Attachment_5_-_Scope_of_Work.docx

Yellowstone National Park Diesel Fuel Delivery Services

1. Scope of Work:

· Yellowstone National Park is seeking service proposals from qualified vendors to provide fuel delivery to above grade, below grade and truck to truck deliveries. The fuel storage tank is managed and maintained by YNP Facilities Management at various Park locations (see attachment #1 for locations).

· The Vendor shall provide fuel (diesel and red dye number two heating oil) for day to day operations of Yellowstone National Park as outline in the specifications and requirements herein.

· All services performed under this contract shall be conducted in accordance with all applicable Federal and State laws, and environmental regulations. The services will begin upon contract award.

· The fuel storage tanks shall be on an automatic fill scheduled program

2. Contract type

· The term of the contract will be for a five year period and will become effective upon the contract award date.

· Proposals must include fuel cost, and other cost associated with service deliverables and shall be provided as indicated on the attached “Fuel Price Schedule.” By submission of a proposal, the successful vendor agrees to the following:

· It is the sole responsibility of the awarded Supplier to maintain all required licenses and permits as required by the Federal Government, States of Idaho, Montana and Wyoming, Local and County entities necessary to fulfill this contract agreement. All associated fees shall be the responsibility of the Supplier.

· All requests for fuel ordered under this contract agreement will be procured on an as needed/as requested basis by the Contracting Office Yellowstone National Park.

· Supplier shall provide quality diesel fuel that meets the specification and requirement standards as required by the Federal, local, and State Regulations. The diesel blend-stock must meet the part per million (PPM) sulfur requirements as specified in ASTM D6751.

· The Park Service does not guarantee that the quantities listed on this bid will be purchased under this contract. The quantities indicated in the bid are based on prior year data and may not reflect the actual quantity required during the duration of the contract.

3. Experience/References

· Supplier shall be regularly engaged in the business of providing the products described herein. A minimum of 5 years’ experience is required.

· Supplier shall provide a minimum of three (3) customer references, for which Supplier has provided similar product and/or services as described herein that will qualify

· Supplier to perform this contract. The Park Service reserves the right to contact the references provided. The reference information shall include company names, email addresses, contact name, telephone numbers, type of product(s) provided and service dates from first to last delivery.

· Supplier shall employ qualified personnel/drivers that understand and exercise applicable safety standards.

· Supplier shall be capable of delivering and pumping fuel into both underground, above ground, truck to truck and directly into generator storage tanks.

4. Fuel delivery requirements:

· It is the Park Service’s intent to provide our facilities and/or locations with the most cost-effective fuel available meeting the specification requirements described herein. Therefore, suppliers are allowed to bid branded or unbranded fuel, or both. We expect to receive quality products, on-time deliveries and favorable pricing.

· The fuel storage tanks shall be on an automatic fill scheduled program.

· All items supplied on this contract must comply with the current applicable occupational safety and health standards of the State in which it is delivered.

· Supplier shall use reasonable care to avoid damage or contamination of existing buildings, equipment, asphalt, soil or vegetation, at any of our delivery sites. If the contractor causes damage or contamination, he shall replace the damaged items or repair the damage at no expense to the Government and to the satisfaction of the National Park Service Yellowstone.

· Contractor shall be responsible for cleaning up the area where the work was performed, and Contactor shall remove any debris generated during the service delivery. At no time will Contractor discard chemicals, parts, equipment, or debris into any Park Service refuse container.

· Contactor(s) shall coordinate with the Facility Maintenance Supervisors or designated representative to clearly mark all work areas that might reasonably be expected to endanger the health and safety of the employees of the Park Service. Contractor will provide such signs, markers and barricades as required to identify all work areas and minimize inherent dangers.

· Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded on-site at the Park Service designated address with title to the goods remaining with the awarded supplier until the product is delivered, accepted and all services are completed.

· Delivery Timeframe: Product shall be delivered within a four (4) hour response time during emergency situations, and one (1) business day during non-emergency periods excluding weekends and Government holidays unless there is an emergency situation. The Park Service request all deliveries be made between the hours of 7:00 a.m. and 5:00 p.m. Mountain Standard Time (MST), Monday through Friday, excluding weekends and Government holidays. Contractor shall contact the Facilities Management representative within thirty (30) minutes of initial call and provide estimated time for arrival at the facility.

· If delivery is not accomplished within the time frame specified above, the Park Service reserves the right to procure the product(s) elsewhere and may bill the vendor, the difference between the purchase order price and the actual contract purchase price.

· Supplier shall not be liable for any failure or delay in delivering the product due to causes beyond its reasonable control including but not limited to Acts of God or any other force majeure event.

· Failure to deliver within the time frame specified on more than one occasion will be grounds for termination due to non-performance of contract terms.

5. Yellowstone National Park delivery requirements

· Entrance / Exit Procedures: The contractor's representative shall check in and out with Park Service staff at the site when providing delivery services.

· Upon completion of the job, Contractor shall provide Park Service staff a signed job ticket. The ticket shall include, but not be limited to the following information:

a. Company name;

b. Name of Service Technician; Name must be printed and legible.

c. Date of service;

d. Fuel Level (Before Service Delivery)

e. Fuel Level (After Service Delivery)

f. Fuel Type

g. Percentage of the blended product, fuel grade, biodiesel, or renewable diesel (If applicable)

h. Amount of Fuel Delivered

i. Other services, products, goods, provided or delivered.

j. Meter Stamp of Fuel Delivered.

6. Invoicing for deliveries:

· All information shall be legible for verification and payment of invoices:

· Invoice(s) for services shall be sent electronically to IPP (Invoice Payment Platform) upon the satisfactory completion and acceptance of all services called for under this contract and the supporting documentation has been provided once a month.

· No partial or advance payments shall be made.

· Contract Invoices shall be submitted using GOV. IPP payments platform electronically in PDF format

· The invoice must contain all the information deemed necessary for auditing and processing of payment, including but not limited to purchase order number, description of services, goods, and products provided, date service was provided, and total cost. Failure to provide this information will delay the processing of the invoice for payment.

· Facilities Management Department will not be responsible for any interest charges and/or late fees as a result of the delayed payment due to inadequate or incomplete information provided for authorization and payment of invoices

7. Post Award Site Visit:

· Bidders are strongly encouraged to visit all proposed fuel sites to become familiar with; physical locations, access conditions and/or any other physical site conditions that may affect the scope of work contained herein.

· By submitting a bid, the bidder acknowledges that they have examined and/or will comply with all existing site conditions for the term of any resultant contract(s).

· Any failure by the bidder to acquaint themselves with the available information contained herein shall not relieve them of the responsibility to carry out all contract

· Copies of the referenced Montana Specifications may be obtained from the Montana Department of Highways, Highway Building, and Helena, MT 59620.

· terms and conditions.

8. Winter blend requirements:

All Storage tank facility location in the Park require the delivery of diesel to transition from: (Number 2 diesel summer blend) to (Number 1 winter blend diesel):

· The ASTM D 975 standard: The cloud point be no more than 6 °C higher than the 10th percentile minimum ambient temperature for the month the fuel will be used. The 10th percentile temperature corresponds to the minimum temperature that would be reached no more than 3 days out of 30 for the month (decile).

· The ASTM D 975 contains overview maps that show the expected tenth percentile temperature for every month for each state.

· Winter blend is blended 70% No .2 diesel with 30% No.1 diesel.

· Winterized diesel is the No.1 diesel - it has been treated with additives by the diesel supplier.

· Truck to truck winter blend mix will be 70% No.2 diesel and 30% No. 1 diesel blend (gallons used with this blend (not to exceed 45,000 gallons)) for example, during Spring Plowing operations.

· DSS 30/70: 30% No. 1 clear diesel with 70% No. 2 diesel 9.Winterized diesel fuel:

· Winterized diesel fuel is a combination of #1 and #2 fuels. These fuels are used during the months when it becomes too cold to use #2 grade alone.

· The combination of both grades of fuel should contain enough energy components and lubricant properties to reduce the chance of the chemical mix gelling in colder temperatures. The temperature extremes for our area are as low as a negative 40-degrees Fahrenheit.

· Grant, East Entrance, and South Entrance locations require winter blend 12 month a year.

10. Hauling:

· All vehicles and equipment to be used shall be washed prior to start of hauling to the area. Particular attention must be shown to the under carriage and any surface where soil containing exotic weed seeds may exist.

· Equipment found to be violating these standards will not be removed from the project.

· Total longitudinal dimension of any vehicle or combination of vehicles, including power unit or any load holding device shall not exceed 75’ combined length in a truck-tractor, semi-trailer, trailer combination. Maximum individual lengths: 48’maximum for semi-trailer and 40’ maximum for trailer. Trailer dimensions do not include connecting mechanism.

· This section applies to all motor vehicles with a gross vehicle weight rating of (10,001 pounds or more), operated on Park Service roads and equipped with engine compression brake devices. An engine compression brake device is any device that uses the engine and transmission to impede the forward motion of the motor vehicle by compression of the engine.

· The driver of a motor vehicle equipped with a device that uses the compression of the motor vehicle engine shall not use the device within the boundaries of National Park Service Yellowstone.

· All medium and heavy trucks must comply with federal code 205 - transportation equipment noise emission controls, subpart B.

11. Diesel Fuel usage by year for Yellowstone National Park:

Name of Firm____________________________________________

Firm Address____________________________________________

Firm DUNS#____________________________________________

Contact Information

· Email address ______________________

· Phone number ______________________

· Primary point of contact ____________________