Attachment 4 - EMS_PROCEDURES_MANUAL_2018.pdf

in plain English

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ENVIRONMENTAL MANAGEMENT PROCEDURES MANUAL

Naval Weapons Station Seal Beach ii This document is uncontrolled unless being viewed on EMSWeb. Confirm that you have a current copy

MANAGEMENT APPROVAL

Recommended for Implementation by:

Lindsay Flieger Date EMS Coordinator Naval Weapons Station Seal Beach, California

Approved for Implementation by:

Jeff McGovern Date Environmental Compliance Supervisor

David Baillie Date Installation Environmental Program Director / EMS Management Representative

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RECORD OF REVISIONS to the 2018 version.

Date of Revision

Changes or Additions Made Pages Affected

APPROVED BY (NAME/SIGNATURE/TITLE

APPROVED BY (NAME/SIGNATURE/TITLE)

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1.1 Purpose of the EMS Manual

1.2 Requirement

1.3 Scope

1.4 Mission

1.5 Installation Statistics

1.6 Environmental Program Information

2. POLICY

2.1 The Environmental Policy Statement is:

2.2 Policy Implementation

2.3 Policy Management

3. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

3.1 EMS Purpose/Definitions

3.2 EMS Requirements and Standards

3.3 Background

3.4 EMS Components

3.5 EMS Approach

4. ORGANIZATIONAL ROLES AND RESPONSIBILITIES

4.1 Organization – Naval Weapons Station Seal Beach:

4.2 Roles and Responsibilities

4.3 Environmental Management

4.4 EMS Assignments

4.5 HOST / TENANT Roles for NSWC Corona Division

4.6 Command Environmental Program Instructions

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4.7 Command Directives Related to Environmental Management

4.8 Environmental Management Plans

4.9 Resources

5. COMMUNICATION

5.1 Internal Communications

5.2 Internal Awareness

5.3 External Communications – Public Affairs

5.4 External Communications Coordinated by EMMs

6. PLANNING, SUSTAINABILTY GOALS AND POLLUTION PREVENTION

6.1 Definitions

6.2 ACCOUNT for Impacts and Requirements

6.3 Significant Aspects Determination

6.4 Objectives & Targets

6.5 Legal and other Requirement

6.6 Environmental Management Plans (EMP)

6.7 Environmental Aspects & Requirements Review ‐ EARR

6.8 Effects Analyses and NEPA Levels

7. IMPLEMENTING PROCEDURES

7.1 Procedures & Operational Controls

7.2 SMART Shop Process and SMART Binders

7.3 Documents and Records Control Procedures

8. EMERGENCY PREPAREDNESS AND RESPONSE

9. TRAINING & AWARENESS PROGRAM

9.1 Training Policy

9.2 Roles and Responsibilities

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9.3 Environmental Training Requirements

9.4 Actions for Manager and Supervisors

9.5 Environmental Personnel Training & Development

9.6 Emergency Response Training Requirements

9.7 Environmental Training

9.8 ECATTS On‐line Training

10. INTERNAL ASSESSMENT PROGRAM

10.1 REQUIREMENTS

10.2 Risk Based Approach

10.3 Tier 3 Internal Audit Plan

10.4 Tier 2 – SMART Shop Annual Audits and Routine Environmental Inspections

11. CORRECTIVE ACTIONS & PREVENTATIVE ACTIONS (CAPA)

11.1 FINDING TYPES

11.2 Documentation of Findings and Corrective Action Notices

11.3 Compliance Deficiencies – Lower risk Compliance Findings

12. TOP MANAGEMENT REVIEW AND PERFORMANCE METRICS

12.1 Environmental Performance Metrics

12.2 Annual Review by the Environmental Top Management Council (ETMC)

12.3 Recording Results of the Top Management Review

ATTCHMENTS:

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FINDING INFORMATION

Where do I find “official records and documents” including this EMS Manual and references?

Answer: Environmental Shared Drive located;

File://\\nawesdnifs101v.nadsuswe.nads.navy.mil\navfac01$\NAVFAC_SW_SDNI_N62473_PWD_Seal_Beach\ENV

All document and records are logically filed by Environmental Media and type (document, record, training material, and reference) on our “L” drive, or EPSO shared drive.”

1. EMSWeb – Individual EPR Portal account and specific access authorization required. Contact the NAVWPNSTASB EMS Coordinator or your official Navy External Auditor Team Leader.

https://eprportal.cnic.navy.mil/eprwebnet/logon.aspx

2. CNIC iNAVY Seal Beach Team Site accessible by all CNIC personnel.

https://g2.cnic.navy.mil/my.policy

Need Access? Contact the NAVWPNSTA Seal Beach EMS Coordinator:

Lindsay Flieger at 562-626-7962, email: lindsay.flieger@navy.mil.

ACCESS and LIMITATIONS: Only authorized Environmental personnel have access to this drive. Documents and key procedures which need to be accessed by Responsible Parties are made available upon request and relevant documents are provided in the SMART Binder as part of the SMART Shop Process. This is less than ideal, but it is the most effective way to maintain and make assessable program documents and records given the tools the Navy has provided to the installation and the limitations of these tools.

EMSWeb: System latency, lack of easy access by all tenants, and complicated search and retrieval functions limit the full use of EMSWeb for all environmental documents and records. Every effort has been made to post to EMSWeb all documents and most records relevant to a Tier 3 audit. External Audit team members should therefore be able to find most of what they need in EMSWeb, but may also need to request records which are maintained on the “L” drive or local hard copy files.

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ISO Procedure Cross‐Reference Table

OPNAV M‐5090.1 Element # EMS Manual Section ISO Element

1 - General Requirements 1-3 EMS Description Document 4.1

2 - Environmental Policy 2 Environmental Policy 4.2

3 - Environmental Aspects 6.1-6.3 Account for Impacts and Requirements 4.3.1

4 - Legal and Other Requirements 6.5-6.7 Legal and Other Requirements 4.3.2

5 - Objectives, Targets and POA&Ms 6.4 Objective & Targets 4.3.3 6 - Resources, Roles, Responsibilities, and Authority

4.1-4.5 EMS Structure and Responsibility 4.4.1

7 - Competence, Training and Awareness

8 Training Program 4.4.2

8 - Communication 5 Communication 4.4.3

9 - EMS Documentation All This Manual 4.4.4

10 - Control of Documents 7.3 Documents and Records Control 4.4.5

11 - Operational Control 7.1 Operational Control 4.4.6 12 - Emergency Preparedness and Response 7.3

Emergency Preparedness & Response 4.4.7

13 - Monitoring and Measurements 4.5.1 14 - Evaluation of Compliance 9 IAP 4.5.2 15 - Corrective Action, and Preventative Action 10

Corrective Action, and Preventative Action 4.5.3

16 - Control of Records 11.1 Management Review 4.5.4 17 - Internal EMS Audit 9.8 IAP 4.5.5 18 - Management Review

Top Management Review 4.6

Note: OPNAV M-5090.1 requires specific procedures for each EMS element and since this manual is in “plain English” the following table is provided as an easy cross reference.

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LIST OF REFERENCES – ALPHABETICAL

NOTE: References are NOT numbered or lettered, but are simply listed in alphabetical order. In the text of the manual, references are called out like this:

SEE: Internal Assessment Report – FY 2014

the issuer. An effort has been made to “pull down” reference documents and store in the Environmental (ENV) EMS folder/4 – Reference on the Shared Drive.

A

Annual Top Management EMS Review Template B

Bulletin Board (AKA “9 slides”) BMS 17.4 (NAVFAC) Internal Compliance Report

C CNIC and NAVFAC Environmental Realignment CONOPS Command Designations – NAVWPNSTASB NOTICE 1310 Communication Plan – NAVWPNSTASBINST 5720.1

D D&R Master List (MS Excel spreadsheet: “Docs&Records_Inventory_Index_Active_2015”) DoD Strategic Sustainability Performance Plan (SSPP) Fact Sheet DoN Records Management SECNAV M-5720-1

E ECATTS Registration Instructions/guidance eGram example Environmental Aspects and Requirements Review (EARR) Procedure & NEPA Documentation –

NAVWPNSTASBINST 5090.5B

Environmental Aspects MS Excel Workbook Environmental Award Submissions Environmental Training Guidance for Environmental Training Coordinators Environmental Readiness Program Guide for NAVWPNSTASB (AKA “Flip Book”) Environmental/EMS Awareness Questions

F Fallbrook Compliance Team Working Group Charter

G Goal Owner SMART Goal Binder Green Gazette example

H Hazardous Materials Management Plan – NAVWPNSTASB INST 5090.7 Hazardous Waste Management Plan – NAVWPNSTASBINST 5090.1C

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I ISO 19011:2011(E); Guidelines for auditing management systems Installation Accounting Project Map (iMAP) Integrated Environmental Response Plan Internal Assessment Report (AKA “IAD”) – FY17 Internal Audit Plan (IAP), including Internal Audit Schedule (IAS) – current year Installation Command 5 X 8 Cards

M

MOA – between CRNSW and DLA Energy MOU – between NAVWPNSTASB and NSWC Corona

N

Navy EMS Element to ISO Standard Cross-Reference Comparison NSWC Corona Division Environmental Program Matrix

O

OPNAV M-5090.1, Chapters 17

P

Procedure for Material Zone Inspection NAVWPNSTASBINST 5041.1A Procedure for Material Zone Inspection NAVWPNSTASBDETFBINST 5041.1A Procedure for Material Zone Inspection NAVWPNSTASBDETNOINST 5041.1A Provision of DoN Documentary Material SECNAVINST 5000.37

R

Responsible Parties Organizational Chart

S SMART Shop Green E Certificate SMART Shop Binder - example SMART Shop Out-Brief example Sustainability Score Card

T Tier 3 Environmental Media Risk and Assessment Schedule Table (FY 15) Tier 3 Internal Assessment Handbook/Binder Training Requirements List – extracted from OPNAV M-5090.1

U US Navy List Builder Manual

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1. INTRODUCTION

1.1 Purpose of the EMS Manual

The purpose of this Environmental Management Procedures Manual is to provide a Plain English description of the Environmental Management System (EMS) and to establish and maintain implementing procedures for the installation Command directive NAVWPNSTASBINST 5090.6D as a means to implement the Navy’s Environmental Readiness Program. The Manual is designed to ensure consistency and continuity in the management of the installation Environmental Programs and Environmental Management System. It is intended to be used as a practical implementation and management tool by environmental staff and other individuals who have a key role in the EMS as designated by NAVWPNSTASBINST 5090.6D.

In the EMS Manual you will find an overview of the EMS and environmental programs organized by the primary components policy, organizational roles and communication of an EMS (Planning, Implementation, Self-Checking, Top Management Review). Each section refers to related documents, detailed procedures, forms and references.

All referenced or related documents are listed alphabetically immediately following the Table of Contents. The written procedures in this manual also describe how the EMS conforms to the ISO 14001:2004 (E) standard and how the Environmental Policy is implemented. EMS terminology used in the manual is as defined by OPNAV M-

5090.1 chapter 17 and ISO 14001:2004 (E).

1.2 Requirement

OPNAV M‐5090.1‐ Environmental Readiness Program Manual: An EMS is required for all Navy shore installations and to ensure the EMS conforms to Chapter 17 of OPNAV M-5090.1 and the International Organization for Standardization (ISO) 14001:2004(E) Environmental Management System standard.

1.3 Scope

This EMS applies to all tenant commands, organizations, lessees, contractors, venders, and suppliers and their personnel performing work or conducting operations aboard the NAVWPNSTA Seal Beach and Detachments Fallbrook and Norco installations, and aboard assigned special areas.

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1.4 Mission

The NAVWPNSTA SEAL BEACH Naval (NAVWPNSTASB) consists of a headquarters command located in Seal Beach, and detachments located in Fallbrook and Norco. The command exists to provide base operating support to the Navy’s ordnance mission. Command and tenant personnel provide munitions receipt, segregation, inspection, maintenance, storage, issue, and assessment services to Navy operating forces and other Department of Defense and homeland security entities. Overall, the command supports the provisioning of missiles, torpedoes, and other ordnance to a majority of the U.S. Pacific Fleet. The three locations, which are approximately 50 to 80 miles apart, are managed predominantly from Seal Beach. Environmental management challenges include operating within an intensely developed urban area which places high demands upon energy and water usage, creates pressure on remaining natural areas, and causes tight regulation due to air and water pollution impacts to human health and the environment.

1.5 Installation Statistics

https://g2.cnic.navy.mil/Directives/default.aspx

1.6 Environmental Program Information

The External Audit Pre-Visit Questionnaire (PVQ) provides general information regarding the scope of environmental programs. Find the PVQ at L:\ENV\EMS RECORDS AND DOCUMENTS\Ch 03 EMS\2 - Official Records; Audit Results, CAPA and Metrics\Audits\@External Audit March 2018

END OF SECTION

NAVWPNSTA-SB is a key munitions supply point for the Pacific Fleet home-ported in San Diego. The installation provides base operating support for a variety of mission types, including ordnance logistics, laboratory testing and evaluation, military reserve units and other DoD entities. It is host to Navy Munitions Command CONUS West Division (NMC CWD) and a component of Naval Surface Warfare Center (NSWC) Corona, as well as several other Navy and USMC commands. The 5000 acre installation is also home to the Seal Beach National Wildlife Refuge, an approximately 920-acre salt marsh constitutes one of the few remaining natural, undeveloped coastal areas of Southern California.

Acres- 5,000— Population: 750

Detachment Fallbrook is home to the only West Coast air-launched missile maintenance facility. A unique component of the mission is to load amphibious assault ships with munitions via “vertical replenishment” pictured here. Fallbrook also provides support to MCB Camp Pendleton.

Acres: 8,852 — Population: 234.

Detachment Norco is home to the NSWC Corona Division. NSWC Corona performs weapons assessment and research work. The installation's central feature is the Lake Norconian Resort historic district, which dates back to the early days Hollywood when it was a 700-acre resort hotel complex. Later, during World War II, it served as a Naval Hospital and NBS laboratory.

Acres: 247 — Population: 1,408

Detachment Norco

Detachment Fallbrook

Seal Beach

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2. Policy

2.1 The Environmental Policy Statement is:

We exist to serve, protect and defend our nation, including the environmental resources in our trust.

RESOURCES in our trust – We have a unique responsibility to protect our environment and be good stewards for the fragile eco-systems on our installations:

Seal Beach - The Seal Beach National Wildlife Refuge, coastal wetlands and marine resources.

Fallbrook - Endangered species and scarce California native habitats

Norco - Historical properties and the Lake Norconian habitat areas.

Environmental Readiness – The success of our military mission is reliant upon a healthy environment, productive partnerships with our communities and the fulfillment of our compliance and stewardship responsibilities. We will sustain E-Readiness by integrating environmental considerations into our operations and decision-making processes. Our Environmental Team will provide effective support to the military mission, guide implementation of this policy and together with tenant and installation leadership, drive innovation, plan smartly and continually improve our management systems.

ACTIONS – We commit to implement this policy through our Environmental Management System (EMS) and achievement of sustainability goals. All personnel are expected to:

Consistently Comply with environmental laws, regulations and Navy policies.

Protect and Preserve the natural resources and historic assets held in our public trust.

Minimize Our Environmental Impact in all mission and facilities management practices.

GOALS – By all of our actions, we will create a culture that strives to minimize our environmental impacts and supports sustainability. We commit to:

Reduce Consumption of energy and water.

Promote Stewardship of Natural and Cultural Resources to sustain our military mission.

Prevent Pollution to the air, water and land; Reduce, Reuse, Recycle.

I expect every person on our installations to take ownership of their job practices by understanding their environmental impacts and to take action to support this policy.

NOEL DAHLKE

CAPT, USN

Commanding Officer

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2.2 Policy Implementation

It is the installation’s Command policy, consistent with SECNAV Environmental Policy (SECNAV 5090.8A and 5090.6A), and OPNAVINST 5090.1D to implement the Navy’s Environmental Readiness Program in support of the military mission using the EMS to integrate environmental considerations into mission operations and activities.

The installation Command policy is to provide effective environmental management support, guidance and oversight for all tenants and organizations aboard our installations by adhering to the following:

All personnel within the scope of the EMS are responsible to consistently meet environmental compliance requirements and to actively support the installation’s EMS and Environmental Programs.

Land use management decisions shall be guided by the installation’s Integrated Cultural Resources Management Plan (ICRMP) and Integrated Natural Resources Management Plan (INRMP).

2.3 Policy Management

Policy Background ‐ The command issued its first ISO 14001 conformant Environmental Policy on 13 October 2004. Several revised policies have been issued, typically upon change of Commanding Officers.

Annual Review - The policy is reviewed annually as part of the annual Top Management review as described by Section 13.

Communication of the Environmental Policy - The policy is available to the public on the installation’s public internet site and is made available upon request. Internally, the policy is posted on the CNIC G2 and bulletin boards throughout the installation.

END OF SECTION

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3. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

3.1 EMS Purpose/Definitions

The overall purpose of the EMS is to improve environmental management support of the military mission, maintain compliance, fulfill natural and cultural resource stewardship responsibilities, reduce consumption of resources, prevent pollution and achieve energy and sustainability goals. The EMS is based upon continual improvement and provides a management framework to integrate environmental concerns throughout all components of Navy shore installations.

Environmental Management System (EMS) – The EMS is an integral part of the installation's management processes used to develop and implement its environmental policy, manage environmental aspects and implement Environmental Programs. The EMS provides a formal management framework to integrate environmental considerations and requirements into day-to-day decision-making and long-term planning processes.

It reflects management principles based on a "plan-do-check-act" model using a standard process to identify the potential environmental impacts, regulatory requirements, and risks of current and planned operations and activities. The EMS supports effective management to consistently meet both mission and compliance requirements.

Environmental performance is measured and results are reviewed by senior leadership in order to drive continual improvement.

Environmental Readiness – Environmental readiness encompasses all aspects of environmental planning, compliance, resource conservation, pollution prevention, natural and cultural resources, and restoration programs relative to supporting the military mission. The aim of the Navy's Environmental Readiness Program is to ensure the ability of our installations and tenants to effectively operate in an environmentally responsible manner.

3.2 EMS Requirements and Standards

OPNAV M‐5090.1 Requires that all Navy shore “Appropriate Facilities” employ an EMS as a formal management framework and systematic way to review and improve operations, create awareness and improve environmental performance. A Navy EMS is a systematic process that is important in supporting mission readiness and ensuring effective use of our resources. The Navy requires that our EMS meet the “ISO 14001” standards.

International Organization for Standards (ISO) has established and maintains specific criteria for an EMS in standard ISO 14001. ISO defines an EMS as being part of an organization’s management system used to develop and implement its environmental policy and manage its environmental aspects. A management system is a set of interrelated elements used to establish policy and objectives and to achieve those objectives. A management system includes organizational structure, planning activities, responsibilities, practices, procedures, process and resources.

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3.3 Background

The Department of the Navy (DoN) environmental policies state that the environmental programs must be effective, forward-looking programs that support naval operational readiness, improve our environment, protect natural and cultural resources, encourage technological innovation, and serve as a positive link to partnership with neighboring communities and interested citizens. The DoN policy is to implement effective environmental planning and to integrate environmental protection, natural and cultural resources programs considerations into all operations and activities.

The installation Commanding Officer (CO) is assigned by OPNAVINST 5090.1D overall responsibility for all aspects of the Environmental Readiness Program aboard their installations including coordinating the actions of all tenant and visiting commands and individuals on matters concerning the safeguarding or preservation of Navy owned or controlled property.

All ashore commands are required by OPNAVINST 5090.1D and OPNAV M-5090.1 to integrate the Environmental Readiness Program into their operations. To ensure effective implementation, SECNAV Policy (SECNAVINST 5090.8A) requires commands to ensure that employees with environmental duties and responsibilities are adequately trained, not only to comply with training requirements of applicable laws and regulations, but also to the appropriate level to support excellent execution of their responsibilities.

The use of an EMS as the means to effectively manage environmental programs is required by OPNAV M-5090.1, which states that the installation CO will, in conjunction with affected tenant commands, continually improve the EMS to cover all processes, facilities, and practices with environmental aspects. Therefore, the EMS is not an isolated environmental function but requires active integration within the installation and participation from all functions and organizations.

3.4 EMS Components

An EMS focuses on repeatable and consistent results and includes the systematic use of five basic components to ensure environmental readiness: (1) policy; (2) planning; (3) implementation (“DO”); (4) Checking or Observing, and; (5) Management Review and Action. These basic components are depicted on by the diagram on the next page. The 18 elements required by OPNAV M-5090.1 and the ISO standard are listed below.

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Diagram of simplified EMS components in relation to the Plan‐Do‐Check‐Act cycle.

An EMS ensures that an organization knows its environmental aspects and understands the impacts it has on the environment as well as what legal compliance requirements it must follow.

The EMS helps the installation fulfill its commitment to compliance, stewardship and pollution prevention by engaging all “practices owners.” The main focus of the EMS is to fully integrate environmental concerns into the mission, to continually improve the effectiveness of environmental management and to reduce environmental impact by achieving sustainability goals all in support of the mission and facilities sustainment.

The EMS is a structured, disciplined approach that documents procedures and performance.

Central to the EMS is the self-checking / self-correcting process and the underlying principal of continual improvement. The overall success of the EMS is directly tied to the level of personal engagement by leadership, which EMS calls “top management.”

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18 EMS Elements from OPNAV M-5090.1 Chapter 17

PLAN Element

KNOW what our Environmental Impacts, Requirements and Concerns

1) Inventory Environmental Aspects and Assets 3

2) Identify Legal Requirements & Obligations 4

3) Be aware of and consider community concerns 8

SET A COURSE to continually improve readiness and reduce our environmental impact

1) Determine the relative significance of our environmental aspects 3

2) Set Goals, called EMS Objectives and Targets (Set Expectations) 3

DO - IMPLEMENT

TEAM with everyone; COMMUNICATE broadly and transparently

1) Assign Roles, Responsibilities & Authorities 6

2) Train “Practice Owners” so they can Consistently Comply & Support Goals 7

3) Internal communications; collaborate within the fence line 8

4) External communication; partner beyond the fence line 8

IMPLEMENT CONSISTENTLY

1) Procedures, documents / records and Operational Controls 11

2) Be Prepared for Emergencies & “upset conditions.” 12

CHECK and CORRECT

INTERNAL AUDIT PLAN (Inspect what you Expect)

1) Monitoring and Measurement; Calibration 13

2) Evaluation of Compliance 14

3) Corrective & Preventative Action; Self-correction / Continuously Improving 15

4) Reports and Records (“Prove it”) 16

5) Self-Audit and annual Internal Audit Document 17

ACT – MANAGEMENT REVIEW

NAVIGATE through LEADERSHIP – Command Leadership and Top Management

1) Management Annual Review of effectiveness of the EMS 18

2) Policy and course set and adjusted by Command Leadership w/ Top Managers 12

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3.5 EMS Approach

The approach taken in developing and implementing the EMS is to fully integrate EMS functions into the existing organizational structure and business processes of the organization. An EMS utilizes existing organizational structure and procedures to support the implementation of the organization’s environmental policy. Towards this end, EMS functions for the NAVWPNSTA SB maximize the use of existing organizational structure including currently assigned roles and responsibilities. The EMS also relies upon existing procedures and methods, and where an existing procedure or method is relied upon to perform an EMS function; this EMS Manual refers to and summarizes those standing procedures/methods, and avoids duplications.

EXAMPLE: The installation Emergency Response Program fully covers all EMS requirements and is set forth in NAVWPNSTASBINST 3440 and associated procedures, and therefore no stand alone “EMS procedure” has been issued for emergency response. Rather, the EMS Manual (Section 7.3 in the case of Emergency Management) provides a summary of the existing procedures in order to illustrate how the EMS is integrated into the overall management of the organization

END OF SECTION

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4. ORGANIZATIONAL ROLES AND RESPONSIBILITIES

4.1 Organization – Naval Weapons Station Seal Beach:

A. ORGANIZATIONAL STRUCTURE ‐ The Naval Weapons Station Seal Beach (NAVWPNSTA SB) is a Commander Navy Region Southwest (CNRSW) command and is comprised of the headquarters installation at Seal Beach, and two installations known as Detachment Fallbrook and Detachment Norco. The NAVWPNSTA SB is the host command for Defense Fuel Supply Point San Pedro (DFSP-SP) and the operating command of the Navy Golf Course, Cypress aboard nearby Army Corps of Engineers owned property.

B. ORGANIZATIONAL ROLES AND RESPONSIBILITIES assigned to each installation function, or “N Code,” are delineated by the CNIC “IMAP.” The IMAP stand for Installation Management Accounting Project and is a top level overview of “who does what” and “who pays for what.” NAVFAC performs the CNIC N4 functions at the installation level, which is Public Works. The Environmental Programs are N45 and are an integral part of the Public Works Department as well as direct support to the installation command.

C. PRIMARY TENANTS the following are the primary tenants at NAVWSTASB:

Navy Munitions Command (NMC) CONUS West Division (CWD) Unit Seal Beach and Fallbrook Annex - The NAVWPNSTA SB is host to the NMC CWD and the Commanding Officer of the WPNSTA SB is also the Commanding Officer of NMC CONUS West. The primary mission of the weapons station at Seal Beach and Fallbrook is actually carried out by the tenant NMC CWD – Unit Seal Beach

Naval Surface Warfare Center (NSWC), Corona Division (@ Norco) - The primary tenant at Detachment Norco is NSWC Corona Division, which also has laboratory operations aboard the Seal Beach installation, and Detachment Fallbrook; recently established new testing operations at Fallbrook’s B367 in 2017.

CRS-11 – The Coastal and Riverine Support Reserves Unit maintains a small contingent of full-time staff at buildings 77 and 79, and conduct regular reserve weekend training operations. Primary work is vehicle maintenance, logistics and boat operations. Minor maintenance is done on tactical vehicles and boats.

Moral Welfare & Recreation (MWR) Golf Course, Cypress located adjacent to the Joint Forces Training Base (JFTB) – Los Alamitos. The golf course is operated under a real estate least agreement with the ACoE, which is the property owner. MWR has an 18-hole golf course and separate 9-hole golf course, along with a restaurant. All are open to the public.

USMC Reserve Center of the 5th Battalion, 14th Regiment. This unit is an artillery battalion of the United States Marine Corps. Operations includes: Maintenance of Transportation Shop, Communication Battery, Howitzer Maintenance, and Corpsman/Medical Support.

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D. INSTALLATION ORGANIZATIONAL DIAGRAM depicts the interrelationship of the CNIC functions, or N Codes, (yellow), the NAVFAC N4 support (green), and the primary tenants (NMC, purple, and NSWC, blue). All other tenants are shown in orange and only larger organizations are listed.

COMMAND LEADERSHIP is comprised of the Commanding Officer (CO), Executive Officer (XO), Detachment Director (DD) of Fallbrook and Norco.

INSTALLATION ENVIRONMENTAL PROGRAM DIRECTOR (IEPD) reports to the Public Works Officer (PWO) as supervisor. The IEPD also has direct reporting authority to the Commanding Officer and as an “IPD” is a member of the command's top management.

ENVIRONMENTAL PROGRAMS and SERVICES OFFICE (EPSO) – N45 is the Environmental Division of the NAVFAC PWD and performs the CNIC N45 function. Most official documents and records and e-mail refer to the NAVFAC PWD Environmental Division as “EPSO.”

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E. LEASES – Although there are numerous leases in place aboard the three Installations and the Special Areas, leases with organizations performing significant work aboard the installation include:

1) Agricultural Out-leases at Seal Beach and Fallbrook

2) Private Public Venture (PPV) Housing (Seal Beach)

3) Mineral Rights Real Estate Agreement (“Oil Island” – Seal Beach)

END OF PAGE

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4.2 Roles and Responsibilities

EMS as a means to effectively manage the Environmental Programs and achieve sustainability goals. The instruction assigns roles and responsibilities for environmental management throughout the installation, including all tenant commands. An Environmental Top Management Council (ETMC) provides top management leadership.

B. Tenant Commands have roles and responsibilities to support the installation Environmental Programs and the EMS as required by OPNAV M-5090.1D, and basic CNIC / NAVFAC Host/Tenant policies. The NAVWPNSTASBINST 5090.6D assigns specific roles and responsibilities of tenant commands. Agreements which supplement EMS roles and responsibilities are:

C. The Environmental Top Management Council (ETMC) is chaired by the Commanding Officer and includes top managers. Regularly scheduled biweekly progress meetings are supplemented by Command Staff Meeting “hot topics”. Annual program briefings are also scheduled. Through the procedures in this Manual, the IEPD, EMMs and EMS Goal Owners report program performance and progress toward achieving EMS Objective & Targets to the ETMC. In turn, the ETMC provides direction, guidance and support.

compliance oversight. As the EMS-MR, the IEPD administers the EMS and facilitates the ETMC, including monitoring environmental performance.

E. “Key Players”: How do members of the Environmental Staff or “Key Players” fit into the EMS?

Environmental Media Managers (EMMs) and environmental compliance support personnel in the Environmental Office all have specific roles in the EMS. Outside the Environmental Office, top managers, supervisors, and individuals with a Key EMS Assignment also have specific roles and responsibilities to support the EMS.

STOP HERE AND READ NAVWPNSTASBINST 5090.6D – ATTACHMENT A

BEFORE YOU CONTINUE TO READ THIS MANUAL

F. Who else is involved with supporting the EMS? All personnel, contractors and visitors aboard our installations have impacts on the environment. Many are also required to comply with environmental legal and regulatory requirements.

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Table 4‐1 NAVWPNSTASBINST 5090.6D EMS ROLES & RESPONSIBILITIES

ROLE

ETMC

Environmental Top Management Council is chaired by the Commanding Officer and comprised of top managers that provide overall leadership of the EMS. Members are: XO, Det Director, PWO, IEPD, N3, N5. The ETMC meets on approximately a bi-weekly basis.

Tenant Commands

Responsible Parties: Tenant Commands (commanding officers), Senior Managers and heads of organizational units, such as Installation Program Directors (IPDs) are collectively referred to as "Responsible Parties.” This term equates to the EMS term “Top Management." RPs are responsible to proactively support the EMS and integrate environmental considerations into mission / business practices. This includes providing direction and resources needed to ensure compliance and effective support of the installation environmental programs and the EMS.

(RPs)

providing overall environmental program management and compliance oversight for the installation Commanding Officer. EMS‐MR

PWO and DPWO (N4)

Public Works Officer. The PWO is accountable for life-cycle management of NAVFAC/CNIC real property and delivery of facilities products and services. The PWO is also accountable for the overall EMS as assisted by the IEPD. The PWO has primary responsibility in supporting sustainability goals, identifying environmental aspects in the early planning stages, and integration of environmental requirements into facilities/utilities maintenance, repair and construction activities. The PWO is assisted by the Deputy PWO (DPWO) who is the RP for facilities life-cycle program management.

FMD

Facilities Management Division Director is responsible to ensure facilities planning, asset management and real estate actions fully integrate environmental considerations and are aligned with the EMS.

SUPV/PO

Supervisors / Practice Owners have a critical role in the installation environmental programs and the EMS and are accountable for ensuring compliance and implementing the EMS within their assigned areas of responsibility.

EMS Coordinator EMS Coordinator Support the IEPD as EMS-MR to administer the EMS. Responsibilities include EMSWeb Administrator, IAS Manager, SMART Shops Administrator, and EMS Metrics monitoring.

and environmental program responsibilities. This is not a program requirement and strictly dependent on tenant commands or shop supervisors.

EMM

Environmental Media Managers are designated by the CO to provide leadership, direction and effective management of the EMS and Environmental Programs.

Goal Owner Recommend O&Ts. Develop and implement POAMs to achieve goals. Report status quarterly.

and awareness.

and response.

REM (N447C) Resource Efficiency Manager is responsible for a comprehensive Energy and Water Programs.

NAVOSH (N35) Navy Occupational Safety & Health Director (Installation) and Managers (NAVFAC, NSWC)

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4.3 Environmental Management

The Environmental Office provides effective management of the command’s EMS and of the Environmental Programs assigned by providing leadership, management direction and technical guidance to tenants, managers and practice owners. The Installation Environmental Program Director (IEPD) leads a diverse group of Environmental Media Managers (EMMs) in performing command oversight. The EMMs are the official command representatives for programs as assigned by NAVWPNSTASBNOTE 1301- Assignment of Personnel to Primary Collateral Duties - and as required by OPNAV M-5090.1. EMM designations and duties are summarized in Table 4-2.

Liaison w/ Regional Environmental Coordinator (REC) and Navy On-Scene Commander (NOSC).

Manage installation level Compliance, Conservation and Pollution Prevention.

Manage plans, permits; conduct inspections, updates / maintains to management plans.

Develop local processes and instructions to implement legal and other (Navy) ENV Program requirements.

Program ENV requirements and manage funding provided.

Interface w/ regulators and community on behalf of the installation Commanding Officer.

Review deliverables from NAVFACSW for quality, completeness and technical accuracy.

Facilitate the maintenance and administer the EMS that continuously improves ENV quality.

Coordinate delivery of ENV products and services at the installation level in conjunction w/ NAVFACSW EV BLC, including hazardous waste disposal, spill response, and Agricultural Lease oversight.

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Table 4‐2 NAVWPNSTASBNOTE 1301

ENVIRONMENTAL PROGRAM MEDIA

(OPNAV M‐5090.1)

Environmental Media Manager

ASSIGNMENTS

Functional Support provided by

Air Quality Jeff McGovern

Coastal Zone Management Act Coordination

Lindsay Flieger CNRSW N40

Cultural & Historic Resources Lisa Bosalet NAVFACSW EV2 Archaeologist /

Historian

Drinking Water Program Oversight Jeff McGovern (oversight) PWD Utilities/Energy Manager

Emergency Planning and Community Right‐to‐Know Act (EPCRA) / Hazardous

Materials Jeff McGovern

EMS Management Representative (EMS‐

MR)

David Baillie

Environmental Planning / National Environmental Policy Act (NEPA)

Lisa Bosalet (Manager);

Lindsay Flieger (Coordinator)

Hazardous Waste / Regulated Waste Justin Wilhelm

Industrial Waste Water (sanitary sewer) Jeff McGovern (oversight) PWD Utilities/Energy Manager

Installation Restoration (including MMRP) Pei‐Fen Tamashiro NAVFACSW Remedial Program

Manager

Natural Resources Conservation ‐ Fallbrook (including rancher lease)

Christy Wolf NAVFACSW ‐ Real Estate

Natural Resources Conservation ‐ Seal Beach (including farm lease)

Robert Schallmann NAVFACSW ‐ Real Estate

Natural Resources ‐ Norco Ryan Lockwood

Pest Management ‐ Fallbrook and Norco Ryan Lockwood NAVFACSW Entomologist

Pest Management ‐ Seal Beach Robert Schallmann NAVFACSW Entomologist

Petroleum Storage Tanks and SPCC Edwin Chiang

Spill Contingency Planning & Emergency Response

Steve Crandell Port Ops ‐ oil spill resp EMO ‐

Emgcy Mgmt

Storm Water & Water Discharges Edwin Chiang

Toxic Substances Control Act (TSCA) Justin Wilhelm Leon Williams Asbestos

Mgr (PWD FMD)

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Media Managers‐ Media management responsibilities shall include:

Maintains competency in media and technical areas assigned regarding current and evolving, regulations & requirements, methods and techniques;

Identifies applicable legal and other requirements and maintains a list of current requirements via ListBuilder or identifying specific requirements in the management plans;

Performs Environmental Aspects & Requirements Review (EARR) on proposed projects, process, land-use, purchases, etc. in support of the overall EMS; identifies whether significant aspects are properly addressed in projects; ensures timely delivery of services such as technical evaluations and assessment of compliance situations;

Communicates to affected Practice Owners and the Command of impacting current and proposed requirements, regulations and laws;

Identifies funding and resource requirements to sustain program and mission support. Develops and implements the Resources Execution Plan (“budget” or ExPlan);

Develops and maintains program objectives and targets and management plans to effectively meet future requirements and achieve improvement goals;

Develops local policies, management plans and procedures (operational controls) as needed to effectively and consistently implement media programs;

Develops and maintains a current and effective Internal Assessment Schedule (IAS) to schedule tasks, inspections, reports and submittals of media program and compliance requirement and actions. Meets annually with MS Coordinator to provide input in development of the next year’s IAS; Performs annual media program audit, e.g. Tier 3 audit, to evaluate compliance and effectiveness of assigned areas;

Obtains environmental permits / approvals from regulatory agencies and DoN / DoD authorities in support of project / mission / operational requirements. Prepares and submits necessary applications / reports / paperwork, etc.

Establishes required training requirements for applicable personnel per media and ensures that training is implemented through practice owner in coordination with Environmental Training Coordinator.

Compliance Branch Supervisor Acts on behalf of the IEPD to coordinate compliance management across environmental media and installations using the EMS as the organizing framework. Main objective is to ensure a consistent and integrated approach for the EMS in support of environmental compliance, facilities sustainment and mission operations at our Detachments.

Provides Leadership and Direction to the Compliance (CL) Branch staff, ensures work is completed in a timely manner in providing customer service to CNIC and tenants in support of Navy mission. Completes time sheets, leave requests and conducts employee performance reviews.

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Internal Assessment Schedule (IAS) – Provides a leadership role in the development and implementation of the IAS. Facilitates day-to-day field compliance through coordination with tenants, managers and practice owners. Coordinates IAS implementation and scheduling field compliance requirements.

Environmental Compliance Plans and Procedures – Coordinates and reviews appropriate Environmental Compliance Management Plans, Directives, and Operational Controls to ensure full integration with the EMS and consistency across media.

Environmental Programs Training Manager - Develops and oversees implementation of the installation Environmental Training Program: Maintains a master Environmental Training Plan. Assist EMMs with content development and training courses. Provides instruction on specific environmental training events.

Environmental Significant Aspects Review – Conducts environmental aspects reviews prior to zone inspections and identifies annual significant aspect during O&T evaluations. Will compile various parts of the sustainability program between Environmental and Public Works to determine if proper significant aspects have been identified by building or organization.

Oversees the Navy Working Capital Funding (NWCF) requirements for the hazardous waste program with assistance of the Hazardous Waste program manager who manages the various components:

management of the NWCF to ensure all billable services are charged to appropriate clients, provides environmental sampling and analysis support associated with sampling, ensures all HW storage and transportation meets all federal and state regulations. Responsible for purchasing supplies necessary to support HW services and operations.

Pollution Prevention (P2) Program – Implement P2 through the HM authorized use process which requires review of all hazardous materials prior to use on the installations. Promote use of non-hazardous alternatives such as “green” products or process changes.

Provides Drinking Water Program oversight to NAVFAC PWD and Utilities & Energy Manager (UEM). Ensures annual review of program is completed and water meets state and federal standards. Coordinates flushing program with UEM and building supervisors.

Provides Waste Water Program oversight to NAVFAC PWD and Utilities & Energy Manager (UEM).

Ensures annual review of program is completed and waste water effluent documentation is submitted monthly to Orange County Water District. Can sign monthly submittal on behalf of the NAVFAC PWO.

As acting GPC Authorizing Official (AO) performs duties to ensure NWCF GPC holders are compliant with requirements.

EMS Coordinator ‐ Assists the IEPD and EMMs to develop, improve and maintain the EMS. Provides oversight to the budget planning and execution process and for contracted support services. Coordinates overall EPSO logistics support and has the following responsibilities:

EMS Web Administrator – Leads the overall implementation and maintenance of the EMS Web and is the overall system administrator.

SMART Shop Coordinator – Manages the SMART Shop Program in support of the EMMs and Training Manager.

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General Awareness– Provides and coordinates delivery of general environmental awareness throughout the installations, including new employee orientation (Jeff McGovern/Justin Wilhelm).

Performance Metrics – Develops and maintains required performance metrics in support of Environmental Compliance & Program Management and the EMS.

Annual Internal Audit and EMS Assessment – Performs the annual EMS self-assessments and coordinates EMM Tier 3 annual audits. Analyze and compile CAPA trends and overall EMS performance to produce annual Internal Assessment Report.

IAP Tier 1 & 2 and SMART Shops - Oversees monthly implementation of the…