Attachment_6_A-E_Submission_Instruction_for_Minor_Construction_Projects.pdf

A/E Submission Instructions for Minor Construction Projects:

• Design Development (40%)

• Preliminary Design (70%)

• Construction Documents (99%, 100%, Issued for Bid, Issued for Construction)

• Record Drawings

Page i

FOREWORD

This document is based on the Department of Veterans Affairs Program Guide, PG-18- 15, Volume C, and states the minimum requirements for each submission in the production of Design Development, Preliminary Design, and Construction Documents for Minor Facility Construction Projects. It will give the Bureau of Indian Affairs (BIA) reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

Page ii

A/E SUBMISSION INSTRUCTIONS FOR

MINOR CONSTRUCTION PROJECTS

Table-of-Contents

I. GENERAL

A. INTRODUCTION

B. A/E RESPONSIBILITIES

C. SUBMISSION POLICY

D. QUALITY ASSURANCE/QUALITY CONTROL

E. ADDITIONAL SERVICES

F. CRITICAL PATH METHOD

II. SUBMISSIONS

A. SITE DEVELOPMENT

B. ARCHITECTURAL

C. FIRE PROTECTION

D. INTERIOR DESIGN

E. STRUCTURAL

F. PLUMBING

G. SANITARY

H. HVAC

I. ELECTRICAL

J. EQUIPMENT

K. STEAM GENERATION

L. STEAM DISTRIBUTION (OUTSIDE)

M. AUTOMATIC TRANSPORT

N. ASBESTOS ABATEMENT

O. SPACE PLANNING

P. CRITICAL PATH METHOD (CPM)

Page iii

Table-of-Contents (Cont.)

Q. ESTIMATING

R. SPECIFICATIONS

S. FINAL BID DOCUMENTS

III. DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

B. GENERAL NOTES

A/E SUBMISSION INSTRUCTIONS FOR

MINOR CONSTRUCTION PROJECTS

I. GENERAL

A. INTRODUCTION

This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

1. Final approved Design Development documents shall be the basis for the development of the Preliminary Design phase. Likewise, final approved Preliminary Design documents shall be the basis for the development of the Construction Documents phase. The BIA must approve any changes from each set of documents before the A/E proceeds to the next phase.

2. The BIA will review all submittals for functional and aesthetic relationships.

However, no further functional decisions are anticipated after review of the Preliminary Design phase.

3. Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, civil, electrical, landscape architecture, IT, etc.) which describes the intent of each discipline with Design Development and/or preliminary design submission. Include documentation of discussion and coordination with local utilities, agencies, and service providers regarding requirements and coordination efforts.

4. Provide computations and sizing calculations for storm water, electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

5. Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

6. Submit a set of final drawings (Bid Documents) in electronic format to be used with the AutoCAD version defined in the A/E contract. Submit instructions on the use of the disks along with a complete listing of all layers that are used. See section III, “Distribution of A/E Material”.

B. A/E RESPONSIBILITIES:

1. Contract documents shall meet or exceed the requirements of this document.

2. The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and BIA criteria. Each A/E discipline shall receive a copy of their respective design manuals, standard details, and construction standards. Drawings and specifications are required to have sufficient information and detail such that the project can be constructed solely from those elements, including location of the project features in the field.

3. All deliverables including, but not limited to, drawings, documents, reports, specifications, and CAD drafting files become the property of the Government upon receipt, and the Government shall have the right to reuse these items in the future as it sees fit without further compensation to the Consultant Contractor, sub-consultants and/or Architects, Engineers, Surveyors or the Firm(s) that created them.

4. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each BIA review and provide minutes of the meetings to the BIA

5. A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

6. In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing when included in the contract.

C. SUBMISSION POLICY:

Not all portions of this document are applicable to every project and the A/E shall discuss with the Contracting Officer to clarify what information is needed for the specified project.

1. There is a Design Development* submission, a Preliminary Design** submission, and a Construction Document*** submission indicated in this document. The BIA may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews.

Where additional review or reviews might be required, the BIA will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

2. At each submission, the A/E shall date all material and present the designs on BIA standard size drawings that are appropriately labeled, "DESIGN DEVELOPMENT SUBMISSION" (which corresponds to the 40% submission), “PRELIMINARY DESIGN SUBMISSION” (which corresponds to the 70% submission), “CONSTRUCTION DOCUMENT SUBMISSION”, Construction document submissions include the initial construction documents which correspond to the 99% submission, the 100% submission as well as the “ISSUED FOR BID” (which corresponds to the final set after review/updates of the 100% submission), and “ISSUED FOR CONSTRUCTION” (which corresponds to the updated set at contract award and incorporates addenda, updates, etc. from bid phase) in large block letters above or beside the BIA standard drawing title block and includes the date of issuance. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by the BIA at the previous review.

3. Incomplete submissions will be rejected.

4. Incomplete “yellow-out” and/or non-responsiveness to review comments may result in rejection of the submittal as being incomplete.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the BIA has initiated a Quality Assurance/Quality Control program.

The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2. Two Weeks After Receipt of the Notice To Proceed: Submit a detailed

QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed. The Plan shall also include utilization of BIA forms for responding to review comments and following a “yellow-out” process to substantiate completion/correcting of all review comments. The A/E will deliver the completed “yellowed-out” documents to the BIA at the next submittal along with their response to review comments as documentation of completion of all prior submittal review comments. Incomplete “yellow-out” and/or non-responsive to review comments may result in rejection of the submittal as being incomplete.

3. Construction Document Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.)

necessary to ensure that a thorough review and coordination have been completed.

4. A full code review by others, after receipt of the Construction Documents, may be conducted at the BIA discretion. Review comments shall be addressed by the A/E per Construction Document Submission requirements resulting in the submission of the Bid Set (stamped “Issued for Bid”).

E. ADDITIONAL SERVICES:

All additional services (i.e. surveys, geotechnical investigations, soil borings, asbestos surveys, water flow testing, or lead surveys), necessary for a complete design as outlined in this contract are included in the fixed fee cost proposal unless specifically excluded by the contract.

F. CRITICAL PATH METHOD PHASING MEETINGS

A. If required and prior to submission of Design Development material, the A/E shall meet with the BIA’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

B. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the BIA’s Project Manager. The BIA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their Design Development, Preliminary Design, and Construction Document submissions.

III. SUBMISSIONS

A. SITE DEVELOPMENT: Submit the following:

Site Development: DD* PD** CD***

Narrative Analysis of site Circulation study Phasing analysis Parking analysis Development concept showing proposed buildings and structures

Landscape drawings with plant groupings

Topographic, utility, boundary, and landscape survey 1

Demolition plan Layout plan showing location of:

• Building and structures

• Roads

• Fire Access

• Parking

• Accessible spaces

• Van spaces

• Above and below ground tanks and distribution

• Mechanical and electrical equipment on grade

• Future expansion

• Off-site roads

• Off-site utilities

• Service area(s)

• Entrances and exits

• Walks

• Inlets

• Contractor's staging area

• Vertical and horizontal road alignment

• Paving joint patterns Grading plan showing:

• Existing contours

• Proposed contours

Site Development: DD* PD** CD***

• Spot elevations at structure corners, entrances, equipment pads, etc.

• First floor elevations

• Rim and invert elevations on storm drainage fixtures

• Erosion and sediment control Rock excavation (quantity) Planting plan showing:

• List of plant material

• Limits of irrigation Site details Landscape details Signage plan and schedule Specifications

(outline/draft)

* Submit site and landscape plans at an appropriate scale to show all work involved.

** Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from Design Development.

*** Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the preliminary design phase. Areas of critical importance, at a scale large enough to clearly show all potential conflicts/conflicting areas, including equipment.

A. NOTES:

1. Provide/identify survey baselines for control of project during construction.

Include adequate information on plan sheets such that location of project elements/layout can be verified in the field. Drawings and specifications are required to have sufficient information and detail such that the project can be constructed solely from those elements, including locating the elements/features in the field.

2. Road plan and profiles will be shown on the same sheets with the road plan on the upper half and the profile aligned with the road stationing on the lower half of the sheet. Existing and proposed utilities will be shown on the road plan and profile sheets including identification of crossings and areas of conflict between utilities.

B. ARCHITECTURAL: Submit or show the following:

Architectural: DD* PD** CD***

Location of:

• Rooms1

• Doors

• Corridor(s)2

• Basic column grid/sizes

• Expansion and seismic joints

• Electrical closets

• Equipment rooms

• Signal and telephone closets

• Mechanical shafts and space

• Stair(s)

• Ramp(s)

• Elevator(s)

• Automatic Conveyances Floor Plans/Drawings:

• All floors (new and renovated)

• Roof plan

• Pipe basement

• Pipe tunnel

• Reflected ceiling3

• Equipment floor plans 1:50 (1/4 inch) scale4

• Demolition plans5 Room names and numbers6 Program net/designed net Exterior dimensions/total building gross area

Size and shape of all departmental functions and services7

Exterior building elevations8 Finish floor elevations9 Door locations, sizes, and swings Wall thickness and chase walls Handrail location/dimensions Fixed equipment Equipment elevations and details Plumbing fixtures Wheelchair accessible facilities Wall sections10

Architectural: DD* PD** CD***

Building sections11 Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions12 Lead-lined and radio-frequency-shielded partitions12

Fire extinguisher cabinets Fire proofing of structural members Construction details13 Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules Interior details, elevations, sections Finish schedule14 Graphics and signage15 Color rendering Specifications (See Spec. Reqmt's) **** Asbestos abatement and Lead abatement16

* Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable at the Design Development phase for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the ability to clearly show all potential conflicts/conflicting areas) including equipment.

The 1:200 layout will be utilized in subsequent submittals for orientation purposes only. All design/construction information will be shown on a layout at a scale not less than 1:100.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from Design Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

**** Outline Specifications.

B. NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Along the corridor, the line shall represent the corridor side of the partition.

3. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

4. Identify all equipment for each room. Use standard symbols and notation to distinguish between responsibilities for furnishing and installing the equipment (contractor/BIA).

5. Indicate existing finish schedule and notes on plan.

6. Coordinate new room numbering with the Forest/Unit.

7. Use the same names on drawings as those used in the space program.

8. If the project requires exterior work, show all facades and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

9. Define the relationship of the finish ground floor to finish grade at major entrances and docks.

10. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings.

11. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

12. Identify areas where special considerations are required to ensure the safety of employees or the public (e.g. security doors, hard ceilings, safety glazing, etc.).

13. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project.

14. Indicate all building systems, materials, and future expansion, if applicable.

15. Submit a drawing for all which is part of the construction contract.

16. Provide location and total square feet of asbestos or lead paint to be removed. Abatement drawings include restoration and phasing on execution of abatement. Show locations for sealing off area and other abatement features. Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate. Include any cost for decontamination of equipment and fixtures.

C. FIRE PROTECTION: Submit the following:

Fire Protection: DD* PD* CD*

Fire protection narrative:1

• Fire and smoke separation

• Fire sprinkler/standpipe system

• Size of fire pumps

• Water supply available/max.

demand

• Water flow testing results

• Fire alarm systems2

Existing to be modernized Base loop system for interface of new construction

• Kitchen extinguishing systems

• Size of air handling unit

• Exit paths from each zone

• Distances to stairs

• Occupancy of each area

• Exit calculations for each floor

• Smoke control features Floor Plans/Drawings:3 & 4

• Sprinkler zones

• Fire alarm zones

• Smoke zones

• Building water supply

• Interior sprinkler supply lines

• Standpipes

• Fire extinguisher cabinets

• Fireproofing of structural members

• Sprinkler/standpipe riser supply piping

• Termination of sprinkler main and inspector test drains

• Sprinkler alarm valves

• Waterflow and tamper switches

• Sprinkler system fire department connections

• Sprinkler design hazards per

NFPA 13

• Exit signs and emergency lighting

• Occupied areas not protected by automatic sprinklers

Calculations Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute

Location of:

• Fire alarm system

• Annunciator panels

• Pull stations

• Flow switches

• Audio-visual devices

• Smoke detectors

• Duct smoke detectors

• Smoke dampers

• Fire dampers

• Fire alarm risers5

• Exit signs

• Emergency lighting

• Fire sprinklers

• Standpipes

• Fire hydrants

• Fire pumps

• Post indicator valves

• Sectional valves

• Fire extinguisher cabinets

• Electromagnetic door hold open devices

Wall sections indicating fire resistive ratings

Staff sleeping rooms Excavation plan signage Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

• Fire pump system (capacity and pressure)

• Elevation and isometric view of fire pump

• Stairwell sign

• Annunciator panel Interconnection of fire alarm system with:

• Smoke dampers

• Air handlers

• Elevator controls

• Kitchen fire extinguishing and fire pump system

• HVAC system with smoke duct detectors

Single line riser diagram for fire alarm system

Height/configuration of storage racks and shelving

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the ability to clearly show all potential conflicts/conflicting areas) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from Design Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the

C. NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 5000, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101 and provide documentation of discussions, requirements, and coordination with local agencies and fire departments.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.

3. Provide information to meet code requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At PD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans.

Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of the BIA criteria might be waived, in order to allow the existing equipment to be reused.

D. INTERIOR DESIGN: Submit the following:

Interior Design: DD* PD* CD*

Written interior design concept1 Illustrate overall design solution2 Material and finish samples Sketches Design solution for interior spaces:

• Perspectives

• Plans

• Details

• Elevations

• Sections

• Wayfinding

• Floor patterns

• Wall patterns

• Lighting

• Signage

• Handrails

• Bumper guards Finish schedule Exterior colors and materials Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Specifications (outline or draft)

Keyed Finnish plans Interior design details, elevations, and sections less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the

Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

D. NOTES:

1. Provide a document of data collected in interior design programming.

Include collection and analysis of data from the BIA project manager. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.

2. Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical toilet rooms, lobbies, atriums, eating spaces, and office spaces.

Show the relationship among departments and functions, and between public and private spaces.

E. STRUCTURAL: Submit the following:

Structural: DD* PD** CD***

Narrative1

Supporting calculations2 Column locations Shear load resisting elements3 Boring location plan4 Structural plans5 Sections Details Size/location of:

• Columns

• Beams Lateral load resisting elements Load bearing walls Slabs Foundations Elevations Schedules General notes Boring logs Subsurface investigation report Estimated quantity of rock Specifications (outline or less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the ability to clearly show all potential conflicts/conflicting areas) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from Design Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

E. NOTES:

1. Narrative: include potential problems with geotechnical, site, analysis of three systems, and description of foundation, floor and roof structural systems.

2. Include vertical and lateral load design for CD submission.

3. Include foundation and fireproofing.

4. Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.

5. Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work (if not already identified in the original proposal) together with the proposal of the consultant recommended as most qualified. This work is part of the original fixed fee contract amount and scope of work in the contract.

F. PLUMBING: Submit the following:

Plumbing: DD* PD** CD***

Narrative:

• Existing plumbing systems to be used and necessary modifications

• New plumbing systems

• New or modified water treatment Floor Plans/Drawings:

• Room names

• Identify

Existing plumbing fixtures

New plumbing fixtures

Existing equipment New equipment New laboratory gas outlets Plumbing piping

• Size of pipe

• Equipment schedule

• Fire & smoke partitions

• Demolition plans

• Isometric riser diagrams

• Legend, notes, and details Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection)

Location of emergency eyewash and shower equipment

Calculations (equipment & piping) Pipe hangers, anchors, locations, sizes Contract Specifications

F. PLUMBING (cont.):

less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the ability to clearly show all potential conflicts/conflicting areas) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from Design Development phase.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

G. SANITARY: Submit the following:

Sanitary: DD* PD** CD***

Narrative:

• Existing sanitary systems:

water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

• New sanitary systems

• Utility, local agency, service provider correspondence documenting coordination and discussions regarding proposed new facility concepts and availability/capacity of existing systems.

• Utility, local agency, service provider requirements

• Provide water analysis & expected yield if well required

• Circulation study to assess emergency vehicle access

Install test well, if well is required.

Utility Plans/Drawings showing existing and new sanitary systems:

• Size of pipes

• Invert elevations of sewers

• Locate/size

Pumps Storage facilities Treatment equipment Fire hydrants Sectional and post indicator valves

Backflow preventer

• Areas of new irrigation system

• New irrigation system

• Profiles of sanitary & storm sewers

• Demolition Plans

• Legend, notes, and details Point of connection to sprinkler system Calculations Contract Specifications **** Pipe hangers, anchors, locations, sizes

G. SANITARY (cont.):

* Submit utility drawings at same scale as provided for Site Development drawings.

** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the Design Development phase.

*** Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the preliminary design phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).

**** Outline Specifications.

G. NOTES:

1. Coordinate incorporation and identification of plan and profile information on Site Development drawings.

H. HVAC: Submit the following:

HVAC: DD* PD* CD*

Description of HVAC systems Equipment for each functional space Life cycle cost analysis1 Tentative location/sizes:

• Mechanical equipment room

• Principal vertical shafts Block layout of equipment Louvers:2

• Outside air

• Exhaust air

• Relief air Engineering calculations3 Selection of HVAC equipment Catalog cuts of equipment Room by room heating and cooling loads

Zone by zone heating & cooling loads Building block heating & cooling loads Tabulation of steam consumption Psychometric chart for air handling unit Coil entering and leaving conditions Fan motor heat gains Consumption of humidification loads Sound/acoustic analysis Room-by-room air balance charts4 Chilled water plant:5

• Quantity and type of chillers

• Capacity in tons of refrigeration

• Electrical equipment Heating system:

• Total heating load

• Domestic hot water load

• Humidification load

• Equipment steam demand

• Zoning of heating system

HVAC floor plan:6

• Main supply, return and exhaust ductwork

• Volume dampers

• Fire and smoke partitions

• Fire and smoke dampers

• Smoke detectors

• Automatic control dampers

• Air quantities for each room

• Air inlets/outlets

• Rises and drops in ductwork

• Expansion loops

• Anchors

• Valves

• Drip assemblies

• Balancing fittings Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7 Schematic control diagrams8 HVAC demolition drawings Phasing plan Equipment schedule Seismic bracing BIA symbols and abbreviation Pipe hangers, anchors, locations, sizes Selection of

• Pumps

• Fans Sizing and selection of

• Expansion tanks

• Steam to hot water convertors

• Heat exchangers Sound analysis Complete selection data Outside chilled water and condenser water distribution9

Standard detail drawings Automatic temperature control drawings10

HVAC specifications (outline or

* Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the ability to clearly show all potential conflicts/conflicting areas) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from Design Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

H. NOTES:

1. Provide specific recommendations and full back-up data. State heating and cooling capacities of each functional area. State the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, and nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5. Provide pertinent data on accessories such as pumps and cooling tower etc.

Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by the BIA. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any).

Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work.

Base outside utility drawings on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

I. ELECTRICAL: Submit the following:

Electrical: DD* PD* CD*

Narratives:

• Design narrative for each major system listed below, power, lighting, IT, PA, etc.1

• Utility company correspondence documenting coordination and discussions regarding proposed new facility concepts and availability/capacity of existing systems.

• Utility Power/Telecom company requirements

• Life cycle analysis for electrical systems

Location and size of:

• Electrical equipment2

• Electric rooms3

• IT/Telephone Rooms3

• TR rooms/Signal closets3

• Electrical distribution equipment

• Primary distribution switchgear/switchboard, IT rooms, detail electrical/IT rooms ½”

• Engine-generator sets

• Substation/pad mounted transformers

• Manholes

• Location of smoke dampers and duct smoke detectors

• List of specialty areas (fill in for project)

• Control panels for HVAC, water, sewage systems

Drawings showing:

• Electrical site plan of existing and proposed underground power (including manholes) showing all underground power and communications conduits, types, sizes, conductors in each conduit.

• Demolition Plans

• Existing as-built conditions of all electrical systems to be modified for this project for all systems.

• Telephone, DATA IT system plans

• Security Systems/CCTV/access control (card key) system layout plans

• Signal layout plans for: data, telecom, intrusion, access control system, radio, PA, inter-building system signal, etc.

• Proposed electrical system size, phase, etc.4

• Power layouts for equipment, home runs

• Branch circuit wiring (typ)

• Electric symbols

• Lighting layout fixtures, switches, homeruns, schedule

• Smoke partitions and fire alarm zones

• Electrical Equipment connection schedules, panel directories (show match with mechanical schedules with all data)

• Emergency Life Safety Equipment (see fire protection)

• 1 line riser diagrams for power distribution system, IT cables and outlets, access control system, security system, fire alarm system

• Fire alarm and signal riser diagrams

• Interconnection of electrical control equipment with HVAC equipment

• Specialty area layouts: eg. IT rooms

• Symbols, note, abbreviations

Lighting calculations Method of short-circuit calculations Method of voltage drop and demand calculations

Load calculations for normal & emergency use

Phasing scheme Electrical details Specifications **** less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the

Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the

**** Outline Specifications

I. NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction, equipment load list, utilization of existing equipment, description of security system, and coordination between mechanical and fire protection systems. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

J. EQUIPMENT: Submit the following:

Equipment: DD* PD* CD*

Equipment (on architectural drawing) Activation Equipment List (Excel format)

1:100 (1/8 inch). Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the ability to clearly show all potential conflicts/conflicting areas) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from Design Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

K. STEAM GENERATION: Submit the following:

Steam Generation: DD* PD** CD***

Report on new and existing steam loads1

Life-cycle cost analysis of steam supply alternatives

Analysis of alternate plant locations Life-cycle cost analysis for alternative types of equipment

Life-cycle cost analysis for heat recovery alternatives

Data on emissions regulations Data on methods of compliance Selection of major equipment Plot plan with new and existing plant locations

Fuel related storage and handling facilities

Alternate plan view layouts of new and existing plant

Plot plan of steam generating facility2 Catalog cuts on equipment from two manufacturers

Plans/sections/locations of:

• Equipment

• Major piping

• Pipe supports Demolition Schematic flow diagrams of all piping systems

Calculations:

• Equipment sizing

• Major piping systems

• Steam load

• Control and regulating valve

• Flowmeter systems

• Steam trap

• Heating and ventilating system

• Steam piping Schedules Equipment lists Verification of emission regulations List of standards and details

Steam Generation: DD* PD** CD*** less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the ability to clearly show all potential conflicts/conflicting areas) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from Design Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

K. NOTES:

1. Include maximum and minimum summer and winter demands and total annual production. Provide break-down of new steam loads into categories of end use such as building heating, humidification, reheat, domestic hot water, sterilization, line losses, laboratory.

2. Show boilers, pumps, heat recovery devices, tanks, and emission control devices.

L. STEAM DISTRIBUTION (OUTSIDE): Submit the following:

Steam Distribution (Outside): DD* PD** CD***

Estimate steam and condensate loads Life-cycle cost analysis of steam distribution system

Calculations of pipe sizing Steam distribution plot plan Existing underground utilities Soil conditions report Performance requirements for steam traps

Calculate pipe stress Select expansion facilities for piping Location of:

• Manholes

• Pipe expansion devices Profile drawings including existing utilities

Plan views/sections/dimensions for major piping, pipe layout and pipe supports of:

• Manholes

• Trenches

• Tunnels Demolition Plans

* Submit outside steam generation plans at an appropriate scale to show all work involved.

** Submit outside steam generation plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from Design Development phases.

*** Submit fully dimensioned, complete, and coordinated outside steam generation plans incorporating all revisions required by comments from the preliminary design phase. Areas of critical importance, at a scale large enough to clearly show all potential conflicts/conflicting areas.

M. AUTOMATIC TRANSPORT: Submit the following:

Automatic Transport: DD* PD** CD***

Automatic transport systems (ATS):

• Narrative w/ recommended improvements for exiting system

• Traffic study including existing and proposed ATS w/ alternate methods of distribution

Changes to existing systems (arch. dwgs.)

Hoistway (arch. dwg.)

Machine room vents (arch. dwg.)

Type of ventilation (mech. dwg.)

Electrical requirements (elect. dwg.)

Drawings:1, 2, & 3

• Automatic Transport Systems

• Elevators

• Other ATS systems Sizes/dimensions/details:

• Hoistway enclosures

• Pits

• Pit ladders

• Machine area ladder and railings

• Entrances

• Machine rooms Locations/dimensions:

• Elevator cars

• Entrances

• Counterweights

• Trap doors Location of hoistway vents Location of steel hoisting beams Size of machine beams Size of end reactions Location/detail of machine beam pockets

Rail loadings Hydraulic elevator piston pit loads

Details

Automatic Transport: DD* PD** CD***

• Hoistway entrances for elevators

• Carlifts

• ETVS

Elevator machine room equipment layout

Interface with automatic recall and shutdown (see fire protection) less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the

Development phases.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

M. NOTES:

1. Include tracking, piping, battery charging areas, blower rooms, queuing areas, cart holding areas, cart washer, central control area, and floor or wall recessed transport control units. Indicate architectural features in areas to be utilized for these systems. Indicate on architectural drawings all the major equipment located in machine rooms, secondary levels, pits, and the areas pertaining to ATS, AGVS and ETVS.

2. Indicate changes required on the architectural drawings where existing transport systems are retained and modified to serve new and existing areas.

3. Provide all electrical criteria on electrical drawings.

N. ASBESTOS ABATEMENT: Submit the following:

Asbestos Abatement: DD* PD* CD*

Asbestos abatement report including:

1. Summary results of building records

2. Summary results of station personnel interview

3. determination of materials known to contain asbestos

4. visual inspection of building to determine location and condition of asbestos

5. sample strategy on the extent of asbestos present

Name and location of qualified laboratory for sample analysis

Asbestos abatement drawing Major Decontamination Areas showing:

1. Limits of sealing off the location

2. Quantities of asbestos material

3. Arrangements for auxiliary rooms

4. Engineering of negative air systems

5. Path of asbestos to loading platform

6. Location and connection to required utilities

Minor Decontamination Areas showing:

1. location, type, and length of pipe element to be abated by "Glove and Bag" approach

2. Other abatement features

Summary of:1

• Square meter (feet) of floor space for abatement

• Total linear and square meter (feet) of asbestos to be abated

• Total cost of abatement2 Asbestos abatement drawings including:

1. restoration of impacted building sub-systems

2. integrated phasing on execution of abatement

1:100 (1/8 inch. Submit, as a minimum, a single line layout at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) or larger (dependent upon the ability to clearly show all potential conflicts/conflicting areas) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from Design Development.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch)

N. NOTES:

1. Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.

2. Include any cost for decontamination of equipment and fixtures.

O. SPACE PLANNING

DD PD CD

Space-Accounting Summary Table 1 2 3

O. NOTES:

1. Provide a tabular table with columns entitled Departmental Function Requirements, Approved Space Program [Net Square Feet], Variance Between Departmental Function Requirements and Approved Space Program, Planned Departmental Gross Square Feet; column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements. Follow BIA “Space Policy” requirements for nomenclature and identification of numbers of FTE’s and associated spaces.

2. Update table. Justify in writing anydeviations from the Space Policy/approved space program.

3. Update table.

P. CRITICAL PATH METHOD (CPM): Submit the following:

Critical Path Method (CPM)j: DD PD CD

Phasing Narrative Phasing Plans (on reduced site plans) Phasing Diagram Phases (marked on full size drawing) Written list of systems1 Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

P. NOTES:

1. Include temporary system by phase, and separate by technical discipline.

2. One drawing may reflect several reduced site plans.

Q. ESTIMATING: Submit the following:

Estimating: DD PD CD

Cost estimate (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building1 Level "A" Summary Sheets for sitework1

Building gross area computation (new) Building gross area computation (alteration work)

Project Data Sheet 1 Project Data Sheet 1 and 2 Asbestos abatement Detailed estimate take-off sheets Level "B" Summary Sheets for buildings2

Level "B" Summary Sheets for sitework2

Supplement A to SF 252 Detail Market Analysis

1. Level “A” under the DD submittal phase implies preliminary estimates that match BIA needs, expressed as programmatic requirements, and budget constraints in order to establish its overall scope (size) and quality expectations. In addition, Level “A” estimates under the PD submittal phase includes a means of evaluating competing alternative construction assemblies, systems, and materials.

2. Level “B” implies a detailed pre-bid estimate with zero design contingency.

R. SPECIFICATIONS

DD PD CD

Specifications (All Disciplines) 1 1, 2. & 3 4 & 5

1. Comply with the requirements of the Construction Solicitation and Contract Documents.

2. Submit for all technical disciplines the original BIA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications. Provide any modifications necessary as a “Special Project Specification” changing only those portions of the Standard Specification in order to make the Master Specification meet the needs of this project.

3. When no BIA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with the BIA Master Construction Specifications format. The website Whole Building Design Guide (WBDG.org) also contains additional specifications that can be utilized in these situations (modified by the A/E as needed for this BIA project).

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in the BIA Master Construction Specifications for Applicable Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the BIA Project Manager for such proprietary specification.

See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

4. Type specifications in final format and content including any desk copy changes made by the BIA staff at the previous review.