Attachment 7 - Section L.pdf

Attachment 7 19 June 2020

FA301620B0016 Page 1 of 3

Section L – Instructions, Conditions & Notices to Offerors or Quoters

Preparation Instructions. Offerors shall provide a proposal that meets the following instructions and requirements.

1. This requirement will be procured using FAR 36 and 14, Construction Contracts and Sealed Bidding.

1.1. The official points of contact (POCs) for this solicitation are:

Contract Specialist: Jessica Rivera-Umipeg; jessica.rivera-umipeg@us.af.mil Contracting Officer: Andrew S. Sorensen; andrew.sorensen.1@us.af.mil

1.2. Discrepancies and Ambiguities: If an offeror believes the requirements in these instructions contain an error, omission, ambiguities, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale no later than 10 calendar days after the IFB release.

1.3. Submission of Offers: Submit all bids to both POCs identified at paragraph 1.1 No Later Than the date and time shown on Box 13A.

1.4. IAW FAR 14.202-8 Electronic Bids, for this acquisition the use of electronic bids shall be utilized. Offerors shall only submit bids electronically. Electronic copies shall be searchable documents compatible with Adobe Reader 9 and/or Microsoft 2007.

1.5. Electronic bid shall be submitted via email to both POCs identified at paragraph 1.1, and should be identified in the subject line as “FA301618B0016 Response to IFB”. All bids will be placed in a secure electronic folder. No personnel besides the Contracting Officer and Contract Specialist will see bids prior to bid opening. If the offeror chooses, a drop box via DoD Safe may be requested NLT five (5) days before the proposal due date.

1.6. Direct questions regarding this solicitation shall be sent to the official POCs identified at paragraph 1.2. All questions shall be submitted no later than 3 days after site visit. The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring an extension of the solicitation and to extend would not be in the best interest of the Government.

2. Period for Acceptance of bid: The offeror agrees to hold its prices firm for the period specified in Block 13(d) from the date specified for bid opening. The offeror must follow the instructions contained herein.

2.1. Offeror is required to meet all solicitation requirements, including terms and conditions.

Failure to meet a requirement may result in an offer being ineligible for award.

a) The offeror’s representations and certifications shall be current in BetaSam (https://beta.sam.gov/).

b) The offeror’s documentation shall provide the descriptive literature requested with the bid.

2.2. Post-Award/Pre-Performance Conference: A post-award/pre-performance conference will be scheduled by the Contracting Officer (CO) and held prior to the commencement of any mailto:jessica.rivera-umipeg@us.af.mil mailto:andrew.sorensen.1@us.af.mil https://beta.sam.gov/

FA301620B0016 Page 2 of 3 work at that installation under the awarded contract. The offeror or their duly authorized representative is required to attend the post-award/pre-performance conference.

2.3. Contract Document: Sections K, L and M apply to the solicitation phase only;

therefore, they will not be a physical part of the resulting award.

2.4. Bid opening will be conducted at 2:00 p.m. local San Antonio, TX time on Monday 20 July 2020 at the 502 CONS King Conference Room, located at 1655 Selfridge Ave., JBSA Lackland, TX 78236. Bidders will be escorted by Contracting to the bid opening location.

2.4.1. Due to COVID-19 conditions, attendees shall make reservations to attend the bid opening; only those that receive confirmation will be allowed to attend the bid opening due to social distancing recommendations. Attendance and Reservations for bid opening shall be confirmed 24 hours in advance to the scheduled bid opening noted (para. 2.4) unless the time and date is amended.

2.4.2. Attendees to the bid opening will be limited to one representative per offeror.

Attendees shall wear a face covering and adhere to existing recommendations from CDC or Bexar County orders.

2.4.3. In the event the number of requests exceeds the room size and distancing precautions the Contracting Officer reserves the right to change location and time for bid opening.

2.5. All entrance to the base will be coordinated with the Contract Specialist to facilitate entrance to facility. Individuals requiring access to the base shall provide a pass request to the Contract Specialist (see paragraph 1.1) via email through AMRDEC and provide the following information three days prior to bid opening:

a) Name(s) of the individuals who will be in attendance

b) D.O.B.

c) Identification Number/State Issued (State or Federal issued Identification such as

Driver’s License, State Identification, or U.S. Passport)

d) Vehicle Information (License plate state and number)

This information will be used to obtain base access passes and safeguarded IAW procedures outlined in the Privacy Act of 1974 and DoD 5400.11R.

The offeror is responsible to submit/provide this information by means of protecting personal information. Please allow at least two-hours to process and pick-up base access pass at the visitor center. All individuals requesting base access are required to provide self-identification to Security Forces for access. Individuals requesting base access less than three-days prior to bid opening may not be processed timely for bid opening.

3. Bid preparation: The response shall consist of two (2) separate volumes; Volume I – Pricing (Contractor Detailed Cost Breakdown); Volume II –Contract Documentation (Filled SF 1442). Price alone will be evaluated and no tradeoffs will be conducted.

3.1. Volume I – Pricing (Contractor Detailed Cost Breakdown): The offeror shall submit a

FA301620B0016 Page 3 of 3 detailed cost breakdown (Attachment # 4) displaying the essential elements of work with pricing.

3.1.1. The Contractor Detailed Cost Breakdown shall include the following at a minimum:

a) Design Costs: Direct, indirect, other direct costs (subcontractors…), G&A, and any fees (rates).

b) Construction Costs: Direct Labor (to include labor burden amount and associated rates), material, other direct costs (equipment, subcontractors, etc.), overhead (amount and associated rates), profit (amount and associated rates), and bonding (amount and associated rates).

All pricing information must be included in this section of the bid designated as the Volume I – Pricing (Contractor Detailed Cost Breakdown). Under no circumstances shall this information and documentation be included elsewhere in the bid. Information beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or support a price position.

3.1.2. Descriptive Literature for the product to be provided. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product to be used by the offeror for the performance of the work in the Statement of Work and Specifications pertain to significant elements such as: Materials, Performance Characteristics, and Specifications.

3.2. Volume II – Contract Documentation (Filled SF 1442): The offeror shall submit the SF 1442 with all required fill ins:

a) Section A: SF 1442 with completed blocks 14, 15, 16 (if different than block 14), 17, 20a, 20b, and 20c. An authorized official of the firm must sign SF 1442 block 20b.

b) If amendments are issued, offerors must acknowledge receipt of all amendments issued to this solicitation in box 19.

c) Section B: Complete pricing information for each CLIN.

d) Section I: Complete appropriate certifications.

e) Section K: Complete all appropriate and applicable Representations and Certifications.

Only electronic copies will be accepted.

f) Bid Guarantee: A copy of the bid guarantee should be included in the electronic bid. The original sealed copy should be mailed out addressed to the official POCs and so it is received no later than the time and day of bid opening.

3.3. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s bid and who can obligate the company contractually.

(End of Provision)