondent agree that termination of the JOC Agreement shall be the Successful Respondent's sole remedy under this circumstance.

EVALUATION CRITERIA AND AWARD PROCESS

EVALUATION AND AWARD

The County reserves the right to use all pertinent information (also learned from sources other than what is disclosed in the solicitation process) that might affect the County's judgment as to the appropriateness of an award to the lowest and best evaluated Response. This information may be appended to the Response evaluation process results. Information on a Respondent from reliable sources, and not within the Respondent’s response, may also be noted and made part of the evaluation file. The County shall have sole discretion for determining the reliability of the source.

The County reserves the right to reject any or all Responses, or delete any portion of the Response, or to accept any Response deemed most advantageous, or to waive any irregularities or informalities in the Responses received that best serves the interest and at the sole discretion of the County.

The County seeks to award multiple JOC contracts through this solicitation utilizing the scoring method outlined herein.

EX PARTE COMMUNICATION

To ensure the proper and fair evaluation of a Response, all inquiries concerning this RFCSP are to be directed only to the Buyer in writing. The County prohibits ex parte communication (e.g., unsolicited communication) initiated by the Respondent to any Elected Official/Department Head, County Employee or Evaluation Committee Member evaluating or considering the responses prior to the time a formal decision has been made. Questions and other communication from Respondents will be permissible by the means established by the Buyer until the day and time specified as the deadline for questions. Any communication between Respondent and the County after the deadline for questions will be initiated by the appropriate County Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the Response.

Ex parte communication may be grounds for disqualifying the offending Respondent from consideration or award of the solicitation. If a Respondent violates these provisions more than once in a three (3) year period, the Purchasing Agent may debar the Respondent from the sale of goods or services to the County for a period not to exceed three (3) years.

The issuance of a written Addendum is the only official method by which interpretation, clarification, or additional information will be given by the County. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

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CLARIFICATION

Respondents shall submit questions or requests for clarification through the solicitation portal:

https://wilco.bonfirehub.com/ aka EUNA Procurement. All responses to said question or requests shall be posted on the portal.

RESPONSIBILITY AND RESPONSIVENESS

The County intends to award up to four (4) contracts to the Respondents whose response will be most advantageous to the County. In accordance with Texas Government Code and Local Government Code, the County may consider, to the extent allowed by law, the following:

1. Price.

2. The Respondent's experience and reputation.

3. Quality of the Respondent's goods and/or services.

4. The Respondent's safety record.

5. The Respondent's proposed personnel.

6. The Respondent's financial capabilities; and

7. Any other relevant factors specifically listed in this solicitation or authorized by law.

All Responses received by the designated date and time will be evaluated based on the Respondent's Response.

Other information may be taken into consideration when that information potentially provides an additional benefit to the County and further helps the County in receiving the services listed in the RFCSP.

Respondents' Responses must meet all mandatory (minimum) requirements in order to be scored. Scoring may also be based on total information gathered by the County at its discretion, including but not limited to Respondent's ability to perform without delay or interference, character, responsibility, integrity, and experience or demonstrated capability; quality of prior work; compliance with laws; and noncompliance with requirements as to submission of relevant information.

Additionally, the County has the sole discretion and reserves the right to cancel this RFCSP, to reject any and all Responses, and/or to readvertise with either identical or revised specifications if it is deemed to be in the County’s best interest. The County reserves the right to accept or reject any or all of the items in the Response, and/or negotiate any or all items with individual Respondents if it is deemed in the County’s best interest.

The County reserves the right to enter into a JOC Agreement with a single award, split awards, multiple awards, non-award, or use any combination that best serves the interest and at the sole discretion of the County.

EVALUATION COMMITTEE AND SELECTION PROCESS

All Responses will be evaluated by a County appointed Evaluation Committee. The Evaluation Committee may be composed of County Staff that may have expertise, knowledge, or experience with the services and/or goods being procured hereunder. Those Respondents meeting all requirements and deemed most qualified may receive further evaluation via telephone or in-person interviews with members of the Evaluation Committee. The County will select Respondent(s) determined to be the best and most responsible Respondent(s) meeting minimum specifications and qualifications.

https://wilco.bonfirehub.com/

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Respondents are advised that the Evaluation Committee, at its option, may recommend an award strictly based on the initial Responses without any further or additional discussion with the Respondents. Therefore, each initial Response should contain the Respondent’s best terms and offer. The Evaluation Committee will present its recommendation to the Williamson County Commissioners' Court for approval and award of contract.

The recommended finalists shall be determined by the Respondents receiving the most points in relation to the Evaluation Criteria outlined herein. Additional scoring may be conducted based upon Respondent's presentation during the interview process and may or may not include previous scores from Respondent's Response.

Respondent Interviews may be conducted in person or remotely at the County’s sole discretion

The County also reserves the right to communicate with select Respondents at any time to gather additional information.

FINALIST INTERVIEWS

An evaluation committee will review each response to determine the most highly qualified Respondents on the basis of demonstrated competence and qualifications using the weighted criteria. A consensus score will be assigned to each Response.

At the Evaluation Committee’s discretion, Respondents may be required to make an oral presentation to the Evaluation Committee to further present their qualifications. These presentations will provide the Respondent the opportunity to clarify their qualifications and ensure a mutual understanding of the goods or services to be provided and the approach to be used. However, finalist interviews are included at the sole discretion of the Evaluation Committee and are not a guaranteed part of the selection process.

COSTS INCURRED

Costs incurred in the submission of a Response, making necessary studies or designs for the preparation thereof, or attending an interview are the sole responsibility of the Respondent. Furthermore, no reimbursable cost may be incurred in the anticipation of award.

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WEIGHTED EVALUATION FACTORS

The following weighted evaluation factors will be used to determine how well a Respondent meets the desired performance.

Criteria Points

Response Requirements and Completeness of Response 5

References, Experiences and Past Performance

• Experience and reputation in Job Order Contracting projects with regional public agencies.

• Qualifications of lead Respondent team and staff

• Length in business

• Financial ability to perform

Construction Services

• Technical expertise with commercial renovation projects

• Breadth of service and number of staff to manage and complete a variety of projects

• Approach to estimating

• Methodology and delivery techniques

• Data security of plans and security systems of County 20

Responsiveness of Response

• Demonstrated understanding of County and County needs

• Demonstrated understanding of requirements of the RFCSP and contract

• Additional services, ideas, or products that will benefit County 10

Price Coefficient Multipliers

• Weighting and Scoring Formula for Coefficient Multipliers Points is set out below. 40

Total 100

pg. 15 Version February 6, 2026 26RFCSP49 - Job Order Contracting General Contractor

Weighting of Coefficient Multipliers: The weighting for points to be awarded for Respondent’s Coefficient Multipliers proposal shall be as follows:

85% for Respondent’s Normal Working Hours Coefficient Multiplier; and

15% for Respondent’s Non-Normal Working Hours Coefficient Multiplier.

Non-Pre-Priced Items will not be factored in the weighted score.

The above percentages will be applied to each Coefficient Multiplier and then added together to create the Weighted Average Coefficient Multiplier.

As an example:

Normal Working Hours Coefficient Multiplier of 1.200 (1.200 * .85) = Weighted 1.020

Non- Normal Working Hours Coefficient Multiplier of 1.330 (1.330 * .15) = Weighted .200

Weighted Average Coefficient Multipliers For Evaluation Purposes (1.020 + .200) = 1.220

Scoring Formula For Coefficient Multipliers: The scoring formula for each Respondent’s Coefficient Multipliers Score shall be as follows:

Lowest Coefficient Multipliers Weighted Average/Respondent's Coefficient Multipliers Average X 40 Points = Points Awarded to Respondent for its Coefficient Multipliers Score

Example:

Respondent: Coefficient Multipliers Proposal Average:

Calculation: Points Awarded:

A (Respondent with Lowest Coefficient Multipliers Average)

1.220 1.220 / 1.220 x 40 40

B 1.300 1.220 / 1.300 x 40 37.54

C 1.322 1.220 / 1.322 x 40 36.91

ADDITIONAL EVALUATION INFORMATION

The evaluation process may reveal additional information for consideration. The County reserves the right to modify, without notice, the evaluation structure and weighted criteria to accommodate these additional considerations.

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ANNOUNCEMENT

Award announcement will be made upon Commissioners Court approval of staff recommendation and executed JOC Agreement. Award announcement will appear on the County’s website at Williamson County (bonfirehub.com) aka EUNA Procurement.

REJECTION OR ACCEPTANCE

The County reserves the right to reject any or all Responses, or to accept any Response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the County.

Any additional terms and conditions attached to the Response will not be considered. WARNING: Exceptions to or additional terms and conditions may result in disqualification of the response.

CONTRACTUAL DEVELOPMENT

The Commissioners Court may award a contract on the basis of the initial Responses received, without any further or additional discussions. Therefore, each initial Response should contain the Respondent's best terms and offer.

The contents of the Solicitation Documents and the selected Responses will become an integral part of the resulting contract, but may be modified, at Williamson County's sole discretion, by provisions of the JOC Agreement. Therefore, the Respondent must agree to inclusion of the specifications, terms, and conditions of this RFCSP and the Solicitation Documents in the JOC Agreement. Williamson County may, at its discretion, opt to conduct further discussions with responsible Respondents and request the highest ranked Respondent's Best and Final Offer (BAFO).

DUE DATE, SUBMISSION AND DELIVERY

SUBMITTAL DUE DATE

The Response is due no later than the submittal date and time set forth in the Public Announcement and listed in this RFCSP package. The contents of each Response shall be submitted in accordance with this RFCSP.

The Submittal Due Date for responses to this solicitation is:

Thursday, July 2, 2026, at 10:00 AM CST

Responses will be opened publicly; however, in a manner to avoid public disclosure of contents, only names of Respondents will be read aloud. No pricing will be announced at the opening.

MANDATORY PRE-SOLICITATION MEETING

https://wilco.bonfirehub.com/portal/?tab=pastOpportunities https://wilco.bonfirehub.com/portal/?tab=pastOpportunities

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Projects Team to provide this

SUBMISSION AND DELIVERY OF RESPONSES

It is preferred that Responses be submitted electronically through the County’s digital procurement platform, however, Respondents may submit a hard copy. Please be aware that submitting Responses electronically is a convenience to the Respondent. Williamson County takes no responsibility for any third-party system interruption such as US Mail, FedEx or UPS, potentially causing late delivery of Respondent's submittal. Additionally, Respondents are encouraged to submit well in advance of the deadline to protect against any system disruptions.

Refer to https://wilco.bonfirehub.com/ aka EUNA Procurement for further information on how to submit electronically.

If mailed or delivered in person, Responses are to be delivered in sealed envelope on or before the submittal deadline, as noted in this solicitation, to:

Williamson County Purchasing Department Attn: Solicitation Name and Number 100 Wilco Way, Suite P101 Georgetown, Texas 78626

Respondents should list their Name and Address, and the Date of the Response opening on the outside of the box or envelope and note “Sealed Response Enclosed” along with the solicitation name and number clearly marked. Williamson County will not accept any Responses after the submittal deadline and shall return such Responses unopened to the Respondent. Responses received after this time and date shall not be considered.

OWNERSHIP OF RESPONSE

Each Response shall become the property of the County upon submittal and will not be returned to Respondents unless received after the submittal deadline.

WITHDRAWAL OF SOLICITATION

The Respondent may withdraw its Response by submitting a written request with the company letterhead and the signature of the Respondent or other authorized individual, to the Williamson County Purchasing Department any time prior to the Submittal Due Date.

The Respondent may submit a new Response prior to the Submittal Due Date. Alterations of the Response in any manner will not be considered if submitted after the Submittal Due Date. Withdrawal of a Response after the Submittal Due Date will be subject to written approval of the Williamson County Purchasing Agent.

RESPONSIBILITY

It is expected that Respondent shall provide demonstrated ability to perform the scope of work as described. A Respondent shall meet the following requirements that include, but are not limited to:

https://wilco.bonfirehub.com/

pg. 18 Version February 6, 2026 26RFCSP49 - Job Order Contracting General Contractor

1. Adequate financial resources, or the ability to obtain such resources as required.

2. Compliance with the required or proposed delivery schedule.

3. Satisfactory record of performance that can be determined through references provided; and

4. Qualifications and eligibility to receive an award.

The County may request other information sufficient to determine the Respondent’s ability to meet the minimum standards listed above.

VALIDITY

The Response shall be valid for one hundred and eighty (180) calendar days from the Submittal Due Date. Any Response containing a term of less than one hundred and eighty (180) calendar days for acceptance may, at the County’s sole discretion, be rejected as non-responsive or extended by mutual agreement.

SUBMITTAL DUE DATE EXTENSIONS

Williamson County Commissioners’ Court has the discretion to extend a Submittal Due Date to best serve the interest of the County. Approval of this RFCSP by the Commissioners Court delegates the authority to issue an extension to the Purchasing Agent and the Purchasing Agent’s assistants. Extensions are issued to enhance competition and provide a fair and favorable environment for Respondents to submit a Response. With this goal in mind, if a situation warrants an extension, it shall be granted. The acceptable reasons for an extension are outlined herein. Documentation shall be kept on file noting the reason for the extension. Documentation must contain the approval of the Purchasing Agent or Deputy Purchasing Agent. All submitted Responses, including those received prior to an extension being made, shall all be opened at the same time.

DUE DATE EXTENSION NOTICE REQUIREMENT

A notice of a proposed Submittal Due Date must be published at least once a week for two consecutive weeks in a newspaper of general circulation in the County, with the first day of publication occurring at least 14 days before the date of the bid opening. Extension information will also be published on the County’s digital procurement platform.

REASONS FOR EXTENSION

Williamson County may consider an extension which can include, but is not limited to, the following reasons:

1. Change or clarifications in specifications, such as substantive change in specification provided by Williamson County End User;

2. Administrative issues, such as change in process, staffing or other administrative issues necessitating an extension; or

3. Emergency/natural disaster may prevent regional suppliers from submitting a response and prevent County staff from being able to participate in the solicitation administration.

INSTRUCTIONS AND RESPONSE REQUIREMENTS

pg. 19 Version February 6, 2026 26RFCSP49 - Job Order Contracting General Contractor

Each Response submitted in response to this RFCSP should clearly reference the numbered sections of this RFCSP that require a response. Failure to arrange the Response as requested may result in the disqualification of the Response.

Though there is not a page limit for Responses, to save natural resources including paper, and to allow the County staff to efficiently evaluate all submitted Responses, the County requests that Responses be orderly, concise, but comprehensive in providing the requested information. Conciseness and clarity of content are emphasized and encouraged.

Vague and general Responses may be considered non-responsive, and may, at the County’s sole discretion, result in disqualification. Responses must be legible and complete. Failure to provide the required information may result in the disqualification of the Response. All pages of the Response should be numbered, and the Response should contain an organized, paginated table of contents corresponding to the sections and pages of the Response.

ORGANIZATION OF RESPONSE CONTENTS AND TABLE OF CONTENTS

Each Response should be submitted with a table of contents that clearly identifies and denotes the location of all enclosures of the Response. The table of contents should follow the RFCSP’s structure as much as is practical.

Each Response should be organized in the manner described below:

A. Transmittal Letter

B. Table of Contents

C. Executive Summary

D. Evaluation Selection Criteria (Please see the sections in this RFCSP package that list the Specifications and Cost Response, Experience and Qualifications, References, and Additional Weighted Criteria to respond to solicitation in a clear and concise manner)

E. Price Sheet (Cost Proposal Appendix B)

F. References: Identification of three (3) references within the last four (4) years, for which the Respondent is providing, or has provided, the goods and/or services (public sector) of the type requested in this RFCSP. Include the name, position/title, and telephone number of a contact person at each entity-

G. Similar Contracts

H. Cancelled and Terminated Contracts

I. Conflict of Interest Questionnaire (Signature Page, required even if no conflict is present)

J. Response Affidavit (Signature Page)

K. Attach your entity’s sample contract, if applicable, for the County’s review and consideration. The County is not required to use the sample contract submitted

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TRANSMITTAL LETTER

The Transmittal Letter should be signed by a person legally authorized to bind the Respondent to the representations in the Transmittal Letter and the Response.

The Respondent should submit a Transmittal Letter that provides the following information:

A. Legal Name and address of the individual or business entity submitting the Response

B. Respondent’s type of business entity (i.e., Corporation, General Partnership, Limited Partnership, LLC, etc.)

C. Place of incorporation or organization, if applicable

D. Name and location of major offices and other facilities that relate to the Respondent’s performance under the terms of this RFCSP

E. Name, physical address, email address, business, and the Respondent’s principal contact person regarding all contractual matters relating to this RFCSP

F. The Respondent’s Federal Employer Identification Number

G. A commitment by the Respondent to provide the services required by the County

AUTHORIZATION OF RESPONDENT

Respondent shall be an individual who is authorized to bind the Response contractually: (1) If the Respondent is a Corporation or Limited Liability Company, the legal name of the Corporation or Limited Liability Company shall be provided; (2) If the Respondent is a General Partner, the name of the partners shall be provided; (3) If the Respondent is a Limited Partnership, the name of the Limited Partner's General Partner shall be provided; (4) If the Respondent is a Sole Proprietor(s) (individual), each Sole Proprietor(s) shall be provided; (5) If response is by an agent, other than the Sole Proprietor(s) or an officer of a Corporation, Limited Liability Company, General Partner or a member of a General Partnership, a power of attorney or equivalent document must be submitted to the Williamson County Purchasing Department.

EXECUTIVE SUMMARY

The Respondent should provide an Executive Summary of its Response that asserts that the Respondent is providing all of the requirements set forth in this RFCSP. The Executive Summary should not include any information concerning the cost of the Response but instead must present a full and concise summary of the contents of the Response. It is recommended the Executive Summary includes the following information:

A. Identify any goods and/or services that are provided beyond those specifically requested. If the Respondent is providing services and/or goods that do not meet the specific requirements of this RFCSP, but in the opinion of the Respondent are equivalent or superior to those specifically requested, any such differences should be noted in the Executive Summary. However, the Respondent must realize that failure to provide the goods and/or services specifically required, at the County’s sole discretion, may result in disqualification of the Response.

B. Indicate why the Respondent believes that it is the most qualified Respondent to provide the goods and/or services described in this RFCSP. The Respondent must demonstrate extensive experience and understanding of the intent of this RFCSP. The Respondent should describe in detail the current and

pg. 21 Version February 6, 2026 26RFCSP49 - Job Order Contracting General Contractor historical experience the Respondent and its subcontractors have that would be relevant to completing the scope of work. References must contain the name of key personnel and telephone numbers for each contact.

ECONOMY OF PRESENTATION

Responses should not contain promotional or display materials, except as they may directly answer in whole or in part questions contained in the RFCSP. Such exhibits shall be clearly marked with the applicable reference number of the question in the RFCSP. Responses must address the technical requirements as specified in the RFCSP. All questions posed by the RFCSP must be answered concisely and clearly. Responses that do not address each criterion may be, at the sole discretion of the County, rejected and not considered.

CONFLICT OF INTEREST

Each Respondent must disclose any existing or potential conflict of interest relative to the performance of the requirements of this RFCSP. Examples of potential conflicts of interest may include an existing business or personal relationship between the Respondent, its principal, or any affiliate or subcontractor with the County or any other entity or person involved in any way with the project that is subject to this RFCSP. Similarly, any personal or business relationship between the Respondent, the principals, or any affiliate or subcontractor with any employee, or official of the County or its suppliers must be disclosed. Any such relationship that might be perceived or represented as a conflict of interest must be disclosed. Failure to disclose any such relationship or reveal personal relationships with the County employees or officials may be cause for termination.

Additional information may be obtained from the County’s website at the following link:

Conflict of Interest | Williamson County, TX

The County will decide if an actual or perceived conflict of interest should result in Response disqualification.

By submitting a Response in response to this RFCSP, all Respondents affirm they have not given, nor intend to give, at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to the County public servant or any employee, official or representative of same, in connection with this RFCSP.

Each Respondent must provide a Conflict-of-Interest questionnaire with their Response package. Response may be deemed incomplete without this form.

CERTIFICATE OF INTERESTED PARTIES – FORM 1295

Texas law requires all parties who enter into any contract with the County, which must be approved by Commissioners Court, to disclose all interested parties. An “interested party” is defined as a person who has a controlling interest in a business entity with whom a governmental entity or state agency contracts or who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity.

Before an applicable Contract may be executed, the Respondent must file the Form 1295 with the Texas Ethics Commission (TEC) through the Commission’s website. See the links below for more information. The Respondent must then supply to the County with a signed copy of the Form 1295 at the time the Respondent signs and/or submits a signed contract to the County.

https://www.wilcotx.gov/711/Conflict-of-Interest

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A new filing must be completed for each awarded contract (new, amended, extended, or renewed) requiring Commissioners Court approval, including formal solicitations, solicitation exemptions,…