Attachment 3 SOW ENCON Rec Site Janitorial.docx

AG-4670-S-17-0107

ATTACHMENT 2

Andrew Pickens Recreation Area Cleaning - Statement of Work

ENOREE RANGER DISTRICT - SUMTER NATIONAL FOREST

RECREATION SITE CLEANING AND TRASH

SPECIFICATIONS AND STATEMENT OF WORK

12444121R0039 Attachment 3 SOW

OVERVIEW

The contract consists of cleaning bathrooms and trash removal in the recreation areas located on the Enoree Ranger District in Chester, Fairfield, Laurens, Newberry and Union Counties, South Carolina. The awarded contract will consist of a Base Year with optional line items, plus four Option Years with optional line items each of the 4 years.

Contract Schedule:

POP Base: Date of Award - March 31, 2022 Option 1: 4/1/2022 - 3/31/2023 Option 2: 4/1/2023 - 3/31/2024 Option 3: 4/1/2024 - 3/31/2025 Option 4: 4/1/2025 - 3/31/2026

SCOPE OF WORK

The Contractor shall provide all labor, transportation, management, equipment and supplies necessary to provide custodial services described herein for the Enoree Ranger District. All cleaning services shall comply with the most recent COVID-19 guidance from the Centers for Disease Control.

Note: This pricing is not intended to be used for facilities directly impacted by an individual infected or suspected to be infected with COVID-19. If a facility is directly impacted by COVID-19, the awarded contractor may be requested to quote the deep cleaning or the deep cleaning may be handled by an separate vendor.

DESCRIPTION

Contractor is to perform the following services at the sites listed on the Schedule of Items at the times and frequencies specified for each site herein.

GENERAL REQUIREMENTS

A. Contract Document: A copy of the contract must always with the crew for Contractor's employees' reference.

B. Materials and Equipment: All materials and equipment are to be provided by the Contractor; cleaning materials and supplies such as, but not limited to mops, brooms, paper towels, toilet tissue, plastic trash bags, waxed sanitary napkin disposal bags, bleach, etc.

C. Janitorial Supplies: Cleaning materials used shall be a product specifically manufactured for the surface to be cleaned and approved by the Contracting Officer or Contracting Officer Representative (COR) prior to use.

D. Cleaning and Disinfecting: The contractor shall clean all visible dirty surfaces using general detergents or cleaning products compatible with the surface materials being cleaned and in accordance with directions provided by the product manufacturer. Cleaning shall be accomplished per the current CDC guidelines for cleaning a facility (see link below).

The contractor shall wipe down all solid, high contact surfaces using a disinfectant from the EPA-registered list of products identified as effective against Novel Coronavirus SARS-CoV-2 (see link below) or other product containing the same active ingredient(s) at the same or greater concentration than those on the list. Contractor shall use the product in accordance with directions provided by the manufacturer. Examples of solid, high contact surfaces include but are not limited to handrails, door knobs, light switches, countertops, water faucets and handles, work surfaces, sinks, toilets and shower control handles or buttons, restroom stalls, toilet paper and other paper dispensers, door handles and push plates, and water cooler and drinking fountain controls. Disinfected surfaces should be allowed to air dry.

CDC cleaning guidelines: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

EPA list of disinfectants: https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

If a facility has had a suspected case or a confirmed case of COVID-19, then the current detailed guidelines from CDC must be followed to ensure a thorough and comprehensive disinfection and sanitization have been accomplished. https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

E. Repairs: Contractor shall be responsible for damage (caused by the negligence of the Contractor or Contractor's employees) to buildings, fixtures, equipment and materials in connection with performance of this contract.

F. Work Signs - Out-of-Order, Cleaning/Servicing etc.: The Contractor shall place specified signs during cleaning/servicing operations. Every reasonable effort is to be made to keep the restrooms always open. Special precautions should be used when equipment is operated within the vicinity of the general public, their vehicles and property. The work/caution signs and barricades are a part of the contractor provided supplies.

G. Facilities Cleaning Log: The Contractor shall fill out the Facilities Cleaning Log using permanent marker and include date/time/initials; facilities cleaned/product used; and restocked supplies. The log will be provided by Forest Service staff.

H. Closing Area: The Contractor will not be allowed to close the area during cleaning without instructions from the Contracting Officer or the Contracting Officer Representative (COR) unless an emergency occurs threatening public safety or loss of water on site.

I. Safety and Accident Protection: The Contractor shall comply with all applicable Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract. The contractor shall wear all required Personal Protective Equipment (PPE) to ensure the safety of all employees. Disposable PPE must be disposed of after each performance to reduce the risk of cross contamination. Examples of required PPE would be:

Note: additional PPE may be required as recommended by the cleaning and disinfectant product manufacturer.

J. Personnel Requirements:

1. General: The Contractor is to make his own review of the contract requirements for work included herein and in conjunction with actual job site conditions. The Contractor is responsible for all work included herein. The priority of on-duty personnel shall be to maintain toilet facilities.

Additionally, the Contractor's personnel are to be polite and assist the public with information and aid in such a manner as to reflect favorably on the Forest Service and Contractor providing the service. The Forest Service reserves the right to require the Contractor to replace any employee deemed unqualified, displaying unfavorable personal conduct or appearance and/or making a bad reflection of the Forest Service to the public.

2. Staffing: The Contractor shall provide qualified personnel to satisfy the contract objective at all times. At least one (I) English speaking employee must be on duty during all staffing hours.

3. COVID-19: It is required that the contractor ensures that their employees/subcontractors/Independent Contractors (IC) are screened prior to performance to mitigate the risk of spreading COVID-19. In the event there is indication of a potential risk, the contractor is then responsible to remove the individual from the government facility. Prior to returning to work, this employee cannot show any signs of fever or COVID-19 symptoms for 72 hours.

K. Contractor Performance:

1. PERFORMANCE OF WORK

The Contractor's attention is directed to the need for the timely performance of services provided for under this contract because the health, safety and convenience of the public are the essence of the service. When the Contracting Officer or the COR observes the Contractor has failed to adequately perform any of the services for which the Contractor is responsible, the Contracting Officer or the COR will take the following action:

A. Non-Compliance: When services (janitorial cleaning, grounds maintenance, etc.) are not · provided in accordance with the contract, the Contractor's Daily Operations Supervisor will be notified and directed to perform the services within twenty-four hours.

B. Follow-up on Non-Compliance: An inspection of non-compliance items will be made after twenty-four hours by the Contracting Officer. The Contractor's Daily Operations Supervisor will be asked to accompany the Contracting Officer's Representative during the inspection. If the inspection shows the item or items have been corrected or satisfactory and continuous progress is being made, the previous notice will be rescinded; however, if non-compliance still remains, the Contractor's Daily Operations Supervisor will be given notification in writing with copy of non-compliance mailed to the Contractor's company address.

C. Services Restored by the Contracting Officer: If the Contractor fails to prosecute the work as directed or fails to perform the work in a satisfactory manner, the Contracting Officer may proceed to have the work performed with other forces. The cost of the work so performed including materials, labor, and equipment will be deducted from payment due the Contractor on his contract

TRASH PICKUP

General: The term "Trash Pickup" includes both the removal of trash from trash receptacles and the area immediately outside (defined as a 30’ perimeter) the trash receptacles and toilet building. The contractor shall provide all necessary labor, supplies, (bags sizes are 60-gallon heavy duty trash bags; 38” x 58”, 2.0 mil and 4 gal waste baskets), equipment, personal protective equipment, and materials for the maintenance of these areas.

A. Accessories

1. Trash Receptacles: Utilize Forest Service provided trash receptacles. Empty all receptacles at each cleaning cycle, despite amount of prior use. Trash bags and loose litter left directly outside the trash receptacles shall be removed, up to 30’ perimeter. Wash/scrub the inside and outside of each trash receptacle monthly to maintain odor free containers. Use disinfectant.

2. Waste Baskets: Utilize Forest Service provided waste baskets. Empty all waste baskets, 4 gal- trash bag size.

at each cleaning cycle, despite amount of prior use. Wash/scrub the inside and outside of each waste baskets monthly to maintain odor free containers. Use disinfectant.

B. Trash Disposal:

1. Trash will be disposed of after each collection in an approved land field.

2. If recycling receptacles are collecting materials the contractor shall appropriately recycle these materials at an approved recycling center.

RECREATION AREA BUILDINGS

A. GENERAL:

Cleanings shall occur as stated below in the “Recreation Sites and Required Work List”

B. JANITORIAL SERVICES:

1. Clean all surfaces using general detergents or cleaning products compatible with the surface materials being cleaned and in accordance with directions provided by the product manufacturer.

2. Wipe down all solid, high contact surfaces using a disinfectant from the EPA registered list of products identified as effective against COVID-19.

3. Sweep and wet mop floors - dust walls and ceiling for cobwebs.

4. Empty all receptacles.

5. Refill toilet paper dispensers.

6. Clean toilet partitions, dispensers, waste receptacles and doors.

7. Sanitize/clean toilet bowls and toilet seats. The inside of all vault toilet risers is to be scrubbed each cleaning with a designated scrub brush.

8. After cleaning the vault toilet risers, spray the inside of the riser with vegetable oil and spray a light coating on top of the water in the holding tank.

9. Sanitize/clean urinals.

10. Clean lavatories.

11. Clean hardware. (Push/pull plates, bars kick plates, etc.)

12. Clean mirrors.

13. Mop floor and scrub soiled spots with brushes when needed.

14. Remove graffiti (after COR has been notified and approves cleaning agent)

15. Sweep exterior building removing insect and animal nest.

16. Cleaning of exterior to keep clean of dirt, mildew, insect, or animal nests, etc.

17. Report any damage or vandalism noticed when cleaning.

C. UTILITY BUILDINGS AND SPACES

1. The Contractor shall maintain the inside and outside of utility/storage buildings and plumbing alleys on the site to present a clean and orderly appearance.

2. Materials, equipment, etc., stored in any on site building shall be kept in a neat and orderly manner.

3. Chemicals, flammable liquids, etc., shall be stored in designated area in accordance with manufacturer's recommendations and can only be stored on site if permitted in writing by Contracting Officer. Other supplies, materials, or equipment will not be allowed in this area.

4. Storage areas/buildings shall be kept free of dirt; mop/scrub floor as necessary to remove grease, oil, etc.

Enoree Ranger District - Recreation Sites and Required Work List

1. Woods Ferry Recreation Area – Chester County

Janitorial cleaning and garbage collection:

· April 1 to October 31 – 1 x per week (Tuesday)

Woods Ferry —Picnic Area

a. Vault Toilet Building A – 200 SF, 2 Toilets, 2 waste baskets- 4-gal size bag each.

b. Two Metal Trash Containers, 4 bags total- 60 gal bags – Garbage Collection.

Woods Ferry Campground

a. Vault Toilet Building A – 200 SF, 2 Toilets

b. Concrete trash container, 1 – 60-gal bag – Garbage Collection

c. Five Metal Trash Containers, 20 bags total - 60 gal bags – Garbage Collection

2. Brick House Campground – Newberry County

Janitorial cleaning and garbage collection:

· April 1 to October 31 – 1 x per week (Tuesday)

a. Vault Toilet Building A – 200 SF, 2 Toilets

b. Vault Toilet Building B – 200 SF, 2 Toilets

c. Four Metal Trash Containers, 16 bags total - 60 gal bags – Garbage Collection

3. Enoree OHV Trailhead – Laurens County

Janitorial cleaning and garbage collection:

· April 1 to October 31 – 1 x per week (Tuesday)

a. Vault Toilet Building A – 200 SF, 2 Toilets

b. Two Metal Trash Container, 4 bags total – 60 gal bags – Garbage Collection

4. Molly’s Rock Picnic Area – Newberry County

Janitorial cleaning and garbage collection:

· April 1 to October 31 – 1 x per week (Tuesday)

a. Vault Toilet A – 100 SF, 1 Toilet

b. Two Metal Trash Containers, 4 bags total - 60 gal bags - Garbage Collection.

OPTIONAL - LINE ITEMS - ADD ON SITES

5. Molly’s Rock Picnic Area – Newberry County

Janitorial cleaning and garbage collection:

· November 1 to March 31 – 1 x per week (Tuesday)

a. Vault Toilet A – 100 SF, 1 Toilet

b. Two Metal Trash Containers, 4 bags total - 60 gal bags - Garbage Collection.

6. Woods Ferry Recreation Area – Chester County

Janitorial cleaning and garbage collection:

· November 1- March 31 – 1 x per week (Tuesday)

Woods Ferry —Picnic Area

a. Vault Toilet Building A – 200 SF, 2 Toilets, 2 waste baskets- 4-gal size bag each.

b. Two Metal Trash Containers, 4 bags total - 60-gal bags – Garbage Collection.

Woods Ferry Campground

a. Vault Toilet Building A – 200 SF, 2 Toilets b Concrete trash container, 1 – 60-gal bag – Garbage Collection

c. Five Metal Trash Containers, 20 total bags - 60 gal bags – Garbage Collection

7. Brick House Campground – Newberry County

Janitorial cleaning and garbage collection:

· November 1 – March 31 – 1 x per week (Tuesday)

a. Vault Toilet Building A – 200 SF, 2 Toilets

b. Vault Toilet Building B – 200 SF, 2 Toilets

c. Four Metal Trash Containers, 20 total bags - 60 gal bags – Garbage Collection

8. Enoree OHV Trailhead – Laurens County

Janitorial cleaning and garbage collection:

· November 1 – December 31 – 1 x per week (Tuesday)

a. Vault Toilet Building A – 200 SF, 2 Toilets

b. One Metal Trash Container, 4 total bags – 60 gal bags – Garbage Collection

9. Sedalia Campground – Union County

Janitorial cleaning and garbage collection:

· April 1 to August 31 – 1 x per week (Tuesday)

a. Vault Toilet – 100 SF, 1 Toilets

b. Two Metal Trash Container, 8 total bags – 60 gal bags – Garbage Collection

10. Sedalia Campground – Union County

Janitorial cleaning and garbage collection:

· September 1 – December 31 – 1 x per week (Tuesday)

a. Vault Toilet – 100 SF, 1 Toilet

b. Three Metal Trash Container, 12 total bags - 60 gal bags – Garbage Collection

11. Collins Creek Campground – Union County

· April 1 to April 30 – 1 x per week (Tuesday)

· September 15 – December 31- 1 x per week (Tuesday)

a. Vault Toilet–200 SF, 2 Toilets

b. One - Outdoor Shower unit 100 SF

c. Two Metal Trash Containers, 8 total bags – 60 gal bags – Garbage Collection

d. One Metal Trash Container, 2 total bags – 60 gal bags – Garbage Collection

12. Rocky Branch Campground – Fairfield County

· April 1 to April 30 – 1 x per week (Tuesday)

· September 15 – December 31- 1 x per week (Tuesday)

a. Vault Toilet–100 SF, 1 Toilet

b. One Metal Trash Containers, 4 total bags – 60 gal bags – Garbage Collection of 4