Attachment 6 - QRP.pdf

Appendix C to the Integrated Solid Waste Management Plan

U. S. AIR FORCE

QUALIFIED RECYCLING PROGRAM BUSINESS PLAN

F.E. Warren Air Reserve Base

14-Dec-18

QRP BUSINESS PLAN

About This Plan

This installation-specific Environmental Management Plan (EMP) is based on the U.S. Air Force’s (AF) standardized Qualified Recycling Program (QRP) Business Plan template. This plan is not an exhaustive inventory of all solid waste (SW) and recycling requirements and practices. Where applicable, external resources, including Air Force Instructions (AFIs); AF Playbooks; federal, state, local and Final Governing Standards (FGS); and permit requirements, as applicable, are referenced.

Certain sections of this QRP Business Plan begins with standardized, AF-wide “common text” language that addresses AF and Department of Defense (DoD) policy and federal requirements. This common text language is restricted from editing to ensure that it remains standard throughout all plans. The common text language is maintained and updated by the designated Office of Primary Responsibility (OPR) with assistance from the Office of Collateral Responsibility (OCR), as appropriate. Immediately following the AF-wide common text sections, are Installation sections. The Installation sections contain installation-specific content to address state, local and installation-specific requirements. Installation sections are unrestricted and are maintained and updated by AF environmental Installation Support Teams (ISTs) and/or installation personnel.

This document is optimized to be accessed and viewed electronically. The eDASH website at https://cs1.eis.af.mil/sites/edash/ is the primary communication tool for AF EMPs.

https://cs1.eis.af.mil/sites/edash/

TABL E OF CONTENTS

DOCUMENT CONTROL

1.0 EXECUTIVE SUMMARY

2.0 INSTALLATION PROFILE

3.0 GENERAL ROLES AND RESPONSIBILITIES

4.0 QRP PLANNING

4.1 Waste Stream Characterization and Analysis

4.2 Commodity Market and Economic Feasibility Analysis

4.3 Diversion Required by Regulatory Requirement

4.4 QRP Goals and Objectives

5.0 QRP OPERATIONS

5.1 Installation Material Recovery Facility Description

5.2 QRP Commodity Collection, Handling and Processing

5.3 QRP Prohibited Commodities

5.4 Commodity Buyer/Broker/Bidder List

5.5 QRP Operation Interruption Contingency Plan

6.0 FINANCIAL MANAGEMENT

6.1 Sales Management

6.2 Sales Payment Management and Tracking

6.3 QRP Proceeds Management

7.0 RECORDKEEPING AND REPORTING

8.0 AUDITS

9.0 EDUCATION, AWARENESS AND OUTREACH

9.1 Education, Awareness and Outreach

9.2 Award Program

10.0 REFERENCES

11.0 ACRONYMS

12.0 DEFINITIONS

13.0 INSTALLATION-SPECIFIC CONTENT

APPENDICES

Appendix A – Listing of QRP Subcommittee Members Appendix B – QRP Manager Appointment Letter Appendix C – Waste Stream Analysis and Solid Waste Diversion Tables Appendix D – Commodity Market Analysis Appendix E – QRP Commodity List Appendix F – Collection Schedule Appendix G – Equipment Inventory Appendix H – Commodity Buyer/Broker/Bidder List Appendix I – QRP Operation Interruption Contingency Plan Appendix J – QRP Budget for Current FY

Appendix K – QRP Costs Appendix L – QRP Sales Proceeds Appendix M – QRP Records Disposition Table Appendix N – QRP Training Plan Appendix O – Education, Awareness and Outreach Methods Appendix P – QRP Award Program

DOCUMENT CONTROL

Record of Updates – The QRP Business Plan is updated as changes to waste generation, waste management practices, recycling activities or installation mission occur, including those driven by changes in applicable regulations.

Record of Updates

Change No. Nature of Change Date of Change Approved By:

1 Transfer information to AFCEC QRP Template

September 2016 Tammy Notch

2 CMA update March 2017 Tammy Notch 3 CMA update March 2018 Tammy Notch 4 QRP Business Plan update April 2018 Tammy Notch

5 CMA update December 2018 Tammy Notch

Record of Annual Review – In accordance with (IAW) AFI 32-7042, Waste Management, the QRP Business Plan is reviewed annually, updated as appropriate, and approved by the installation Environmental Safety and Occupational Health Council (ESOHC) to ensure that it is consistent with program objectives. Formatting and administrative changes do not require ESOHC review.

Record of ESOHC Annual Review

Review Date Review Participants Notes/Remarks Result in Plan Update? (Yes or No)

1 ESOHC & CFT

Members

Yes

1.0 EXECUTIVE SUMMARY

The installation operates its recycling efforts as a Qualified Recycling Program (QRP) in accordance with 10 U.S.C. §2577, Disposal of Recyclables Materials, 32 CFR §172 (b), Disposition of Proceeds from DOD Sales of Surplus Personal Property and DoD QRP policies. The information provided in this Plan is intended to allow program managers to make informed decisions regarding QRP operations and to support the installation’s waste diversion efforts. AFI 32-7042, Waste Management, acts as the main driver for the QRP Business Plan. The ISWM Playbook serves as supplemental guidance to this plan.

This Plan is included as an appendix to the installation’s Integrated Solid Waste Management (ISWM) Plan.

Installation Supplement – Executive Summary

F. E. Warren Air Force Base (AFB) uses an on-site contractor to operate the base’s Recycling Center in Building 948, where the majority of activities related to the base’s current recycling program are conducted.

The Recycling Center collects and processes aluminum and steel cans; old corrugated cardboard (OCC);

magazines, office paper, mixed paper, telephone books, and shredded paper; steel, aluminum, and iron;

automotive components; brass range residue; and other scrap metal. In addition, Privacy Act paper and For Official Use Only materials, which have been shredded by individual users and are pulverized, are mixed with other recyclable shredded paper bales at the Recycling Center.

Typically, the incumbent contractor either transports recyclable materials directly to a vendor or the materials may be transported to the on-site Hazardous Waste Storage Facility to stage for off-site commercial transport; however, in some cases, vendors collect materials from the Recycling Center and transport them off-site for subsequent recycling. Although some of these recyclable materials are not hazardous waste under the Resource Conservation and Recovery Act (RCRA), they are managed at the Hazardous Waste Storage Facility to facilitate off-site shipment. The QRP also tracks the weight of materials recycled by shops on the base, such as used oil, antifreeze, and batteries.

The QRP Manager manages direct sales of recyclable material. Proceeds from the sale of recycled material are submitted to the base for subsequent deposit to the base’s Resource Recovery and Recycling Program (RRRP) Account, a F3875 Budget Clearing (Suspense) Account. This account has accumulated funds steadily and the funds must first be used for QRP costs. To date, operations costs have exceeded the QRP funds available.

2.0 INSTALLATION PROFILE

Scope of Plan All organizations and tenants at F.E. Warren AFB Office of Primary Responsibility

(OPR)

90 CES/CEIE has overall responsibility for implementing the QRP and is the lead organization for monitoring compliance with applicable federal, state and local regulations

QRP Manager Name: Tammy Notch Office Symbol: 90 CES/CEIEC Phone: 307-773-2594 Email: tammy.notch.1@us.af.mil

Alternate QRP Manager Name: John McKinley Office Symbol: 90 CES/CEIE Phone: 307-773-4356 Email: john.mckinley.5@us.af.mill

QRP Contracting Officer Representative (COR)

Name: Frank Rodriguez Office: 90 CES/CEO Phone: 307-773-6102 Email: Francisco.rodriguez.15@us.af.mil

Alternate COR Name: Osman Diazmurillo Office Symbol: 90 CES/CEO Phone: 307-773-3086 Email: osman.diazmurillo.1@us.af.mil

Budget Clearing Suspense Account (i.e., F3875 Account)

F3875 Account

DoDAAC corresponding to identified F3875 account

FB4613

3.0 GENERAL ROLES AND RESPONSIBILITIES

Detailed information about typical roles and responsibilities are in the ISWM Playbook. Installation-specific roles and responsibilities are described in the table below.

Roles and Responsibilities

Office/Organization/Job Title Installation Role/Responsibility Description

Wing/Installation Commander

The Installation Commander is ultimately responsible for ensuring compliance with laws governing SW management and proper disposal from all activities on base. Management controls enacted by the Installation Commander ensure the following:

• A recycling program or QRP with a current business plan is implemented;

• The written designation of a QRP Manager;

• Maintenance of required records;

• Appropriate disposition of recycling proceeds; and

• Regular audits of the QRP and/or Staff Assistance Visits.

The Installation Commander is also responsible for reviewing the disposition of QRP recycling proceeds, reviewing QRP audit and/or Staff Assistance Visit results, and promoting the recycling program through policy, memos and speeches.

ESOHC

The ESOHC is the executive level steering group that reviews policies and programs, establishes goals, monitors progress, and advises leadership. The F.E. Warren AFB ESOHC is chaired by the 90th Missile Vice Wing Commander. According to AFI 90-801, ESOHC membership will, at a minimum, include group commanders, representatives from each 2-letter office, and all tenant organizations.

The ESOHC reviews policies and programs that have environmental, safety, and bioenvironmental components, and receives periodic reports regarding the operation and administration of the QRP.

Specific responsibilities of the ESOHC with respect to the QRP include the following:

• Reviewing and approving the QRP Business Plan;

• Reviewing QRP metrics and budget; and

• Reviewing/concurring with the distribution of funds generated through the sale of recycled materials and paid from the RRRP account.

QRP Subcommittee (A Listing of QRP Subcommittee Members is maintained in Appendix A)

F.E. Warren AFB has a QRP Recycling/SW Working Group which the QRP Manager consults as needed.

QRP Manager/Alternate (The QRP Manager Appointment Letter is maintained in Appendix B)

The QRP Manager is the single point-of-contact for all aspects of the installation QRP, including the QRP budget, accounting for all costs incurred and revenues received, and managing equipment, contracts, and employees. The QRP’s responsibilities include:

• Managing, implementing, and monitoring the QRP in accordance with the QRP Business Plan;

• Programming decisions that can include changes in diversion practices, facility improvements, equipment purchases, and disbursement of proceeds from sales of recyclable materials;

• Reviewing projected projects funded with recyclable sales proceeds;

• Establishing QRP goals and objectives;

• Reviewing the QRP FY budget and securing ESOHC approval;

• Obtaining ESOHC approval for expenditures outside the

QRP FY budget;

• Reviewing QRP Business Plan annually and ensuring inclusion into the ESOHC approved ISWMP;

• Briefing ESOHC on QRP status;

• Ensuring appropriate materials are sold through the QRP;

• Maintaining records for direct sales and sales through DLA;

• Using data collected on SW disposal and amount of materials recycled to calculate the diversion rate for the installation;

• Maintaining records of QRP expenses and cost avoidances to determine program effectiveness;

• Ensuring QRP proceeds are properly deposited into a suspense account, are used properly, and that the QRP budget is briefed to the ESOHC;

• Aid shop-level personnel with diversion procedures; and

• Working closely with 90 CES/CEO and 90 CES/CEIE to ensure that applicable contracts incorporate QRP requirements.

The Alternate QRP Manager is responsible for assisting the QRP Manager as needed, with any tasks listed for the QRP Manager and for acting as the alternate point-of-contact for receiving direct sales proceeds.

Comptroller

The Comptroller is responsible for oversight of QRP proceeds and has ultimate say in whether the option for use chosen by the QRP Committee is acceptable. The Comptroller’s responsibilities include:

• Receives QRP direct sales payments from the QRP Manager or 90th Civil Engineer Squadron/Installation Management, Asset Resources (90 CES/CEIAR);

• Transfers QRP direct sales payments to the F3875 Budget Clearing Account (Suspense) using DoD DD Form 1131, Cash Collection Voucher;

• Provides copies of completed DD Forms 1131 to the QRP Manager; and

• Upon request from the QRP Manager, provides F3875 Budget Clearing Account (Suspense) summary.

Recycling Center Manager

The Recycling Center Manager manages the Recycling Center and staff in accordance with this QRP Business Plan. The Recycling Center Manager’s responsibilities include:

• Supervises all on-base recycling center activities;

• Obtains bids for commodity sales, per QRP Manager request;

• Maintains the necessary licenses and training to operate

Recycling center equipment/vehicles:

• Advises/assists the QRP Manager;

• Coordinate with Building/Facility Managers to identify unit recycling requirements and appropriate collection containers;

• Accept recyclables at the Recycling Center including OCC, newspaper, aluminum and steel cans, magazines, office paper, mixed paper, telephone books, shredded paper, steel, aluminum, iron, automotive components, brass-range residue, used drums and other scrap metal;

• Process recyclable materials for direct sale by sorting, packaging, baling, crushing and processing all materials in a manner that optimizes diversion and revenue;

• Coordinates collection of recyclables and container drop-off by vendors;

• Provide and maintain a drop-off site for recyclables open work days, weekends, and holidays (day time only);

• Operate Recycling Center equipment, such as forklifts, loaders, vehicles, and processing machinery;

• Perform daily operator maintenance and inspections on forklifts, vehicles, and processing machinery (base personnel perform periodic maintenance);

• Store reusable pallets and crates for Recycling Center use;

• Provide custodial and general clean-up services at the

Recycling Center facility and drop-off site; and

• Forward collection and sales receipts records to QRP

Manager on an as needed basis. The records should provide break-out by commodity and how the materials were packaged for sale (i.e. baled, loose, etc.).

Recycling Center Staff Recycling Center staff accept recyclables, segregate, and store them at the Recycling Center and perform duties as directed by the Recycling Manager.

Building/Facility Mangers

Building/Facility Managers responsibilities include:

• Identify unit/building recycling requirements;

• Provide a staging area, protected from the elements, for the collection of recyclable materials;

• Request appropriate collection containers from the Recycling

Center staff, if containers are available;

• Participate in the base red rag program, if feasible for their organization; and

• Provide information regarding recycling, as needed or requested by building occupants.

Unit Environmental Coordinators (UECs)

Roles and responsibilities for UECs are similar to those identified for Building/Facility Managers above.

Contracting Officer

The Contracting Officer oversees contracts related to recycling, including contracts requiring reporting for recycled materials, as applicable. Responsibilities include the following:

• Ensure proper requirements for waste management such as diversion goals, acquisition of products with recycled materials, and recycling mandates are explicitly included in contracts, as directed by EO 13693 and DoD waste diversion goals;

• Coordinate with 90 CES/CEO and 90 CES/CEIE to determine revenue sharing between contractors and the QRP;

• For government-owned, contractor-operated facility contracts, incorporate provisions that obligate the contractor to participate with the installation’s recycling program or establish their own recycling program if they are unable to participate in the government-operated recycling program;

and

• Ensure C&D, recycled, reused, donated, and composted waste is properly managed/recycled and pertinent data is collected and turned in to 90 CES/CEO and/or 90 CES/CEIE.

EMS Cross-Functional Team

The EMS CFT and Hazardous Materials Management Program (HMMP) Teams meet to discuss environmental management issues;

identify areas of concern; evaluate potential solutions (i.e., recommend policy establishment) relative to environmental compliance and P2 issues; and recommend initiatives to the ESOHC.

The EMS CFT and HMMP Team responsibilities include the following:

• Provide an open forum to exchange ideas and information, establish action items, and monitor progress to achieve compliance with environmental requirements;

• Address compliance orders, notices of violation, ECAMP findings, Air Force Audit Agency (AFAA) Findings, and Inspector General Findings;

• Review and manage waste streams for the potential to eliminate and/or recycle (i.e., used oil, used oil filters, empty aerosol cans, batteries, and used antifreeze).

• Validate resource allocation strategies for P2, and;

• Manage SW and recycling in accordance with pollution prevention integration procedures in AFI 32-7001.

Budget Analyst

The QRP Manager tracks the QRP budget. This involves ensuring proceeds from recyclables are received and deposited to the appropriate F3875 account. The budget analyst/QRP Manager responsibilities also include maintenance of a transaction ledger of the proceeds from sales of recyclables.

Staff Judge Advocate/Legal Officer The Staff Judge Advocate provides legal assistance, as requested.

Public Affairs Public Affairs publish information on recycling opportunities on the base, as space is available.

Defense Logistics Agency (DLA) Disposition Services

DLA Disposition Services (DLADS) is responsible for the disposal of all excess personal property (not including land, buildings, or public records) generated by the military service. DLADS disposal programs include reutilization, transfer, donation and sale. Through this process, materials and supplies are provided to DoD activities at no cost. F.E. Warren AFB utilizes the DLADS at Fort Carson Military Reservation, Colorado. Processes and responsibilities for excess property turn-in to DLADS are described in DoD Manual 4160.21-M, Defense Material Disposition Manual, also known as the “Fat Book.”

DLADS has the following responsibilities:

• Provide assistance and disposal service to DoD components and other authorized customers;

• Promote and ensure maximum conservation of strategic and critical materials and precious metals;

• Provide screening of property to promote the maximum reuse, transfer, or donation (RTD) of excess, surplus, and foreign excess personal property;

• Process authorized RTD requests;

• Perform market research to determine market potential of property available for sale and to optimize monetary return to the Government for property sold;

• Coordinate with DLA to promote effective marketing techniques in the sale of property;

• Conduct sales of excess property, as authorized;

• Maintain and provide records of quantity and types of material sold to the QRP Manager;

• Develop service and sales contracts for materials received to be recycled;

• Provide oversight for identification of scrap materials to F.E.

Warren AFB;

• Explain turn-in procedures and train generating activities in scrap segregation practices;

• Ensure QRP account information is completed on applicable turn-in documents (i.e., DD Form 1348 for C&D diversion);

• Receive excess surplus material and other authorized turn-ins from generating activities; and

• Transfer monies generated from the sales of recyclable items to the base QRP account, based on accounting codes maintained on DD Form 1348-1, “Disposal Turn-in Document,” at least quarterly, and ensure funds from the sale of scrap or reusable material are transferred to F.E. Warren

AFB.

Defense Commissary Agency (DeCA)

DeCA uses a Headquarters DeCA recycling contractor for recycling sales. Commodities recycled by DeCA include old corrugated cardboard (OCC). Paper is recycled through the base Recycling Center. DeCA is responsible for coordinating with the QRP Manager and providing information and data requested by the QRP Manager.

Army Air Force Exchange Service (AAFES)

AAFES recycles OCC generated by their operations and maintains a Greenopolis Recycling Kiosk at the Base Exchange (BX) Complex that accepts plastics and aluminum cans. AAFES provides quarterly metrics on recycled commodities and weights to 90 CES/CEIE.

Tenant Organizations Tenants participate in the F.E. Warren AFB QRP (mandatory).

90 CES/CEO

• Fund (with QRP reimbursement, as available) and manage the refuse collection and disposal, grounds maintenance, custodial, and Base Operating Support service contracts in accordance with the QRP Business Plan. These service contracts are significant to the QRP program due to the large amount of recoverable and recyclable materials handled through them.

• Provide CORs to oversee and evaluate the above service contracts.

• Acts as Facility Manager for the Recycling Center.

• Responsible for Recycling Center equipment maintenance/replacement.

• Accompany refuse/recycling contractors once per quarter to evaluate frequency, volumes, and recycling participation.

• Require grounds maintenance contractor to provide monthly weight totals for material collected at the compost facility.

• Provide to 90 CES/CEIE monthly data for material collected at the compost facility.

• With the Public Affairs Office, promote the QRP through advertising in base newsletters, flyers, and posters and by conducting education and awareness training.

• Provide day-to-day management of QRP operations.

Contractors

The Recycling Contractor provides all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform ISWM recycling services at F.E. Warren AFB.

Refer to the latest version of the ISWM Playbook for additional contractors’ roles in the

QRP.

4.0 QRP PLANNING

4.1 Waste Stream Characterization and Analysis

• Appendix C, Waste Stream Analysis and Solid Waste Diversion Tables, are available on eDASH

4.2 Commodity Market and Economic Feasibility Analysis

The QRP Manager conducts a commodity market and economic feasibility analysis at least annually to determine the viability of recycling specific materials and to ensure that optimum pricing is obtained for QRP-eligible commodities. The results of the evaluation are documented in the installation’s Commodity Market Analysis (CMA). The CMA is maintained in Appendix D.

Date of Latest Analysis December 2018 Responsible Personnel 90 CES/CEIE Results of Analysis The CMA maintained in Appendix D includes data to determine the most cost-effective operations alternative for the F.E. Warren AFB QRP.

The CMA study evaluated the adequacy of local recycling markets and determined the costs and income associated with the existing recycling program to allow the QRP to operate cost-effectively and efficiently.

The study determined that range residue, mixed metals, and Expended Small Arms Cartridge Case (ESACC) recycling appear to adequately sustain profitability and should continue to be part of the QRP. However, OCC and mixed paper were determined to possibly not have a sustainable market. However, as described in Section 4.3, regulations require that both OCC and high grade office paper be recycled at the installation.

Therefore, additional analysis was conducted to determine if there would be an economic benefit to separating out high grade office paper from the combined mixed paper stream, and only recycling high grade office paper. However, because none of the brokers contacted indicated that the costs/proceeds for high grade office paper would be different than for mixed paper, this option was not further evaluated.

4.3 Diversion Required by Regulatory Requirement

The Waste Stream Analysis identifies the QRP-eligibility status for most waste streams generated at the installation. This table is consulted when evaluating inclusion of specific waste streams by the QRP. All AF installations are required to recycle materials listed in the Diversion Required by Regulatory Requirement Table, if certain thresholds are met. Justification should be provided in the following table if any of these waste streams are not diverted.

Diversion Required by Regulatory Requirement

Waste Stream Currently Diverted?

(Yes or No) Description of Diversion Efforts/Justification

High-grade paper (from facilities with more than 100 office workers)

Yes 11.7 tons of mixed paper and 0.91 tons of high grade office paper (Privacy Act Paper) were recycled in Fiscal Year (FY)18.

Newspaper (non-privatized military family housing with 500 or more families)

Yes NA, F.E. Warren AFB does not have on-base housing (all is privatized).

Corrugated cardboard (10 or more tons per month)

Yes 47.67 tons of base OCC and 73.16 tons of DECA OCC were recycled in FY18.

Add installation-specific waste streams and/or state or local required waste streams, as necessary

NA

4.4 QRP Goals and Objectives

Goal Objective Installation Plan Timeline to Complete

Address Environmental Compliance Assessment and Management Program (ECAMP) self-assessment findings.

Comply with DoD, AF, state, and local requirements.

Commanders Inspection Program

Based on corrective action plan and assessment schedule for the self-assessment.

Consult with the Recycling Center and the Air Force Civil Engineer Center (AFCEC) to identify cost-effective recycling options.

Maintain recycling programs in the most cost-effective manner possible.

Recycling Center contract specifications

Ongoing

Screen recyclable materials to ensure ineligible materials are not sold through the QRP. Refer to Section 5.3 of this plan.

Comply with DoD, AF, state, and local requirements.

Recycling Center contract specifications

Continuously

Ensure that proceeds from the sale of recycled commodities are deposited into the QRP account.

Comply with DoD, AF, state, and local requirements.

Maintain recycling programs in the most cost-effective manner possible.

QRP Business Plan Ongoing as proceeds are received

Update the recycling contract, as needed.

Comply with DoD, AF, state, and local requirements.

Maintain recycling programs in the

Recycling Center contract specifications as well as other contracts with contractors recycling goods collected at the

Periodically as needs change or the contract period of performance ends most cost-effective manner possible.

Recycling Center and elsewhere at the installation.

Accurately report SW and recycling data to AFCEC.

Comply with DoD, AF, state, and local requirements.

QRP Business Plan Semiannually

Present QRP Fiscal Year Budget to ESOHC for review and approval (Appendix J, Fiscal Year QRP Budget), Comply with DoD, AF, state, and local requirements.

Maintain recycling programs in the most cost-effective manner possible.

Follow guidance in the ISWM Playbook and AFI 65-601, Volume 1, Budget Guidance and Procedures

Annually

Maintain a filing system for QRP-related files such as DLADS sales records, direct sales records, operating and expense records, cost avoidance records, the QRP Business Plan, and audit reports.

Comply with DoD, AF, state, and local requirements.

Maintain recycling programs in the most cost-effective manner possible.

QRP Business Plan Ongoing as records are received

Obtain necessary data from the recycling contractor, the dumpster contractor (for refuse data), BX, other recycling contractors used at F.E. Warren AFB (i.e., used oil contractor), and base organizations that recycle commodities (such as tires and lead-acid batteries) directly with vendors or in their shops to enter into the base database system for tracking the amount of materials recycled.

Accurately report SW data to AFCEC.

Contract requirements and coordination with base organizations

Quarterly

Review the revised QRP guidance in the ISWM Playbook when available.

Comply with DoD, AF, state, and local

ISWM Playbook When Playbook is updated

Coordinate with Financial Management (FM) to ensure that the F3875 account is in agreement with DD Forms 1131 – Cash Collection Voucher, the check log, and expenditure log.

Comply with DoD, AF, state, and local

Quarterly

Calculate an annual diversion rate for the FY and compare it to the 55/60% diversion rate goals.

Achieve the 55% (FY18) municipal

SW (MSW)

diversion rate (excluding construction and

Solid Waste Diversion Tables in QRP Business Plan

Annually demolition (C&D) debris).

Achieve 60% (FY18) C&D debris diversion rate.

Conduct a market cost analysis of recyclable items for which the base pays (e.g., red rags, tires, etc.).

Maintain recycling programs in the most cost-effective manner possible.

Commodity Market Analysis in QRP Business Plan

Annually

Review this QRP Business Plan (and appendices) and update it as required. Obtain ESOHC approval for revisions to the Business Plan, other than administrative changes.

Comply with DoD, AF, state, and local requirements.

Maintain recycling programs in the most cost-effective manner possible.

Follow guidance in AFI 32-7042 and the ISWM Playbook

Annually

Initiate and conduct an internal self-audit to verify costs, revenues, cost avoidance and efficiency of the QRP

Comply with DoD, AF, state and local requirements

QRP Budget in QRP Business Plan

Annually

If needed, coordinate with the Installation Commander to request an external audit of the QRP’s financial condition from the local office of the AFAA and/or AFCEC.

Comply with DoD, AF, state, and local requirements.

Maintain recycling programs in the most cost effective manner possible.

As Necessary

5.0 QRP OPERATIONS

5.1 Installation Material Recovery Facility Description

Name F.E. Warren AFB Recycling Center Location/Description of Facility (include acreage/square feet)

The F.E. Warren AFB Recycling Center is located in Building 948 on Booker Road. It is equipped with a fenced yard, mobile loading ramp, weight scale, collection dumpsters, material processing area, horizontal baler, metal storage shed and storage for on-site recyclable commodities processing. The entire Recycling Center compound is surrounded by a chain link fence with lockable gates, which provides security for equipment and materials housed within the fenced area.

The Recycling Center’s address is:

7600 Booker Road F.E. Warren AFB, Wyoming 82005

Operating Schedule The Recycling Center operates from 0700 – 1700 Monday – Friday.

Recycling bins are made available for drive-through drop-off service on the weekends and holidays.

Slogan, Logo, Mascot NA Type of Labor Contracted Number of Employees 2 Number of Supervisors 1 Historical Background (i.e., establishment, annual diversion, annual operating costs, etc.)

The Recycling Center was established in 2010. Annual diversion rates have ranged from 41.6% (FY2011) to 82% (FY2017). Annual operating costs have ranged from $511,000 to the current $174,199 and have exceeded proceeds received from recycling commodities.

5.2 QRP Commodity Collection, Handling and Processing

• Appendix E, QRP Commodity List, identifies QRP-eligible recyclable commodities that are managed and sold through the QRP and buyer requirements for packaging, storage, processing and transportation

• Appendix F, Collection Schedule, describes collection routes and schedules that have been established to ensure that recyclables are routinely collected

• Appendix G, Equipment Inventory, contains a comprehensive list of equipment related to QRP operations

5.3 QRP Prohibited Commodities

The following commodities MAY NOT be recycled or directly sold by a QRP.

• Hazardous wastes (including household hazardous waste)

• Ozone depleting substances

• Universal wastes

• Hazardous incinerator ash

• Radioactive waste

• Precious metal bearing scrap

• Sanitary sewage

• Treatment plant wastewater

• Installation Restoration

Program (IRP) wastes

• Infectious medical wastes

• Electrical components

• Material that can be sold (as is) as a usable item

• Repairable items that may be used again for their original purposes or functions; e.g. used vehicles, vehicle or machine parts, etc.

• Items that can be reused for their original purpose without special processing; e.g.

electrical components, unopened containers of oil, paints, or solvents

• Government-furnished material

• Types of surplus personal property whose sales proceeds must be deposited to accounts other than a QRP, such as the Defense Working Capital Fund

(DWCF)

• DWCF generated scrap

• DWCF purchased usable personal property

• Property purchased with commissary surcharge funds

• Automatic data processing equipment owned by the General Services Administration

• Property purchased for the Military Assistance Program or purchased with Foreign

Military Sales Administrative funds

• Coast Guard property

• Property owned by Exchange and Non-Appropriated funded (NAF) activities

• Property owned by a country or international organization

• Unopened containers of solvents, paints, or oil

• Commissary-generated bones, fats and meat trimmings

• Fuel

• Used aircraft tires

• Items that must be demilitarized at any time during its life cycle

• Scrap metal from demilitarization

• Ships, aircraft, weapons, and other material required to be demilitarized or mutilated

• Privately-owned personal property; lost, abandoned or unclaimed

• Munitions List Items (MLI) & Commerce Control List Items (CCLI) except for Expended

Small Arms Cartridge Cases (ESACCs)

• (Overseas installations only) Other materials as specified in country-specific Final Governing Standards (FGS) or, where no FGS exist, the Overseas Environmental Baseline Governing Document

(OEBGD)

5.4 Commodity Buyer/Broker/Bidder List

A list of current commodity buyers, brokers and bidders is maintained in Appendix H.

5.5 QRP Operation Interruption Contingency Plan

In the event that the QRP’s operations are interrupted, the QRP Operation Interruption Contingency Plan, maintained in Appendix I, describes the installation’s contingency operations.

6.0 FINANCIAL MANAGEMENT

The following tools are used to plan and track QRP finances:

1. Appendix J, QRP Budget (for current fiscal year) – Planning tool to project operational cost and sales proceeds

2. Appendix K, QRP Costs – Cost tracking tool to record actual QRP costs and expenditures

3. Appendix L, QRP Sales Proceeds – Sales tracking tool to record actual proceeds from QRP sales

6.1 Sales Management

For each commodity sale conducted by the QRP, the QRP Manager performs market research to determine a fair market value for the commodity and determine the type of commodity sale that will be the most beneficial to the AF. The QRP Manager ensures that the following requirements are met for each type of sale:

1. DLA Disposition Services Sales – The QRP Manager contacts DLA Disposition Services to obtain instructions for sale of recyclable materials through DLA Disposition Services. The QRP Manager provides F3875 Budget Clearing Account number to DLA Disposition Services.

2. Direct Sales more than $15,000 (Competitive Sales) – The QRP Manager will:

1. Create a bid invitation for the commodity and transmits to at least three buyers/brokers

2. Publically advertise the invitation to increase number of respondents

3. Coordinate a commodity viewing for potential bidders

4. Choose the bid that is determined to be most advantageous to the AF, execute a sales agreement, arrange for pick-up and the document sale

3. Direct Sales less than $15,000 (Negotiated Sales) – The QRP Manager should:

1. Contact no less than three buyers/brokers determine interest in sales negotiations

2. Enter into negotiations with interested buyers/brokers to determine final commodity sale price

3. Choose the price that is determined to be most advantageous to the AF, execute a sales agreement, arrange for pick-up and document sale

The Sales Mechanisms and Installation Plan table below describes the installation’s approach to perform each type of sale.

Sales Mechanisms and Installation Plan

Sales Mechanism

Installation Plan (Identify sales mechanism that are used. Describe: Sales Payment Procedures/Invoicing; Sales Agreement Terms and Conditions;

RFP/Invitation to Bid details, etc.)

DLA Disposition Services Sales

QRP-eligible items turned in to DLADS must be annotated with the F3875 account number in Block 27 of DD Form 1348-1A - Issue Release/Receipt Document. Once processed by DLADS, a copy of each DD Form 1348-1A will be provided to the QRP Manager. The following information will also be included on DD Form 1348-1A:

• Reimbursement statement with the fund site.

• QRP Department of Defense Activity Address Code (DODAAC) if not already included in the document number.

• Contact information for the QRP Point of Contact.

• Inert certifications for the turn-in of spent brass.

Direct Sales – Competitive Sales more than $15k (e.g., spot, sealed bid, auction)

NA. No sales greater than $15K have occurred and none are anticipated.

Direct Sales – Negotiated Sales less than $15k

All sale receipts, payment checks, and money orders will be turned in to the QRP Manager and logged into the accounting and tracking system for proper tracking of weights and payments.

Sales through contractors or partners

Proceeds from the sale of recycled material received by contractors are submitted to F.E. Warren AFB for subsequent deposit to the base’s RRRP account (i.e., F3875 Budget Clearing (Suspense) Account]. Since QRP costs exceed income, most income is used to reimburse the cost of QRP operations.

6.2 Sales Payment Management and Tracking

Payment Management The QRP Manager takes funds received from recycling vendors to 90 CES/CEIAR, who completes and submits the DD Form 1131. The QRP Manager maintains copies of the completed DD Forms 1348-1A, DD Forms 1131, and applicable checks received from the sale of recyclable materials.

On a periodic basis, the QRP Manager requests an RRRP account summary and verifies that all checks submitted to the account have been deposited to the account. Copies of the periodic account summary reviews are maintained in the QRP Manager’s office.

QRP F3875 Budget Clearing Account

All sale receipts, payment checks and money orders are turned in to the QRP Manager or alternate and logged in the accounting and tracking system for proper tracking of weights and payments. All payments are transmitted to FM for deposit into the RRRP account (i.e., F3875 account).

The QRP Manager verifies that withdrawals from the RRRP account are used in accordance with applicable regulations and instructions. In addition, the QRP Manager maintains an Excel workbook that identifies the date, dollar value, intended use of funds, and fund recipient. The QRP Manager maintains the ESOHC meeting minutes which identifies the QRP budget. This serves as documentation demonstrating senior leadership approval of the budget. The QRP Manager approves each withdrawal from the RRRP account, invoices, and quotations, as necessary based on the approved budget. Finally, the QRP Manager maintains copies of completed Standard Form 1081 – Voucher and Schedule of Withdrawal and Credits that are used to extract funds from the RRRP account. These records are filed in the QRP Manager’s office.

Payment Forms Accepted

Payment checks or money orders made out to the U.S. Treasury.

6.3 QRP Proceeds Management

QRP Budget/Operation Costs

As presented in Appendix J, the installation has not developed a detailed QRP Budget for the Current FY because the ESOHC has not approved use of QRP funds for any use other than funding the Recycling Center operations. No funds are expended for QRP other than the Recycling Center operations.

Operations costs associated with the QRP include those associated with the recycling contract, utilities, recycling equipment maintenance, promotion of the recycling program, and amortization of government-furnished equipment. Annual estimated operating costs are presented in Appendix K.

QRP Cost Recovery Refer to Appendix K, QRP Costs and Appendix L, QRP Sales Proceeds for a tabulation of QRP expenses and QRP income from FY2017 through FY2019.

If QRP expenses exceed QRP income, all recyclable proceeds will be used to pay for QRP expenses. Specific QRP expenses that can be paid (if applicable) include:

• Personnel training

• Personnel on temporary duty

• Contract costs

• Facility utilities (e.g., electrical costs at the Recycling Center)

• Equipment purchase/maintenance

• Education, awareness, and outreach program

• Personnel Awards

Proceeds Allocation Refer to Appendix L, QRP Sales Proceeds.

Recyclable sales proceeds will be dispersed in accordance with 10 USC 2577, 32 CFR 172, and the F.E. Warren AFB QRP FY budget.

Disbursements will be made in accordance with the following hierarchy:

• Payment of 100% of QRP expenses

• Fund up to 50% of pollution prevention, energy conservation, and occupational, safety, and health projects

• Fund up to 50% minor construction projects

• Remaining balance may be transferred to the MWR account

Financial Performance Calculation

Base personnel maintain overall financial performance with the use of a financial log that documents both proceeds received and expenses paid from the QRP account.

7.0 RECORDKEEPING AND REPORTING

Records are maintained IAW Air Force Manual 33-363, Management of Records, and the Air Force Records Management System (AFRIMS) records disposition schedule (RDS). The QRP Records Disposition Table is maintained in Appendix M. The following table summarizes key reporting requirements.

Reporting

Reporting Requirement Installation Plan

(Describe how requirement is met)

Report SW diversion and required QRP-related information (e.g., actual/potential disposal costs, cost avoidance, gross recyclable sales, QRP sales revenues, etc.) to AFCEC using EESOH-MIS reporting system as required for each FY

The QRP Manager reports SW diversion through EESOH-MIS.

8.0 AUDITS

Internal self-audits, external audits and solid waste opportunity assessments are performed, as described in the table below, to verify compliance and identify opportunities for improvement.

Audit Plan

Internal Self-Audits Internal audits are conducted when requested under the Commander’s Inspection Program self-assessment.

External Audits External audits are conducted when requested by AFCEC.

Solid Waste Opportunity Assessments

Periodic SW opportunity assessments are conducted when determined to be beneficial based on economic conditions. A SW opportunity assessment should be conducted when the recycling contract vendors change.

9.0 EDUCATION, AWARENESS AND OUTREACH

9.1 Education, Awareness and Outreach

Training records are maintained IAW the Recordkeeping and Reporting section of this plan. The following tools are used to identify, communicate and track QRP education, awareness and outreach efforts:

• eDASH Training Matrix, available from the eDASH Integrated Solid Waste Home Page, identifies AF solid waste and recycling training requirements and training courses

• Appendix N, QRP Training Plan, identifies personnel that receive QRP training and a description of training provided

• Appendix O, Education, Awareness and Outreach Methods, identifies methods that are used to communicate solid waste minimization, waste diversion, recycling and proper waste disposal to installation personnel and the public

9.2 Award Program

Appendix P, QRP Award Program, identifies installation award/incentive efforts that are utilized to promote the QRP and to reward positive results and efforts.

10.0 REFERENCES

Standard References (Applicable to all AF Installations)

• AFI 32-7001, Environmental Management (Includes UEC Role)

• AFI 32-7042, Waste Management

• eDASH Integrated Solid Waste Home Page

• Integrated Solid Waste Management Playbook

Installation References

F.E. Warren AFB Integrated Solid Waste Management Plan

11.0 ACRONYMS

Standard Acronyms (Applicable to all AF Installations)

• eDASH Acronym Library

• Integrated Solid Waste Management Playbook – Acronym Section

• U.S. EPA Terms & Acronyms

Installation Acronyms

• 90 CES/CEIE 90th Civil Engineer Squadron/Installation Management, Environmental Element

• 90 CES/CEO 90th Civil Engineer Squadron/Operations Support

• 90 CES/CEIAR 90th Civil Engineer Squadron/Installation Management, Asset

Resources

• 90 CPTS/FMA 90th Comptroller Squadron/Finance

• AF Air Force

• AFB Air Force Base http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7001/afi32-7001.pdf http://static.e-publishing.af.mil/production/1/af_a4/publication/afi32-7042/afi32-7042.pdf https://cs1.eis.af.mil/sites/edash/Web%20Part%20Pages%20%20Program%20Pages/Environmental/Integrated%20Solid%20Waste.aspx https://cs1.eis.af.mil/sites/ceportal/CEPlaybooks/ISWM/Pages/default.aspx https://cs1.eis.af.mil/sites/edash/Lists/Acronym%20Library/AllItems.aspx https://cs1.eis.af.mil/sites/ceportal/CEPlaybooks/ISWM/Pages/PlaybookProcesses.aspx?PrintOrder=29 http://ofmpub.epa.gov/sor_internet/registry/termreg/searchandretrieve/termsandacronyms/search.do

• AFCEC Air Force Civil Engineer Center

• AFI Air Force Instruction

• C&D Construction and Demolition Debris

• CMA Commodity Market Analysis

• DeCA Defense Commissary Agency

• DLADS Defense Logistics Agency Disposition Services

• DoD Department of Defense

• DODAAC Department of Defense Activity Address Code

• ESOHC Environment, Safety, and Occupational Health Council

• FM Financial Management

• ISWM Integrated Solid Waste Management

• MSW Municipal Solid Waste

• OCC Old Corrugated Cardboard

• QRP Qualified Recycling Program

• RCRA Resource Conservation and Recovery Act

• RRRP Resource Recovery and Recycling Program

• SW Solid Waste

12.0 DEFINITIONS

Standard Definitions (Applicable to all AF Installations)

• Integrated Solid Waste Management Playbook – Definitions Section

Installation Definitions

Not Applicable

13.0 INSTALLATION-SPECIFIC CONTENT

Not Applicable

APPENDICES

https://cs1.eis.af.mil/sites/ceportal/CEPlaybooks/ISWM/Pages/PlaybookProcesses.aspx?PrintOrder=30

Appendix A – Listing of QRP Subcommittee Members

QRP Recycling/SW Working Group Members consist of representatives from the following offices, as available:

• 90 CES/CEIE

• 90 CES/CEO

• 90 CES/CEIAR

• 90 CPTS/FMA

• Others as applicable to address current issues]

Appendix B – QRP Manager Appointment Letter

Appendix C – Waste Stream Analysis and Solid Waste Diversion Tables

Recyclable materials collected on base come from the commercial portions of the base (i.e., office buildings, industrial areas, dormitory housing, food service areas, medical facilities, and recreation areas) and are generated by DoD employees, contractors, associate organizations, and anyone else with Base access. Mixed paper, white paper, newspaper, OCC, aluminum and steel/tin cans, brass range residue, and mixed metals are collected at the Recycling Center while antifreeze, used oil, and batteries are collected at the Hazardous Waste Facility prior to being transported off-site for subsequent recycling. The base grounds maintenance contractor accepts scrap wood, pulverized paper, and manure from locations around the installation at the on-base compost facility. Additional commodities that are recycled include C&D debris, inkjet and toner cartridges, and cooking grease.

Finally, AAFES and DeCA recycle OCC generated by their operations and AAFES maintains a Greenopolis Recycling Kiosk at the BX Complex that accepts plastics and aluminum cans.

F.E. Warren AFB recycles a variety of commodities under the QRP. Some of these commodities, (e.g., used oil, antifreeze, and batteries), are recycled because they are prohibited from being disposed of as MSW by RCRA regulations and/or state regulations. Other commodities, including OCC, office paper, and newspaper, are required to be recycled in accordance with 40 CFR Part 246 unless justification to the contrary is developed. Finally, some commodities are voluntarily recycled to divert these materials from the base’s refuse stream. Appendix E lists the specific materials recycled at F.E. Warren AFB and the current vendors/operators that perform the recycling operations.

A Waste Stream Analysis identifying components (material types) and amounts recycled during FY2018 and a Solid Waste Diversion Table describing the amounts of MSW generated during FY2012 through FY2018 and diversion rates are provided in the Excel spreadsheet included as a part of this Appendix (see link at end of this section).

As shown on the Solid Waste Diversion Table, the Base’s MSW diversion rates (not including C&D debris) for FY2015 through FY2018 were estimated to be 66%, 78%, 82%, and 80% respectively, all exceeding MSW diversion rate goals for their respective year. For C&D debris, F.E. Warren AFB’s diversion rates for FY2015 through FY2018 were 82%, 98%, 99%, and 98% respectively. In each year the base exceeded C&D diversion rate goals.

[FEW to insert link to Appendix C – Waste Stream Analysis and Solid Waste Diversion Dec 11 2018.xlsx once document is uploaded to eDASH.]

Appendix D – Commodity Market Analysis

A commodity market feasibility study enables one to determine if it makes good business sense for the QRP to recycle specific materials. The CMA includes data to determine if F.E. Warren AFB generates ample commodities for recycling and the availability of adequate commodity markets. A CMA study was conducted in December 2018. The study determined that mixed metals, range residue, and Expended Small Arms Cartridge Case (ESACC) recycling appear to adequately sustain profitability and should continue to be part of the QRP. However, the study determined that old corrugated cardboard (OCC) and mixed paper may not have a sustainable market. However, as stated in Section 4.3 of the QRP, regulations require that high grade office paper and OCC be recycled at the installation. Therefore, additional analysis was conducted to determine if there would be an economic benefit to separating out high grade office paper from the combined mixed paper stream, and only recycling high grade office paper. However, because none of the local brokers contacted indicated that the costs/proceeds for high grade office paper would be different than those for mixed paper, this option was determined not to be economically viable.

Local markets are available for the majority of the materials recycled at F.E. Warren AFB.