Attachment 5 USCG Ombudsman Notice.pdf
PDF 117 KB Posted
- Attached to
- CGC MARCUS HANNA DRYDOCK Federal contract opportunity
- Solicitation number
- 70Z085-22-Q-P4501900
About this file
This notice describes the United States Coast Guard's Ombudsman Program for Agency Protests. The program provides an alternative dispute resolution process for interested parties who believe a specific USCG procurement opportunity is unfair or defective. Under the informal process, parties can contact the Coast Guard Ombudsman to investigate their concerns without suspending contract award performance. For a formal agency protest, parties must first attempt to resolve concerns with the Contracting Officer and may then file with either the Officer or Ombudsman. Award or performance will be suspended during the protest period unless justified for urgent reasons. The related federal contract opportunity is a solicitation for drydock repairs to the USCGC MARCUS HANNA, issued by the Department of Homeland Security Coast Guard. Protests must include required information and be filed within periods specified by the FAR to be timely.
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Text version
NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government
Accountability Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute
Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or
Ombudsman.
Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for
Agency Protests. Under this informal process, the agency is not required to suspend contract award performance.
Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum.
In order to ensure a timely response, interested parties should provide the following information to the Ombudsman:
solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the
OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:
DEPARTMENT OF HOMELAND SECURITY
UNITED STATES COAST GUARD (CG-91)
OMBUDSMAN PROGRAM FOR AGENCY PROTESTS
EMAIL: OPAP@uscg.mil
Fax: 202-372-8447
Phone: 202-475-5786
More information about the Ombudsman Program for Agency Protests (OPAP) can be found at http://www.uscg.mil/acquisition/business/ombudsman.asp
Alternative Point of Contact:
United States Coast Guard (USCG)
Surface Forces Logistics Center (SFLC)
Ice Breaker, Buoy & Construction Tender
POC Ian Weiss
USCG SFLC, Contracting and Procurement 3
Baltimore, MD. 21226 Email: Ian.S.Weiss@uscg.mil http://www.uscg.mil/acquisition/business/ombudsman.asp mailto:Ian.S.Weiss@uscg.mil
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