Attachment 3 SAMPLE COVER LETTER.pdf
PDF 150 KB Posted
- Attached to
- ENVIRONMENTAL SITE ASSESSMENT CONTRACTOR
- Solicitation number
- P27000046
- Issued by
- Honolulu County, Hawaii
About this file
This is a sample cover letter template provided by the Office of Hawaiian Affairs (OHA) for submission of proposals in response to RFP LAD 2026-024 for Environmental Site Assessment Contractor services. The OHA is seeking contractor services to conduct environmental assessment services for approximately forty acres in the Kaka'ako Makai and Iwilei Area under the EPA Brownfields Assessment Cooperative Agreement #4B-97T40601, working under the direction of a Qualified Environmental Professional. The cover letter serves as the formal submission document and requires the offeror to acknowledge understanding of the RFP terms and conditions, the General Terms and Conditions, and agreement to perform the specified work. Offerors must declare compliance with Hawaii Revised Statutes Chapter 84 regarding prohibited state contracts, certify that pricing was independently developed without collusion, and authorize OHA to verify information provided in the proposal.
The sample cover letter template requires offerors to provide company identification information including the exact legal name, federal taxpayer identification number, Hawaii General Excise Tax License identification number, business address, contact phone number, email address, and an authorized signature with printed name and title. The document specifies that respondents must be domestic profit corporations registered to do business in the State of Hawaii. The cover letter includes a designated space for the submission date and allows for inclusion of a remittance address if different from the business address. This template establishes the baseline documentation required for proposal submission and demonstrates OHA's standard administrative requirements for competitive sealed proposals.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Attachment 3 – Sample Cover Letter
YOUR BUSINESS LETTERHEAD
Aloha Company • 123 Aloha ‘Oe Drive • Honolulu, HI 96819
TO: Kaialiʻi Kahele
Board of Trustees Chairperson, Chief Procurement Officer, Head of Purchasing Agency Office of Hawaiian Affairs 560 North Nimitz Highway Suite 200 Honolulu, Hawaiʻi 96817
Dear Chair Kahele:
The undersigned has carefully read and understands the terms and conditions specified in the RFP LAD 2026-024 and in the General Terms and Conditions and hereby submits the following Proposal to perform the work specified herein, all in accordance with the true intent and meaning thereof.
The undersigned further understands and agrees that by submitting this competitive sealed Proposal, 1) he/she is declaring that his/her Proposal is not in violation of Chapter 84, Hawaiʻi Revised Statutes, as amended, concerning prohibited State Contracts, 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion, and 3) he/she hereby authorizes the Office of Hawaiian Affairs to verify information provided in this Proposal.
Furthermore, Aloha Company is a Domestic Profit Corporation registered to do business in the State of Hawai‘i. Please see the Federal taxpayer identification number and State General Excise Tax License Identification number indicated below.
Date: ______________________ Respectfully submitted, Phone: _____________________ __________________________________________ Exact Legal Name of Company (Offeror) Remittance Address, if different from Business Address __________________________________________ Authorized Signature (Original) Print Name: _______________________________ Title: ____________________________________ Hawai‘i General Excise Tax License I.D. No: _________________________ Business Address: __________________________
Federal Tax I.D./Social Security No: __________________________________________
________________________________ E-mail: ___________________________________
File details come from the government source that posted it. Updated .