Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Recycle Center Management

PREPARED BY

90 CES/CEIE

90 CES/CEOSS

F.E. WARREN AFB, WY 82005

March 2020

Base Recycle Center Management Performance Work Statement

TABLE OF CONTENTS

Table of Contents

1. Scope of Work

2. Description of Services

2.1. Recycle Center Management

2.2. Revenue Generation

3. Government Furnished Property and Services

4. Service Summary

5. General Information

6. Estimated Annual Workload

RECYCLE CENTER MANAGEMENT

PERFORMANCE WORK STATEMENT

1. Scope of Work

The Contractor shall provide all management, administrative support, supervision, personnel, equipment, tools, material, vehicles, and other items or services necessary to perform all requirements necessary to manage the base Recycle Center on F.E. Warren (FEW) AFB, Wyoming. Referencing the F.E. Warren (FEW) Qualified Recycling Program (QRP) Business Plan, the Contractor shall function as an integral team member in support of the FEW AFB mission, to include sharing of information with other FEW AFB Contractors, and cooperation with communities, regulators, and other government entities. Work shall comply with commercial standards as well as all federal, state, and local requirements that may apply. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation with respect to managing recycle center operations. The desired outcomes are to minimize the amount of waste discarded in landfills; increase the percentage of waste that is recycled; and manage a break-even or better recycling program.

2. Description of Services

2.1. Recycle Center Management

2.1.1. The Contractor shall manage FEW AFB’s Recycle Center in support of the FEW AFB QRP. The Contractor will assist and advise the QRP Manager.

2.1.2. The Contractor shall be responsible for managing the recycle center operations to include, but not limited to, supervising and performing operations such as sorting, bailing, storing and sales of recyclable materials on the installation. The Contractor shall be responsible for, but not limited to, working with base personnel to coordinate turn in of the materials to the recycle center, obtaining the weights of materials turned into the recycle center, and ensuring proper storage of materials.

2.1.3. The Contractor shall provide recommendations to the QRP Manager for sales under the QRP such as commodity sales that are most likely to provide the best opportunity for increased QRP profits. The Contractor shall be responsible to prepare paperwork necessary for the sales of the QRP eligible items and work with the designated QRP Manager and/or Defense Logistics Agency Disposition Services (DLADS) representative for actual sales of the items less than $15,000.

2.1.4. The Contractor shall be responsible for safe operation of all recycle center equipment, which shall include ensuring the proper maintenance and regular inspection of said equipment. Further, all operators will be qualified and trained on safe operation of said equipment.

2.1.5. The Contractor shall be responsible for identifying all applicable federal, state, and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules for all work performed, and apply the procedures and protocols required.

2.1.6. The Contractor shall be responsible for ensuring that any suggested changes in the QRP program affecting the FEW AFB Integrated Solid Waste Plan and/or Recycle Center procedures are submitted to the QRP Manager & the Pollution Prevention Manager for approval and plan changes.

2.1.7. The Contractor shall not be an employee of the government and shall not represent the government in an official or unofficial capacity.

2.1.8. The Contractor shall be responsible for day-to-day interface with other government work agencies to include, but not limited to, civil engineering, transportation, contracting, logistics, missile maintenance, communications, operations, security forces, and public affairs. Topics for interface include, but are not limited to: recycle center management and commodity sales.

2.2. The Contractor shall be responsible for maintaining and providing detailed performance records of recycle center operations on a monthly basis. Examples of matters to be reported include, but are not limited to, the following: direct sales; equipment maintenance & licenses;

diverted material weights from installation generators utilizing the recycle center; and estimated monthly commodity processing. These records shall be submitted via email to the QRP Manager and Contracting Officer’s Representative (COR) no later than the 5th calendar day of the following month, and shall be in a format deemed acceptable by the COR and QRP Manager..

2.3. Revenue Generation

2.3.1. The objectives of the recycle center are to minimize the amount of waste discarded in landfills; increase the percentage of waste that is recycled; and manage a break-even or better recycling program.

2.3.2. The Contractor shall obtain the necessary documentation to sell the recyclable material at top market price that is coordinated and approved with the QRP Manager. The Contractor shall follow through with the sale (coordinate delivery or pick-up of recyclable material and other necessary tasks to sell the recyclable material) to ensure the sale of the recyclable material is complete.

2.3.3. The Contractor shall ensure all direct sale payment checks, sales receipts and weights are submitted to the QRP Manager immediately or no later than the next business day. All payment checks will be written as “pay to the order of FEW QRP”.

3. Government Furnished Property and Services

3.1. Utilities. The government shall provide the following utilities; electricity and water at the Recycle Center and the Contractor shall be responsible to conserve energy wherever possible.

3.2. Police and Fire. The government will provide police and fire protection. The telephone number for Security Forces is 773-3501.

3.3. Facility. The government shall provide the Recycle Center Facility (Bldg. 948), which includes a fenced yard, weight scale, collection dumpsters, lean-to, office space and office furniture. Building 844 may be provided for paper recycle processing and overflow storage as required and organized through the COR.

3.4. Equipment.

3.4.1. Government Equipment: The government will provide the following equipment to perform recycling. The Contractor shall be trained by the COR to maintain and operate the following:

Type Model/Serial/Reg #

(2) Recycling Balers TC-710 Nexgen Baler SE504842830 Industrial Paper Shredder IPS 40- COMBO 1 Ton Elevating Table LT-20-2436 Brass De-Miller 18852 Sahara Drum Crusher Model 6DC / Serial# 214F Bobcat 62” Industrial buck Grapple Model #GRPL 62 INDL BKT Serial #AFOS00449 Skid Steer Loader 84” Angle Blade Serial # A416ABA20007 Angle Broom Model#2208MH-0022 Serial #1747011 Pick up Broom Model #20572M-0022 Serial #1747015 Blue Rock Wire Stripper Model #WS260 Mobile Loading Dock Model #DR-M30 Metal Storage Shed Model # STOR-6-W-1RH Global Industrial Pallet Scale Model# Global

3.5 Contractor Equipment/ Vehicle: At the minimum, the Contractor shall provide necessary vehicle and equipment to re-locate various material such as; cardboard, brass, lead and shredded paper bales that may weigh up to approximately 2,000 lbs.

4. Service Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission requirements. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

MONTHLY CHECKLIST

Performance Objective PWS Para. Performance Threshold Evaluation

1. Missed collection weight for recycled materials.

2.1.2 0 Deficiencies permitted. Spot Check

2. Monthly reports turned in to QRP Mgr and COR NLT 5th of following month.

2.1.9 0 Deficiencies permitted. Spot Check

3. Turn in sales receipt & weight information immediately following transaction or NLT the next business day.

2.2.3 No more than 1 deficiency permitted

per month.

Spot Check

4.1. Performance Assessment

4.1.1. Evaluations. Periodic evaluations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service at no additional cost to the Government after notification by the CO/COR. Additionally, random spot checks will be conducted in between these periodic evaluations by the COR to ensure compliance with performance expectations outlined in periodic progress meetings and other feedback sessions.

4.1.2. Periodic Progress Meetings. The CO, COR, or other government personnel as appropriate, and the Contractor shall periodically meet, at a minimum of twice per contract year, to discuss the Contractor’s performance. Issues that may be discussed at these meetings include, but are not limited to, opportunities to improve the contract, any modifications required of the contract, changes to the Quality Assurance Surveillance Plan (QASP), or performance trends. The office requesting the meeting will be responsible for coordinating with the CO prior to scheduling the meeting, will prepare the agenda, document meeting minutes and distribute after obtaining the CO’s coordination. The COR may request a meeting be waived if there are no issues to be discussed

4.1.3. Customer Complaints. The COR will receive and investigate customer complaints.

The COR shall be responsible for initially validating customer complaints. If the COR validates the complaint, the COR will request re-performance at no additional cost to the Government by the Contractor. If there should be a disagreement of the validity of the customer complaint(s), the CO shall make the final determination of the validity of customer complaint(s). In this case, a validated customer complaint shall be re-performed only after notification by the CO.

5. General Information

5.1. Quality Control. The Contractor shall develop and maintain a quality program to ensure the management of the recycle center is performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop quality control procedures addressing the areas identified in Service Summary.

5.2. Quality Assurance. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO/COR shall inspect by validating actual work performance, physically checking attributes of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO/COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor.

The Contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

5.3. Heightened Security and FPCONs. During periods of heightened security and Force Protection Conditions (FPCONs), the Contractor shall still be responsible for meeting the same contractual requirements unless notified by the Contracting Officer or QAP/COR that service have been temporarily suspended or restricted. During times of heightened security, delays at the entry gates should be expected; also movement on to and around the base will be significantly restricted.

5.3.1. Contractor will complete Level I – AT Awareness Training after contract award.

Training will be scheduled/coordinated by the COR.

5.4. Hours of Operation. The Contractor shall perform most of the services required under this contract during the normal operating hours from 7:00 A.M. to 5:00 P.M., Monday through Friday except for Federal Holidays. Recycling bins shall be made available for drive through drop-off service on the weekends and Holidays. At the pre-performance conference and within one duty day of changes, the Contractor shall provide a listing of business, home, cell or pager numbers, and email address of the Project Manager to the CO and the COR. The following personnel and/or organizations are authorized to contact those individuals directly; CO, COR, CE Customer Service, Fire Department and Security Forces.

Federal Holiday

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

5.5. Security Requirements. The Contractor shall comply with all F. E. Warren Air Force Base (FEWAFB) security requirements IAW AFI 31-101, Physical Security Program, and AFI 31- 209, Air Force Resource Protection Program. The Contractor shall furnish the CO, COR, and Security Forces (Bldg. 34), a current list of Contractor personnel, upon request.

5.6. Contractor /Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The Contractor shall obtain all necessary cards, passes, decals, or other items required for access to work areas. The Contractor shall fill out all required paperwork then submit it to the Base Contracting Office (Bldg. 208).

5.7. Contracting Officer’s Representative (COR). The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract.

The identity, title, and authority of this representative will be provided in writing to the Contractor prior to contract award.

5.8. Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements, and shall provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor must provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

5.9. Labor Hour Reporting. The Contractor shall report ALL Contractor labor hours (including subcontractor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields in the Contractor Manpower Reporting Application (CMRA) in the Department of Air Force CMRA link at http://www.ecmra.mil Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

6. Estimated Annual Workload

Commodity Unit Monthly intake Monthly

Weights OCC Bail/1750lb 8 14,000lb Shredded paper Bail/2200lb 1 2,200lb Mixed Paper 8cuyd container/2500lb

1.5 3750lb

Brass Barrels/600lb 4 2,400lb Mixed Metals Containers 2 3.66 Tons Lead Barrels/1200 1 per six months 200lb Lead acid batteries

Tons Average 20 units/mo

1,337lb

Copper mixed Tons No monthly intake just when shops have then dropped off

1,428lb http://www.ecmra.mil/