Attachment 6_Tech Library 2.0 52.212-1 Instruct 25 Apr 23_-.pdf

FA9451-23-Q-A002

Attachment 6

DEPARTMENT OF THE AIR FORCE

AIR FORCE RESEARCH LABORATORY

AFRL/RDKT – KIRTLAND AFB, NEW MEXICO

INSTRUCTIONS TO OFFERORS ADDENDUM

FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

https://www.acquisition.gov/far/subpart-4.10#FAR_Subpart_4_10

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697- 1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address.

The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Notice to unsuccessful offerors will be IAW FAR 13.106-3 (C).

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

This addendum takes precedence over FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services.

Addendum to FAR 52.212-1(b), Submission of Offers. This paragraph is tailored as follows:

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://assist.dla.mil/wizard/index.cfm https://www.acquisition.gov/far/subpart-32.11#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

Signed and dated quotations must be received by the Contracting Officer (CO) no later than 02 June 2023 at 12:00pm Mountain Daylight Time (MDT).

Addendum to FAR 52.212-1(c), Period of Acceptance of Offers. This paragraph is tailored as follows: The offeror agrees to hold the prices in its quotation firm for 120 days from the date specified for the receipt of offers.

Addendum to FAR 52.212-1(e), Multiple Offers. This paragraph is tailored as follows: Multiple quotations from the same offeror will not be accepted.

(End of Provision)

A. COMBINED SYNOPSIS/SOLICITATION NOTICE

Requirement Title:

KIRTLAND AFB – Phillips Research Site Technical Library Services 2.0

Solicitation Number:

Response Deadline:

Friday, 02 June 2023, 12:00PM (Mountain Time)

Contracting Officer:

Beatriz Estrada, beatriz.estrada.1@us.af.mil

Quotation Validity: Quotation shall be valid for 120 days from the date specified for the receipt of quotations.

B. GENERAL INFORMATION

1.1 General Instructions

This section provides general guidance, as well as specific instructions on format and content, for preparing quotations for the Phillips Research Site Technical Library Services 2.0 (PRS-TLS 2.0) acquisition. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ). This is a 100% 8(a) small business set-aside competitive acquisition. The applicable NAICS is 519210, Size Standard $21M. PSC Code R605. The Defense Priorities and Allocation System (DPAS) assignment is: Unrated.

Each offeror’s quotation must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete quotation, at the time of quotation submission, may result in the quotation being unacceptable to the Government and may eliminate the offeror from further consideration for award. It is the offeror’s responsibility to ensure the completeness of the quotation submitted.

Evaluation of a quotation will be conducted solely based on the information contained within it and the Government will not assume that an offeror possesses any capabilities not specified.

Inconsistencies among the parts of each quotation shall be explained. Any unexplained inconsistency may raise a fundamental question of the offeror’s understanding of the requirement and/or ability to perform. Offerors are advised that their quotations are presumed to represent their best efforts and most complete responses to this solicitation. Quotations that simply reiterate the contents of this solicitation, or contain only superficial responses, may be considered unacceptable. Evidence of experience, capability, and qualifications that clearly demonstrate and support the offeror’s claims are essential.

Please note that due to the AFRL Policy on Employment of Non-US Citizen Contractors, contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S.

Government Information Technology networks in connection with the work on this contract must be U.S. citizens. Possession of a permanent resident card (“Green Card”) does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S.

Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the CO prior to providing access. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

OFFERORS SHALL NOT SUBMIT NAMES OF QUOTED PERSONNEL IN ANY

VOLUME OF THE QUOTATION.

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the “original” copy of all quotations and supplemental documents provided. At the completion of this acquisition the Government will destroy all extra copies of quotations and additional documents submitted.

1.2 General Information

1.2.1 Points of Contact

All questions or concerns shall be addressed to the Contract Officer (CO) listed below as the sole point of contact for this acquisition. All inquiries must be made in writing and submitted electronically to the Contract Officer with a copy to the Contract Specialist (CS). Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up by contacting the addressees listed below.

Contract Specialist: Essence Hand

AFRL/RDKT

3550 Aberdeen Ave SE Kirtland AFB, NM 87117 Email: essence.hand@us.af.mil

Contracting Officer: Beatriz Estrada

AFRL/RDKT

3550 Aberdeen Ave SE Kirtland AFB, NM 87117 Email: beatriz.estrada.1@us.af.mil

Concurrent with the release of this Request for Quotation (RFQ), appropriate offices will be advised that a RFQ action is in progress for the quoted effort and that contact by participating offerors on the subject of this RFQ is inappropriate. Recipients of this RFQ shall not attempt such contacts during this period. Any such contact shall result in disqualification from consideration for contract award.

C. REQUIREMENT INFORMATION

1.3 General Requirement Information

1.3.1 Response Deadline

Quotations are due on the date and time specified on the Standard form 1449, Block 8, and shall be submitted in accordance with the instructions herein. Quotations received after date and time listed in Block 8 may be rejected. Quotations shall be valid for 120 days from the date specified for the receipt of quotations.

1.3.2 Description of Requirement/Schedule of Services

The Description of requirement can be found in Attachment 1 – Performance Work Statement (PWS) “PWS – Technical Library Services 2.0” dated 07 March 2023. The Schedule of Services is identified in Appendix A. Acceptance/FOB Point for all CLINS is: DESTINATION.

1.3.3 Request for Information

Request for Information after award will be done in accordance with FAR 13.106-3(d).

1.3.4 Security Classification

A DoD Contract Security Classification Specification, DD Form 254, will be incorporated as part of the contract. An offeror must be able to meet the specified requirements outlined in the draft DD Form 254. See Attachment 3 to the RFQ for the draft DD Form 254. Contractor personnel must be able to obtain and maintain a Secret clearance to receive network access. Only the Archivist position may be required to handle classified information. For contractor personnel who do not already have the proper level of clearance, the contractor must initiate the Interim Clearance process within 15 calendar days of contract award.

1.3.5 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale, as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial quotation, as received, without discussion in accordance with FAR 52.212-1(g). This reservation to award without discussion also includes matters of addenda or substitute pages of the initial quotation.

1.3.6 Evaluation

Offers will be evaluated using FAR 52.212-2, Evaluation – Commercial Products and Commercial Services. The offeror’s responses will be used as a validation tool for the offeror’s capabilities in reference to, and understanding of, the technical factors. Failure to comply with the RFQ will render the quotation non-responsive and may eliminate the quotation from consideration for contract award.

1.3.7 Pre-Award Survey

A pre-award survey may be accomplished to supplement the determination of contractor responsibility as defined in FAR Subpart 9.1. The offeror may be required to participate in a pre-award survey for the purpose of determining its financial and technical ability to perform. The pre-award survey is conducted with the assistance of the offeror’s cognizant Government Contract Administration Office to determine its eligibility and ability to perform. Refusal to participate in a pre-award survey and failure to provide all requested information may be cause for rejection of the quotation.

1.3.8 Terms and Conditions

All contract terms and conditions apply to this acquisition IAW FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services.

2.0 QUOTATION FORMAT AND PREPARATION INSTRUCTIONS

2.1 Quotation Format

In order to maximize efficiency and minimize the time for quotation evaluation, the electronic quotation shall meet format requirements. The quotation shall be limited to the submission of the volumes specified in Table 4.1.1 below. Quotations shall not contain any classified information.

Any quotation containing classified information shall be disqualified from consideration for contract award.

2.1.1 Text

Text type shall be Times New Roman. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12-point with normal proportional spacing. Text lines to include all tables, charts, graphs, and figures, shall have 1.5-line spacing. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

2.1.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the quotation. All information shall be written clearly and be easily accessible. Each volume shall contain a detailed table of contents to delineate what is in the respective volume, which will not be counted in the page limits. In addition, the following will also not be counted in the maximum page limits: blank pages, title pages, table of contents, tabs, dividers, glossaries, and indices.

2.1.3 Page Size

A page is defined as each face of a 8 ½ x 11-inch sheet of paper containing information (excludes such things as blank pages, title pages, table of contents, tabs, dividers, glossaries, and indices). Page margins shall be a minimum of 1-inch each for the top, bottom and sides. All material must be contained within the page limit identified for each volume or appendix. The page limitations specified in Table 4.1.1 shall be treated as maximum limits to assist in the evaluation of each quotation. Total page count will be based on the printed quotation submission.

2.1.4 Tables, Charts, Graphs, and Figures

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and/or task layout, schedules, plans, etc. These displays shall be legible, easily understood by a reasonable person, and shall not exceed 11 by 12 vs 17 inches in size when printed. Foldout pages shall fold entirely within the volume and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman 10 point. All tables, charts, graphs and figures will be included in the page count. Any tables, charts, graphs and/or figures containing smaller than Times New Roman 10 point font will be disregarded. This restriction applies to all submitted quotations. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.5 Tab Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tabs/indexes will not count against the page limitations for the respective volume.

2.1.6 Glossary of Terms

Each volume shall contain a glossary of all abbreviations, acronyms and/or terms used with a corresponding definition for each. Glossaries do not count against the page limitations for their respective volumes.

2.1.7 Electronic Media Offers and Submission

The electronic copies of the quotation shall be submitted in a format readable and usable by Microsoft (MS) Office 2010® (MS Word, MS Excel, and MS PowerPoint) or in PDF format viewable with the standard Adobe Acrobat Reader X. Files shall not be compressed. Files shall be electronically searchable using standard tools available in Microsoft Office and Adobe.

Hidden fields, comments, macros, etc., shall be omitted. The files shall be consistent and uniformly named to allow for easy distinction by Volume, Tab, etc., including company name.

For example: V-I Technical Capability XYZ Company; or V-I Technical Capabilities XYZ Co.

Table 1; or XYZ Co. Vol-II Technical Capabilities, Tab A. Electronic documents shall be submitted in .pdf, .doc, or .xls and less than 30MB. Communication containing documents in any other format may be blocked or stripped by the Government’s server and may not be received by this office. Files in .zip format may not be received by this office. No oral, facsimiled, hand carried, or mailed quotations or addenda will be accepted.

2.1.8 Cross Reference Matrix

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with minimal cross-referencing to other volumes of the quotation.

Information required for quotation evaluation which is not found in its designated volume will be assumed to have been omitted from the quotation. Cross-referencing within a quotation volume is permitted where its use would conserve space and/or improve clarity. The cross-reference matrix will not count against the page limitations for their respective volumes.

2.1.9 Pricing Information

All pricing information shall be addressed ONLY in the Pricing Volume II. Offerors may be disqualified from consideration for contract award if pricing information is located in any other volume.

2.1.10 Electronic Reference Documents

All referenced documents for this solicitation are available on the System for Award Management (SAM) web site at https://www.sam.gov. Potential offerors are encouraged to frequently check when information has been posted to the website for this solicitation.

3.0 RECEIPT OF QUOTATIONS

3.1 E-Mailing Instructions

In response to this solicitation, quotations shall be delivered to the designated email address and https://www.sam.gov./ must reflect the following information described below. No oral, facsimiled, hand carried, or mailed quotations or addenda will be accepted.

3.1.1 Quotations shall be submitted electronically via email to the POCs listed in paragraph

1.2.1 and are due no later than (NLT) the date and time specified on the Standard Form 1449, Block 8. Offerors are responsible for submitting quotations such that they are received at the stated email address by this deadline. Quotations that are not found in the stated email inboxes by this deadline will be late and thus will not be considered for award. Emailed quotations received via electronic commerce at the initial point of entry not later than 5:00 P.M MST one working day prior to the specified due date may be determined timely by the Procuring Contracting Officer (PCO). Please break out your email files as 1 of 1, 1 of 2 and so on to keep each email size no larger than 10MB. The Government will acknowledge receipt of quotations by return email.

ALL QUOTATIONS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

FA9451-23-Q-A002 QUOTATION FROM (INSERT COMPANY NAME) 1 OF XX

3.2 Late Quotations

Quotations are due on the date and time specified on the Standard form 1449, Block 8, and shall be submitted in accordance with the instructions herein. Quotations received after date and time listed in Block 8 may be rejected. The CO will promptly notify the offeror its quotation was received late and whether the quotation will be considered. It is the offeror’s responsibility to confirm the Government received the quotation.

3.3 Solicitation Questions

All questions regarding this RFQ shall be submitted via email to the CO and CS identified under section 1.2.1, with the subject line FA9451-23-Q-A002 RFQ QUESTION FROM (INSERT COMPANY NAME). Questions shall be submitted on the provided question and answer (Q&A) spreadsheet posted with this RFQ titled, “PRSTLS Q&A template” on or before 17 May 2023 2:30 PM (Mountain Standard Time, Albuquerque, NM). The Government will attempt to respond to all questions prior to quotation due date; however, questions submitted after the date above will not be answered.

4.0 QUOTATION VOLUME INSTRUCTIONS AND OTHER REQUIRED

DOCUMENTATION

4.1 Volumes

Offers will consist of three (3) separate quotation volumes: Volume I, Technical, Volume II, Pricing, and Volume III Request for Quotation & Contract Documentation. The offeror shall prepare the quotation as set forth in Table 4.1.1.

Table 4.1.1. Quotation Organization

Volume Volume Title Copies

(Electronic) Page Limit

I Technical Original 10 pages* a)Resumes Original 3 pages for each resume

II Pricing Original No Limit

III Request for Quotation, Contract Documentation

Original No Limit

*This limit does not apply to resume pages.

5.0 VOLUME I – TECHNICAL (FACTOR 1)

5.1 General

Quotations shall be clear, concise, and include sufficient detail for effective evaluation. The quotation should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

Offeror shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s quotation.

5.2 Volume Organization

The technical quotation shall address both sub-factors in sufficient detail. Volume I – Technical, shall be organized according to the following general outline:

• Glossary

• Sub-factor One: Key Positions

• Sub-factor Two: Management Approach

5.3 Sub-factor One: Key Positions

For the Key Position sub-factor, offerors shall address their quoted approach to meeting the requirements of each skill set. Table 5.3 – Minimum Qualifications outlines the specific qualifications the Government anticipates will be required to perform on this effort. To demonstrate the offerors approach to meeting the requirements of each skill set, offerors shall submit Resumes without individual’s names for each position. Resumes shall have sufficient documentation to substantiate and validate the qualifications of the key positions identified and outlined in Table 5.3. This sub-factor is met when the offeror provides adequate resumes for each position meeting the minimum requirements documented in Table 5.3 listed below. No elaborate formatting, binding, detailed artwork, or other embellishments are necessary or desired in the resume.

Table 5.3 – Minimum Qualifications

Position

Required Degree

Experience

Additional Qualification Information

On-site Contractor Program Management (The person filling this position will also perform Librarian tasks)

Master’s Degree in Library Science

Three years of experience post-graduate professional experience to include the performance, supervision, and management of one or more major functional areas of librarianship

None

User Services Librarian, Technical Librarian, Services Librarian (Reference, Research, Cataloging)

Master’s Degree in Library Science

One year experience in scientific and technical reference work including online databases, On-Line Computer Library Center (OCLC) systems, search and retrieval, bibliographic instruction, and all aspects of bibliographic control of a technical library collection with emphasis on digital competencies

None

Library Assistant (Reference, Research, Cataloging)

Bachelor’s Degree in Library Science

One year experience in scientific and technical reference work including online databases, On-Line Computer Library Center (OCLC) systems, search and retrieval, None bibliographic instruction, and all aspects of bibliographic control of a technical library collection with emphasis on digital competencies

Archivist

Bachelor’s degree in Archival Science;

One year experience in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival value. Specialized experience must demonstrate the following: technical work in accessioning, arranging, describing, preserving, using, and disposing of archives, obsolete records, and related material kept in the archives;

May substitute for Bachelor’s Degree in Archival Science:

- Bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government AND an additional 12 semester hours in one or any combination of the following:

archival science, history, American civilization, economics, political science, public administration, or government; OR

- Combination of education and experience with at least 30 semester hours that included courses as shown above, plus appropriate experience or additional education

5.4 Sub-factor Two: Management Approach

The offeror shall submit a Quality Control Plan in accordance with PWS 3.1.5. The Quality Control Plan shall demonstrate the offeror’s understanding and approach for the sections and specifics described in the PWS. At a minimum, the Quality Control Plan shall address all aspects of PWS 3.1.5 through 3.1.5.4. The offeror’s quotation shall also discuss the program management approach that shall address, at a minimum, all aspects of PWS sections 3.1.1, 3.1.2, 3.1.4, and 3.1.6. The offeror shall include a narrative description of the technical approach or methods the offeror will employ to accomplish contractual tasks and projects for proper accomplishment of each contractual task by skill type, skill level, and number of personnel.

6.0 VOLUME II-- PRICING

6.1 General.

The purpose of this volume is to provide information to the Government for price evaluation.

This information will also be utilized to prepare the pricing section of the contract document and supporting file(s). The Price Volume shall be prepared IAW 52.212-1 Section 6.0 of Attachment 6 and will be evaluated IAW the evaluation criteria in 52.212-2 Attachment 7 of this Solicitation. Compliance with these requirements is mandatory, and failure to comply may render the quotation ineligible for award. The CLIN pricing shall be submitted in the spreadsheet format provided in the List of Attachments portion of the Solicitation. This portion shall include the following sections completed by the offeror.

6.1.1 Price Spreadsheets. The offeror shall complete the price spreadsheet located in Attachment 5 of the RFQ. The Offeror shall quote and insert whole dollar amounts, with no decimal places, for each Firm-Fixed-Price (FFP) CLIN of the Base Period and each Option Period in the price spreadsheet. The sum of all FFP effort and subscription CLINs plus Government estimated FFP Books CLIN, for the Base Period and each Option Period, will form the Offeror’s Total Evaluated Price (TEP). **NOTE: The Offeror shall NOT quote a price on the Government Estimated Books CLIN. Any quotation found to include a price for the Books CLIN may be determined to be non-responsive and no longer under consideration.

6.1.2 A stand-alone price quotation for transition phase-in and phase-out are not required.

Transition Phase-in prices are effective with the start date of the contract and are not to be segregated.

6.1.3 The offeror shall provide a statement acknowledging the prices quoted for labor covered under the Service Contract Labor Standards Act meet or exceed the current Department of Labor wage determinations which specify the minimum labor rate and fringe benefits for the area. See Attachment 2 to the RFQ for applicable wage determination information.

6.1.4 The Government may determine a quotation is ineligible for award should the quoted price be found to be unbalanced IAW FAR 15.404-1 and therefore pose an unacceptable risk.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated. The Government may determine a quotation ineligible for award should any of the separately priced line items prove to be unbalanced. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of quoted prices rests with the offeror.

6.2 Pricing for Services

6.2.1 Adequate price competition is anticipated. However, if the contracting officer is unable to make a determination of price reasonableness, or if the contracting officer determines that adequate price competition does not exist, the contracting officer may request submission of other than certified cost or pricing data and may use other quotation analysis techniques as described in FAR 13.106-3(a), to the extent necessary, in order to make a determination of price reasonableness.

6.2.2 It is the prime Offeror's responsibility to ensure that all principals including joint venture partners, individual companies which comprise the quoted organization, and major subcontractors are provided with these instructions and quote prices for each FFP CLIN that demonstrate a logical correlation to the prime Offeror’s approach. The prime Offeror shall also ensure that the prices quoted by all principals have been reviewed and are fair and reasonable.

6.2.3 Supporting documentation shall be submitted in Microsoft Word/Excel format, with all cell formulas viewable, to explain all data associated with the quoted prices. Failure to provide adequate documentation may render the quotation ineligible for award due to the inability to determine the price fair and reasonable.

Price Documentation submitted to support Fair, Reasonable, may include, but is not limited to, the following:

a) Price approach or methodology

b) Additional data necessary for the determination of a fair, reasonable price

• Labor Rates-that differ from Wage Determination (WD)

• Any active Collective Bargaining Agreement (CBA)

All price and price supporting information shall only be contained within the pricing section.

Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price quotation as stated in the evaluation criteria.

6.2.4 The Offeror shall quote IAW the current hourly rates set forth in the Service Contract Act (SCA). Offerors shall not apply any rate escalation for adjustments for employees covered under the SCA in the Option Years as it is provided for under FAR 52.222-43 – Fair Labor Standards Acts and Services Contracts Labor Standards – Price Adjustments (Multiple Year and Option Contracts).

6.2.5 Price adjustments for Service Contract Labor Standards labor categories will be in accordance with the Fair Labor Standards Act. Future Wage Determination (WD) price adjustments resulting from implementation of FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) applicable firm-fixed-price labor CLINS under this contract shall be the lesser of the difference between the Contractor's awarded WD direct labor and fringe rates per hour for the revised WD period, and the revised WD labor and fringe rates per hour, or the difference between the contractor's actual WD direct labor and fringe rates per hour during the contract period prior to implementation of a revised WD, and the revised WD labor and fringe rates per hour. In no instance shall a future WD price adjustment exceed the difference between the preceding WD and revised WD wage and benefit requirements.

6.2.6 The Offeror shall provide a statement acknowledging compliance with the Service Contract Act Wage Determination (WD). The, SCA WDs, provided in Attachment 2, are applicable to this requirement. The Offeror’s statement shall also acknowledge the following:

1. The prices quoted for labor covered by the SCA WD were developed in consideration of the rates specified in the document as required for covered contractor personnel; and

2. The prices quoted for labor covered by the SCA WD were not escalated beyond the basic period of performance.

6.2.7 New Mexico Gross Receipts Tax (NMGRT) may be applicable to the quoted effort and subscription CLINs but shall not be applied to the government established books CLIN. For assistance in determining the extent to which NMGRT may apply and applicable rates, contact the New Mexico Taxation and Revenue Department, 5301 Central Ave., NE, PO Box 8485, Albuquerque NM 87198, (505)841- 6200, http://www.tax.newmexico.gov/Businesses/gross-receipts.aspx. No post-award adjustments to labor rates shall be made for the purpose of reimbursing Federal, State, and Local taxes and duties.

6.2.8 The Offeror shall provide a listing of the individual companies (i.e., Prime, Team Lead, Team Members and subcontractors) that will make up the team quoted to support this contract.

6.2.9 Demonstrate compliance with FAR 52.219-14, Limitation of Subcontracting, whereby the offeror must demonstrate that at least 50% of the quoted labor charges will be incurred by the offeror’s employees.

7. VOLUME III – REQUEST FOR QUOTATION AND CONTRACT

DOCUMENTATION

7.0 General

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file(s). This portion shall include the following sections completed by the offeror.

7.1 Request for Quotation

7.1.1 The Offeror shall provide the company/division’s street address, county and facility code, Commercial and Government Entity (CAGE) code, Unique Entity Identifier (UEI), and size of business (large or small). The same information must be provided for work under this contract performed at any other location(s). Provide the same information for your major subcontractors (performing 20% or more of the total effort).

7.1.2 Standard Form (SF) 1449, Solicitation, Offer and Award. Complete Blocks 12, 17(a) and 30(a-c) of SF 1449. An authorized official of the firm must sign and date the SF 1449 in Block 30(a-c). Signature by the offeror on the SF 1449 constitutes an offer the Government may accept. The signed SF 1449 shall also include the acceptance period of no less than 120 days during which the Government may accept the offer to create a binding contract. The solicitation constitutes the model contract.

7.1.3 Representations and Certifications. Complete all FAR, DFARS, and AFFARS provisions as applicable, including FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services.

7.1.4 Acknowledgement of all amendments issued (if applicable).

7.1.5 Identification of any actual or potential Organizational Conflict of Interest and associated mitigation plan.

7.1.6 Offeror’s Terms & Conditions and/or Statement of Exceptions to the Solicitation. Offerors must clearly identify any exception to the solicitation Terms & Conditions and provide complete accompanying rationale. Any non-compliance with Terms & Conditions of the RFQ may cause the quotation to be unacceptable.

7.1.7 Organizational Financial Information. Submit copies of the offeror’s latest available financial statement covering the organization(s) which will perform the contract. Include any information which may have a bearing on your ability to handle the financial management of the contract per FAR 9.104-1(a). If you are proposing a joint venture, describe how you will handle financial matters within the joint venture.

7.1.8 Clauses and Provisions. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the quoted prices associated with the Contract Line Item Numbers (CLINs) in the Section Supplies or Services & Prices or Costs of the RFQ SF 1449 attached as Attachment 3.

7.2 Contract Documentation

The purpose of this portion of the volume is to provide information to the Government for preparing the contract document and supporting file(s). This portion shall include the following sections completed by the offeror.

7.2.1 Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your quotation and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. Finally, please provide the name, title, and telephone number of the CEO, Division President, or Vice President of the offeror.

7.2.2 Any other data the offeror chooses to bring to the attention of the CO that is not appropriately in the requirements for Volume I.