ATTACHMENT 6 Ordering Inst - Multiple Award - First Aid Kit BPA.pdf

ATTACHMENT 6:

ORDERING INSTRUCTIONS

NFES #001143 Kit, First Aid, 20-25 Person Refurbishment and Update and

NFES #001760 Kit, Medical Support Update or Build BPA for USDA/US Forest Service

A. Overview This is a multiple award schedule (MAS) blanket purchase agreement (BPA) for NFES #001143 Kit, First Aid, 20-25 Person Refurbishment and Update and NFES #001760 Kit, Medical Support Update or Build for the USDA Forest Service coordinated through the Northern Rockies Area Incident Support Cache (Missoula, Montana) and Northwest Area Incident Support Cache (Redmond, Oregon).

The procurement action lead time (PALT) for an Order is 30-days from receipt of a complete requirements package. Requesting Offices should allow at least 30-days prior to when the services are needed.

These ordering instructions are current as of June 27, 2022. Instructions may be periodically updated to comply with FAR, USDA, FS and PPS policies, guidelines, and procedures. The most current instructions can be found at the Contract Portal.

During the performance year period, individual call orders shall not be in excess of $250,000.00 per order (in accordance with FAR 13.303-5), with no aggregate of orders exceeding the annual limitation of $450,000.00 per Year.

Questions regarding this BPA should be directed to the Contracting Officer, Matthew Cox at matthew.cox2@usda.gov.

Note 1: Prior to issuing an order off of the BPA, the COR and/or CS/CO/PA shall notify the administering Contracting Officer through the email above with intended dollar amount of the call to ensure capacity for yearly monetary ceilings ($450k each year).

B. Procedures and Instructions The following is a list of procedures for ordering from this BPA.

1. The Individual Call Order (“Order”) COR and/or CS/CO shall ensure scope and capacity for the new requirement (customers may use the templates provided on the PPS Website or their own internal templates). This package shall include, at a minimum:

i. An independent government estimate (IGE);

ii. A statement of objectives (SOO), statement of work (SOW), or performance work statement (PWS) as appropriate.

1. The Government will provide Vendor(s) with the following information when ordering:

(i) NFES # and kit description

(ii) Quantity of kits to build/refurbish/update

(iii) Date and time needed

(iv) Delivery location(s) mailto:matthew.cox2@usda.gov http://fsweb.wo.fs.fed.us/pps/pages/procurement/sscae/?tab=customers%20

Note 2: See Section B,(c) “Ordering & Authorized Ordering Activities” of the Parent BPA for pertinent details.

2. The Requesting Office shall issue the requirement via Call Order (see FAR 13.2):

i. The Requesting Office completes the action via their Zone - Contracting Service Area

(CSA).

3. The Order CO shall issue the Notice of Fair Opportunity (NFO) to the BPA Contractors. The length of time the Contractors are given to respond to the notice shall be determined by the Order CO and Order COR prior to issuing the notice.

i. The ordering activity need not contact each of the multiple-award BPA holders before placing an order if the work is the continuation of a previous order.

1. Orders may be continued as a modification to a previous order or as a new order.

ii. The ordering activity CO shall document the circumstances when restricting consideration to less than all multiple-award BPA holders offering the required supplies and services.

1. Prepare a limited source justification (LSJ) IAW FAR 8.405-6 if applicable.

4. The Requesting Office shall review quotes in accordance with FAR, USDA and USDA FS policies and procedures and the NFO. After reviewing the quotes, the Requesting Office shall make a recommendation for award to the Order Contracting Officer.

5. The Order CO shall select the Contractor for award based on recommendation for award, lowest price, and the terms of the notice. The CO will then:

i. Issue the award to the selected Contractor;

ii. Send Notice of Unsuccessful Quote(s) to the unsuccessful offeror(s); and

iii. Send copy of the Order to the BPA COR and BPA CO/CS for administrative purposes.

6. The Last Day to Order is July 31, 2023 (7/31/2023).

7. The BPA Ceiling is $450,000.00 per year, with an overall ceiling of $2,250,000.00.

(End Ordering Instructions)